Agenda packet — Water Subcommittee, January 25, 2023

Wednesday, January 25, 2023
City of Rialto
Rialto City Hall, Council Chambers, 150 S. Palm Ave. Rialto CA 92376 Water Subcommittee
Regular Meeting - Final
1 January 25, 2023Water Subcommittee Regular Meeting - Final

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS

REVIEW/APPROVAL OF MINUTES
WS-23-086 Minutes from the November 9, 2022 Meeting
Meeting Minutes 11-9-2022 .docxAttachments:

PRESENTATIONS

REPORTS/DISCUSSION ITEMS
WS-23-109 Present the updated list of Capital Improvement Projects for the WIFIA and SRF Applications.

Reprioritized 2024-28 CIP list Water and WW.pdf
Reprioritized 2028-31 CIP list Water and WW FUTURE .pdf Attachments:

WS-23-107 Provide Direction on the City of Rialto ’s Proposed Strategic Water and Wastewater Value of Water Marketing Campaign.

WS-23-110 Provide Direction on the City of Rialto ’s Proposed Water Rate Study to be completed by April 2023.

WS-23-111 First Amendment to the Final Construction Work Authorization for the additional costs for the Sycamore Sewer Lift Station Project.

Sycamore Sewer Lift Station - Change Order 2 - Justification Memo Request - 123022.pdfAttachments:

WS-23-087 Cooperative Agreement Between the City of Rialto and San Bernardino County for Bohnert/Banyon Rialto Area Sewer Project.

CON-PW-SDD Coop Agr with City of Rialto Bohnert-Banyan Rialto Area Sewer Project - LC EH Rev (ADG_Rev.7 - CLEAN)-Updated.pdfAttachments:

WS-23-108 Extraterritorial Wastewater Service Agreement with Bloomington Hills, LLC, for the property located at northeast corner of Cedar Avenue and San Bernardino Avenue, Bloomington, CA, Assessor ’s Parcel Number 0250-101-76-0000.

A1.0 SITE PLAN 11-2-22.pdf
Site Map.pdf
Attachments:

UPCOMING MEETINGS/OTHER DISCUSSION ITEMS

ADJOURNMENT

Page 2 ends

2 City of Rialto
Legislation Text
File #: WS-23-086, Version: 1, Agenda #:

For Water Subcommittee Meeting [January 25, 2023]
TO: Water Subcommittee Members
FROM: Thomas J. Crowley, P.E., Utilities Manager
Minutes from the November 9, 2022 Meeting
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3 Water Subcommittee Meeting Minutes
November 9, 2022
Via Zoom

Mayor Robertson - Meeting to order: 10:11 am

Subcommittee Members / City Staff:

Mayor Deborah Robertson
Mayor Pro Tem Ed Scott
Marcus Fuller, City Manager
Robert Messinger, Assistant City Attorney
Tom Crowley, Utility Manager
Tanya Williams, Assistant to the CM
Toyasha Sebbag, Assistant to the CM
Nicole Hemmans, Senior Administrative Analyst
Angela Perry, Council & City Manager’s Executive Assistant

Other Attendees
Steve Dopudja, Consultant
June Hayes, Commissioner
Peter Lucetti, Table Rock
Megan Matson,Table Rock
Rolf Ohlemutz, Rialto Water Services
Evan , Ullico

Public Comments: None

Minutes: July 27, 2022– Accepted for the Record

DISCUSSION ITEMS

1 WS-22-1019 Update on Lake Rialto Design and CEQA Process Presented by Steve Dopudja and Tom

Committee Comments/Recommendations
Mayor asked about the slope of the southside – does it reduce the capacity. Steve said that we lose a little bit, but not a lot. MPT asked is there has been discussion about how this will impact future development of the plan. Steve said that you have 3, 4, 5 area. He wants to make sure that we have that conversation in the future. He is concerned about the parking. Mayor said how we are going to reposition. Peter said that Tom will be discussing later in the agenda. Megan passed out sides regarding solar panel in conjunction to microgrid project. MPT said that discussion needs to be had about expanding into the property next door in the very near future. 4 Mayor & MPT asking about who will be maintaining and how is the cost of the lake is charged back. MPT sees this project being operated by Parks & Recs, but if it goes on top of RWS it will change the contract. Peter explained the discussions that are being had amongst themselves. MPT asked Marcus believes that Marcus should be involved in these conversations. He wants to make sure that there is an open line of communication between everyone. Mayor said that we want to have maximum capacity to reclaim rainwater. There needs to be a meeting on the technical side. She is not in favor of doing a septic tank. Caltrans has odorless restrooms that is used in the rest stops, because we need something similar. MPT said that we need to start working as a team. Mayor said when we have the meetings with the other regional folks, she would like to be in the room, so let her and MPT know. Megan mentioned that we are approaching the 10-year anniversary of agreement and it would be helpful for them to be in the room when Capital projects are being discussed. Mayor believes that it needs to be be yond at a higher level. Mayor said need to have in upper management at the meetings and Megan said it depends on the topic. Project Development Team – monthly regular meetings. Tom said there is a meeting that they have with some of the members and MPT is concerned that discussions are not being had in those meetings. MPT said staff will need to be at the lake every day. Mayor said that there have not been any updates on the milestones. Mayor said we need to know what the estimated cost is .

Peter sai d all capital projects are disruptive in the environment. Mayor said that a conversation is needed to discuss what the look of the site building structures will look at.

MPT said that Parks & Recs needs to be in on the talks and Tom said that also M&F and Engineering will be brought in.

MPT said Peter have meeting with them, Veolia and us. Mayor said bring the people that will see a value to the habitat, IEUA. Have the meeting after the 1 st of the year. Megan said a site walk with an insurance will be able to tell for sure the cost and risks of the project.

2 WS-22-1017 Receive and File the Technical Memorandum
Presented by Tom

Committee Comments/Recommendations
MPT asked if the count was including the Pharris housing plan. Committee said that the Housing Element had renaissance and Lytle Creek. Tom said that we would be short in 2045. MPT said that we have a water shortage if all the houses are built. MPT said that they are in the process of approving the zoning/housing plans without enough water. Tom said they will continue to review.

3 WS-22-1025 Final Construction Work Authorization City Wells Presented by Tom

Committee Comments/Recommendations
Committee said bring to Council. City Well 4A and Chino Well 2.

4 WS-22-1014 Advanced Metering Infrastructure.
5 Presented by Tom

Committee Comments/Recommendations
MPT asked we require homebuilders to put a gate valve at the meter in. A leak is created at the gate meter. We should be offering to change the meter out. Tom said that when we go out to bid, make sure there is pricing on the cost of changing that sleeve out. On the Agenda next week.

Mayor wants to know how we work with lead pipe issue. S he would like to understand that. How do the schools get the money to do it?

5 WS-22-1020 Update on Wastewater Treatment Plant.

Presented by Tom/Peter/Megan

Committee Comments/Recommendations
MPT asked why not put solar over the lake parking and pump into the plant. Mayor asked about the Digester with the opportunity to put solar on it. Mayor said that they need to look at all the ways to get that 10% that we are short. Mayor/MPT is concerned about the deterioration of the Administration building, why not update the building and put solar on it and possibly expand the building if need be. MPT said update the roof and remodel the building might be the way to go. MPT said add this to the working group.

6 WS-22-1013 Update on RUA Activities.

Presented by Tom

Committee Comments/Recommendations
Bringing 3 extraterritorial to Council
Bringing Agreement to next Council meeting.

Upcoming Meetings/Other Discussion Items

Peter discussed items to bring forward the whole Capital projects.

Mayor would like to see if on the December’s Council Meeting

Adjournment: 12:35 pm.
6 City of Rialto
Legislation Text
File #: WS-23-109, Version: 1, Agenda #:

For Water Subcommittee Meeting [January 25, 2023]
TO: Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Present the updated list of Capital Improvement Projects for the WIFIA and SRF Applications.

BACKGROUND:

The City Staff along with RWS/ Veolia has updated the list of Capital Improvement Projects that will be considered for the WIFIA and SRF Loan Applications. A presentation will be provided on the list of projects and the updated cost estimates. See the attached list of projects for more detail. Below is a summary of the water and wastewater projects next 5 years, special projects, and future projects.

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RECOMMENDATION:

Staff recommends the Water Subcommittee consider approving the list of projects.

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8 Fiscal Year Source Asset Description Reason for Inclusion Condition Rank Estimated Cost Total Year Cost5 Year Cost
Summary Comments
2024 MP/PV Upsizing Sewer Mains in Sycamore Ave. and moving flows to Acacia Ave. via Baseline Road (Master Plan)
Constructing a dedicated 8" sewer main downstream of the Sycamore Sewer Lift Station to Baseline Road. These flows will join the flows in the current sewer main in Sycamore Ave. and then be conveyed to Acacia Ave. via a 15" sewer main in Baseline Road.

N/A $3,000,000
Sycamore Ave. has an existing 8" sewer line that does not meet the existing and future flows. This project will install an additional 8" sewer main dedicated for the lift station to convey flows down Sycamore Ave. to Baseline Road. Construct a 15" sewer line in Baseline Road to Acacia Ave. to move flows to the15" line in Acacia Ave.
2024 MP/PV Upsizing Sewer Mains in Acacia Ave. - Victoria to McKinley (Master Plan)
Upsizing sewer main to a 15" in Acacia Ave. from Vitoria Ave. south to McKinley Street to meet current and future flows.N/A $2,000,000 There is an existing 10" sewer line in Acacia Ave and is required to be upsized to a 15" sewer line.
2024 AM Digester 1 and 2 Transition, Cleaning, and Rehabilitation Activation of Digester #1, transition from Digester #2 to #1, cleaning and rehabilitation of Digester #2, and Digester #2 Dystor lid replacement
4 $1,800,000 Cleaning of Digester #2 and replacement of the Dystor lid are beyond the OEM timelines for said actions.
2024 AM Solids Handling Upgrades at the WWTP Upgrades Belt Press 1 and 2, Gravity Belt Thickener 1 and 2, and improvements to the north holding tank and lid replacement.5 $25,500,000 See AECOM Solids Handling Technical Study for more details.

ITC can provide 50% of the funding.
2025 DV Agua Mansa Sewer Lift Station Lift station is in need of an upgrade and emergency back up generator. N/A $2,000,000 Required to expand the capacity of the lift station for development south of Santa Ana Avenue.
2025 AM Repair/Replacement of Aging Spencer Aeration BlowersAging blowers have been in service for many years and require major overhaul or replacement 4.5 $750,000
2025 AM Manhole Replacement and Rehabilitation PM inspections 5 $200,000 This will be updated once we have reviewed all of the condition scores along with the CCTV videos for the identified segments. 2025 MP/PV Upsizing Sewer Mains in Acacia Ave. - Bonnie View to South (Master Plan)
Upsizing sewer main to a 18" in Acacia Ave. to meet current and future flows. 5 $500,000
2025 MP/PV Upsizing Sewer Mains in Merrill Ave. - Acacia to Sycamore (Master Plan)
Upsizing sewer main to a 21" in Merrill Ave. to meet current and future flows. $2,000,000
2026 AM Plant 5 Aeration Basins 1 & 2 Overhaul Overhaul need to maintain NPDES Permit Compliance 4 $600,000 Air supply system to the basins (similar to Basin 3).

This assists with NPDES compliance, provide better process control management, and potential electrical efficiency 2026 AM Plant 5 Secondary Effluent Clarifiers A&B Overhaul Overhaul required to maintain NPDES permit regulatory compliance 3 $500,000 Each clarifier will costs approximately $250k 2026 MP/PV Upsizing Sewer Mains in Willow Ave. - Grove to Foothill (Master Plan)
Upsizing sewer main to a 12" in Willow Ave. to meet current and future flows. N/A $500,000
2026 MP/PV Upsizing Sewer Mains in Sycamore Ave. - Huff to Randall (Master Plan)
Upsizing sewer main to a 18" in Sycamore Ave. to meet current and future flows. 5 $1,500,000
2026 AM Manhole Replacement and Rehabilitation PM Inspection 5 $200,000 This will be updated once we have reviewed all of the condition scores along with the CCTV videos for the identified segments. 2027 AM Ayala Lift Station Upgrade and Repair
Implement safety systems, provide SCADA communication & controls to WWTP, provide adequate standby pumping for pump redundancy
N/A $2,000,000
2027 AM Manhole Replacement and Rehabilitation PM Inspection 5 $200,000 This will be updated once we have reviewed all of the condition scores along with the CCTV videos for the identified segments. 2027 AM Aged Sewer Main Replacement History of HOT LIST and past pipe segment replacements 5 $1,200,000 This will be updated once we have reviewed all of the condition scores along with the CCTV videos for the identified segments. 2028 AM Equalization Basin Rehabilitation Rehabilitation of basin, control gates, and pumping equipment 5 $1,000,000 2028 AM Manhole Replacement and Rehabilitation PM Inspection 5 $200,000 This will be updated once we have reviewed all of the condition scores along with the CCTV videos for the identified segments. $32,300,000
$3,300,000
$2,400,000
$5,450,000

CORE WASTEWATER PROJECTS
$46,850,000
$3,400,000
9 2028 AM Aged Sewer Main Replacement History of HOT LIST and past pipe segment replacements 5 $1,200,000 This will be updated once we have reviewed all of the condition scores along with the CCTV videos for the identified segments. 10 Fiscal Year Asset Description Reason for Inclusion Condition Rank Estimated Cost Total Year Cost5 Year Cost
Summary Comments
2024 PV/AM Aged Water Main Replacement Etiwanda from Riverside to Eucalyptus (Pavement Project)
History of frequent leaks and adjacent to replaced segment.

Several ongoing leaks in the extremely aged service lines and main line.
5 $6,700,000 $6,700,000 This covers Riverside to Sycamore, Sycamore to Acacia and Acacia to Eucalyptus - three segments.
2025 MP Pressure Relief Valves (PRVs) Zone 2 to Zone 3 Provide for the movement of water between Zone 2 and 3 N/A $250,000 2025 AM Service line replacements on South Alice, South Palm, West Godden and Alu St.

Several ongoing leaks in the extremely aged service lines and main line. 4 $1,200,000
2025 AM Main and service line replace; Bonnie View between Acacia and Eucalyptus
Several ongoing leaks in the extremely aged service lines and main line. 5 $2,400,000
2025 AM Mainline Valve Replacements PM Inspection and Valve Turning 5 $250,000 These replacements are identified when the valve is being exercised and because OR&R is a list of planned and budgeted projects, setting aside CIP funds to replace valves is the most appropriate.
2026 AM Cedar Reservoir 2, Overhaul, and Dome Preservation PM Inspection, Asset Renewal, and Life Cycle Extension 4.5 $1,000,000 2026 AM 4” South Oakdale and South Marcella between East Rialto Ave and Allen St
Several ongoing leaks in the extremely aged service lines and main line. 5 $3,000,000
2026 AM Mainline Valve Replacements PM Inspection and Valve Turning 5 $250,000 These replacements are identified when the valve is being exercised and because OR&R is a list of planned and budgeted projects, setting aside CIP funds to replace valves is the most appropriate.
2027 AM
Mainline and Service Line, Hydrant Laterals, and Mainline Replacement Below Etiwanda between Lilac and Sycamore
Streets: Cornell and Victoria
History of frequent leaks and adjacent to replaced segment 4.5 $2,500,000 2027 AM Service Line Replacement, Hydrant Lateral for Woodcrest, Yucca, Miramonte, Arrowhead, and Althea History of frequent leaks and adjacent to replaced segment 4.5 $1,300,000 2027 AM Mainline Valve Replacements PM Inspection and Valve Turning 5 $250,000 These replacements are identified when the valve is being exercised and because OR&R is a list of planned and budgeted projects, setting aside CIP funds to replace valves is the most appropriate.
2028 AM
Service Line Replacement between Cedar and Larch below
Etiwanda on Streets Victoria, Cornell, Rosewood, Church, and Folk
History of frequent leaks and adjacent to replaced segment 4.5 $2,200,000 2028 AM Service Line Replacement, Hydrant Laterals for Palm, Orange, Olive, Date Between Foothill to Train Tracks (Part 1)History of frequent leaks and adjacent to replaced segment 4.5 $3,300,000 2028 AM Mainline Valve Replacements PM Inspection and Valve Turning 5 $250,000 These replacements are identified when the valve is being exercised and because OR&R is a list of planned and budgeted projects, setting aside CIP funds to replace valves is the most appropriate.
$4,100,000
$4,250,000
$4,050,000
$5,750,000
$24,850,000

CORE WATER PROJECTS
11 Fiscal Year Asset Description Reason for Inclusion Condition Rank Estimated Cost Total Cost Comments
SP_WW Microgrid / Cogen N/A $20,620,000 ITC can provide 50% of the funding.

SP_WW Demolish Plants 1 and 2 Demo of Plants 1 & 2 to make way for the construction of solar panels. N/A $2,360,000 ITC can provide 50% of the funding.

SP_WW Electrical Upgrade Upgrade electrical at the WWTP to make way for the Microgrid project. N/A $8,640,000 ITC can provide 50% of the funding.

SP_WW Lake Rialto Environmental, recreational and operational improvement to the WWTP and the SAR HCP. N/A $8,200,000 $8,200,000
In final design. Received $1.05 M for the SWRCB Earmark funds, $2.2 M for SAWPA Prop 1 Round 2, and $2M for Congressmen Aguilar EAR Mark. Total to date is $5.25M.

SP_WW SCADA Upgrades to Lift Stations
Provide lift station monitoring and control to better manage lift station operation, more easily identify and address maintenance issues
N/A $750,000 $750,000
SP_WW Installation of fourth Disk Filter Filtration system lacks internal redundancy necessary to maintain capacity N/A $500,000 $500,000
By installing a fourth disk filter, this would provide redundancy to ensure preventative maintenance on the other disk filters to prolong life span
SP_WW Backup generators for Cactus, Lilac, and Ayala Lift StationsBackup generators provide an assurance that collection system wastewater pumping will be provided during power outagesN/A $900,000 $900,000 SP_WW/W Security for Water and Wastewater Provide security at all water an wastewater facilities. N/A $4,000,000 $4,000,000 Currently preparing an RFP to implement the security system.

SP_W Automatic Meter Infrastructure (AMI) Install Automatic Meter Infrastructure and upgrade remaining meters. N/A $8,000,000 $8,000,000
Received $2M in grant funding form BOR and are waiting for the results of a $6 M grant from the DWR Drought Resiliency Program.

SP_W Well “City 3A” Groundwater Treatment System Project Install a arsenic treatment system at City Well 3A N/A $4,200,000 $4,200,000 Waiting for the results of a $2M grant from the BOR Water Smart Grant.

AM Asset Management Report Wastewater $43,970,000
PV Paving Projects Water $14,200,000
MP Required from Sewer Master Plan
MP Required from Water Master Plan Total $58,170,000
DV Required for Existing and Future Development Demands SP Special Projects WW or W
LEGEND Special Projects Summary
$31,620,000

SPECIAL PROJECTS
$58,170,000
12 Fiscal
Year Dept. Source Asset Description Reason for Inclusion Condition Rank Estimated Cost Total Year Cost Total Comments 2028 FP_W AM Aged Water Main Replacement Merrill from
Sycamore to Eucalyptus
History of frequent leaks and adjacent to replaced segment.

Several ongoing leaks in the extremely aged service lines and main line.
5 $3,750,000 $3,750,000 This covers approx. 3,640 linear feet of 8" & 10" main line, approx. 500 linear feet of service lines and associated service connections. 2029 FP_W AM Chino Well Rehab and Commissioning of Water Treatment Return a water source to the distribution system 5 $3,000,000 $3,000,000 This well has high levels of perchlorate and nitrates and would require specialized and costly treatment. This would increase water production and reliability with an additional source of water.
2030 FP_W AM
Service Line Replacement, Hydrant Laterals, and
Mainline Replacement of Jackson between
Sycamore to Pepper including Mulberry, Chestnut,
Mesa, Birch, and Jackson
History of frequent leaks and adjacent to replaced segment.

Several ongoing leaks in the extremely aged service lines and main line.

4.5 $5,500,000 $5,500,000
The mainline spans almost 5,000
linear feet of which includes approximately: 186 service lines with meters, 18 hydrant laterals and hydrants, and 31 valves.
2031 FP_W AM
Service Line Replacement, Hydrant Laterals, for
Palm, Orange, Olive, and Date Between Foothill to
the Train Tracks (Part 2)
History of frequent leaks and adjacent to replaced segment.

Several ongoing leaks in the extremely aged service lines and main line.

4.5 $5,500,000 $5,500,000
2028 FP_WW AM Digester 1 Dystor Cover Overhaul Dystor has a 10-12 year lifespan 3 $2,500,000 $2,500,000 2029 FP_WW AM AB Diffuser Replacement (3 units) Prudent industry standards dictate replacing every 5-7 years2.5 $500,000 $500,000 2030 FP_WW AM Barscreen #1 Replacement Aged equipment 3.5 $250,000 $250,000

FUTURE PROJECTS
$17,750,000
$3,250,000
13 City of Rialto
Legislation Text
File #: WS-23-107, Version: 1, Agenda #:

For Water Subcommittee Meeting [January 25, 2023]
TO: Honorable Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Toyasha Sebbag, Assistant to the City Manager
Provide Direction on the City of Rialto’sProposed Strategic Water and Wastewater Value of Water Marketing Campaign.

BACKGROUND:

Staff developed a draft strategic water and wastewater marketing initiative to review and improve Rialto Utility Authority (RUA) and Rialto Water Services (RWS)’sbrand based on a marketing strategy focused on the community’sunderstanding of the value of water. The primary objective is to ensure customers understand the full value of the services provided by RUA and RWS and the need for an evaluation of future services.

ANALYSIS/DISCUSSION
For 2023, staff has developed a robust Value of Water Marketing Campaign that will culminate with a Strategic Marketing Plan based on a SWOT (Strengths, Weaknesses, Opportunities, and Threats) Analysis, stakeholder interviews, and a communication platform review.

The Value of Water Campaign will include extensive work feedback loops that identify marketing goals and objectives based on current City capital improvement initiatives, needs assessments, and opportunities to expand the reach of water and wastewater educational messaging to students K-12, adults, and seniors. The table below identifies the Value of Water Timeline Tasks to be completed during 2023. The tasks are color-coded in relation to Council related tasks, public engagement tasks, and social media engagement tasks.

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The Value of Water Marketing Campaign’sgoal in the first year is to establish trust, awareness, and education. Under the trust, the focus is to increase trust in the safety, quality, and value of water service, and the fiscal diligence used in planning for the future. Under awareness, the focus is on building awareness and support for capital projects and ongoing maintenance investments in the system. And under education, the focus is to educate and engage customers on the importance of water service to every aspect of life and how they can efficiently use this precious resource.

FISCAL IMPACT:

Funds budgeted in account number 670-500-7960-2021 water rebates are available for this campaign.

RECOMMENDATION:

Staff recommends that the Water Subcommittee provide direction on the City of Rialto’sproposed Value of Water and Wastewater Campaign.

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16 City of Rialto
Legislation Text
File #: WS-23-110, Version: 1, Agenda #:

For Water Subcommittee Meeting [January 25, 2023]
TO: Honorable Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Toyasha Sebbag, Assistant to the City Manager
Provide Direction on the City of Rialto’s Proposed Water Rate Study to be completed by April 2023.

BACKGROUND:

The City of Rialto (City) provides water and wastewater services to residences and businesses within City limits. The City provides these services through the Rialto Utility Authority (RUA). The approximate wastewater service area is comprised of the entire City limits with additional services outside the City limit from portions of Fontana and Bloomington. The water service area is generally the central portion of the City and currently has approximately 12,500 connections.

In 2012, the City Council/Rialto Utility Authority adopted resolutions approving a Concession Agreement with Rialto Water Services (RWS). The Concession Agreement outsourced the operations and maintenance of the City’sWater and Wastewater enterprise to a private contractor for a term of thirty years.

Per the Concession Agreement, the City maintains ownership of all assets and the authority and responsibility for setting utility rates subject to contractual obligations and financial performance standards.

In 2012, the City adopted a five-year rate schedule through the Proposition 218 process. The water and wastewater rates were last adjusted on January 1, 2018. The multi-year rate adjustments approved in 2012 allowed for the financing and implementation of $41 million in improvements and repairs that improved system reliability and efficiencies for both the water and wastewater systems. $13 million was approved for water infrastructure investments and $28 million was approved for wastewater infrastructure investments in the following projects

ANALYSIS/DISCUSSION
On November 12, 2019, staff presented for the City Council’sconsideration a request to conduct a Public Hearing and Approve Resolution No.7575 and RUA Resolution No.09-19 Approving the Proposed Consumer Price Index Rate Adjustments for Water and Wastewater Utility Services as supported by the FG Solutions Financial Planning Analysis Report. The Resolutions would have provided for an increase in water and wastewater rates on January 1, 2020, 2021, 2022, 2023, and 2024. After the comprehensive calculation of January 1, 2020, adjustments, future water, and wastewater adjustments were to be calculated equating to the smaller of:
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· Previous Rate multiplied by Most Recent September Riverside CPI-U Value divided by the Previous September Riverside CPI-U Value, or
· Previous Rate multiplied by 1.015.

The City Council moved to not approve staff recommendation for a water and wastewater rate multi- year adjustment.

On April 2, 2020, Governor Newsom signed Executive Order N-42-20 authorizing a moratorium on water disconnections/penalties to assist residents and businesses who lost income due to the COVID -19 pandemic. This resulted in Rialto’snormal arrearages of $500,000 monthly growing to slightly over $2 million by January 2023. Starting February 1, 2023, Rialto’s water moratorium will end allowing for arrearages to be brought down within the normal monthly operating amount of $500,000.

However, looking closely at the arrearages, the 2022 consumer price index for Riverside-San Bernardino-Ontario is at 9.2%, and the last water adjustment was on February 1, 2018, for 0.589% and 1.503% for wastewater services, staff has received a proposal from FG Solutions, LLC to conduct a multi-year Water Rate Study.
2023 Water Rate Study Fee Proposal
Staff solicited a proposal from FG Solutions, LLC because, in 2018, the consultant completed a comprehensive water and wastewater multi-year rates analysis and for their background in the Concession Agreement Financial Obligations. The fee proposal is for $98,858 and falls within the City Manager’s signature authority.

Fee Estimate
Labor Hours (Note 1) Labor
Task Griffith Fortin Budget Expenses Total
Task 1: Project Management and Project Initiation 7 8 $3,207 $3,207 Task 2: Revenue Requirement Analysis 40 50 $19,140 $19,140 Task 3: Cost of Service and Rate Design 42 22 $14,302 $14,302 Task 4: Reports 21 48 $14,181 $14,181
Task 5: Meetings and Presentations 56 24 $18,056 $6,200 $24,256 Task 6: Three Additional Meetings
Work Product Revisions 18 8 $5,858 $5,858
Meeting Attendance 44 14 $13,264 $4,650 $17,914
Total 228 174 $88,008 $10,850 $98,858
2023 Water Rate Study Fee Proposal
At this time, staff recommends focusing the rate study on water rates and will reassess the wastewater fee structure later. The urgency for moving forward with a water rate study is that the City’srate structure will be assessed to apply for and receive a State Revolving Fund (SRF) Loan. If the Water Infrastructure Finance and Innovation Act (WIFIA) loan application is filed under Rialto Water Services (RWS) then only the Concession Agreement is required to secure the WIFIA Loan.

However, if the WIFIA loan application is filed under the City’sname then a water rate study will need to be completed to secure loan payment terms. The timing for the SRF, WIFIA, and Water Rate Study are outlined to be completed by January 2024 with some project costs made prior to the issuing of the loan reimbursable.

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2023 Water Rate Study Timeline
Should there be a new water rate schedule proposed, below is a suggested/tentative timeline that can be adjusted to meet community involvement, feedback, and Prop 218 Notification requirements to implement a new rate structure by January 2024:

1. Kick-off Meeting with staff - January 2023

2. Prepare Rate Adjustment - January 2023 through March 2023

3. Present Rate Study to Water Subcommittee - March 2023

4. Present Rate Study to Utility Commission - March 2023

5. Present Rate Study to City Council prior to final budget approval - April 2023.

Should the Water Rate Study propose a rate adjustment(s), below is the expanded timeline:

6. Community Town Hall Meetings about rates - August - September 2023

7. Send Prop 218 Notice - August 11, 2023

8. Public Hearing - September 26, 2023

9. Water Rates Effective - January 1, 2024.

RECOMMENDATION:

Staff recommends that the Water Subcommittee provide direction on the City of Rialto’sproposed Water Rate Study to be completed by April 2023.

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19 City of Rialto
Legislation Text
File #: WS-23-111, Version: 1, Agenda #:

For Water Subcommittee Meeting [January 25, 2023]
TO: Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
First Amendment to the Final Construction Work Authorization for the additional costs for the Sycamore Sewer Lift Station Project.

BACKGROUND:

The Sycamore Lift Station is located south of the I-210 freeway at Sycamore Street. The lift station was constructed in 2007 and boosts the sewer effluent from the area north of the 210 freeway, down to the Sycamore line, which eventually conveys the effluent to the Rialto Wastewater Treatment Plant. This lift station is at the end of its life and in need of upgrades in order to continue functioning at optimum levels.

In 2019, the City/RUA retained the services of West Yost Associates to prepare the drawings and specifications for the work to upgrade the lift station. The drawings and specifications were completed in April 2021. The Sycamore Lift Station Upgrade Project includes removal and replacement of existing submersible pumps, removal and replacement of existing pump discharge piping and valving including replacement of existing pipe supports inside the wet well, minor concrete repairs to above grade portions of the wet well, recoating existing vent cover, install new electrical equipment and demolish old electrical equipment, installation of an emergency power generator, remove and replace chain link fence and gate, install flow meter and concrete vault, and other appurtenances.

Based upon direction from the City/RUA, on the Veolia Capital Program Management team issued the Request for Bids documents to nine (9) local contractors who were registered in Veolia’s database and had previous experience performing similar work. The successful bidder was Ferreira Construction. The City/RUA issued a Final Construction Work Authorization (FCWA) to RWS/Veolia in January 2022 in the amount of $1,056,875

ANALYSIS/DISCUSSION
As the contractor, Ferreira Construction, began preliminary work on the Sycamore Sewer Lift Station, a few of the project submittals were received which needed further design clarification or additional design. Veolia held a design meeting with City staff and design consultants in the second quarter of 2022, reviewed the current design that was used to bid by West Yost, and identified the issues that needed to be addressed and re-designed. It was decided to engage the services of the City’son-call design engineer, Engineering Resources of Southern California (ERSC), to help address the contractor’s Requests for Information and Submittals.

The areas for additional cost are:

City of Rialto Printed on 1/20/2023Page 1 of 2
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20 File #: WS-23-111, Version: 1, Agenda #:

1. Requirements of AQMD on the DPF exhaust system for the dedicated back-up generator.

2. Additional electrical scope based on design developed by ERSC to respond to the Request for Information regarding the VFDs.

3. Additional scope based on additional design developed by ERSC regarding the generator pad design, shade structure, existing vault rehabilitation and realignment for a flow meter, electrical pad layout changes, and material and fencing changes.

4. Additional construction phase design services by ESRC.

5. Credit for not having to bypass the flows. Bypass to be covered by Veolia.

You will find a more detailed explanation of the additional costs in the attached justification memo from RWS/Veolia dated January 5, 2023.

Below is a breakdown of additional costs.

FINANCIAL IMPACT:

Total First Amendment to the FCWA for the Sycamore Sewer Lift Station is in the amount of $173,347, as shown in above table. Staff has confirmed sufficient Development Impact Fees (DIF) revenues are available and deposited with the Concession Agreement Restricted Capital Fund.

RECOMMENDATION:

Staff recommends the approval of the First Amendment to the Final Construction Work Authorization for the additional costs in the amount of $173,947 for the Sycamore Sewer Lift Station Project.

City of Rialto Printed on 1/20/2023Page 2 of 2
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21 TO: Thomas J. Crowley, P.E.FROM: Chandrasekar VenkatramanCC: Rolf Ohlemutz, Soheil Sadighi, Marlon Brasco, Michelle McLeySubject: Justification memo for added costs incurred to Sycamore SewerLift Station ProjectDate: January 5, 2023 Dear Mr. Crowley,
As the Contractor, Ferreira Construction, began preliminary work on the Sycamore Sewer LiftStation, a few of the project submittals were received which needed further design clarificationor additional design. Veolia held a design meeting with City of Rialto Utilities Manager, TomCrowley in the second quarter of 2022, reviewed the current design that was used to bid by WestYost, and identified the issues that needed to be addressed and re-designed. It was decided toengage the services of the City’s on-call design engineer, Engineering Resources of SouthernCalifornia (ERSC), to help address the contractor’s Requests for Information and Submittals.Further design was needed to address design and regulatory compliance issues, resulting inadded additional scope to the project as follows:

Detail of Additional Scope

1. DPF Exhaust System- For the project, Ferreiraprepared and submitted, on behalf of theCity of Rialto, an AQMD permit for the new diesel generator. As part of the permit reviewprocess within AQMD, they required a DPF exhaust system to be added due to the proximity ofthe generator to the residence located near to the lift station. The cost listed is to provide andinstall the DPF on the generator.

2. Electrical Scope Additions- Additional scope basedon additional design developed byERSC in May of 2022. Scope was initiated due to RFI # 005 regarding the VFDs. (attached)● Myers Pacific Utility Products Scope: Modify the meter pedestal to change thespace for the RTU to accommodate the ATS that has already been purchased as awall mounted unit.● Tesco Scope to add PCTP: Per attached scope of supply Tesco willmake a new PCTP with VFD's integral. Ferreira will need to install this uniton the pad which is an entirely new installation. Conduit and cabling is per thesingle line drawing and instrumentation drawings. Additional programming isincluded.Credit for the VFD's and enclosure included.NOTE: 10-12 weeksneeded for submittals● Controls Scope Changes:Credit back for 2 ea pressuretransducers and 3 eachfloat/level switchesand add 1 each ultrasonic levelsensor, 1 each float levelswitch including engineering and programming.● Misc Drawing Changes: Pull box size changed including excavation,added 1 more ground well and additional ground length, modifications to Page1of 4
22 the existing pump well, additional coordination with SCE, add 2 each60A NF in the existing electrical panel with seal offs, demo as shownexisting electrical.

3. Civil Scope Additions- Additional scope basedon additional design developed by ERSCin May of 2022. Scope was initiated due to RFI # 003 & 004 regarding the Generator Pad andShade Structure and RFI #00. (attached)● Generator Pad Design - On the original drawings, the generator pad is shown tobe 8.2’x3.5, the actual size of the generator is 12’x4’. Further design revisionswere needed to accommodate the generator size and weight, which led toadditional cost.● Shade Structure - ERSC provided a detail on footings as required by City ofRialto Engineering (Plan Check) Department when responding to the shadestructure submittal. Changes to the footings resulted in additional cost.● Existing Vault Rehab/Realignment of flow meter - the existing vault will berehabbed as opposed to a new vault being installed - credits for new vault shownwithin the change order backup documentation.● Electrical Pad - layout changes with new cabinets● Material and Fencing changes

4. Additional Design- Engineering Resources of SouthernCalifornia (ERSC) was engagedin early April 2022 to assist with additional design needed to address Requests for Informationand Submittals from the contractor. Significant redesign was needed to ensure a successfulproject, which included a complete site layout redesign, evaluation and determination ofcontrolling right-of-way property lines, additional coordination with CalTrans, relocation of theproposed flow meter, and a complete redesign of the proposed electrical and control system. Theredesign is complete and the Contractor is awaiting delivery of materials prior to the beginningof construction, which is slated for 2023. As such, the original budget of $45,000 has beenexhausted and the additional funding requested herein will allow ERSC to support the projectthrough the remainder of construction.

To offset some of the design changes that were necessary to complete the project, Veolia workedclosely with Veolia Operations team to put the Sycamore pump station in full bypass mode anddemonstrated that the bypass mode works. This helps eliminate the bypass pumping line item(and associated costs) from the project scope of work resulting in a credit for bypassing scope ofwork included by Ferreira Construction. Veolia Wastewater Operations team conducted a testbypass in early December and the bypass was successful with no issues and hence the bypasscredit from the Contractor is shown in the cost detail below.

This memo is to memorialize the additional scope and services from ERSC and FerreiraConstruction and obtain appropriate City of Rialto/RWS approvals for the project.

Page2of 4
23 Belowisthecostimpacttocompletetheadditionalwork,whichwasnotshownintheWestYostdrawings that were used for bidding the project:

Breakdown of CostFerreira Construction -1. DPF Addition per AQMD2. Electrical Design Additions3. Civil Changes based on Design4. ERSC Additional Design Costs5. Credit for Bypass $36,687.00$224,298.00$36,295.00$20,600.00($138,100.00)
Subtotal $179,780.00
Veolia Markup (15%) $26,967.00

TOTAL ADDED COST FOR CHANGEORDER
$206,747
(Less) Remaining Contingency $32,800
Total Change Order Amount $173,947
Attached is change order documentation and supporting documents from ERSC and FerreiraConstruction.

Please let me know if you have any questions or comments.

Thank you.

Sincerely,
Chandrasekar VenkatramanDirector, Capital Program Management (West)M&C Business - VEOLIA NORTH AMERICA437 N. Riverside Avenue / Rialto, CA 92376 Review Comments:

Action:APPROVE / REJECT / REVISE & RESUBMIT
Page3of 4
24 City of Rialto Rialto Water Services
Thomas J. Crowley, P.E Rolf OhlemutzUtilities Manager General ManagerDate: Date:

Attachments: Ferreira Construction backup documentation for the Change Order Request.

Page4of 4
25 CHANGE ORDER REQUEST
10370 Commerce Center Dr.

Ste. B-200
Rancho Cucamonga, CA 91730
Project Name: Sycamore Sewer Lift Station
Project Number: 5420
Page Number: 1
Change Order #: Electrical #1
Change Order Date: 8/1/2022
CUSTOMER:

Veolia Water West Operating Services, Inc.
437 N. Riverside Ave.

Rialton, CA 92376
Work Description

SCOPE:

Per SCAQMD a DPF exhaust system is required due to the proximity to the residence located next to the lift station. Cost is to provide and install the DPF on the generator that has shipped.

QUALIFICATIONS:
* All work to be performed during normal working house unless stated above. * This proposed pricing is valid for a period of 10 days.

EXCLUSIONS:* Overtime Premium
* Cutting, patching or painting of existing surfaces

If you have any questions or if the above scope does not agree with your interpretation of the project, plans and specifications, please call at your earliest convenience.

Pricing for this work is limited to the scope of work defined above. This does not include costs related to differing site conditions, unforeseen delays in prosecuting the work, interference by other trades, performing the scope during non-standard working hours at overtime or premium rates, nor performing work not specifically identified or related to the specific scope of "electrical" work defined above.

We reserve the right to correct this quote for errors & omissions.

Itemized Breakdown
Description Qty Total Mat. Total Hrs.
1" ELBOW 90 DEG - RMC - GALV 2 37.72 1.00
1" CONDUIT - PVC40 20 20.60 1.05
1" COUPLING - PVC 2 1.25 0.00
# 8 THHN BLACK 88 207.64 0.79
#12 THHN GREEN 22 18.70 0.13
DPF System 1 23,300.00 0.00
INSTALL DPF AND INTER CONNECT 1 250.00 32.00
Totals 136 23,835.91 34.97
General Materials 23,835.91

Material Subtotal 23,835.91

Total Material 25,683.19
LABOR
Direct Labor 4,388.74
Indirect Labor 335.00

Labor Total 4,723.74

ORIGINAL
26 CHANGE ORDER REQUEST
Project Name: Sycamore Sewer Lift Station
Project Number: 5420
Page Number: 2
Change Order #: Electrical #1
Change Order Date: 8/1/2022
CUSTOMER:

Veolia Water West Operating Services, Inc.

General Expenses 929.31

Equipment 250.00

Subtotal 31,586.24
Overhead & Markup 4,737.94

Subtotal 36,324.18

FINAL AMOUNTS
BONDS (@ 1.000 %) 363.24
Final Adjustment -0.42

Final Amount $36,687.00

CUSTOMER ACCEPTANCE
Final Amount: $36,687.00
Name:

Date:

Signature:

Customer Change Order or PO #:

I hereby accept this quotation and authorize the contractor to complete the above described work.

ORIGINAL
27 Your Collicutt Energy Equipment Quotation
RIALTO-SYCAMORE SEWER LS (DPF)55364BProject Estimator,DearThank you for the opportunity to provide pricing for the equipment on the referenced project. We are pleased to quote as follows:Quote #:$23,300.00Net Price:Plus Applicable Taxes7/25/2022 Collicutt Energy Services is quoting to the following: Lead time: 8-10 week(s) after receipt of written release for production and approval submittals. Submittal: 1-2 week(s) after receipt of written purchase order.Warranty: 2 Year Basic Warranty. The manufacturer's warranty policy will be part of the submittal package.

AK
Please note: Quotations are valid for thirty (30) days from the date of quotation unless agreed to in writing by Collicutt. Pricing and lead times are subject to change if the Customer’s approval of the submittal takes longer than thirty (30) days. Also note, our net price above includes freight unless otherwise stated. However due to freight cost volatility, we reserve the right to modify this pricing if there is a substantial increase at time of shipment. ______Initials $0.00Roof Mounted DPF with Critical Grade Silencing w/Inst. & Freight Santa Fe Springs * 12349 Hawkins St. * Santa Fe Springs, CA 90670 * 562-944-4413 * Fax 562-944-4415Sacramento * 940 Riverside Pkwy. Ste 80 * West Sacramento, CA 95605 * 916-371-1667 * Fax 916-371-7229San Diego * 1209 Broadway St. * El Cajon, CA 92021 * 619-564-7370 * Fax 619-564-7747Page 1 of 5Quote # 55364B28 Your Collicutt Energy Equipment Quotation
(C)larifications, (D)eviations, and (E)xceptionsThe following items are not included, unless specifically provided for above1. There is no off-loading, installation, or anchoring of this equipment included in our proposal.2. All electrical and mechanical connections are to be done by others.3. There is no fuel included.4. There are no permits of any kind included.5. There are no services of any independent testing agency included.6. Your local air board may require you to have a PM Filter. See Emissions Note below.7. There is no special lugging included only the manufacturer's standard lugs.Emissions NotesThe California Air Resource Board (CARB) and local Air Quality Management Districts (AQMDs) regulate emissions for emergency standby engines. Based on the installation site, some generators may require the use of a particulate filter based on the sites distance from a school or sensitive receptor. Particulate filters may also be required for Title V and major polluting sites. Consult the local air district for permitting and more information on the required emission controls required.Emergency generators are permitted to run a maximum of 50 hours per year but this could be less depending on the permit and site specific conditions. Should a particulate filter be installed, generator loading, run time, # of cold starts/execising can be a factor. Passive diesel particulate filters regenerate when the engine is ran at approximately 60% loaded. If the generator is ran at low or no loads, the customer should consider the following options:1. Do not oversize the generator compared to building load. Allow for a building load test to run the generator at 60% or greater load.2. Have the generator load banked throughout the year. The number of times depends on the particulate filter brand and the numbers of cold starts.A load bank can be included in this quotation as part of the equipment offering or we can provide a preventative maintenance contract which can include load bank testing.3. Purchase an active particulate filter which regenerates on its own when the generator is running.

Signatory Payment Milestones01) DPF is disassembled for shipping purpose; re-assemble and interconnection required at site by Site Contractor. Collicutt support added.

Santa Fe Springs * 12349 Hawkins St. * Santa Fe Springs, CA 90670 * 562-944-4413 * Fax 562-944-4415Sacramento * 940 Riverside Pkwy. Ste 80 * West Sacramento, CA 95605 * 916-371-1667 * Fax 916-371-7229San Diego * 1209 Broadway St. * El Cajon, CA 92021 * 619-564-7370 * Fax 619-564-7747Page 3 of 5Quote # 55364B29 Your Collicutt Energy Equipment Quotation
of an offer to sell unless (1) a Purchase Order signed by an authorized representative of the Customer is accepted by Collicutt and (2), approved by Collicutt's Credit Department. Equipment in stock is subject to prior sale. Pricing and lead times are subject to change if the Customer’s approval of the submittal takes longer than thirty (30) daysCHANGES AND CANCELLATION - Customer agrees to pay for any changes in scope, design or work plan from that ordered. Collicutt shall have the right to subcontract any or all work covered by the sale. Sale is nonassignable by the Customer without prior written approval of Collicutt. The Customer may cancel the order upon written notice to Collicutt. The Customer agrees to pay Collicutt for any costs incurred up to the date of cancellation. to pay delinquency charges of 1.5% per month or the maximum allowable by law, whichever is greater, on the unpaid balance. If Collicutt commences an action to collect amount due the Customer agrees to reimburse Collicutt all collection costs, attorney fees and court costs.FINAL ACCEPTANCE - Final acceptance shall occur at time of delivery. Offloading is the Customer's responsibility unless otherwise provided for. Storage and interest charges will result when equipment and accessories ready for shipment to the Customer are held in Collicutt's inventory due to Customer's inability to accept delivery. LIMITED WARRANTY: CollicuƩ warrants to the Customer that the equipment will materially conform to the speciﬁcaƟons in the QuotaƟon and will be free from material defects in material and workmanship. Warranty on the engines, parts and add-ons is limited to the warranty extended by the particular engine, component part or add-on manufacturer. Collicutt is not a manufacturer and makes no warranty and shall not, under any circumstances, be liable for any indirect or special, incidental or consequential damages, including but not limited to, loss of production, loss of profit, loss of use or business interruption, or any other econcomic loss, whether arising from contract, tort, strict liability or any other theory of law. Any person operating the equipment is responsible for doing so in accordance with the manufacturer's guidelines. Failure to perform all scheduled maintenance and operate the equipment within the manufacturer's may result in damage to the equipment and denial of warranty.RETURNED MERCHANDISE - Equipment, accessories and parts cannot be returned without Collicutt's written approval. Equipment, accessories and parts must be in salable condition. Customer must pay transportation costs and restocking charge of twenty-five percent (25%) of invoice amount.

QUOTATIONS are valid for thirty (30) days from the date of quotation unless agreed to in writing by Collicutt. A Quotation is not a valid acceptanceTERMS - All billings are net fifteen (15) days from the date of invoice. Retention is not acceptable. Customers not adhering to payment terms agreedThe Terms and Conditions of Sale below constitute an Agreement between Collicutt Energy Services (Collicutt) and the customer. The provisionsof this agreement supersede all prior agreements, negotiations, representations and warranties whether written, oral or otherwise, and no waiver, alteration, ormodification of this agreement shall be binding unless agreed to in writing and signed by both Collicutt and customer. This Agreement is in addition to the terms and conditions found at Collicutt.com/ustermsofsale. Hard copies can be provided at additional cost.HOURS OF SERVICE - Any delivery, startup, commissioning, testing, training or any other service will be provided Monday to Friday from 7:30 am to 5:00 pm. Any delivery or service requested or provided at any other time will be subject to additional charges unless specifically provided for in the quotation.SECURITY INTEREST - Collicutt retains and Customer hereby grants Collicutt a lien and security interest in equipment sold, including all accessions to and replacements of the equipment, until the Customer has made payment in full in accordance with the provisions herein. Customer shall cooperate fully with Collicutt in executing such documents as Collicutt may deem necessary for the protection of such security interest.TAXES, LICENSES, PERMITS AND INSURANCE - Customer shall pay to Collicutt the amount of any sales, use, excise, duty or similar tax attributable to the sale covered hereby, whether or not included in the purchase or quotation price. Collicutt will assume no responsibility for obtaining permits or licenses other than those specifically provided for. Customer shall reimburse Collicutt for the cost of providing any insurance related rights or waivers associated with Collicutt's existing insurance policies. Where taxes do not apply upon sale or resale, Customer shall provide Collicutt with appropriate exemption certificates.Customer acknowledges that he has not relied on Collicutt's skill or judgment in the selection of equipment and that any technical advice or specifications solicited regarding the equipment shall be used at Customer's own risk. Any noncertified drawings provided are descriptive in nature and not warranties of performance.Except as expressly provided herein, the Agreement shall be governed, construed, and interpreted by the laws of the State of California. The United Nations Convention on Contracts for the International Sales of Goods (CISG) shall not apply. Collicutt elects to opt out of the CISG. Waiver by Collicutt of any breach of the Terms and Conditions of Sale included herein or on any attachment shall not be construed as a waiver of any other breach. Waiver by Collicutt of any breach must be in writing.CUSTOMER’S REMEDIES - Collicutt shall not be in default and shall not be liable for delays by equipment manufacturers or suppliers or any other circumstances beyond Collicutt's reasonable control. Customer’s exclusive and sole remedy on account or in respect of any breach, or to any express or implied warranty, shall be to secure replacement. Correction of any nonconformity shall constitute complete fulfillment of all liabilities of Collicutt. Collicutt's aggregate liability in any customer claim shall not, under any circumstances, exceed the payment received by Collicutt for the equipment and services furnished. Collicutt's liability shall be limited to those claims arising solely from the acts of the Collicutt. Collicutt shall not be liable whether in contract or in tort or under any other legal theory for loss of revenue, use, or profit or for the cost of any labor expended. Customer agrees to indemnify, save and hold Collicutt harmless for any special, direct, indirect, incidental, accidental or consequential damages to anyone by reason of any breach of contract or of any express or implied warranty.Santa Fe Springs * 12349 Hawkins St. * Santa Fe Springs, CA 90670 * 562-944-4413 * Fax 562-944-4415Sacramento * 940 Riverside Pkwy. Ste 80 * West Sacramento, CA 95605 * 916-371-1667 * Fax 916-371-7229San Diego * 1209 Broadway St. * El Cajon, CA 92021 * 619-564-7370 * Fax 619-564-7747Page 4 of 5Quote # 55364B30 Your Collicutt Energy Equipment Quotation
Collicutt Energy Services Sales RepresentativeThe authorized purchaser identified below accepts this Quotation and agrees, upon acceptance by Collicutt Energy Services, to purchase and pay for this equipment, accessories and service in accordance with the Collicutt Energy Services Inc. Terms and Conditions of Sale.Company Name:Contact Name:Purchaser Authorized Signature:Contact Title:Date:Purchase Order:

We appreciate this opportunity to offer our equipment for your consideration. Please feel free to call if you have any questions, or if we can help in any way.Syed [email protected],562-360-0624Cell562-944-4413 For additional terms of sale, please visit: www.collicutt.com/ustermsofsaleSanta Fe Springs * 12349 Hawkins St. * Santa Fe Springs, CA 90670 * 562-944-4413 * Fax 562-944-4415Sacramento * 940 Riverside Pkwy. Ste 80 * West Sacramento, CA 95605 * 916-371-1667 * Fax 916-371-7229San Diego * 1209 Broadway St. * El Cajon, CA 92021 * 619-564-7370 * Fax 619-564-7747Page 5 of 5Quote # 55364B31 1 Kathy Erickson
From: Kathy Erickson
Sent: Tuesday, July 12, 2022 3:54 PM
To: Kate Kim
Cc: [email protected]
Subject: RE: Additional Information Request from South Coast AQMD Attachments: 400-E-13a.pdf
Kate,
Please see attached with the model number. Let me know if you need anything else. Thanks

KATHY ERICKSON

Business Development/Sr PM
Commercial/Industrial Electrical Group
O. 909.606.5900 M. 909.736.6209
10370 Commerce Center Dr, Suite B-200
Rancho Cucamonga, CA 91730
FerreiraConstruction.com

Building the Future with Pride

From: Kathy Erickson
Sent: Tuesday, July 12, 2022 3:15 PM
To: Kate Kim <[email protected]>
Cc: [email protected]
Subject: RE: Additional Information Request from South Coast AQMD

Please see attached. I am waiting for the model number but this is what I have so far.

KATHY ERICKSON

Business Development/Sr PM
Commercial/Industrial Electrical Group
O. 909.606.5900 M. 909.736.6209
10370 Commerce Center Dr, Suite B-200
Rancho Cucamonga, CA 91730
FerreiraConstruction.com

Building the Future with Pride

From: Kate Kim <[email protected]>
Sent: Tuesday, July 12, 2022 2:15 PM
To: Kathy Erickson <[email protected]> Subject: RE: Additional Information Request from South Coast AQMD

32 2
Hi Kathy,

Do you have the DPF information ready? If you cannot get the information over by the end of the week consider cancelling the application and resubmitting when it is ready.

Kate

From: Kathy Erickson <[email protected]> Sent: Wednesday, July 6, 2022 11:17 AM
To: Kate Kim <[email protected]>
Subject: RE: Additional Information Request from South Coast AQMD

I will shoot it over to you as soon as I get the model info from Collicutt. Working on it. Thank you!

KATHY ERICKSON

Business Development/Sr PM
Commercial/Industrial Electrical Group
O. 909.606.5900 M. 909.736.6209
10370 Commerce Center Dr, Suite B-200
Rancho Cucamonga, CA 91730
FerreiraConstruction.com

Building the Future with Pride

From: Kate Kim <[email protected]>
Sent: Wednesday, July 6, 2022 10:51 AM
To: Kathy Erickson <[email protected]>; McLey, Michelle <[email protected]> Cc: [email protected]; Bree Scott <[email protected]>; Venkatraman, Chandrasekar <[email protected]>; Erik Howard <[email protected]> Subject: RE: Additional Information Request from South Coast AQMD

Hi Kathy,

Please email me a revised Form 400‐E‐13a which includes the DPF information under the “Air Pollution Control” section.

Thank you.

Kate

From: Kathy Erickson <[email protected]> Sent: Wednesday, July 6, 2022 10:43 AM
To: McLey, Michelle <[email protected]>
Cc: Kate Kim <[email protected]>; [email protected]; Bree Scott <[email protected]>; Venkatraman, Chandrasekar <[email protected]>; Erik Howard <[email protected]> Subject: RE: Additional Information Request from South Coast AQMD

Thanks Michelle!
Kate,
33 3
We are moving forward with the DPF, is there anything more you need from me for this? Let me know. Thanks

KATHY ERICKSON

Business Development/Sr PM
Commercial/Industrial Electrical Group
O. 909.606.5900 M. 909.736.6209
10370 Commerce Center Dr, Suite B-200
Rancho Cucamonga, CA 91730
FerreiraConstruction.com

Building the Future with Pride

From: McLey, Michelle <[email protected]>
Sent: Wednesday, July 6, 2022 10:40 AM
To: Kathy Erickson <[email protected]> Cc: Kate Kim <[email protected]>; [email protected]; Bree Scott <[email protected]>; Venkatraman, Chandrasekar <[email protected]>; Erik Howard <[email protected]> Subject: Re: Additional Information Request from South Coast AQMD

Kathy,
Yes, please add the DPF. Send over a formal request once you get the pricing.

Thank you.

Michelle

On Tue, Jul 5, 2022 at 12:13 PM Kathy Erickson <[email protected]> wrote:

KATHY ERICKSON

Business Development/Sr PM
Commercial/Industrial Electrical Group
O. 909.606.5900 M. 909.736.6209
10370 Commerce Center Dr, Suite B-200
Rancho Cucamonga, CA 91730
FerreiraConstruction.com

34 4

Building the Future with Pride

From: Kathy Erickson
Sent: Tuesday, July 5, 2022 12:13 PM
To: Kate Kim <[email protected]>; [email protected]
Cc: [email protected]; Michelle McLey <[email protected]>; Venkatraman, Chandrasekar <[email protected]>; Erik Howard <[email protected]> Subject: RE: Additional Information Request from South Coast AQMD Importance: High

Thank you Kate!

Team,
Please see the below information from Kate at SCAQMD.

My suggestion is to add the DPF and I have reached out to Collicutt to get pricing.

I believe relocating the generator or adding additional controls would be more expensive and time consuming but please let me know your thoughts.

Thank you

KATHY ERICKSON

Business Development/Sr PM
Commercial/Industrial Electrical Group
O. 909.606.5900 M. 909.736.6209
10370 Commerce Center Dr, Suite B-200
Rancho Cucamonga, CA 91730
FerreiraConstruction.com

35 5

Building the Future with Pride

From: Kate Kim <[email protected]>
Sent: Tuesday, July 5, 2022 12:05 PM
To: Kathy Erickson <[email protected]> Cc: [email protected]
Subject: RE: Additional Information Request from South Coast AQMD

Hi Kathy,

Yes, it works.

Based on the map, however, it looks like the engine will be located within 50 meters of the nearest sensitive receptor (a house in this case), making it subject to PM emission standard of 0.01 g/bhp‐hr in Rule 1470, Table 1. The proposed engine emits PM at a rate of 0.10 g/bhp‐hr and will need additional control such as a diesel particulate filter (DPF) to meet 0.01 g/bhp‐hr.

The applicant can either:
 Propose a different location for the engine so that there is no sensitive receptor within 50 meters. (Provide a new aerial map showing the new proposed location.)
 Propose additional control for the engine which would reduce the engine’s emission rate to < 0.01 g/bhp‐hr. (Provide make, model, type, specification for the control being proposed.)

Please let me know by this Friday how the applicant would like to proceed.

Thank you.

Kate

36 6
From: Kathy Erickson <[email protected]> Sent: Tuesday, July 5, 2022 11:51 AM
To: Kate Kim <[email protected]>
Cc: [email protected]
Subject: RE: Additional Information Request from South Coast AQMD

Hello Kate!
Will this work? Please let me know. Thanks

KATHY ERICKSON

Business Development/Sr PM
Commercial/Industrial Electrical Group
O. 909.606.5900 M. 909.736.6209
10370 Commerce Center Dr, Suite B-200
Rancho Cucamonga, CA 91730
FerreiraConstruction.com

Building the Future with Pride

From: Kate Kim <[email protected]>
Sent: Tuesday, July 5, 2022 7:49 AM
To: Kathy Erickson <[email protected]> Cc: [email protected]
Subject: Additional Information Request from South Coast AQMD Importance: High

Good morning,

37 7
This email is in regards to the permit application that you prepared for Sycamore Sewer Lift Station – City of Rialto (facility ID 196678).

By this Friday, July 8, please submit an aerial map of the site identifying the proposed location for the engine.

Thank you.

Kate Kim
Air Quality Engineer
Engineering & Permitting
South Coast Air Quality Management District (South Coast AQMD) 21865 Copley Drive
Diamond Bar, CA 91765
(909) 396‐2435

DISCLAIMER: This e‐mail may contain information that is confidential, privileged or otherwise protected from disclosure. If you are not an intended recipient of this e‐mail, do not duplicate or redistribute it by any means. Please delete it and any attachments and notify the sender that you have received it in error. Unintended recipients are prohibited from taking action on the basis of information in this e‐mail. E‐mail messages may contain computer viruses or other defects, may not be accurately replicated on other systems, or may be intercepted, deleted or interfered with without the knowledge of the sender or the intended recipient. By using email to communicate, you are accepting the risks associated with e‐mail messages. Our organization reserves the right, to the extent and under circumstances permitted by applicable law, to retain, monitor and intercept e‐mail messages to and from its systems.

Disclaimer
The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful.

38 8
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‐‐
Michelle R. McLey
Project Manager - Capital Program Management (CPM)
Municipal & Commercial Business

VEOLIA NORTH AMERICA

tel

+1 562 397-5706

4722 E. 7th Street #C, Long Beach, CA 90804
4375 E. Mesquite Ave., Palm Springs, CA 92264
[email protected]
www.veolianorthamerica.com

39 CHANGE ORDER REQUEST
10370 Commerce Center Dr.

Ste. B-200
Rancho Cucamonga, CA 91730
Project Name: Sycamore Sewer Lift Station
Project Number: 5420
Page Number: 1
Change Order #: Electrical 2
Change Order Date: 8/2/2022
CUSTOMER:

Veolia Water West Operating Services, Inc.
437 N. Riverside Ave.

Rialton, CA 92376
Work Description
SCOPE:

Revised scope based on drawings developed by ERSC in May of 2022.

Scope was initiated due to RFI # 005 regarding the VFDs.

Myers Pacific Utility Products Scope: Modify the meter pedestal to change the space for the RTU to accomodate the ATS that has already been purchased as a wall mounted unit.

MPUP Statement: ATS will fit in section 2, but that would be done “by others”… and the connection point for the generator would be on the ATS… and the wiring from the Main breaker (#1 on the drawing) and the Power Block (#2 on the drawing) would just have to be interrupted, going to and from the ATS.

FCC will install the ATS.

Tesco Scope to add PCTP: Per attached scope of supply Tesco will make a new PCTP with VFD's integral. FCC will need to install this unit on the pad which is an entirely new installation. Conduit and cabling is per the single line drawing and instrumentation drawings. Additional programming is included. Credit for the VFD's and enclosure included.

NOTE: 10-12 weeks needed for submittals

Controls Scope Changes: Credit back for 2 ea pressure transducers and 3 each float/level switches and add 1 each ultrasonic level sensor, 1 each float level switch including engineering and programming.

Misc Drawing Changes: Pull box size changed including excavation, added 1 more ground well and additional ground length, modifications to the existing pump well, additional coordination with SCE, add 2 each 60A NF in the existing electrical panel with seal offs, demo as shown existing electrical,

NOTE: Pads and misc Civil scope is not included as the design is not fully completed and submittals will need to be approved.

Additionally the new design deleted the light at the gear and generator pads, we have kept this in because we believe it will be required.

Lights have already been received.

QUALIFICATIONS:
* All work to be performed during normal working house unless stated above. * This proposed pricing is valid for a period of 10 days.

EXCLUSIONS:* Overtime Premium
* Cutting, patching or painting of existing surfaces

If you have any questions or if the above scope does not agree with your interpretation of the project, plans and specifications, please call at your earliest convenience.

Pricing for this work is limited to the scope of work defined above. This does not include costs related to differing site conditions, unforeseen

ORIGINAL
40 CHANGE ORDER REQUEST
Project Name: Sycamore Sewer Lift Station
Project Number: 5420
Page Number: 2
Change Order #: Electrical 2
Change Order Date: 8/2/2022
CUSTOMER:

Veolia Water West Operating Services, Inc.
delays in prosecuting the work, interference by other trades, performing the scope during non-standard working hours at overtime or premium rates, nor performing work not specifically identified or related to the specific scope of "electrical" work defined above.

We reserve the right to correct this quote for errors & omissions.

Itemized Breakdown
Bid Item Material($) Labor Hrs
|| Gear Changes -5,256.17 24.96
|| Added PCTP 117,046.41 126.32
|| Controls Changes 6,503.46 24.00
|| Misc Dwg Changes 4,750.28 68.89
Total 123,043.98 244.17
Gear Changes
Description Qty Total Mat. Total Hrs.
3/4" BUSHING GRDG INSUL 150 DEG - STEEL 4 36.83 0.80
3/4" FLEX - LIQUIDTIGHT METALLIC - GRAY 6 20.02 0.30
3/4" CONN STRAIGHT - LIQUIDTIGHT DIECAST 4 46.55 0.72
WIRE CONN BLU (#12 TO # 6) 8 3.79 0.64
# 8/3C + GRD MOTOR TERM TO 600V 2 5.00 0.50
Myers Pacific - Changes to Pedestal 1 2,488.00 0.00
Additional labor & misc matl for install of ATS in Pedestal 1 150.00 32.00 Base Bid VFD Pricing -2 -6,515.56 -4.00
Base Bid Rack for VFDs -1 -150.00 -2.00
Base bid fans for VFDs -1 -175.00 -2.00
N4X Enclosure for VFDs -1 -1,165.80 -2.00
Totals 21 -5,256.18 24.96
Added PCTP
Description Qty Total Mat. Total Hrs.
1" CONDUIT - RMC - GALV PVC CTD 185 1,766.88 18.50
1" ELBOW 90 DEG - PVC40 12 30.09 3.00
1" COUPLING - PVC 24 15.00 1.20
#10 THHN BLACK 1,628 2,116.06 11.40
#12 THHN GREEN 204 173.38 1.22
TRENCH (12"x 3' DEEP) 70 1,750.00 28.00
COLORED CONCRETE (CU YARD) 6 1,260.00 3.00
New PCTP from Tesco 1 135,885.00 0.00
Credit for orignal RTU scope, Minus Engineering & PM Time spent -1 -26,200.00 -0.00 Labor & misc material to install PCTP 1 250.00 60.00
Totals 2,130 117,046.40 126.32
Controls Changes
Description Qty Total Mat. Total Hrs.

Base Bid - 2 each pressure transducer total credit for this scope -1 -1,461.54 -0.00 Base Bid - 3 each Float/Level switch total credit for this scope -1 -735.00 -0.00 Ultrasonic Level Sensor & Float Switch 1 8,700.00 24.00 Totals -1 6,503.46 24.00

ORIGINAL
41 CHANGE ORDER REQUEST
Project Name: Sycamore Sewer Lift Station
Project Number: 5420
Page Number: 3
Change Order #: Electrical 2
Change Order Date: 8/2/2022
CUSTOMER:

Veolia Water West Operating Services, Inc.

Misc Dwg Changes
Description Qty Total Mat. Total Hrs.
1" CONDUIT - RMC - GALV PVC CTD 20 191.01 2.00
1" ELBOW 90 DEG - RMC - GALV PVC CTD 2 62.72 1.40
1" CONN THRD HUB - RMC - MALL OR STL PVC CTD 2 147.62 1.10 1" LINKSEAL 2 281.68 1.50
# 6 XHHW BLACK 20 92.36 0.26
# 4 XHHW BLACK 80 543.65 1.20
#4/0 BARE COPPER - 19-STRAND 50 1,250.12 1.75
3/4"x 10' GALV GRD ROD 1 35.02 0.65
3/4" GROUND ROD COUPLING 1 22.95 0.25
# 4 - #4/0 TO 1/2 - 1" PIPE GRD CLAMP 1 68.51 0.25 CONCRETE TEST WELL & COVER 1 226.95 1.25
1/4-20x 1 3/4 WEDGE ANCHOR - 1 1/8" MIN DEPTH 8 0.00 1.28 60A 250/600V DSN SW NON-FUS - NEMA 1 2 712.54 6.00
EXCAVATION (CUBIC YARD) 2 120.00 2.00
17x30 Christy Box -1 -754.80 -2.00
Hubble PG2436BA24 Tier 22 rated 1 1,399.95 4.00
Modifications to the existing pump well 1 200.00 24.00
Coordination with SCE 1 0.00 8.00
Demo of existing 1 50.00 8.00
Modifications to the existing panel to add discos 1 100.00 6.00 Totals 196 4,750.28 68.89
General Materials 123,043.96

Material Subtotal 123,043.96

Total Material 132,579.87
LABOR
Direct Labor 30,643.34
Indirect Labor 1,090.00

Labor Total 31,733.34

General Expenses 1,627.11

Equipment 6,050.00

Subtotal 171,990.32
Overhead & Markup 25,798.55

SUBCONTRACTORS
TESCO Programming ($21,120.00 + 0.000 % + 15.000 % + 0.000 %) 24,288.00

Total Subcontractors 24,288.00

Subtotal 222,076.87

FINAL AMOUNTS
BONDS (@ 1.000 %) 2,220.77
Final Adjustment 0.36

Final Amount $224,298.00

CUSTOMER ACCEPTANCE

ORIGINAL
42 Corporate Office
8440 Florin Road, Sacramento, CA 95828
P.O. Box 299007, Sacramento, CA 95829
PH: 916.395.8800 FX: 916.429.2817

File Ref. «location» Page | 1 of 4

To: Ferreira Construction Inc. Quote Date: 08/29/2022
Attn: Kathy Erikson Quote No.: COQ1, R1
Re: Veolia Water
Sycamore Sewer Lift Station Upgrade
Project No.: T-53994
Scope of Work
Per the project redesign, TESCO has been asked to remove our original scope of work and provide the new Pump Control Telemetry Panel ‘PTCP’.

NEW Scope of Supply
Item Qty Description
1 1 Pump Control Telemetry Panel ‘PCTP’ to include:
 TESCO 24-000 Freestanding NEMA 3R Enclosure (3-Sections)  (2) 50A, 3P Main Breakers
 Distribution Breakers as Required
 (2) Line Reactors
 (2) DV/DT Filters
 (2) Variable Frequency Drives ‘VFD’ (10HP)
 (2) Bypass Motor Starter
 (2) NEMA Size 3 Interlocking Contactor
 (2) 60A, 3P, Non-Fused Disconnect Switch
 (2) Sets of Controls to include:
o HOA Switch
o 2-Position Selector Switch
o Potentiometer
o (2) Elapsed Time Meters
o Pushbuttons
o Indicating Lights
 (2) 240/120V Control Power Transformer ‘CPT’
 Level Transmitter (LT-1) (See Optional Adder Below)
 Flow Transmitter (FIT-171) (Provided by Others & Installed by TESCO)
 Warrick Relay
 Programmable Logic Controller ‘PLC’ (TESCO L3000)
 Operator Interface Terminal ‘OIT’ (TESCO)
 Ethernet Switch
 SPACE ONLY for Future Radio
 Uninterruptible Power Supply ‘UPS’
 24VDC Power Supply
 RFI Filter
 12VDC Power Supply
 Cooling as Required
 Panel Heater w/ Thermostat
 Panel Light w/ Switch
 Terminal Blocks, Relays and Nameplates as Required
 Manufacturing Services– fabrication, manufacturing, assembly, equipment wiring and factory testing for the above equipment. $81,445.00

43 Quotation TESCO CONTROLS

File Ref. «location» Page | 2 of 4

Item Qty Description
2 Lot Professional Services:
 Engineering – Submittals, O&M Manuals & Loop Diagrams applicable to TESCO’s scope of work
 Project Management
 Field Service – installation verification, field testing, and startup.  Networking/Telemetry– Ethernet Switch Configuration
$54,440.00

TOTAL (including applicable sales tax): $135,885.00

DELETED Scope of Supply
Item Qty Description
1 -Lot Onsite Product Reconfiguration of Customer-Supplied Pedestal:
 RTU Back Panel (approximately 55”H x 20”W)
o Circuit Breakers and Fuses as required
o Programmable Logic Controller ‘PLC’
o Ethernet Switch
o SPACE ONLY for Future Radio
o Uninterruptible Power Supply ‘UPS’
o 24VDC Power Supply
o RFI Filter
o UPS Receptacle
o Duplex Receptacle
o Terminal Blocks, Relays and Nameplates as required
 Door-Mounted Items
o Flow Transmitter ‘FIT-171’ (to be furnished by the Contractor and delivered to TESCO for installation)
o Ethernet Jack
o Flygt Controller (to be furnished by the Pump Supplier through the Contractor and delivered to TESCO for installation) o Operator Interface ‘OIT’
o Timer
o Indicator Light
o Pushbutton Resets
o Nameplates
 Manufacturing Services – fabrication, manufacturing, assembly, equipment wiring, and factory testing for the above equipment

2 -Lot Professional Services:
 Project management
 Submittals
 Loops Drawings
 Product Startup Services – product quality review, verification of product installation, product parameter adjustments, product programming, software upload/download as required, onsite product/equipment reconfiguration as required, product function checks, and product startup.
 Onsite Training

44 Quotation TESCO CONTROLS

File Ref. «location» Page | 3 of 4

Item Qty Description

DEDUCT Breakdown to include:

DEDUCT for Original Scope of supply:

Engineering Services for Time Already Spent (40Hrs.):

Project Management for Time Already Spent (20Hrs.):

TOTAL DEDUCT(Including Applicable Sales Tax):

($37,000.00)
$7,200.00
$3,600.00
($26,200.00)

Optional Adder (Programming Services)
Item Qty Description
1 Lot Professional Services:
 PLC & OIT Programming (TESCO L3000)
 SCADA Programming
TOTAL (including applicable sales tax): $21,120.00

Optional Adder (Instrumentation)
Item Qty Description
1 1 Ultrasonic Level Sensor (LE-1)
2 1 Float level Switch (FS)
3 Lot Professional Services:
 Engineering – Submittals & O&M Manuals
 Project Management
 Field Service – installation verification, instrument calibrations, field testing, and startup
TOTAL (including applicable sales tax): $8,700.00

Clarifications
 Unless otherwise stated above, quote is to furnish only and does not include trade labor/electrical installation services or field wire terminations.
 Un less otherwise stated above, the following is not included within this quotation:
 6” Magnetic Flowmeter (FE-171) to be provided by others.  Conduit, field wire, tubing, or basic trade installation materials (brackets, screws, bolts, j -box, stanchions, pull-box, etc.)
 Instrumentation mounting components, brackets, stanchions, sunshields, etc.  Local control stations and/or field mounted disconnects.  Instrumentation, devices, components, or equipment not defined by the above quotation.  Fiber optic patch panels, cable, splicing or terminations.  Any 3rd party independent testing, harmonic testing/analysis, power coordination study, or Arc -Flash Hazard Analysis (AFHA) study.
 Interconnection or loop diagrams for equipment not furnished by TESCO. 45 Quotation TESCO CONTROLS

File Ref. «location» Page | 4 of 4

Terms and Conditions
 Quote is firm for 30 days unless otherwise stated.
 Submittals: Initial equipment submittal(s) to be provided approximately 10 -12 weeks after receipt of purchase order, written notice of intent, or notice to proceed; however, generation of submittal(s) will be contingent on supply-chain availability and variability for material components which may impact material item selections affecting submittal lead-times, therefore lead-times are subject to change without notice.  Delivery: Initial shipment(s) anticipated to commence approximately 12 -14 weeks minimum after submittal approval to allow for procurement, material order fulfillment, programming, handling, and shipment; however, delivery schedule(s) will be contingent on supply-chain availability and variability for material components and resources, therefore, lead-times are subject to change without notice.  I mplementation : effort may span a 02 week period after product delivery; please plan accordingly.  Lead-Time & Supply Chain Impacts: Due to the supply chain impacts imposed by the pandemic, all quoted lead-times are subject to change without notice.
 Time Extension: approval of this change order will require a time extension for completing engineered submittals, procurement, equipment/product shipment, programming, integration, and implementation segments of the contract work. Please adjust contract and construction schedules acco rdingly.  Change Order Approval: must be received within 14 days of the quotation date (on or before 09/13/2022) to avoid further schedule impacts, shipping delays, and/or additional costs for equipment changes in the field.  Unless otherwise stated above, price does not include any sales tax, use tax, or applicable fees; please apply any taxes and/or fees as appropriate. Please note that all invoices will include sales tax where applicable.  TESCO price is FOB factory, full freight allowed.
 TESCO warranties against defect in design workmanship and materials for a period of one year from date of installation, and does not exceed 18 months from the date of shipment from the factory.  TESCO carries liability insurance, with full workman's compensation coverage.  Terms are net 30 days on approved credit accounts.
 Interest will be applied to all past due invoices.
 All merchandise sold is subject to lien laws.
 Final retention to be paid within 10 days after the project notice of completion.

Please feel free to contact us at (916) 395-8800 to discuss any questions or comments you may have regarding this quotation.

Sincerely,

TESCO CONTROLS, INC.

Mitchell Kinyon
Sales
[email protected]

Page 1 of 1 ends

Ferreira Construction Co, Inc
DBA Ferreira Coastal Construction Company
10370 Commerce Center Drive, Suite B-200
Rancho Cucamonga, CA 91730
Ph. 909-606-5900 Fax: 909-606-7711
Contractor’s license A 985180
CA DIR # 1000001634
A Union Company

To: Veolia Attn: Michelle McLey
Address: Phone:

Fax:

Project: PCO#03- Civil Plan Changes
Client # Description Quan Unit Unit Price Ext Price
1 Credit for Vault in Street - 1.000 EA $66,254.00 ($66,254.00) 2 Credit for CAB Placement - 1.000 LS $4,425.00 ($4,425.00) 3 Credit for Sidewalk Restoration - 1.000 LS $4,680.00 ($4,680.00) 4 Remove additional Concrete Sidewalk 1.000 LS $5,300.00 $5,300.00 5 Place 4" thick 3/4" gravel and geotextile fabric 1.000 LS $25,382.00 $25,382.00 6 Footing shade Structure and Gen Pad Changes 1.000 LS $13,225.00 $13,225.00 7 Civil Labor Escalations 1.000 LS $11,831.00 $11,831.00 8 Material Changes 1.000 LS $14,349.00 $14,349.00
9 Fencing Changes 1.000 LS $18,200.00 $18,200.00
10 Extended Overhead 1.000 LS $23,367.00 $23,367.00
Bid Total $36,295.00

47 PROPOSAL
5671 GATES ST CHINO, CA - 91710
PHONE: (909)597-7000 | FAX: (909)597-7050
PROPOSAL ID QUOTE NO. DATE
SEWER SYCAMORE REV-1 77989 11/08/22
LN# PRODUCT AND DESCRIPTION QTY UM PRICE TOTAL
PAGE 1

SYCAMORE SEWER
BID ITEM 6

SUBTOTAL
BID ITEM 7

SUBTOTAL
BID ITEM 8

SUBTOTAL
======================================================================================================== 1 ======================================================================================================== --------------------------------------------------------------------------------------------------- 2 --------------------------------------------------------------------------------------------------- 3 LS475# LINK SEAL FOR 6" 10 LINKS PER SEAL 40 EA 18.39 735.60 4 6FF36-SS# 6 FLG 36FT SS SPOOL 2 EA 1560.44 3120.88 5 FB90-06-SS# 6 STL FLG 90 SS 2 EA 1219.78 2439.56 6 6FP76-SS# 6 FLGXPE 7'-6" SS SPOOL 2 EA 1851.65 3703.30 7 FCA501-676 6 FLG CPLG ADAPTER 655-676 4 EA 386.61 1546.44 8 ADD-TBN6-316SS 6 316 SS TRACKHEAD B/N ADDER 5/8X8 4 EA 72.17 288.68 9 F45-06-EPOXY# 6 FLG 45 STL EPOXY 2 EA 395.60 791.20 10 F90-06-SS# 6 FLG STL 90 SS 2 EA 1219.78 2439.56 11 WMS-06# 6 WALL MOUNT SUPPORT SS 6 EA 187.50 1125.00 12 PSG-106S 6 ADJ PIPE SUPPORT GALV SADDLE MOUNT 3 EA 289.06 867.18 13 FIGK-06-E5 6 150# FLG INSUL GSKT KIT ENP DW PH PHENOL 5 EA 71.76 358.80 14 BN6-8-316-FIK 6-8 316 SS B/N SET 150# INSULATING 5 SET 89.21 446.05 15 BN6-8-316 6-8 316 SS B/N SET 150# FLG 3/4X3-1/4 22 SET 46.08 1013.76 16 6-8-FF-8H 6X1/8 8H FF CI RUBBER GSKT 22 EA 6.11 134.42 17 PV-06# 6 PLUG VALVE 2 EA 1168.24 2336.48 18 CV-06# 6 CHECK VALVE 2 EA 4743.53 9487.06 19 6FF05-EPOXY# 6 FLGXFLG 5" LONG SPOOL EPOXY L/C 2 EA 445.05 890.10 20 6FP18-EPOXY# 6 FLGXPE 1'-8" SPOOL EPOXY L/C 1 EA 219.78 219.78 21 MM-06# 6 MAG METER 1 EA 3052.94 3052.94 22 34996.79 --------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------- 23 --------------------------------------------------------------------------------------------------- 24 FB90-10-SS# 10 FLG 90 SS 1 EA 3274.73 3274.73 25 PV-10# 10 PLUG VALVE 1 EA 2536.47 2536.47 26 SX-35# 35FT VALVE STEM EXT W/ STEM GUIDE SUPPORTS 1 S 3406.67 3406.67 27 SSWF-15010# 10 FS150 S/O WELD FLG FLAT FACE SS 1 EA 1098.90 1098.90 28 BN10-12-316 10-12 316 SS B/N SET 150# FLG 7/8X3-3/4 2 SET 110.21 220.42 29 10-8-FF 10X1/8 12H FF CI RUBBER 2 EA 12.17 24.34 30 BN10-12-316-FIK 10-12 316 SS B/N SET 150# INSULATING 1 SET 168.85 168.85 31 FIGK-10-E5 10 150# FLG INSUL GSKT KIT ENP DW PH PHENOL 1 EA 133.00 133.00 32 10863.38 --------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------- 33 --------------------------------------------------------------------------------------------------- 34 TDH85# PRESSURE TRANSDUCER 2 EA 730.77 1461.54 35 VR-12# 12 VENT RISER PVC 1 EA 761.11 761.11 36 2222.65 --------------------------------------------------------------------------------------------------- Continued
48 SERVING SOUTHERN CALIFORNIA SINCE 1992 QUOTATION
""UNION CONTRACTOR"" [email protected]
DATE: November 7, 2022 WEB: CMBSTRUCTURES.COM
PROJECT NAME: SYCAMORE SEWER LIFT STATION
LOCATION: RIALTO LICENSE NO. 613977 A
CONTRACTOR: FERREIRA DIR# 1000001531
BID NO: 2022-327 SBE#1753342
PUBLIC WORK: YES WBE#2102258
PRIVATE WORK: NO WOSB#211510
ITEM QTY. UNIT TOTAL
2 FOOTING AT SHADE STRUCTURE 4 EA 2,875.00$ 11,500.00$ 2 ELECTRICAL PAD AT SHADE STRUCTURE 1 EA 8,625.00$ 8,625.00$ 2 GENERATOR CONCRETE PAD 1 EA 9,800.00$ 9,800.00$ -$
MOUNTIG HARDWARE SUPPLIED BY OTHERS AT -$
SHADE STRUCTURE & GENERATOR PAD -$
-$
-$
-$
-$
-$
-$
-$
-$
*EXCLUSIONS* TOTAL 29,925.00$
*************ADD 2 % IF WAIVER OF SUBROGATION IS REQUIRED********** ***TO KEEP COST DOWN NO RETENTION TO BE HELD FOR CONTRACTS LESS THAN $10,000***

DEMO & REMOVALS , EXCAVATION & BACKFILL, PERMITS,TESTING, ENGINEERING, MANHOLE RAISING,

JUNCTION STRUCTURE BREAK IN, CATCH BASIN FILTERS,MARKINGS OR STENCILING,FENCING, TRAFFIC CONTROL,

WASHOUT FACILITIES,SHORING,COLORED OR STAMPED CONCRETE UNLESS NOTED NIGHTTIME AND WEEKEND WORK EXCLUDED UNLESS NOTED,, MANHOLES ARE SET TO WITHIN 1' OF RIM

ADDITIONAL FEES APPLY FOR NIGHT TIME AND WEEKEND WORK

ADDITIONAL FEES APPLY FOR ANY STRUCTURE THAT NEED CONCRETE PUMPING LOCALS EXCLUDE LOCAL TRANSITIONS. LOCALS POURED 6' UPSTREAM 6' DOWNSTREAM

MANHOLES AND FORMS TO BE SET WITH YOUR POVIDED MACHINE
*****PRICES ARE GOOD FOR SIXTY DAYS*****
OCIP INSURANCE IF REQUIRED WILL BE PAYED AT NO MORE THAN CMB STRUCTURES INC. CURRENT RATE PROPOSAL IS BASED ON STANDARD GL INSURANCE OF $2,000.000 ANY ADDITIONAL TO BE PAID BY OTHERS

THANKYOU FOR THE OPPORTUNITY TO PRESENT THIS QUOTE
Rick Oliva

ESTIMATOR
1 of 1 CMB -2022-327 SYCAMORE SEWER LIFT STATION RIALTO 49

Corporate Headquarters: California Office:
31 Tannery Rd 10370 Commerce Center Dr.

Branchburg, NJ 08876 Suite B-200
Phone: 908.534.8655 Rancho Cucamonga CA 91730 Fax 908.534.8656 Phone: 909-606-5900
www.ferreiraconstruction.com Fax: 909-606-7711

SYCAMORE SEWER LIFT STATION

GENERAL CONTRACTOR

VEOLIA WATER WEST OPERATING SERVICES,
INC.

CHANGE ORDER

DATE: 11/08/2022

Due to the changes made to the scope of fencing layout and materials Ferreira Construction feels its nest to issue a credit back for the original contracted amount & repriced the new work in total as listed below.

• Original Fence & Gate Credit - $ 18,978.00
• New Fence & Gate Costs - $ 37,502.00

Total CO - $ 18,524.00

$ 24,900.00
$ 43,100.00
Total Change Order - $ 18,200.00
50 1861 W. Redlands Blvd · Redlands · CA 92373
T: (909) 890-1255 | F: (909) 890-0995 | W: erscinc.com

Page 1 of 2 ends

16001006
December 2, 2022

Ms. Michelle Mcley
Project Manager – Capitol Program Management
City of Rialto Water Services / Veolia North America

Via Email (Only): Michelle.Mcley@Veo
lia.com

SUBJECT: SYCAMORE AVENUE SEWER LIFT STATION

ADDITIONAL SERVICES PROPOSAL

Dear Michelle:

Engineering Resources of Southern California, Inc. (ERSC) is again pleased to submit our proposal to City of Rialto (c/o Veolia) for Subject project. As you know, ERSC was engaged by Staff in early April 2022 to assist with Subject project (after it had been designed, bid and awarded for construction) by reviewing some contractor RFIs. After reviewing said RFIs together with a preliminary review of the supporting contract documents, it became apparent that many elements of the original design were flawed and required significant re -engineering to ensure a successful project outcome.

Nonetheless, we provided an approximate scope and fee (by mid- April) with intentions to allow us to thoroughly review said original design and determine the best course of action to reconcile its deficiencies. After considerable effort, including a complete site layout re -design, evaluation and determination of controlling right -of-way and p roperty lines, additional coordination with Caltrans (Re. sound wall foundation type /limits & surplus property), relocation of the proposed flow meter, a complete re- design of the proposed electrical and control system, and countless conferences / correspondence with proje ct Team, we believe the project is now viable for construction.

As such, the original budget of $45,000 has long been exhausted and we formally request an amendment to allow us to continue providing support through the remainder of construction as follows:

1. Beyond Scope services to date: $6,400

2. Estimated Cost-to-Complete: $14,200
$20,600
51 1861 W. Redlands Blvd · Redlands · CA 92373
T: (909) 890-1255 | F: (909) 890-0995 | W: erscinc.com

Page 2 of 2 ends

As shown in the preceding summary, our estimated fees to bring the Project’s construction to fruition is $20,600. Upon authorization, we will continue to provide ongoing construction support and ensure uninterrupted professional service.

As always, we look forward to the opportunity of working with the City and Veolia on this matter, and appreciate our continued relationship. If you have any questions or require additional information, please call me at 909.890.1255 (Ext. 126). Thank you.

Sincerely,

Erik T. Howard, PE, PLS
Sr. Principal Engineer

EH/

52 City of Rialto
Legislation Text
File #: WS-23-087, Version: 1, Agenda #:

For Water Subcommittee Meeting [January 25, 2023]
TO: Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Cooperative Agreement Between the City of Rialto and San Bernardino County for Bohnert/Banyon Rialto Area Sewer Project.

BACKGROUND:

In 2019 Cal State San Bernardino was awarded a grant from the SAWPA Disadvantage Communities Involvement Program Technical Advisory Committee (DCI TAC) to partner with the City of Rialto (City) to assist in the preliminary design of the Bohnert/Banyon Septic to Serwer Project area. A preliminary design report was completed in March 2021 and the project was awaiting funding for other sources.

DISCUSSION:

In October 2022 staff was contacted by the San Bernardino County (County) that they had received and dedicated some funding from the American Rescue Plan Act (ARPA) for the design and construction of sewer mains within the Bohnert/Banyon Project area. This area is a County pocket surrounded by the City. There are approximately 100 residential parcels that can be served by this project.

The County wishes to enter into a Cooperative Agreement (Agreement), with the City for the development of sewer mains and laterals and to define the respective roles and responsibilities of the Parties throughout the design/engineering, environmental, right-of-way services and acquisition, project management, construction, and post-construction acceptance and maintenance phases of the project. Draft agreement is attached to this staff report.

The County intends to construct sewer mains and laterals in the unincorporated Bohnert/Banyon area within the City of Rialto, the scope of work of which shall include design and construction of approximately 1,400 lineal feet of 12" VCP sewer main and approximately 6,600 lineal feet of 8" VCP sewer with all required laterals, manholes, tie-ins, and appurtenances in collaboration with the City. See the following figures for the location of the new sewer lines.

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County Agrees to:

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54 File #: WS-23-087, Version: 1, Agenda #:
· Act as the lead agency for the approval and environmental documentation (PA&ED), design and engineering (PS&E), right-of-way services and acquisition, California Environmental Quality Act (CEQA) review and compliance, construction, inspection, and project management for the project.
· Conduct an informational community meeting and outreach to local residents and provide a qualified representative to answer resident questions. · Provide plans and specifications to City for review and approval. · Advertise, award, and administer the construction of the project, pursuant to County and City’s review and approval of plans and specifications. · Obtain no-cost City encroachment permits from City for any work to be performed within the City’s right-of-way.
· Permit City inspectors, at City’s sole expense, to conduct discretionary inspections and review of the construction in coordination with, and as scheduled by, County. Upon City’s request for inspection, County shall promptly coordinate with City and provide a reasonable time, which shall include a minimum of 24 hours prior notice of inspection and 48-hour period of time to complete City inspection.
· Provide project administration and compliance with ARPA eligibility and funding requirements.
· Provide funding contribution in the estimated total amount not to exceed the total eligible amount of ARPA allocated funding for the project.
· Provide adequate inspection of all items of work performed under the construction contract with County’s contractor or subcontractors for the project and maintain all source documents, books, and records connected with performance under this Agreement for a minimum of five (5) years from the date of the Final Completion and Acceptance of project. · Include City in construction meetings, if and when such meetings are held, and in related communications on project progress, and to consult with City on critical issues relative to the project.

City Agrees to:
· Coordinate with and assist County with advertising, outreach, and promoting community engagement for any informational meetings and outreach to local residents. · Coordinate with and assist County, with no cost to City, with any necessary easement or property rights/acquisitions involving City right-of-way.

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· Review and approve plans and specifications.
· Assume the sole cost and expense of any City review, inspection, action, approval, or activity performed by City for the project.
· Provide no-cost City encroachment permits to the County for County’s work in the City’s right-of-way.
· Confirm that the City system inflow and capacity has the ability to accept additional flows from project area.
· Accept construction of the project into City sewer system of the sewer mains and laterals upon completion and acceptance by County and City.
· Assume all responsibilities, obligations, and costs for the maintenance and operation of the project’s sewer main and laterals infrastructure following project acceptance. · The Parties’understanding is that the Local Agency Formation Commission (LAFCO) only requires submittal of this Agreement. However, as may be necessary subsequently, City agrees to act as lead agency for coordination and communication with LAFCO for project regulations and/or requirements.

LEGAL REVIEW:

Legal counsel assisted staff in preparing the Draft Agreement with the County.

FINANCIAL IMPACT:

There is no cost to the City for the implementation of the project. The County will be providing approximately $8 Million of ARPA funds for the design, bidding, and construction of this project. If in the event the project costs exceed the design as proposed, the the project will be sized to the availble funds. Or, the County will seek additional funding to complete the project as proposed.

The City will provide inspection service at their own expense and not cost encroachment permits to the County.

RECOMMENDATION:

Staff recommends approving Cooperative Agreement Between the City of Rialto and San Bernardino County for Bohnert/Banyon Rialto Area Sewer Project.

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THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY

Public Works

Department Contract Representative
Telephone Number

Project Bohnert/Banyan Rialto Area
Sewer Project
Contractor City of Rialto
Contractor Representative Marcus Fuller, City Manager
Telephone Number (909) 820-2528
Contract Term Upon final payment
Original Contract Amount $
Amendment Amount $0
Total Contract Amount $
Cost Center

IT IS HEREBY AGREED AS FOLLOWS:

COOPERATIVE AGREEMENT NO. ________

BY AND BETWEEN

CITY OF RIALTO AND SAN BERNARDINO COUNTY

FOR BOHNERT/BANYAN RIALTO AREA SEWER PROJECT

Recitals

WHEREAS, San Bernardino County (hereinafter referred to as “ COUNTY”) intends to construct sewer main and laterals in the unincorporated Bohnert/Banyan area within the C ity of Rialto, the scope of work of which shall include design and construction of approximately 1,400 lineal feet of 12" VCP sewer main and approximately 6,600 lineal feet of 8" VCP sewer with all required laterals, manholes, tie-ins and appurtenances (hereinafter referred to herein as “PROJECT”) in collaboration with the City of Rialto (hereinafter referred to as “CITY”); and,

WHEREAS, COUNTY and CITY (COUNTY and CITY are also sometimes each referred to herein as “Party” and collectively referred to herein as “Parties”) wish to enter into this Cooperative Agreement (“Agreement”) for the development of sewer main and laterals infrastructure and to define the respective roles and responsibilities of the Parties throughout the design/engineering, environmental, right-of-way services and acquisition, project- management, construction, and post-construction acceptance and maintenance phases of the PROJECT; and, Contract Number

SAP Number

57 Revised 5/12/21 Page 2 of 8

WHEREAS, the PROJECT will located as set forth in Exhibit A; and,

WHEREAS, CITY has provided Preliminary Design Report; and,

WHEREAS, CITY supports the inclusion of laterals to be constructed to the private property line; and,

WHEREAS, the PROJECT will not include the removal of private residents septic systems and connection to newly constructed sewer lateral lines; and,

WHEREAS, CITY collects sewer connection fees when property owners connect to the main line, therefore, no sewer connection costs to COUNTY would be required for this PROJECT; and,

WHEREAS, COUNTY identified this PROJECT as being eligible for American Rescue Pl an Act (ARPA) allocated funding; and,

WHEREAS, this PROJECT and the associated expenditures are included and eligible for reimbursement up to the eligible ARPA allocated funding provided; and,

WHEREAS, the PROJECT total estimated cost is to be funded by the eligible ARPA allocated funding; and,

WHERAS, as condition for eligibility, use, and reimbursement for ARPA allocated funds, the PROJECT’s award of a construction contract must be made on or before December 31, 2024, and the PROJECT completed by December 31, 2026; and

WHEREAS, upon completion of construction and acceptance of the work, CITY shall assume all responsibilities, obligations, and costs for the maintenance, operation, and administration of the PROJECT’s sewer main and laterals infrastructure; and

WHEREAS, the proposed schedule for the PROJECT is set forth in Exhibit B.

NOW, THEREFORE, IT IS MUTUALLY AGREED as follows:

1.0 COUNTY AGREES TO:

1.1 Act as the lead agency for the following: approval and environmental documentation ( PA&ED), design and engineering (PS&E), Right-of-Way services and acquisition, California Environmental Quality Act (CEQA) review and compliance, construction, inspection, and project-management for the PROJECT.

1.2 Conduct an informational c ommunity meeting and outreach to local residents and provide a qualified representative to answer resident questions regarding the PROJECT.

1.3 Provide PROJECT plans and specifications to CITY for review and approval.

1.4 Advertise, award, and administer the construction of the PROJECT, pursuant to COUNTY and CITY’s review and approval of PROJECT plans and specifications. PROJECT shall be built pursuant to the plans and specifications approved by COUNTY and CITY.

1.5 Obtain no-cost CITY encroachment permits from CITY for any work to be performed within the CITY’s right-of-way.

1.6 Permit CITY inspectors, at CITY’s sole expense, to conduct discretionary inspections and review of the construction in coordination with, and as scheduled by, COUNTY. Upon CITY’s request for inspection, COUNTY shall promptly coordinate with CITY and provide a reasonable time, which shall include a minimum of 24 hours prior notice of inspection and 48 hour period of time to complete CITY inspection.
58 Revised 5/12/21 Page 3 of 8

1.7 Provide PROJECT administration and compliance with ARPA eligibility and funding requirements.

1.8 Provide funding contribution in the estimated total amount not to exceed the total eligible amount of ARPA allocated funding for the PROJECT.

1.9 Provide adequate inspection of all items of work performed under the construction contract with COUNTY’s contractor or subcontractors for the PROJECT and m aintain all source documents, books, and records connected with performance under this Agreement for a minimum of five (5) years from the date of the Final Completion and Acceptance of PROJECT.

1.10 Include CITY in construction meetings, if and when such meetings are held, and in related communications on PROJECT progress, and to consult with CITY on critical issues relative to the PROJECT.

2.0 CITY AGREES TO:

2.1 Coordinate with and assist COUNTY with advertising, outreach, and promoting community engagement for any informational c ommunity meetings and outreach to local residents and provide a qualified representative to answer resident questions on behalf of CITY regarding the PROJECT.

2.2 Coordinate with and assist COUNTY , with no cost to CITY, with any necessary easement or property rights/acquisitions involving CITY right-of-way.

2.3 Review and approve PROJECT plans and specifications and not unreasonably withhold, condition or delay review of the PROJECT plans and specifications.

2.4 Assume the sole cost and expense of any CITY review, inspection, action, approval, or activity performed by CITY for the PROJECT.

2.5 Provide no-cost CITY encroachment permits to the COUNTY for COUNTY’s work in the CITY’s right-of-way.

2.6 Confirm in writing the CITY system inflow and capacity of Ayala Lift Station and overall CITY sewer system to accept additional flows from PROJECT main and laterals.

2.7 Provide a qualified CITY representative available to provide timely inspection of all items of construction and all PROJECT work. CITY shall submit all requests to perform discretionary inspection to COUNTY and shall perform the inspection during the time period described in Paragraph 1.6. PROJECT work and schedule shall not depend on CITY’s discretionary or periodic inspection request s. Therefore, in the event CITY does not perform the requested inspection within the time provided, COUNTY may perform the inspection and CITY shall accept the results of such inspection so as to not cause any delays in construction of the PROJECT work.

2.8 Accept construction of the PROJECT and inclusion into CITY sewer master system of the sewer main and laterals upon completion and acceptance by COUNTY and CITY.

2.9 Assume all responsibilities, obligations, and costs for the maintenance, operation, and administration of the PROJECT’s sewer main and laterals infrastructure following PROJECT acceptance by COUNTY and CITY. Notwithstanding the foregoing, the COUNTY will be responsible for those matters addressed in Section 3.11.

2.10 Provide a qualified representative who shall have the authority to discuss and attempt to resolve issues concerning the PROJECT with the COUNTY.
59 Revised 5/12/21 Page 4 of 8

2.11 The Parties’ understanding is that the Local Agency Formation Commission (LAFCO) only requires submittal of this Agreement. However, as may be necessary subsequently, CITY agrees to act as lead agency for coordination and communication with LAFCO for PROJECT regulations and/or requirements.

3.0 IT IS MUTUALLY AGREED:

3.1 This Agreement applies to the PROJECT phases, including, schedule, PA&ED, PS&E, Right-of- Way, C onstruction, Project-Management, scope of work , acceptance, and operation and maintenance as set forth herein.

3.2 The PROJECT is a “public works” project subject to California Prevailing Wage requirements and compliance. All PROJECT construction contracts awarded shall include and comply with all applicable terms and conditions of California’s Prevailing Wage Laws.

3.3 COUNTY’s financial responsibility shall not exceed the amount of ARPA eligible funding allocated for this PROJECT, for actual PROJECT costs, for expenditures on the PROJECT scope of work.

3.4 In the event COUNTY determines PROJECT costs may exceed the not to ex ceed amount identified in Section 3, Paragraph 3.3, COUNTY shall inform CITY of this determination, and thereafter, the Parties shall work together in an attempt upon an amendment to the PROJECT amounts identified in this Agreement. In no event shall the CITY be responsible for PROJECT costs in excess of the PROJECT amounts identif ied herein absent a written amendment to this Agreement that is approved by the Parties.

3.5 COUNTY agrees to indemnify and hold harmless CITY and its officers, employees, agents, volunteers, and contractors from any and all claims, actions or losses, damages, and/or liability resulting from the COUNTY’s negligent acts or omissions which arising out of COUNTY’s obligations under this agreement.

3.6 CITY agrees to indemnify , defend, and hold harmless COUNTY and its officers, employees, agents, volunteers, and contractors from any and all claims, actions or losses, damages, and/or liability resulting from CITY’s negligent acts or omissions which arising out of CITY’s obligations under this agreement.

3.7 In the event the COUNTY and/or CITY is found to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under the Agreement, the COUNTY and/or CITY shall indemnify the other to the extent of its comparative fault. Furthermore, if the COUNTY or CITY attempts to seek recovery from the other for Workers’ Compensation benefits paid to an employee, the COUNTY and CITY agree that any alleged negligence of the employee shall not be construed against the employer of that employee.

3.8 In the event of litigation arising from this Agreement, each party to the Agreement shall bear its own costs, including attorney(s) fees. This paragraph shall not apply to the costs or attorney(s) fees relative to paragraphs 3.5, 3.6 and 3.7 indemnification.

3.9 COUNTY and CITY are authorized self -insured public entities and/or have adequate excess insurance for purposes of Professional Liability, General Liability, Automobile Liability and Workers’ Compensation and warrant that through their respective programs of self -insurance, they have adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this Agreement.

3.10 The Parties indemnification obligations described in Paragraphs 3.5, 3.6 and 3.7 shall survive the termination of this Agreement.

3.11 COUNTY agrees to act as the lead agency and be responsible for the prosecution of any and all warranty claims or construction defect claims , identified by CITY , that may arise during the 60 Revised 5/12/21 Page 5 of 8
applicable warranty and/or statute of repose periods following completion of the PROJECT. CITY agrees to immediately notify COUNTY of the existence of any potential warranty or construction defect claims upon actual or constructive notice and to reasonably assist COUNTY in t he investigation, prosecution, and resolution of such claims.

3.12 This Agreement contains the entire agreement of the Parties with respect to subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. No supplement, modification, or amendment of this Agreement shall be binding unless exe cuted in writing and signed by all Parties.

3.13 This Agreement shall be governed by the laws of the State of California. Any action or proceeding between CITY and COUNTY concerning the interpretation or enforcement of this Agreement, or which arises out of or is in any way connected with this Agreement or the PROJECT, shall be instituted and tried in the appropriate state court, located in the County of San Bernardino, California.

3.14 Time is of the essence for each and every provision of this Agreement.

3.15 Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for any or against any party. Any term referencing time, days or period for performance shall be deemed workdays. The captions of the various articles and paragraphs are for convenience and ease or reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.16 No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contract ual rights by custom, estoppel, or otherwise.

3.17 If a court of competent jurisdiction declares any portion of this Agreement invalid, illegal, or otherwise unenforceable, the remaining provisions shall continue in full force and effect, unless the purpose of this Agreement is frustrated.

3.18 This Agreement may be signed electronically and in counterparts, each of which shall constitute an original.

3.19 The Recitals are incorporated into the body of this Agreement.

3.20 This Agreement will be effective on the date it is signed by both Parties.

SIGNATURES BELOW

61 Revised 5/12/21 Page 6 of 8

Attest by:

Barbara McGee, City Clerk

Approved as to Form:

Eric Vail, City Attorney

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department

Aaron Gest, Deputy County Counsel Byanka Velasco, P.E., Division Manager Brendon Biggs, Director Date Date Date

SAN BERNARDINO COUNTY CITY OF RIALTO

Dawn Rowe, Chairman, Board of Supervisors (Authorized signature - sign in blue ink) Dated:

Name

SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title City Manager
Lynna Monell
Clerk of the Board of Supervisors
San Bernardino County
(Print or Type)
By Dated:

Deputy

62 Revised 5/12/21 Page 7 of 8

EXHIBIT A

PROJECT MAP

63 Revised 5/12/21 Page 8 of 8

EXHIBIT B

SUMMARY OF ESTIMATED PROJECT SCHEDULE

Bohnert/Banyan Rialto Area Sewer
Project SDD-023

Phase

Estimated Start Date

1. Design Phase 1-2 Bid Docs

3/15/23

2. Design, Environmental, and Coordination 3/15/23

3. Easement Acquisition for Phase 3 7/1/23

4. Award Construction Contract-Phase 1 & 2 7/23/24

5. CONSTRUCTION-Phase 1 & 2 8/23/24

6. Award Construction Contract-Phase 3 9/24/24

7. CONSTRUCTION - Phase 3 10/24/24

8. CLOSE OUT AND TRANSFER TO CITY OF RIALTO 7/24/26

9. CITY ACCEPTS PROJECT INTO CITY SYSTEM AND
ASSUMES OPERATION AND MAINTENENCE 7/24/26

Additional Notes:
1) Estimated schedule subject to change.

64 City of Rialto
Legislation Text
File #: WS-23-108, Version: 1, Agenda #:

For Water Subcommittee Meeting [January 25, 2023]
TO: Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Extraterritorial Wastewater Service Agreement with Bloomington Hills, LLC, for the property located at northeast corner of Cedar Avenue and San Bernardino Avenue, Bloomington, CA, Assessor’s Parcel Number 0250-101-76-0000.

BACKGROUND:

Bloomington Hills, LLC a California Limited Liability Company, is planning to develop the property located at the northeast corner of Cedar Avenue and San Bernardino Avenue in Bloomington, CA.

The Assessor’sParcel Number is 0250-101-76-0000. Blooming Hills is developing a proposed gas station, convenience store, drive thru restaurant, car wash, and professional offices at this location. A copy of a location map and site plan showing the property is attached to this report.

ANALYSIS/DISCUSSION:

The closets connection point to the City’s sewer system is at the intersection of Larch and San Bernardino Avenues. To connect, the developer will be required to extend an 8-inch sewer line easterly to the intersection of Cedar and San Bernardino Avenues, approximately 1,200 linear feet.

The existing City’ssewer line and the wastewater treatment plant have sufficient capacity to accept the proposed sewer connection for the proposed project.

It should be noted that an Extraterritorial Service Agreement is required to be approved by the City Council and the Local Area Formation Commission prior to the project being completed. This agreement describes the duties and responsibilities of the City of Rialto, and the property owner.

There are no costs to the City to construct this project.

FINANCIAL IMPACT:

To connect to the City’s Wastewater system, the owner will be required to make a one-time Development Impact Fee payment at the Extraterritorial Rate of 1.3 times the standard rate. The required connection fees are determined by the planned use of the facility and are estimated at $119,645.85 for both Wastewater Collection and Treatment fees. The calculations are shown in Table 1 below. Fees may vary due to the final layout of the project.

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Operating Budget Impact
Rialto Water Services will bill the property owner for service at the subject property at 1.3 times the standard applicable sewer rate and the Rialto Utility Authority will absorb the operating costs to serve the property, within the Concession Agreement.

RECOMMENDATION:

Staff requests the Water Subcommittee recommend the City Council adopt a Resolution and Rialto Utility Authority Resolution, approving an Extraterritorial Wastewater Service Agreement with Bloomington Hills, LLC for the property located at northeast corner of Cedar Avenue and San Bernardino Avenue, Bloomington, CA, Assessor’s Parcel Number 0250-101-76-0000.

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Project Location

Water SubcommitteeJanuary 25, 2023

Water Subcommittee
January 25, 2023