1 SECOND
AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF RIALTO
AND
SOUTHSTAR ENGINEERING AND CONSULTING, INC.
1. PARTIES AND DATE.
This
Second
Amendment to the
Professional
Services Agreement (
“
Second
Amendment”) is made and entered into this
January
24, 2023,
by and between the City
of Rialto (“City”) and
Southstar Engineering and Consulting, Inc.,
(“Consultant”).
City and
Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Second
Amendment.
2. RECITALS.
2.1 Agreement
.
City and
Consultant
entered into that certain
Professional
Services Agreement dated
September 14
, 202
1,
(“
Agreement
”
), whereby
Consultant
agreed to
provide
professional services
related to Construction Management, Inspection,
Community Outreach, Labor Compliance, and Geotechnical and Materials Testing Services
to the City
for
construction
of the 2020/2021 Street Overlay & Reconstruction
Project, City Project No. 180807.
2. 2
A
mendment
.
City and Consultant desire to amend the Agreement
by
th
is
Second
Amendment
to
include additional tasks for the project as set forth in “Exhibit A”, to
extend the term of the Agreement
,
and
to
increase the total amount of compensation
for the
Agreement.
3. T
ERMS.
3.1 Description
.
The following paragraph is hereby added to Section 1 of the Agreement:
“The additional services to be provided pursuant to this Second
Amendment to the Agreement are more particularly
described in “Exhibit A”, attached hereto and incorporated herein by this reference.”
3.2 Scope of Work
. The following paragraph is hereby added to Section 2 of the Agreement:
“Consultant’s scope of work for the additional services included in this
Second
Amendment to the Agreeme
nt is
described on “Exhibit A”, attached hereto and incorporated herein by this reference.”
2 3.3 Payment Terms. The following paragraph is hereby added to Section 3 of the Agreement:
“Consultant shall be compensated for the additional services included in the Second Amendment to the Agreement as set for in “Exhibit A”, attached hereto and incorporated herein by this reference, which shall not exceed $297,860 ( Two
Hundred Ninety-Seven Thousand Eight Hundred Sixty
Dollars). The total compensation to the amended Agreement shall not exceed $1,541,229.12 ( One Million Five Hundred Forty-One Thousand Two Hundred Twenty-Nine Dollars and
Twelve Cents).”
3.4 Time for Performance. The following paragraph is hereby added to Section 4 of the Agreement:
“The additional services included in the Second Amendment to the Agreement as set for in “Exhibit A”, attached hereto and incorporated herein by this reference, shall begin immediately upon the City Council’s approval of the Second Amendment and shall be completed within three hundred (300) days of its approval.”
3.5 Continuing Effect of Agreement. Except as amended by this Second Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Second Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Second Amendment.
3.6 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Second Amendment.
3.7 Counterparts. This Second Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
3.8 Conflict of Interest. Pursuant to Rialto Municipal Code section 2.48.145, Consultant represents that it has disclosed whether it or its officers or employees is related to any officer or employee of the City by blood or marriage within the third degree which would subject such officer or employee to the prohibition of California Government Sections 87100 et. seq., Fair Political Practices Commission Regulation Section 18702, or Government Code Section 1090. To this end, by approving this Agreement, Consultant attests under penalty of perjury, personally and on behalf of Con sultant, as well its officers, representatives, that it/they have no relationship, as described above, or financial interests, as such term is defined in California Government Section 87100 et. seq., Fair Political Practices Commission Regulation Section 18702, or Government Code Section 1090, with any City of Rialto elected or appointed official or employee, except as specifically disclosed to the City in writing.
3 4
3.9 Corporate Authority. The persons executing this Second Amendment on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Second Amendment on behalf of said party, (iii) by so executing this Second Amendment, such party is formally bound to the provisions of this Second Amendment and (iv) the entering into this Second Amendment does not violate any provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
5 IN WITNESS THEREOF
, the parties have caused their authorized representative to execute this agreement
the day and year first above written.
CITY OF RIALTO
SOUTHSTAR ENGINEERING AND
CONSULTING, INC.
By:
By:
Amr Abuelhassan
Arron Brown
Acting City Manager
Executive Vice President
Attest:
By:
By:
Barbara McGee
Jason Bennecke
City Clerk
Executive Vice President
Approved as to
Form:
Burke, Williams & Sorensen, LLP
By:
Eric S. Vail
**Two signatures are required if a
City Attorney
corporation**
City of Rialto RFP No. 21-054
Project No. 180807
** SEPARATE CONSTRUCTION **
SURV.
(QA)
Total
HOURS TOTAL FEE
Hours $ 225 Hours $ 225.00 Hours $ 179.00 Hours $18 9.00 Hours $170.00 Hours $ 165.00 Hours $ 145.00 Hours $ 141.00 Hours $ 118.71 Hours $ 213.42 Hours $ 123.56 Hours $ 141.17 Hours $ 77.77 $ 50,000 $ 25,000 $ 1 Perform Constructability Review
a. Review contract documents 20 30 20 40 $ 14,830.00 b. Value Engineering 25 35 25 $ 13,500.00 45 65 20 65 $ 28,330.00
2 Pre-Construction Services 0 $ - a. Bidding/Award assistance 7 7 $ 1,462.50 b. Develop Construction Management Plan 7 7 $ 1,462.50 c. Pre-construction meeting 7 7 $ 1,462.50 d. General Project discussion/forms 7 7 $ 1,462.50 e. Prepare and distribute meeting minutes 7 7 $ 1,462.50 f. Construction notifications/outreach 7 7 $ 1,462.50 g. Construction schedule 7 7 $ 1,462.50 3 General Construction Management 0 $ - a. Digital photography/videotaping 12 77 26 $ 5,276.00 b. Construction management/direction 12 77 26 $ 5,276.00 c. Submittal review 12 77 26 $ 5,276.00 d. Project communications 12 77 350 376 $ 56,026.00 e. Calculations, records, reports, and correspondence
12 77
26 $ 5,276.00
f. Coordinate/monitor construction inspection 12 77 26 $ 5,276.00 g. Coordinate/monitor materials testing 12 77 26 $ 5,276.00 h. Coordinate/monitor construction staking/QA 12 77 26 $ 5,276.00 i. Ensure contractor compliance 12 77 26 $ 5,276.00 j. Complaints and inquiries 12 77 26 $ 5,276.00 k. Requests for Information (RFIs) 12 77 26 $ 5,276.00 l. Contract Change Orders (CCOs) 12 77 26 $ 5,276.00 m. Contractor payments 12 77 26 $ 5,276.00 n. Maintain logs and records 12 77 26 $ 5,276.00 4 Inspection Services 0 $ - a. Continuous construction inspection 390 390 300 20 1100 $ 197,820.00 b. Monitor materials testing/construction staking 130 130 260 $ 47,840.00 c. Daily inspection reports/video/photography 130 130 260 $ 47,840.00 d. Monitor and document construction progress 130 130 260 $ 47,840.00 e. Monitor and document NPDES compliance 130 130 260 $ 47,840.00 f. Pay quantities/progress pay estimates 130 130 260 $ 47,840.00 g. Right-of-way compliance 130 130 260 $ 47,840.00 h. Verify construction staking 10 10 20 $ 3,680.00 5 Materials/Acceptance Testing Services (On-Site) 0 $ - a. Materials/acceptance testing 1140 55 55 82 76 0 $ 171,349.76 b. Provide tools and equipment 0 $ - c. Provide certified/licensed personnel 0 $ - d. Materials testing documentation 0 $ - e. Stainless steel materials acceptance testing 0 $ - f. Glass acceptance testing 0 $ - g. Corian acceptance testing 0 $ - h. Certified welding acceptance testing 0 $ - i. Elevator acceptance testing 0 $ - 6 Material and Fabrication Acceptance Testing (Off-Site) 0 $ -
a. Material fabrication testing 0 $ - b. Provide tools and equipment 0 $ - c. Provide certified/licensed personnel 0 $ - d. Materials testing documentation 0 $ - e. Bridge elements acceptance testing 0 $ - f. Traffic signal acceptance testing 0 $ - g. Stainless steel space frame acceptance testing 0 $ - h. Corian cladding panel acceptance testing 0 $ - i. Travel 0 $ -
7 Survey/Construction Staking Services (N/A) 0 $ - a. Construction staking quality assurance (QA) $25,000 0 $ 25,000.00 8 Utility Coordination 0 $ - a. Utility relocation matrix 13 13 $ 2,925.00 b. Utility/contractor coordination 13 13 $ 2,925.00 c. Utility permits 13 13 $ 2,925.00
d. Ensure utility relocation timeframes 13 13 $ 2,925.00 9 Quality Assurance 0 $ -
a. General construction 13 13 $ 2,925.00 b. Testing/inspection 13 13 $ 2,925.00 c. Materials verification/certifications 13 13 $ 2,925.00 d. Manufacturers’ tests 13 13 $ 2,925.00 e. Nonconforming work/materials 13 13 $ 2,925.00 f. Recommendations 13 13 $ 2,925.00
g. Special testing 13 13 $ 2,925.00
10 Safety 0 $ -
a. Safety and health requirements 20 20 $ 4,387.50 b. Contractor’s safety program 20 20 $ 4,387.50 c. Deficiency notifications 20 20 $ 4,387.50 d. Remediation 20 20 $ 4,387.50
11 Construction Change Orders (CCOs) 0 0 $ - a. Proposed CCO evaluation 26 26 $ 5,850.00 b. Independent cost estimates 26 26 $ 5,850.00 c. CCO schedule and budget impacts 26 26 $ 5,850.00
AMR ABUELHASSAN-
CONSTRUCTION MANAGER
$ $225.00
PHASE 1
PHASE 2
TOTAL PHASE 1
Task
No.
WORK TASK OR ITEM DESCRIPTION
RAMON CARLOS -
LABOR COMPLIANCE
$ $141.00
VANESSA BARRIENTOS -
COMMUNITY OUTREACH
$ $145.00
STEVE LIU -
ARE/INSPECTO
R
$ $189.00
JASON BENNECKE-
PROJECT MANAGER
$ $225.00
MIKE SMITH/JAYESH
SOLANKI - LEAD INSPECTOR
$ $179.00
SERGIO
TOPETE -
BACK UP
INSPECTION
$ $170.00
TYLER GARRISON/MATHEW
CIACCHELLA -
BACK UP INSPECTION
$ $165.00
MATERIALS TESTING
TECHNICIAN
$
MATERIALS TESTING
PROJECT MANAGER
$
MATERIALS TESTING
PROJECT ENGINEER
$
MATERIALS TESTING FIELD
SUPERVISOR
$
MATERIALS TESTING
ADMIN.
$
MATERIALS TESTING
LAB FEES
1 of 2
City of Rialto RFP No. 21-054
Project No. 180807
** SEPARATE CONSTRUCTION **
SURV.
(QA)
Total
HOURS TOTAL FEE
Hours $ 225 Hours $ 225.00 Hours $ 179.00 Hours $18 9.00 Hours $170.00 Hours $ 165.00 Hours $ 145.00 Hours $ 141.00 Hours $ 118.71 Hours $ 213.42 Hours $ 123.56 Hours $ 141.17 Hours $ 77.77 $ 50,000 $ 25,000 $
AMR ABUELHASSAN-
CONSTRUCTION MANAGER
$ $225.00
Task
No.
WORK TASK OR ITEM DESCRIPTION
RAMON CARLOS -
LABOR COMPLIANCE
$ $141.00
VANESSA BARRIENTOS -
COMMUNITY OUTREACH
$ $145.00
STEVE LIU -
ARE/INSPECTO
R
$ $189.00
JASON BENNECKE-
PROJECT MANAGER
$ $225.00
MIKE SMITH/JAYESH
SOLANKI - LEAD INSPECTOR
$ $179.00
SERGIO
TOPETE -
BACK UP
INSPECTION
$ $170.00
TYLER GARRISON/MATHEW
CIACCHELLA -
BACK UP INSPECTION
$ $165.00
MATERIALS TESTING
TECHNICIAN
$
MATERIALS TESTING
PROJECT MANAGER
$
MATERIALS TESTING
PROJECT ENGINEER
$
MATERIALS TESTING FIELD
SUPERVISOR
$
MATERIALS TESTING
ADMIN.
$
MATERIALS TESTING
LAB FEES
d. CCO negotiations, drafting, processing, and 26 26 $ 5,850.00 12 Construction Claims 0 $ - a. Potential claim evaluation 16 16 $ 3,656.25 b. Potential claim documentation/correspondence 16 16 $ 3,656.25 c. Potential claim analysis/recommendations 16 16 $ 3,656.25 d. Potential claim negotiations 16 16 $ 3,656.25 13 Process Project Documentation 0 0 $ - a. Maintain Project documents 13 13 $ 2,961.19 b. Maintain As-Built plans 13 13 $ 2,961.19 c. Establish/implement processes/procedures 13 13 $ 2,961.19 d. Provide audit support 13 13 $ 2,961.19 e. Prepare correspondence 13 13 $ 2,961.19 14 Interface with Designer, Contractor, and City Consultants 0 $ -
a. City representation 13 13 $ 2,961.19 b. Design engineer interface/coordination 13 13 $ 2,961.19 c. Ensure Design engineer/consultant time frames 13 13 $ 2,961.19 d. Design engineer/consultant coordination 13 13 $ 2,961.19 15 Daily and Weekly Reports 0 $ - a. Prepare daily reports 21 21 $ 4,737.91 b. Prepare weekly construction progress reports 21 21 $ 4,737.91 16 CPM Schedule 0 $ -
a. Baseline schedule 11 11 $ 2,368.95 b. Schedule updates/revisions 11 11 $ 2,368.95 c. Overall progress report to City 11 11 $ 2,368.95 d. Report non-conformance/delays to City 11 11 $ 2,368.95 e. Schedule recommendations 11 11 $ 2,368.95 f. Time Impact Analysis 11 11 $ 2,368.95 17 Facilitate Meetings 0 $ - a. Weekly job-site progress meetings 13 13 $ 2,961.19 b. Meeting minutes 13 13 $ 2,961.19
c. Additional meetings 13 13 $ 2,961.19 18 Environmental Compliance/Mitigation 0 $ - a. Monitor, evaluate, report, and ensure environmental
compliance 13 13 $ 2,961.19
b. Ensure NPDES compliance 13 13 $ 2,961.19 c. Report/correct deficiencies 13 13 $ 2,961.19 d. Prepare and upload SMARTS reports. 13 13 $ 2,961.19 19 Right-of-Way Compliance 0 $ - a. Ensure construction is in right-of-way 0 $ - 20 Monthly Progress Estimates and Invoices 0 $ - a. Review and process pay requests 42 42 $ 9,475.82 21 Labor Compliance 0 $ -
a. Monitor labor compliance 5 300 305 $ 43,484.48 b. Review certified payroll 5 5 $ 1,184.48 c. Ensure compliance 5 5 $ 1,184.48
22 Construction Completion and Closeout 0 $ - a. Review/verify Project completion 13 13 $ 2,925.00 b. Final testing, documentation, and inspections 13 13 $ 2,925.00 c. Punch-list 13 13 $ 2,925.00
d. Corrections 13 13 $ 2,925.00
e. Closeout documentation 13 13 $ 2,925.00 23 As-Builts 0 $ -
a. Obtain contractor red-lines 13 13 $ 2,925.00 b. Complete "As-Built" drawings 13 13 $ 2,925.00 24 Project Acceptance 0 $ - a. Finalize records 10 10 $ 2,193.75
b. Secure department/agency acceptance 10 10 $ 2,193.75 c. Notice of Completion 10 10 $ 2,193.75 d. Liquidated damages/final payment 10 10 $ 2,193.75 25 Additional Costs (ODC's - Office Space @$4k/mo) 0 $ 48,000.00 26 Fixed Costs (Materials Lab) $50,000 0 $ 50,000.00 27 Inspection Overtime Budget Reallocation 220 100 $ 53,900.00 0 1107 1278 1278 520 120 350 300 1140 55 55 82 76 0 6361 $ 1,215,039.12 28 Amendment 2 - Turn Pockets Addition to
Contract 250 $ 56,250 300 $ 67,500.00 450 $ 80,550.00 220 224 $ 36,960. 00 100 $ 14,500.00 100 $ 14,100.00 $ 12,000.00 $ 4,000.00 $ 4,000.00 $ 4,000.00 $ 4,000.00 $ 297,860.00 45 1172 1298 1278 520 120 350 300 1140 55 55 82 76 0 6426 $ 1,243,369.12 295 1472 1748 1278 520 344 450 400 1140 55 55 82 76 0 0 $ 1,541,229.12 $ 9,600,520
16.05%
TOTALS Prior to Amendment 2:
S/C - Total not
including CCOs:
TOTALS Including Amendment 2:
TOTAL PHASE 2
Construction Cost:
2 of 2