Rialto City Council
February 14, 2023

1 A. Cover Letter
Villa Civil, APC
406 Jolina Way
Encinitas, CA 92024
Tel: (858) 922-4652
[email protected]

October 21, 2022
City of Rialto
Purchasing Division
150 S. Palm Avenue
Rialto, CA 92376

Subject: Villa Civil Work Proposal - Statement of Qualifications for RFP 23-015 Grant Services Electronic PDF (via PlanetBids)

Dear Ms. Shanita Simmons:

Villa Civil is pleased to provide the City of Rialto (City) with a uniquely experienced team and express our interest in RFP 23-015 Grant Services.

Villa Civil is a full-service, DBE and WBE civil engineering firm led by Ms. Christy Villa, CEO, that is focused on providing quality engineering services to produce cost-effective infrastructure and funding solutions.

Villa Civil provides a wide range of technical and support services to clients in the water resources and transportation sectors through a team of highly capable engineers that utilize technical expertise, creativity, and professional standards to ensure integrity and efficiency on every project. Having served as design engineers, construction managers, and project managers for a diverse range of projects within Southern California, our team provides a unique understanding of design engineering, project management and funding support strategies. Villa Civil has a proven track record in identifying funding opportunities, delivering grant writing services and providing comprehensive grant administration support. In addition to our clients in San Diego County, Villa Civil is currently providing grant services for Long Beach Water Department, the City of Huntington Beach, the City of Monrovia, and the City of Salinas. With a combined 30 years of experience, our team has successfully obtained over $130M in funding through 17 unique programs related to transportation, planning, increased water use efficiency, recycled water systems, reduction of imported water, infrastructure support, and more. Our team has also managed over $100M in funding for these projects.

Furthermore, Villa Civil has various ongoing grant writing and administration contracts that require our team to be familiar with requirements of the latest funding opportunities and legislature such as the American Rescue Plan Act, Bipartisan Infrastructure and Jobs Act, Caltrans’ Clean CA Local Grant Program, and Los Angeles County grant programs such as the Safe, Clean Water Program.

2 Our team is eager to support the City in providing a strategic, tailored approach to funding procurement and management that fits the City’s community vison. Our team’s combined expertise in transportation and water resource sectors enables us to understand the complexities of implementing capital improvements and can provide unique technical insight that leads to compelling grant applications. We appreciate the opportunity to submit this proposal and demonstrate our value to the City of Rialto. In compliance with the RFP, the proposal price contained herein will remain valid for a period of 120 days from the due date of the proposal. If you have any questions, please contact me at 858-922-4652 / [email protected].

Sincerely,
Christy Villa, P.E. | CEO | Principal Engineer

Enclosed:

One (1) digital copy of Statement of Qualifications (SOQ) Cost Proposal
Attachments A-E

Table of Contents

A. Cover Letter ............................................................................................................................................................1 B. Background .............................................................................................................................................................3 C. Methodology Section .............................................................................................................................................3 D. Staffing ................................................................................................................................................................ 11 E. Qualifications ....................................................................................................................................................... 11 Grant Writing Example .................................................................................................................................... 12 Project History ................................................................................................................................................. 12 Technical Competence .................................................................................................................................... 12 G. Team Resumes .................................................................................................................................................... 15 H. Grant Writing Example ........................................................................................................................................ 19

3 B. Background
From our research, we have gathered that the City of Rialto is most interested in funding projects related to active transportation, climate adaptation, and public infrastructure to support the creation and maintenance of the active community. Fortunately, we have experience in applying for grants related to these categories amongst others. Due to our diligent research for new federal, state, and local funding opportunities, our staff keeps up with the newest opportunities such as the Clean California Local Grant Program that intends to beautify and improve local public spaces such as streets, roads, and parks.

Depending on the City’s needs, our team will use our resources and network to update the City with applicable, upcoming, and new grant opportunities. Our team’s experience with the full grant process including funding identification, grant writing, grant administration/procurement, and grant closeout, provides our team with a unique perspective and is prepared to assist the City with any step of the grant process.

Similar to the City of Rialto, Villa Civil is committed to being fully transparent. Although there may be various funding opportunities that align with the needs of the City, our team regularly attends funding workshops to obtain additional insight about each grant program. This means that we use our additional research to be fully transparent about the likelihood of the City being awarded an opportunity in an effort to only allocate resources to funding opportunities that are worth the time, budget, and effort. At Villa Civil, our objective is to provide the City with up-to-date information about funding opportunities, advise the City to pursue strategic funding opportunities, and successfully execute the grant applications to obtain funding that allows the City to grow and provide a healthy environment for its residents.

Below you will find a table of the requested firm information:

Requested Information
Firm’s Complete Name Villa Civil, APC (California)
Type of Firm: Corporation
Telephone Number (858) 922-4652
FAX Number N/A
Contact Person Christy Villa
E-mail Address [email protected]
Firm’s Principal Officer with Authority to Bind
Company in a Contractual Agreement
Christy Villa, PE | CEO

C. Methodology Section
Villa Civil proposes Ms. Christy Villa as Project Manager, Mr. Sinan Habeeb as Project Engineer, and Ms.

Marina Balcazar as Associate Engineer. Our team will implement a strategic approach based on our involved research of the City’s projects and the multitude of grant programs that can benefit the City.

We are fully prepared to collaboratively work with the City to identify, procure, execute, and manage grant projects from concept to completion. Furthermore, our small business team allows us to deliver with the responsiveness and flexibility needed in the fast-paced grant funding world. Our team is committed to providing continuity to the City and each staff member proposed herein is intended to be

4 fully available to meet the City’s needs for the course of the services agreement. The following describes our proven approach to procuring and administering grant funds.

1 Proactive
Grant Identification 2
Compelling
Grant Writing 3
Compliable
Grant Admin. 4
Efficient
Grant Closeout

Villa Civil’s funding support team has a proven track record in identifying funding opportunities, delivering grant writing services, and providing ongoing grant administration support to municipal agencies throughout Southern California. We take pride in partnering closely with our clients to provide customized support through all parts of the grant and loan funding life cycle. In the past four years, Villa Civil staff have helped clients secure $130M in grants and loan financing, including successful Caltrans ATP awards to the tune of $6M, and Clean California awards in the amount of $4.63M. We believe this funding success is built on our team’s ability to comprehend the true objectives and intentions of a grant program, to work collaboratively with an agency to intrinsically understand their project’s objectives and desired outcomes, and to weave those understandings into the most compelling and competitive grant application. The Villa Civil Team has the capability and capacity to perform any and all of the following tasks at the direction of the City:

Task 1 – Identification of Appropriate City Projects for Funding Villa Civil is well practiced in reviewing an agency’s capital improvement and operational projects for clients to identify potential funding opportunities. Our team will proactively meet with City staff in order to define priority projects, City goals, and other funding needs in order to align projects with the best fitted funding opportunities.

Task 1 Deliverables: Meeting minutes, matrix of budget deficient projects

Task 1.1 - Identifying Funding Deficiencies
At the direction of the City, the Villa Civil Team will work with City staff to develop a funding needs list that can be used as a baseline to identify funding opportunities. In our experience, this exercise is best conducted by facilitating a workshop with City staff in addition to other City- defined stakeholders and personnel to comprehensively identify funding deficiency scenarios, and to fully understand the City’s funding objectives and needs. The goal of the workshop is to identify both near-term and long-term funding goals at both the City and project-specific level.

Villa Civil will also present a list of currently known funding opportunities in order to vet strategic grant pursuits, teaming opportunities with other agencies, and potential upcoming funding sources.

Following this workshop, and at the direction of the City, the Villa Civil Team will prepare a matrix of budget deficient projects that have been targeted by the City (Figure 1). This matrix is intended to be an adaptable, living document, which Villa Civil will continue to manage and update as new projects are added to the list, current projects are implemented, and as project priorities and City

5 objectives evolve. Using this strategy, the Villa Civil Team is prepared to provide the City with periodic summaries and updates with all the necessary information, as requested by the City.

Task 1.2 – Funding Strategy Plan
The Villa Civil Team understands the importance of analyzing both short-, mid-, and long-term funding goals. Therefore, Villa Civil staff are prepared to use the City’s goals to provide a funding strategy framework for the City that can be used to leverage outside funding and loans to supplement the City’s Capital Improvement budget. Development of a funding strategy involves an analysis of the City’s planned Capital Improvement Program to better understand how the City’s projects can be grouped, streamlined, and funded. A funding strategy will include an implementation plan and schedule, identifying key milestones and pathways to funding for the City.

Figure 1. Example Project Identification List
Task 2 – Identification of New Sources of Grant Funding & Grant Resources With our in-depth knowledge of local, State, and Federal funding programs and resources, our team excels at pairing existing and planned project needs with the most opportunistic funding resources.

Task 2 Deliverables: Funding Program Matrix, Competitiveness Assessments, Scope of Work, Project Schedule, Budget

Task 2.1 - Identifying Grant Funding Opportunities
Our grant team is known for applying a creative and innovative approach to identifying funding opportunities. Paramount to this approach is extensive knowledge of each grant program’s key objectives, goals, and performance metrics so that the most compelling grant application can be developed for the project. We are able to discover new funding opportunities by staying updated on impending legislation and industry trends.

At the request of the City, the Villa Civil Team will utilize the customized matrix developed in Task

1.1 to align City projects with potential funding programs in a separate spreadsheet (Figure 2).

6 This live spreadsheet will summarize key funding program information, including funding program objectives, goals, and performance metrics, qualifying project types, average awards amounts, match requirements, eligibility criteria, and application windows. Alternatively, our team has provided monthly PowerPoint updates to our clients, which showcases our ability to adapt to the City’s preferred methods of communication and frequency. The Villa Civil Team will present funding recommendations for specified projects as funding opportunities become available, at the direction of the City.

This resource can be used as
an adaptable roadmap,
allowing the City’s identified
projects to be quickly aligned
with funding opportunities as
they are announced. To stay
current with state, federal and
regional funding
opportunities, Villa Civil staff
regularly screens funding
agency database websites,
peruses specific granting
agency websites, enlists in a
multitude of grant program
email distribution lists, and
routinely attends funding
seminars to obtain timely
updates on legislative status
and anticipated funding
availability notifications for a
wide range of funding
opportunities. Efficient
tracking requires the use of an
Excel spreadsheet to document
which projects have potential funding opportunities. At a minimum, the spreadsheet will contain the following information:
 Project Name
 Type of Capital Project
 Funding Opportunity
 Application Open Date
 Key Eligibility Criteria
 Submittal Deadline

Figure 2. Example Grant Funding Opportunity List

7 Upon the City’s direction, Villa Civil will conduct a preliminary competitiveness assessment, at no cost to the City, to ensure that the basic requirements outlined in a funding opportunity’s guidelines are met before pursuing the opportunity.

Task 2.2 – Identification of Grant Resources
In our experience with grant writing and management, organizational skills are critical to successful grant application submittals and grant administration. As part of this task, Villa Civil understands that there are grant opportunities that may align with the interests of the City, but are highly competitive. After identification of the best possible funding opportunities for each project, Villa Civil will create a live document indicating the necessary components for each grant application. Therefore, Villa Civil is prepared to conduct a grant assessment in which the City’s projects will be scored against the grant’s guidelines criteria to determine whether it is feasible and in the best interest of the City to use resources to pursue the funding opportunity.

Furthermore, at the direction of the City, the Villa Civil Team is prepared to generate, review, submit, or help facilitate the process of gathering all necessary documentation to support each grant application. Updates will be given at the City’s request to ensure open communication and a smooth process.

Task 2.3 – Project Management
Ms. Villa will be responsible for refining the scopes of work, defining the appropriate team for each as-needed assignment, developing each project schedule, and developing each project budget for City approval. Upon receiving the notice to proceed, Ms. Villa will oversee each project and periodically check each step/deliverable for quality. Additional responsibilities of the Project Manager include but are not limited to the following: attending required City staff and City Council meetings, providing project updates and regular check-ins to City staff, preparing reports for City staff and City Council, and keeping an open line of communication between all parties.

Our team is also available to provide any necessary technical assistance.

Task 3 – Grant Application Preparation Process
The Villa Civil Team partners closely with clients to coordinate the preparation of grant applications and credit assistance application packages to ensure a successful, competitive submittal. Each application format is unique, and a customized approach in developing project work plans and justification, budgets, schedules, supporting graphics (including exhibits, graphs, schematics, animations, etc.), supporting documentation and certifications is paramount to ensure an application is responsive to the evaluation criteria set forth by the funding agency. Once our client is notified of a funding award, Villa Civil can assist in post-award activities which includes engaging with funding agencies to complete the negotiation and contracting process. The Villa Civil Team will implement the following tasks to prepare a grant application for submittal: Task 3 Deliverables: Meeting Minutes, Data Request, Work Plan, Graphics (as necessary), Draft Grant Application, Final Grant Application

8 Task 3.1 – Grant Application Kick-off Meeting
Villa Civil will conduct a kick-off meeting to review the City’s project scope, proposed budget, available local funds, project schedule, City objectives, milestones, and other considerations that may be pertinent to the project “story” for the grant application. Villa Civil will also review the grant application requirements and submittal deadlines with the City’s Project Manager and will present an internal schedule for the City’s review. The schedule will identify intermediate and ultimate tasks and milestone dates of completion in order to provide the City with ample review and submittal time. Furthermore, the schedule will define roles and responsibilities associated with each task for the project team. Clear and defined roles, responsibilities, tasks, and schedule milestones will ensure that the grant application can be submitted on-time. Meeting notes summarizing the discussion and agreed upon schedule will be provided to the City following the meeting.

Task 3.2 – Generate Grant Application Data Request
Villa Civil will prepare a data request that summarizes the grant application information needs that will need to be provided and/or confirmed by the City. Information requests typically include:
project scope details, schedule details, budget information (existing or proposed), local funding (if available), and other resources that may be used to supplement the application. Villa Civil will track all data received and will compile for inclusion in the grant application, as necessary.

Task 3.3 – Provide Community Outreach Services
Villa Civil is well-versed in communicating and corresponding with the community and related project stakeholders. The Villa Civil Team is prepared to coordinate requests for Letters of Support, facilitate community meetings, develop a community involvement strategy, and conduct other community and stakeholder coordination as necessary to generate the most competitive application for the City. Our experience consists of developing short animations for our clients that engage the community and key stakeholders.

Task 3.4 – Generate DRAFT Grant Application Submittal
The Villa Civil team will prepare a draft grant application for City review. Grant applications typically include a project narrative, project cost estimate and budget detail, project maps and exhibits, and other grant-specific information to completely respond to the grant application guidelines. Our team will work collaboratively and rely on our engineering expertise to develop a thoughtful, strategic, and technically sound grant application. A draft grant application will be provided for the City’s review in compliance with the applicable grant program guidelines. Villa Civil will request the City’s review in order to generate a final grant application submittal.

Alternatively, should the City choose to write the grant application, the Villa Civil team is able to provide a general outline to guide the City in providing a compelling grant application. The outline shall include key concepts and ideas that address the grant guidelines and requirements.

Task 3.5 – Generate FINAL Grant Application Submittal
Villa Civil will review and address comments received and prepare a final grant application for City review. Final grant applications will ensure consistency of messaging, integration of all

9 applicable grant requirements, and succinctness prior to the City’s final review and submittal.

Villa Civil staff are prepared and equipped to submit applications through online portals and by mail.

Task 4 – Grant Application Review, Approval Process & Grant Administration Ms. Villa will serve as the Project Manager for the project team and will provide the final level of QA/QC for each deliverable generated as part of this scope of work. Additionally, Ms. Villa will support the City in any coordination, communication, or response to comments & questions that a funding agency may require. Ms. Villa is well versed in coordinating with funding agencies and relies on a proactive approach to engaging grant administrators early in the application process to ensure the most competitive and successful grant application. As part of this process, Ms. Villa will liaise between the funding agency and the City as necessary to ensure that potential grant applications are well vetted with a funding agency.

Furthermore, during the application process, Ms. Villa is dedicated to engaging with grant administrators as necessary to sufficiently complete the grant application process.

As the project manager and primary point of contact for this project, Ms. Villa will oversee all client interface, grant administrator interface, and all project management duties, including schedule submittals, invoicing, and task order management. The following subtasks summarize the project management duties that will be provided as part of this effort.

Task 4 Deliverables: Letters of Acceptance, Resolution Acceptance, Necessary Paperwork, Funding Allocation Requests, Grant Invoices, Grant Reports

Task 4.1 – Quality Assurance & Quality Control
The Villa Civil Team believes that the quality of the grant application submittal is critical to the City’s funding success. Failure to comply with grant guidelines is unacceptable and to this end all content generated by the Villa Civil Team will be QA/QC’d by Ms. Christy Villa prior to submittal to the City. Our approach is simple but effective; we are committed to providing the City with the benefit of our Principal Engineer’s technical expertise in the grant writing world, and we take great pride in the deliverables that are provided to our clients and the funding agency.

Task 4.2 – Accepting Grants
Upon the award of a grant, Villa Civil will assist City staff with the formal acceptance process. This includes, but is not limited to City Council approvals, obtaining letters of acceptance, resolution acceptance and any necessary paperwork required to facilitate the award process. If necessary, Villa Civil is prepared to coordinate with the City Attorney for grant agreement preparation and assist with the process of grant amendments.

Task 4.3 – Funding Allocation Requests
Under the direction of the City, our team is prepared to assist with all necessary funding allocation requests to ensure that the City receives its awarded grant funds in a timely manner. This also includes coordinating with the grant administrator to ensure a smooth process, ensuring funding match requests, and the completion and submission of all necessary forms.

10 Task 4.4 – Grant Invoicing
Villa Civil is well versed in creating, reviewing, and submitting invoices in compliance with grant guidelines and requirements. We understand that grant invoicing can be nuanced and complex, and because of this, and we pride ourselves on providing a reliable, accurate budget tracking tool to ensure that all project expenses are appropriately categorized and eligible for grant reimbursement. This tool assists us in making the invoicing process as transparent as possible for both the City and the granting agency. With the ability to track both grant funding, local match, and local additional funds, we can create a reliable resource for the funding aspect of the project.

We have extensive experience with State and Federal invoicing requirements, most recently providing invoicing grant administration services to the City of Encinitas and the City of National City for programs including Caltrans Active Transportation and Caltrans Highway Safety Improvement Program.

Task 4.5 – Grant Reporting
Villa Civil is prepared to submit all intermittent project reports (quarterly or according to the requirements of each grant award contract), draft reports, and final reports in compliance with grant guidelines. All reports shall follow the granting agency’s required guidelines and document the actual work done, accounting summary, a progress schedule, and upcoming milestones for the following grant period. Grant reporting for completion reports shall include amendments to the project, a final schedule analyzing the overall progress in comparison to what was proposed, and copies of the final documents and reports generated during the duration of the project, as needed.

Task 5 – Cultivating Partnerships with Other Organizations Villa Civil recognizes the immense importance of developing and sustaining community partnerships to progress funding strategies. Our staff work closely with agencies to identify meaningful stakeholders and partnerships for each and every project. We are experienced in coordinating with community organizations such as Downtown and Mainstreet Associations, Chambers of Commerce, School Districts, Regional Transit Districts, MPOs, and neighboring agencies to form collaborative grant applications. In addition to cultivating agency partnerships, our firm is experienced in fostering relationships with Non- Governmental Organizations (NGOs). In fact, many complementary project elements can be gained by engaging NGOs in the grant application process. For example, in Encinitas, partnerships with NGOs such as San Diego Bike Coalition and Circulate San Diego have resulted in hundreds of thousands of dollars in grant funds that support encouragement, education and outreach activities at local schools within the project vicinity. Our experience and ease in working with various clients and organizations has allowed us to establish meaningful connections with key stakeholders that can lead to successful funding awards.

Our approach is simple: we establish clear, concise, and professional lines of communication with stakeholders. We identify stakeholder/partner needs and objectives that will be complementary to a project, which allows for stakeholders and partners to be willing to come to the table and collaborate on funding strategies. Most importantly, we stay engaged throughout the project to ensure that all commitment and expectations are honored.

Task 5 Deliverables: Letters of Support

11 Grant Timeline Estimate
Villa Civil works hard to ensure the satisfaction of our clients and stakeholders. This involves strong communication and responsiveness throughout the duration of the project. After each grant component is completed and if time permits, we generally allot 1 week in our project schedule for the City to provide any comments or questions. The overall time of completion estimate found below assumes that the City reciprocates this level of responsiveness and cooperation. Although each grant application process varies based on expectations, requirements, and level of effort, the following table outlines a general timeline for Villa Civil to complete each grant component:

Grant Component Time Estimate
Internal Grant Feasibility Research 1 week
Data Request 1 week
Draft Application 1-2 weeks
Final Draft 1-2 weeks
Overall Time of Completion 4-8 weeks

D. Staffing
Villa Civil proposes Ms. Christy Villa as Principal Engineer, Mr. Sinan Habeeb as Senior Project Engineer, and Ms. Marina Balcazar as Associate Engineer. Villa Civil understands that should Villa Civil decide to assign personnel not included in the list below, the City requires approval before they begin work.

Resumes are included in section G below.

E. Qualifications
Our firm has over 30 years of experience in grant procurement. Ms. Christy Villa has 20 years of experience, Mr. Sinan Habeeb has 7 years of experience, and Ms. Marina Balcazar has 3 years of experience working with grant and funding opportunities, and we work proactively and collaboratively to successfully procure funding for our clients.

Christy Villa, P .E.20 Years of ExperienceProject Manager, Project Oversight,Grant Writing, Grant Support Sinan Habeeb7 Years of ExperienceAlternative Represenative, Grant Writing & Support Marina Balcazar3 Years of ExperienceGrant Writing & Support

12 Grant Writing Example
Villa Civil staff assisted the City of El Monte in securing a $4.63M Caltrans Clean California Local grant award for their Merced Avenue Linear Park Project. This project incorporates traffic calming elements through lane width reduction and vital park amenities. This newly introduced grant program was identified by our team and was a result of the state’s budget surplus. Recently, Caltrans has announced that a second round of grant funding has been released for this program. This example can be found in Section H.

Project History
Our staff has contributed to the success of over $130M in funding for our clients with 14% of all staff projects being federal funding opportunities, 77% of projects being state funding opportunities, and 9% of projects being local funding opportunities.

Technical Competence
Being a small firm has afforded our team the opportunity to be resourceful, reactive, and responsive in delivering creative solutions. Our team regularly attends meetings and participates in grant guideline development workshops, grant solicitation informational sessions and maintains a proficient level of knowledge in on-going grant objectives. This technical expertise enables our team to provide a high level of insight to our clients and allows us to appropriately align grant opportunities with the best project needs.

Recent Grant Applications
Due to our constant pursuit and close monitoring of new funding opportunities, our team has submitted or is in the process of submitting the following grants to support our client’s water-related projects:

Client Grant Opportunity
County of San Diego  Caltrans Active Transportation Program Cycle 6 (Pending)
Long Beach Water Department  CalEPA Environmental Justice Small Grants (Pending)  USBR WaterSMART: Water and Energy Efficiency
Grants for FY 22 (Pending)
City of El Monte  Caltrans Clean California Local Grant Program ($4.6M Secured Successfully)
City of National City  US Department of the Defense Miliatry Installation Sustainability ($500k Secured Successfully)

13 Recent Grant Management Examples
Santa Fe Drive Bike & Corridor Improvements | Caltrans ATP & HSIP Grants City of Encinitas Dates: 2017 - Present
Matt Widelski (760) 633-2862

As part of Caltrans’ Active Transportation Program Cycle 3 Augmentations, Villa Civil is currently providing project management services for this $3M project. Responsibilities include coordinating with state and federal agencies, preparation of agency allocation requests, environmental documentation, and quarterly reporting. Furthermore, duties also included grant project initiation, including support to the City for grant agreement execution, assistance in the consultant procurement process to ensure compliance with the Caltrans Local Assistance Procedures Manual and Local Assistance Program Guidelines, and adherence to the grant budget milestones. This project involves a combination of infrastructure and non-infrastructure components including the construction of new sidewalks, curbs, gutters, and curb ramps in addition to pavement improvements for new bike lanes and traffic calming features. Tasks included developing the Caltrans ATP Cycle 3 Augmentation grant application to secure the $996,000 grant and providing project management of grant activities to project completion in addition to the management of $600,000 in HSIP funding to provide safety improvements along the corridor.

Leucadia Streetscape Phase 1 | Department of Water Resources IRWM Proposition 84 City of Encinitas Dates: 2020 - Present
Jill Bankston (760) 633-2839
Phase 1 of the Leucadia Streetscape project is part of a series of coastal improvements to preserve and revitalize North Coast Highway 101. The Leucadia Streetscape project benefits the community by introducing new traffic-calming features, improved lighting, enhanced landscaping, and new stormwater treatment through biofiltration to the City of Encinitas. Villa Civil secured $200,000 in grant funds for the City and is currently administering the grant, providing quarterly reports, quarterly invoicing, meeting facilitation, general coordination, and post-project reporting.

City of National As-Needed Grant Administration | Caltrans HSIP & ATP Projects City of Encinitas Dates: 2021 - Present
Jose Lopez (619) 336-4380
Villa Civil currently performs grant administration services for the City of National City for twenty (20) projects, totaling over $40M in State and Federal funding for projects that are in the design and construction phases of work. Tasks include preparation of quarterly progress reports and invoices, final progress reports and invoices, extension requests, CTC funding approval and time extension requests, and request for funding allocations. The scope of work includes the preparation of Construction Award packages in conformance with Caltrans Chapter 15 of the LAPM, preparation of grant progress invoices in compliance with Chapter 5 of the LAPM, and project close-out packages in conformance with Chapter 17 of the LAPM for projects located in disadvantaged communities (DAC). The effort also includes developing an electronic file management system in accordance with Chapter 16 of the LAPM, and organizing the City’s existing project files into the new directory. Villa Civil staff work closely with National City staff to address the City’s objectives and timelines. Previously, the City requested that Villa

14 Civil staff expedite the preparation of a contract award packages for two (2) projects that were on the inactive list due to project delays. The City required the Contract Award packets to be submitted urgently so the projects could be removed from the inactive list. Villa Civil successfully submitted the award packages to the City within 1 week of contract award. The City submitted the packets to Caltrans, which were immediately approved with no comments, allowing the City to immediately submit progress invoices and be removed from the inactive project list.

El Portal Pedestrian & Bike Undercrossing Project| Caltrans Cycle 2 ATP Grant City of Encinitas Dates: 2017 - Present
Matt Widelski (760) 633-2862

Villa Civil staff identified the funding opportunity through Caltrans Active Transportation Program, Cycle 2 and completed the rigorous application process to successfully secure $4.69M in federal funding to design and construct the City of Encinitas’ El Portal Pedestrian and Bike Undercrossing project. Grant related duties included preparation of grant application, preparation of CTC allocation requests, allocation extension requests, completion of environmental documentation forms (PES form and NEPA certifications), Right-of-Way Certification completion, preparation and submittal of the PS&E package, quarterly invoicing, quarterly progress reporting, baseline data collection, post-project data collection, and project close-out. Ms. Villa is currently assisting the City of Encinitas with grant management services for this $10M active transportation project. The City retained Ms. Villa in 2017 to perform the project management and grant administration duties for the project, including federal funding allocation for all phases of work, community outreach, design oversight and plan check, environmental and permitting oversight, stakeholder coordination with North County Transit District, and internal coordination with City staff to update CIP budgets, schedules, and progress updates for the City Manager and City Council. Villa Civil is currently supporting the City in the grant administration and project implementation for the Non-Infrastructure elements of the project.

CalEPA Environmental Justice Small Grants 2021
Long Beach Water Department Dates: 2021 - Present
Jillian Croci (562) 708-3411
Villa Civil’s most recent grant writing experience was to work with Long Beach Water Department to submit the CalEPA Enviornmental Justice Small Grant. This opportunity was unique in the sense that Long Beach had previously submitted a proposal with similar content and therefore, Villa Civil was able to reuse components of the previous proposal to submit for this year’s grant application.

Due to Villa Civil’s time and material cost basis, our team was able to work with Long Beach Water Department to bring the total proposal costs down for this effort.

15 F. References

REFERENCES
Reference 1 Client City of Encinitas
Project Manager Matt Widelski, PE
Email [email protected]
Phone Number (760) 633-2862
Reference 2 Client City of Encinitas
Project Manager Jill Bankston, PE
Email [email protected]
Phone Number (760) 633-2839
Reference 3 Client Long Beach Water Department
Project Manager Jillian Croci
Email [email protected]
Phone Number (562) 708-3411
Reference 4 Client City of Huntington Beach
Project Manager Chau Vu
Email [email protected]
Phone Number (714) 374-5345
Reference 5 Client City of National City
Project Manager Roberto Yano, PE
Email [email protected]
Phone Number (619) 336-4380

G. Team Resumes
Team resumes can be found on the following pages.

16 CHRISTY VILLA, PE
Principal Engineer
Ms. Christy Villa, PE brings over 20 years of experience in public works with an emphasis on active transportation planning and design, green street infrastructure, and writing, managing, and administrating Federal, State, and Local grants for public agencies. She and her team have successfully secured over $120M in grant funding and managed over $100M for local municipal agencies in San Diego County and has experience with a variety of grant programs including, but not limited to, the Active Transportation Program (ATP), Highway Safety Improvements Program (HSIP), and the Sustainable Communities Transportation Planning Grant Program.

PROJECT EXPERIENCE
Ms. Villa has contributed to the success of the following funding programs:

Water Conservation Grant Administration | San Diego County Water Authority Principal Engineer performing grant administration for over $10M in storm water funding for the San Diego County Water Authority’s Public Outreach and Conservation Department. Duties included on-site grant administration of water conservation projects, coordination with Water Authority Project Managers and countywide project partners, progress reporting, invoicing, budget, and milestone tracking to ensure compliance with grant requirements, coordination with State and Federal grant administrators, and collaboration with the San Diego Integrated Regional Watershed Management (IRWM). On-call services also included identification of continued funding opportunities and grant writing to solicit future funding to sustain the program.

On-going Grant Administration Support Services| City of National City Villa Civil currently performs grant administration services for the City of National City for twenty (20) projects, totaling over $40M in State and Federal funding for projects that are in the design and construction phases of work. Tasks include preparation of quarterly progress reports and invoices, final progress reports and invoices, extension requests, CTC funding approval and time extension requests, and request for funding allocations.

Grant Name Amount
Caltrans ATP Cycle 3 Augmentation $996,000
Caltrans Sustainable Communities Planning Grant Program $210,450 Caltrans ATP Cycle 2 $4,670,000
Caltrans Sustainable Communities Transportation Grant Program $250,000 DWR Prop 84 Stormwater Planning Grant $241,000
DWR Round 1 Prop 84 Integrated Resources Water Management (IRWM) Grant $1,400,000
EPA Water Infrastructure Finance and Innovation Act (WIFIA)* $96,000,000 MWD Local Resources Program $24,000,000
USBR WaterSmart WEEG Grants $300,000
Caltrans Clean California Local Grant Program $4,600,000

YEARS OF EXPERIENCE:
20 EDUCATION:

B.S. Structural
Engineering, University
of California, San Diego,
2003

LICENSES:

Professional Engineer
(Civil), California
#C70917

17 SINAN HABEEB, EIT
Senior Project Engineer
Mr. Habeeb has over 7 years of experience in grant writing and administration, construction management, water resources engineering, and structural engineering.

Through his funding support experience, Mr. Habeeb has been exposed to grant writing and administration responsibilities such as identification of funding deficiencies, grant development including preparation of visuals and exhibits, environmental documentation, project management including budget and schedule tracking, generation of project update and project completion reports, project closeout responsibilities, and generation of funding allocation requests.

PROJECT EXPERIENCE
Mr. Habeeb has contributed to the success of the following funding programs:

Grant Name Amount
Caltrans ATP Cycle 3 Augmentation $996,000
DWR Prop 1 Round 1 $3,100,000
DWR Prop 1 Round 1 $1,400,000
EPA Water Infrastructure Finance and Innovation Act (WIFIA)* $96,000,000 MWD Local Resources Program $24,000,000
USBR WaterSmart WEEG Grants $300,000
Caltrans Clean California Local Grant Program $4,600,000 DOD Military Installation Security Grant $550,000

On-Call Grant Administration | San Diego County Water Authority Assisted Project Manager in grant administration tasks for over $8M in grant funded projects. Duties include contract processing, quarterly reporting, invoicing, coordination with Water Authority staff and regional Local Project Partners, project management, including budget and schedule tracking, generation of project update and project completion reports and timely submission of all grant-related documents are integral tasks that were accomplished to maintain to the success of the Department’s grant funded programs. Duties also included the preparation of state and federal grant applications and amendments in accordance with agency standards.

Merced Avenue Linear Park Project | City of El Monte
Assisted the City of El Monte in the development and submittal of a Caltrans Clean California grant program application. The City requested $4.6M for it’s Merced Avenue Linear Park Project and received a full award. The linear park proposes to accomplish traffic calming through lane width reduction and vital park amenities such as seating & picnic areas, a new enclosed dog run, community themed demonstration protective fencing, solar lighting, trash receptacles, bike racks, and stormwater retention areas.

Grant Administration and Grant Writing Services | Long Beach Water Department Villa Civil is providing grant administration services for a variety of Long Beach Water Department (LBWD) programs funded through State and Federal grants. This includes grant administration support, and coordination with Long Beach Water Department and City of Long Beach staff.

YEARS OF EXPERIENCE:
7 EDUCATION:

M.S. Civil Engineering,
San Diego State
University, 2017

B.S. Structural
Engineering, University
of California, San Diego,
2015

LICENSES:

Engineer in Training (EIT)

18 MARINA BALCAZAR, EIT
Assistant Engineer
Ms. Balcazar is an Engineer-in-Training with experience in grant writing and administration, water resources engineering, and environmental engineering. She has been exposed to various components of the grant writing and grant administration process such as project reporting, invoicing, budget tracking, extension requests, funding allocation requests, creation of supporting tables and figures, researching new funding opportunities, and online grant management.

PROJECT EXPERIENCE
Ms. Balcazar has or is currently working with the following clients to assist with the management of grants:

Clients
City of Encinitas Long Beach Water Department
City of National City City of Monrovia
San Diego County Water Authority City of Huntington Beach

Grant Writing and Administration Services | Long Beach Water Department Assist Project Manager in identifying grant opportunities to provide funding for the City of Long Beach’s Water Department. Key responsibilities include grant opportunity research and compilation of aligned grant opportunities with the City’s planned CIP projects.

On-Call Grant Administration | San Diego County Water Authority Assist Project Manager in grant administration tasks for over $8M in grant funded projects. Duties include quarterly reporting and invoicing, project management, including budget and schedule tracking, generation of project update reports and project completion reports. Duties also include the preparation of state and federal grant applications and amendments in accordance with agency standards.

El Portal Pedestrian & Bike Underpass | City of Encinitas Assist Project Manager with environmental documentation, quarterly reports, and invoices. The $5.4M project will construct a grade-separated pedestrian and bike underpass beneath the LOSSAN rail corridor, and will provide pedestrian, bike, and crosswalk improvements in order to connect adjacent active transportation routes to the facility.

Highway Safety Improvement Program (HSIP) | City of National City Assist the City of National City with on-going grant administration support services to provide grant administration file management support for eleven (11) HSIP projects in various phases of progress/completion. The scope of work includes the preparation of Construction Award packages in conformance with Chapter 15 of the LAPM, preparation of grant progress invoices in compliance with Chapter 5 of the LAPM, and project close-out packages in conformance with Chapter 17 of the LAPM.

YEARS OF EXPERIENCE:
3 EDUCATION:

B.S. Environmental
Engineering, San Diego
State University, 2020

LICENSES:

Engineer in Training (EIT)

19 H. Grant Writing Example

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION CLEAN CALIFORNIA LOCAL GRANT PROGRAM (CCLGP) APPLICATION CCLGP-AP001 (NEW 11/2021) In the security banner above, please click on "Options" and select "Trust this document one time only" before completing the form. After you select to trust the document, you will be asked if you want to save the document before closing, select "No". If the banner is not visible, open the panel on the left side of the screen and click on the exclamation icon. I. PROJECT DESCRIPTION1.1 PROJECT INFORMATIONAssembly DistrictSenate DistrictCongressional District492232Caltrans District: 7Notes: * Fill out the information in this table based on project location, rather than location of the primary project applicant. If a project contains multiple locations, enter information for each location. ** For information on Senate, Assembly, and Congressional Districts, see: https://caltrans.maps.arcgis.com/apps/webappviewer/index.html?id=4c2e0aba9e174138a794a98e82cb22cc.1.2 LOCATION INFORMATION*Does this project encroach onto Caltrans right-of-way?YesNoLocation Information - Local JurisdictionBegin Latitude of Parameters**Begin Longitude of Parameters**End Latitude of Parameters**End Longitude of Parameters**Description***Street Address CityZipcode(x) 34.06560(y) -118.51390(x) 34.065161(y) -118.051310Street, in public right of wayMerced Ave.El Monte 91733Location Information - State Highway SystemDescription***Caltrans DistrictCountyRouteRoute SuffixBegin Postmile PrefixBegin Postmile****Begin Postmile SuffixEnd Postmile PrefixEnd Postmile****End Postmile SuffixSelect Caltrans DistricNotes: * Projects can include multiple locations. Provide Latitude and Longitude Parameters, as well as a brief description for each location in your project. ** Please provide this in the following format: [((x) ###.######), ((y) ###.######); x=Latitude and y=Longitude *** For example, is the location a park, path, bus stop, viaduct, etc.? ****The Postmile fields are only applicable for streets that are part of the State Highway System. If a location is a single point, then provide the same begin and end postmile values. Link to Postmile Lookup: https://postmile.dot.ca.gov/PMQT/PostmileQueryTool.html.1.3 SUMMARY BUDGET INFORMATIONProject Title Merced Ave. Linear Park Project Grant Amount Requested* $4,633,284 Total Project Cost $4,633,284 Local Match % 0Total Cash Local MatchTotal Third-Party In-Kind Local MatchTotal Local Match $0 Does this project involve funding from other programs?YesNoIf any program or fund types are checked below, please state the program or fund name and total amount received from each.If Yes to the above, please select all the different types of other funding programs that apply and provide summary information for each programFederal ProgramsState Programs STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION CLEAN CALIFORNIA LOCAL GRANT PROGRAM (CCLGP) APPLICATION CCLGP-AP001 (NEW 11/2021) Local FundsPrivate FundNotes: * For this table, round amounts up to the nearest thousand.ADVANCE PAYMENT INFORMATIONAre you seeking advance payment?YesNoWhat is the total value of your advance payment request?What is the advance payment as a percentage of the grant award?AGENCY TYPE - Check which of the following best describes your agency1.4 PRIMARY PROJECT APPLICANT INFORMATIONORGANIZATIONCity of El MonteCONTACT NAMELee TorresTITLECity EngineerPHONE NUMBER626-580-2055EMAIL [email protected] or Regional Public AgencyTransit AgencyFederally Recognized Tribal GovernmentOther Public Agency - Indicate here what type of agency your organization is:1.5 PRIMARY PROJECT APPLICANT MARKETING/COMMUNICATIONS CONTACT INFORMATIONCONTACT NAMEJames PowellTITLEProject ManagerORGANIZATIONAlta Planning and DesignPHONE NUMBER626-838-1644EMAIL [email protected] SUB-APPLICANT INFORMATION (IF APPLICABLE)ORGANIZATIONCONTACT NAMETITLEPHONE NUMBEREMAIL ADDRESSAGENCY TYPE - Check which of the following best describes your agencyLocal or Regional Public AgencyTransit AgencyFederally Recognized Tribal GovernmentOther Public Agency - Indicate here what kind of agency your organization is:1.7 PROJECT OVERVIEWWill this project displace people experiencing homelessness?Yes (Note: Project is ineligible for funding)NoIndicate what elements are included in the project(s). Check all that apply.ENHANCED INFRASTRUCTUREENHANCED NON-INFRASTRUCTURE - Litter Abatement Events and/or Educational ProgramsEstimated Installation/Construction Complete Date:6/30/2024(Note: Must BE ON OR before June 30, 2024)SUB-AGREEMENTS STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION CLEAN CALIFORNIA LOCAL GRANT PROGRAM (CCLGP) APPLICATION CCLGP-AP001 (NEW 11/2021) Is this project associated with any other Caltrans projects?Yes No- If Yes, enter Caltrans Contact Email:1.8 PROJECT DESCRIPTIONPROVIDE GENERAL PROJECT DESCRIPTION (Max of 150 words)The City of El Monte (City) is constructing a linear park project along Merced Ave, between Garvey Avenue and Rio Hondo Parkway. The linear park proposes to accomplish traffic calming through lane width reduction and vital park amenities such as seating & picnic areas a new enclosed dog run, community themed demonstration planting areas, protective fencing, solar lighting, trash receptacles, bike racks, and stormwater retention areas.1.9 PURPOSE AND NEEDPROVIDE PURPOSE AND NEED OF PROPOSED ELEMENTS (Max of 150 words)The project will result in the planting of approximately 68 new trees, 9,700 sq. ft. of new sidewalk, 33,000 sq. ft. of new vegetative ground cover as well as various new play and fitness equipment upgrades for the community. The project will positively impact a primarily under-served community and has also been identified by the California Environmental Protection Agency as disproportionately burdened by and vulnerable to multiple sources of pollution. The project aligns with the primary objectives of the Clean California Local Grant Program by advancing equity for under-served communities as defined by SB535, enhancing public health by adding fitness and play stations, and by implementing various beautification components to mitigate the heat island effect.

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION CLEAN CALIFORNIA LOCAL GRANT PROGRAM (CCLGP) APPLICATION CCLGP-AP001 (NEW 11/2021) II. UNDERSERVED COMMUNITIES2.1 ANALYSIS OF BENEFITS TO UNDERSERVED COMMUNITIES*Is this project located in an underserved community?Yes NoPartially located in an underserved communityList all the census tract number(s) applicable to the project**Census Tract:4331.01CalEnviroScreen 3.0Census Tract:4331.02CalEnviroScreen 3.0Census Tract:4335.04CalEnviroScreen 3.0Census Tract:4332.00CalEnviroScreen 3.0What percentage of the total grant request will go towards benefiting underserved communities? 100.00%Notes: * See section “Underserved Communities” in the Program Guidelines for definitions of historically excluded, disadvantaged, or underserved communities. ** Link to Census Tract Lookup: https://data.census.gov/cedsci/?intcmp=aff_cedsci_banner2.2 LOCAL MATCH REQUIREMENT*What was the criteria used to determine the applicant's required local match?Median Household IncomeCalEnviroScreen 3.0Free or Reduced Priced School MealsHealthy Places IndexNative American Tribal LandsOtherNot ApplicableWhat is your community’s required local match, as a percentage of total project costs?**0Total Value of Cash Local MatchTotal Value of Third-Party In-Kind Local MatchTotal Value of Local Match $0 Notes: * Costs incurred prior to or after the end date of an executed agreement are not eligible for reimbursement and will not be counted towards local match requirements. See the Accounting Requirements section of the Program Guidelines for details. ** See Table 2 “Severity of Disadvantage Thresholds for Determining Local Match” in the Program Guidelines for how to determine the local match required.

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION CLEAN CALIFORNIA LOCAL GRANT PROGRAM (CCLGP) APPLICATION CCLGP-AP001 (NEW 11/2021) III. ATTACHMENTS3.1 ATTACHMENTSBelow is a list of all the possible attachments you can include. See Application Instructions for details on what the attachments should include. Use the "Attach" button under each attachment type to upload the file. The maximum file size for attachment D, E, and G is 25MB each and 5MB for all other files.REQUIRED ATTACHMENTS:

OPTIONAL ATTACHMENTS:

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION CLEAN CALIFORNIA LOCAL GRANT PROGRAM (CCLGP) APPLICATION CCLGP-AP001 (NEW 11/2021) IV. PROJECT OUTCOMES Enter values in the Total column for just the Outputs that apply to your project.4.1 PROJECT OUTCOMESCategoryOutputUnitTotalLitter AbatementLitter CollectedCubic Yards0Public Space CleanedSquare Feet0Anti-Littering SignsNumber of Signs4Waste BinsNumber of Bins4Transit Center ImprovementsLitter Collected0Cubic YardsBeautification of SpaceNumber of Bus Stops Beautified0Number of Transit Centers Beautified0Number of Art Installations0Enhance Public HealthIncreased Walking Paths, Bike Paths, Children's Play AreasSquare Feet8000BeautificationArt InstallationsNumber of InstallationsSquare Footage of Installations1200Urban Heat Island ReductionDecrease in Temperature by Degrees Fahrenheit at each Improved Site, Measured at the Noon Hour32Shade Trees Planted68Number PlantedDrought-Tolerant, Native PlantsNumber Planted2000Furniture AddedNumber of Seats Added24Enhanced UsePlay Equipment InstalledNumber of Play Equipment Features Installed4Public Space Reclaimed for Public Use or Added for Public UseSquare Feet47916Increased Use of Existing Public SpaceIncreased Number of Hours per Day Available24Enhanced Community ConnectionWayfinding SignageNumber of Signs Added4Community/Historical Signs and MarkersNumber of Signs Added0Jobs and Volunteer Positions CreatedNew Permanent or Temporary Jobs Created and Number of Artists Supported by the Prime Awardee and all Consultants/Contractors to Implement or Maintain the Project(S)Number of Permanent Persons Hired0Number of Temporary Persons Hired0Number of Artists Supported0 STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION CLEAN CALIFORNIA LOCAL GRANT PROGRAM (CCLGP) APPLICATION CCLGP-AP001 (NEW 11/2021) CategoryOutputUnitTotalPavement and Support ElementsEnhanced Paving (permeable surface or pavement alternatives, such as wood chips)Square Feet0Decreased PavementSquare Feet38500Upgraded or Improved Permanent Irrigation SystemsLinear Feet600Bioretention Swales and other Green Street ElementsEach1Energy-Conserving Lighting InstalledNumber of Energy-Conserving Lights Installed10Renewable Energy Technologies (e.g. solar panels)Each1Installations of Water Fountains Number of Water Fountains Installed0Installation or Refurbishment of BathroomsNumber of Toilets Installed or Refurbished0Architectural Fencing (not chain-link)Linear Feet1500Shade Structures (not including shade trees - see Beautification category)Number of Shade Structures0EducationCampaignsCommunity Events# of Campaigns0Reach of the Campaigns0Frequency of the Campaigns0# of Events0# of Attendees0 STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION CLEAN CALIFORNIA LOCAL GRANT PROGRAM (CCLGP) APPLICATION CCLGP-AP001 (NEW 11/2021) V. SIGNATURESIMPORTANT: Applications will not be accepted without all required signatures. Primary Applicant: Chief Executive Officer, Public Works Director, or other officer authorized by the governing board. The undersigned affirms that their agency will be the “Implementing Agency” for the project if funded with CCLGP funds and they are the Chief Executive Officer, Public Works Director or other officer authorized by their governing board with the authority to commit the agency’s resources and funds. They are also affirming that the statements contained in this application package are true and complete to the best of their knowledge. For infrastructure projects, the undersigned affirms that they are the manager of the public right-of-way facilities (responsible for their maintenance and operation) or they have authority over this position.5.1 AUTHORIZED OFFICIAL (PRIMARY APPLICANT) SIGNATUREPrint Full Name Lee TorresTitle City EngineerPhone 626-580-2055Email [email protected] 1/31/2022Signature