W:\1RIA020100\ADMIN\Contracts\Proposal\230123_Morgan SRTS\Boyd Elementary SRTS PS&E.docx
February 6, 2023
VIA EMAIL
[email protected]
Mr. Art Cervantes
Engineering Manager
Engineering Services Department
City of Rialto
Subject: Proposal for Engineering Services for Boyd Elementary School – Morgan Safe Routes to School
Psomas greatly appreciates this opportunity to provide the City of Rialto (City) with this proposal for Engineering Services for improvements within the City’s Safe Routes to School (SRTS) program. surrounding Boyd Elementary School. Our proposal is based on the Request for Proposal via email on January 23, 2023, and subsequent follow-up phone call on January 24, 2023.
Attached are our Project Understanding and Scope of Services listed as Exhibit A and Fee Proposal listed as Exhibit B. This proposal is valid for 30 calendar days from the date of preparation. If you have any questions regarding this proposal, please feel free to call me or Arief Naftali. Again, we appreciate you providing Psomas the opportunity to submit our proposal to you for this project.
Sincerely,
P S O M A S
Carrie Davis, PE
Sr. Project Manager
cc: Arief Naftali, Psomas
Mr. Art Cervantes
February 6, 2023
Boyd Elementary School – Morgan Safe Routes to School
EXHIBIT A
Project Understanding
Psomas will provide engineering design services to implement Safe Routes to School (SRTS) improvements around Boyd Elementary School located on the northeast corner of Sycamore Avenue and Merrill Avenue, in the City of Rialto (City). These improvements include
o South Street – Approximately 2,300 linear feet of new curb adjacent sidewalk, four ADA curb ramps, and approximately 45 driveways
o Huff Street – Approximately 1,000 linear feet of new curb adjacent sidewalk, two ADA curb ramps, and approximately 13 driveways
o Carter Street – Approximately 1,000 linear feet of new curb adjacent sidewalk, two ADA curb ramps, and approximately 10 driveways
o Orchard Street – Approximately 1,000 linear feet of new curb adjacent sidewalk, two ADA curb ramps, and approximately 11 driveways
o Joyce Avenue – Approximately 160 linear feet of new curb adjacent sidewalk and two ADA curb ramps
o Wilson Street – Two ADA curb ramps
o Ceres Street – One ADA curb ramp
o School Signage will be added near the South Street/Sycamore Avenue intersection, near the Joyce Avenue/Merrill Avenue intersection, and along Merrill Avenue in multiple locations o Merrill Avenue – School signage and speed feedback signs
Psomas will prepare plans, specifications, and estimates (PS&E) for these improvements to be assembled as one set of construction drawings.
Scope of Work
Task 1.0 Project Management and Coordination
1.1 Project Meetings
Psomas will participate in a team kickoff meeting with the City to review the scope, schedule, coordination procedures, and intended outcomes for the project. During this meeting Psomas will confirm our understanding of the City’s objectives and requirements of the deliverables throughout the duration of the contract. Psomas will participate in up to six (6) additional virtual meetings with the City representative to discuss progress, coordinate design activities, obtain direction, exchange project information, and identify issues to be resolved.
1.2 Project Schedule
Psomas will prepare the Project Master Schedule (PMS) for the PS&E including related technical reports and permitting. The schedule will be prepared in Microsoft Project using the Critical Path
Mr. Art Cervantes
February 6, 2023
Boyd Elementary School – Morgan Safe Routes to School
Method, and, at a minimum, the schedule will be consistent with the tasks that have been laid out in this scope of work. Inclusion of additional critical path items may be added as necessary. The PMS will reflect the various levels of reviews for the PS&E and related technical reports and permitting. The PMS will include:
o Project milestones and delivery of intermediate Project deliverables o Reviews for the PS&E and related technical reports and permitting. o Quality Control checks
The PMS will be prepared to include the data for the total project and the critical path will be identified. The order sequence and interdependence of significant work items will be reflected on the PMS. Psomas will submit a copy of the PMS to the City for review and approval. Once approved, the schedule will be monitored and updated throughout the duration of the project.
1.3 Project Management/Administration
Psomas will provide overall project management throughout the duration of this contract. This includes services such as:
o Providing the City with a single point of contact to discuss progress, communicate project decisions, and general contract management
o Coordinating with project stakeholders and design team o Directing and monitoring project deliverables
o Quality Control Reviews
o Preparing monthly invoicing
Task 1.0 Deliverables:
o Preparation for and Attendance at Project Kickoff Meeting and Periodic Project Meetings (total 7 meetings)
o Project Schedule
o Quality Control Reviews and Documentation
o Project Management and Project Administration
Task 2.0 Data Collection
Psomas will collect data and perform research to identify and confirm existing improvements and constraints, and to gather background information for the project. We will obtain and review relevant
Mr. Art Cervantes
February 6, 2023
Boyd Elementary School – Morgan Safe Routes to School
available information such as as-built plans, utility plans, and right of way maps. Such data will be gathered in a data base. Psomas will participate in a field review with the City if requested to confirm existing conditions and to identify physical features that may be constraints for the project.
Task 2.0 Deliverables:
o Data Collection
Task 3.0 Topographic Survey/Right of Way Mapping
3.1 Aerial Topographic Survey
Psomas will perform a 40 scale Aerial Topographic Survey along South St., Huff St., Carter St., and Orchard St. The mapping limits for this will include the parkway on both the south side and north side of the road. This will allow us to capture the planimetric and utility features that may encumber the proposed improvements. Psomas will establish control around the project site. The horizontal datum will be based upon the North American Datum of 1983 (NAD83) and the vertical datum be based on the North American Vertical Datum of 1988 (NAVD88) tied to a local Benchmark.
3.2 Conventional Topographic Survey
Psomas will perform a conventional topographic survey necessary for locating the following features:
o Top of curb will be located for South St., Huff St., Carter St., and Orchard St. We will also locate the top of ex and bottom of ex of every driveway within the project limits. Ground surveys will also locate the outline of all driveways. The limits of the driveway survey will terminate at the right of way.
o Psomas will perform topographic surveys at fifteen (15) proposed ADA ramp locations. This will also include the tie in survey on the east side of Joyce Ave. o All visible surface utility features at and adjacent to the project site.
3.3 Right of Way Mapping
Psomas will locate monuments to establish the right of way from record information for South St., Huff St., Carter St., and Orchard St. Existing right of way will be plotted on the base maps.
Task 3.0 Deliverables:
o Aerial and Conventional Survey
o Right of Way Mapping
Mr. Art Cervantes
February 6, 2023
Boyd Elementary School – Morgan Safe Routes to School
Task 4.0 Utility Coordination
Psomas will contact utility agencies/owners having facilities within the project area to request record plans for existing utilities. Utilities will be plotted on the base maps. The base maps will be forwarded back to each utility agency/owner for review, correction, and certification of correctness. The utility research will be isolated to areas likely to be affected by the project. The purpose of this task is to initiate dialog with utility owners as early in the project development process as possible to avoid potential delays associated with relocation plan preparation.
Psomas will identify and coordinate with the affected utility companies responsible for the design of relocated facilities, if applicable. First, second, and final plans will be submitted to the utility companies for their review and Utility Relocation Plans will be requested from the utility companies, when applicable. If utilities are required to be relocated, the utility company will provide the prior rights determination and will prepare necessary agreements for each utility relocation within City right-of- way, if needed. Psomas will review Utility Relocation Plans, if applicable, received from the utility companies for conformance with project needs.
It is assumed that the respective utility company will secure any necessary easements from the property owner if relocations are required. Preparation the legal descriptions and plats for such easements are not included in this scope of work but can be added for an additional fee.
This scope of work specifically excludes utility relocation design or coordination of new facilities. If relocation or new facilities are required for any reason, either the respective utility company will perform the design activities, or where appropriate, Psomas will perform required design services based upon authorization by the Client for an additional fee.
Task 4.0 Deliverables:
o Utility Coordination
o Existing Utilities Plotted
Task 5.0 Water Quality Management Plan
Psomas will prepare a Water Quality Management Plan (WQMP) using the County of San Bernardino’s MS4 template for “Low Impact Development: Guidance and Standards for Transportation Projects” based upon the proposed improvements. This report includes a program for maintaining the site through Best Management Practices (BMPs) for pollution control and storm water management. The project WQMP will use the County issued template and include source control, site design, and the applicable post-construction BMPs to reduce and/or eliminate the discharge of pollutants from the completed project into the storm drain system or receiving waters. In-situ testing
Mr. Art Cervantes
February 6, 2023
Boyd Elementary School – Morgan Safe Routes to School
of the project site’s infiltration rates shall be provided by the project’s geotechnical engineer and provided to Psomas.
Task 5.0 Deliverables:
o WQMP
Task 6.0 Street Improvement Plans
Psomas will prepare a complete set of Improvement Plans for the Boyd Elementary SRTS project.
Plans will be submitted to the City at the 65%, 90%, and 100% submittal stages.
Plan types will be completed in conformance with the latest available design, drafting, and policy and procedure manuals of the City. The following is a listing of plan sheets anticipated to be required:
No. of Sheets Plan Scale
1 Title Sheet Varies
1 General Notes/ Construction Notes N/A
1 Key Map and Typical Sections 1”=40’
5 Removals 1”= 40’
5 Layout 1”= 40’
25 Construction Details (15 ADA Ramps & 70
Driveways)
1”=5’ and Varies
38 = TOTAL NUMBER OF SHEETS
The following will be included in the improvement plans:
o South Street – Approximately 2,300 linear feet of new curb adjacent sidewalk, four ADA curb ramps, and approximately 45 driveways
o Huff Street – Approximately 1,000 linear feet of new curb adjacent sidewalk, two ADA curb ramps, and approximately 13 driveways
o Carter Street – Approximately 1,000 linear feet of new curb adjacent sidewalk, two ADA curb ramps, and approximately 10 driveways
o Orchard Street – Approximately 1,000 linear feet of new curb adjacent sidewalk, two ADA curb ramps, and approximately 11 driveways
o Joyce Avenue – Approximately 160 linear feet of new curb adjacent sidewalk and two ADA curb ramps
o Wilson Street – Two ADA curb ramps
o Ceres Street – One ADA curb ramp
o School Signage will be added near the South Street/Sycamore Avenue intersection, near the Joyce Avenue/Merrill Avenue intersection, and along Merrill Avenue in multiple locations.
Mr. Art Cervantes
February 6, 2023
Boyd Elementary School – Morgan Safe Routes to School
o Merrill Avenue – School signage and speed feedback signs
Note that the professional fees established for the various types of plans are based on the following:
o All plan types will be prepared in City of Rialto plan format. o This scope of work is based on the proposed improvements included herein. o Vertical profiles will not be required for new sidewalk that is curb adjacent and are therefore excluded. New sidewalk placement will be controlled by the existing curb and typical sections/details.
o Detailed construction details (1”=5’) will be required for each ADA ramp. A total of 15 curb ramps are included in the scope of work.
o A total of 79 driveways are found within the project limits, none of which appear to be ADA compliant. Each will be assessed and upgraded per current ADA standards. For budgeting purposes, driveway improvements are assumed to be shown on construction detail sheets at a scale of 1”=10’.
o Existing utilities will be shown on the plans per information obtained through existing as- built/record drawings as provided by the utility companies, the City, and field survey data.
Potholing of existing utilities is explicitly excluded from this Scope of Work. Potholing, if needed, can be accommodated upon successful negotiation of a contract amendment. o It is assumed that 4-foot wide sidewalks will not require relocation of the existing overhead power poles. If needed, the sidewalk will meander around the poles. o Utility relocation plans, or new utility facilities required, will be provided by the respective utility company. Psomas has not included utility design in the Scope of Work. o The Scope of Work does not include drainage design services. No catch basins were identified within the project limits. Curb cores were identified in areas that currently have sidewalks and would therefore not be affected by the project. New curb cores are assumed not required and are therefore excluded.
o Erosion Control Plans will address BMPs to be implemented during the construction activities to control sediment and prevent erosion within disturbed areas of a construction site. The Erosion Controls Plans will be consistent with the project specific SWPPP maps capturing municipal and the California General Permit erosion and sediment control requirements. o No striping plans are required and are therefore excluded. o Signage will be shown on the Layout plans. Separate signing plans are excluded. o Speed feedback signs are assumed to be solar powered. Electrical plans are not included in this scope of work.
o Psomas will develop a Traffic Signal Modification Plan at the intersection of Merrill Ave and Sycamore Ave in accordance with the CA MUTCD and City Design Guidelines.
Mr. Art Cervantes
February 6, 2023
Boyd Elementary School – Morgan Safe Routes to School
o The traffic signal modification plan will be prepared at a scale of 1” =20’, and will show proposed and existing signal poles, heads, luminaire arms, luminaires, controller cabinet, conduit and conductor run, pedestrian crossings, and other relevant equipment required for construction.
Task 6.0 Deliverables:
o Street Improvement Plans (65%, 90%, and 100% submittals) Task 7.0 Engineer’s Cost Estimates
Psomas will develop quantities and will prepare an itemized engineer’s estimate for the 65% submittal package. Unit costs will be determined by reviewing similar recent project bid summaries and current Caltrans Contract Cost Data book. The estimate will be updated at each subsequent submittal stage.
Task 7.0 Deliverables:
o Engineer’s Cost Estimate (65%, 90%, and 100% submittals)
Task 8.0 Technical Specifications
Psomas will prepare technical specifications following the 2021 Standard Specifications for Public Works Construction (the Greenbook). It is assumed that the City will provide their “front end” boiler plate in Microsoft Word, to which the technical specifications will be inserted. Psomas will submit the technical specifications with the 90% and 100% submittal packages.
Task 8.0 Deliverables:
o Technical Specifications (90% and 100% submittals)
ASSUMPTIONS/EXCLUSIONS
o Due to the nature of the proposed improvements, a geotechnical report is assumed to not be required and is therefore excluded.
o Infiltration testing is assumed to not be required and is therefore excluded. o Stormwater Pollution Prevention Plan (SWPPP) and report will be prepared by the contractor. o It is assumed that the City will secure any right of way and/or rights of entry needed for improvements adjacent to private property. Graphical exhibits can be provided upon negotiation of addition fee.
o Legal descriptions and plats are assumed not required and are therefore excluded.
Mr. Art Cervantes
February 6, 2023
Boyd Elementary School – Morgan Safe Routes to School
o Utility relocations, where required, will be shown on the project plans. Design for any utility relocation will be provided by the utility companies.
o Any encroachment permits and other permit fees, if applicable, will be paid for by the City. o Traffic Signal warrant or protected/permissive study/analysis is excluded. o Signal timing development is assumed not required and is excluded. o Signal interconnect design is assumed not required and is excluded. o Temporary Traffic Control plans or temporary traffic signal plans are excluded. o Stage Construction/Traffic Handling Plans will not be required and are excluded. o Foundation and structural design are assumed to be per Caltrans Standard Drawings and custom structural foundation design are excluded.
o Hydrology and hydraulic analysis is assumed not needed and is excluded. o The proposed improvements are not anticipated to impact existing drainage patterns.
Therefore, drainage analysis and design are excluded.
o Permanent water quality BMPs are assumed not required and are excluded. o Planting/Irrigation plans will not be required and are excluded. o Bid phase and construction support services are excluded but can be provided as additional upon request.
Acacia Ave
Sage Ave
Sycamore Ave
At & Sf Spur
Encina Ave
Joyce AveHuff St
South St
Merrill Ave
Wilson St
Carter
Ave
Carter Ave
Marcella
Ave
Ceres St
Orchard
St
Carter St
At & Sf Spur
At & Sf Spur
Bonnie View Dr
South St
Date Ave
Primrose Ave
Pine Ave
Olive Ave
Carter St
Orchard St
Huff St
Carter St
Huff St
Carter St
Ceres St
Riverside Ave
At & Sf Rr
Bonnie View Dr
Wilson St
G
E
F
B
HC
A
C
F
D
City of
San
Bernardino
City of Rialto
1/4 Mile
350 700
Feet
0 ¯
Driveways/entrances interfere with sidewalk No crosswalk markingsHigh traffic volumes and/or speeds Poor condition of sidewalk/bike way Street lighting inadequate Poorly marked and/or faded crosswalk conflict with turning vehicles
Obstruction or vegetation encroaching Inadequate bike facilities (lanes, signs, racks) No ADA compliant ramp People crossing midblock/outside crosswalk
Lack of buffer between sidewalk and street Barriers blocking visibility Poor crosswalk visibility or lighting Drivers violating traffic laws
Sidewalk not wide enough for ped and bikes Bus loading zone conflicts Timing of ped/bike signal inadequate
People crossing in front of/behind buses
POSSIBLE STREET AND SIDEWALK ISSUES POSSIBLE INTERSECTION/
CROSSING ISSUES
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 17
18 19
20 POSSIBLE BEHAVIOR ISSUES
Crossing guards/safety patrol needed
High volume/speed intersection and/or
16F
Draft Engineering & Operational Improvement Callouts
A Install curb ramps at Wilson Street and South Street.
Install sidewalk along South Street. Install SW24-3(CA) Assembly D signage for southbound traffic.
B
Install SW24-3(CA) Assembly D signage for traffic on
approach to school area.
C
D
Install curb ramp at southwest corner of Ceres
Street and Sycamore Avenue.
G
H
Install speed feedback sign at this location for traffic on approach towards the school campus.
E
Install sidewalks and curb ramps (Huff Street, Carter
Street, and Orchard Street).
General Note: Stop lines within school zone to be restriped and placed a minimum of 4 ft before the crosswalk at
controlled intersections.
April 28, 2017
Modify traffic signal to include left-turn phasing for
eastbound traffic on Merrill Ave onto Sycamore Ave
and to accommodate installation of pedestrian signal
heads and push button upgrades. Restripe all
crosswalks with high visibility paint (ladder style).
Install mountable median features along Merrill Ave and Sycamore Ave, adjacent to school property to enforce
desired circulation patern
Install curb ramps at south corners of Joyce Avenue
at Merrill Avenue and 160 ft of missing sidewalk. Install SW24-3(CA) Assembly D signage for eastbound and
southbound traffic. Restripe crosswalks at Acacia Ave
and Merrill Ave with high visibility paint (ladder style).
BOYD ELEMENTARY SCHOOL - ENGINEERING & OPERATIONAL IMPROVEMENTS MAP LEGEND
SchoolS
Class IIBike Lane
Class III
Bike Route
ProposedExisting
Proposed
Sidewalk
School Crosswalk
School Access Location
ADA Curb Ramp
School Signage
Speed Feedback Sign
Summary RecommendationA
School Attendance
Boundary
For Class II Bike Lanes, install R81(CA) and R7-9 signs along lane. For Class III Bike Routes,
install R4-11 signs.
EXHIBIT B
Cost Proposal