RESOLUTION NO. XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIALTO AUTHORIZING THE DESTRUCTION OF OBSOLETE CITY RECORDS WHEREAS, Resolution No. XX sets forth the City of Rialto (“City”) adopted Records Retention Policy in conformance with Government Code Section 34090 (“Policy”); and WHEREAS, the Policy sets forth the retention period for records of the City and authorizes the destruction of certain records and documents by a Records Coordinator, with the approval of the legislative body by resolution and the written consent of the City Attorney; and WHEREAS, staff has recommended that certain obsolete records identified in Exhibit “A” are no longer required or necessary; and WHEREAS, the City Attorney has given written consent for the destruction of the records herein set forth as Exhibit “A”.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RIALTO DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:
SECTION 1. The City Council hereby finds and determines that the records identified in Exhibit A are older than the applicable retention period set forth in the City’s Policy and are no longer needed or required to be kept by statute or law.
SECTION 2. The City Council hereby authorizes and directs the destruction of the records described on Exhibit “A” in accordance with the terms and conditions of the City’s Policy.
SECTION 3. This Resolution shall be effective immediately upon its passage and approval.
SECTION 4. The City Clerk shall certify the passage and adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this __ day of _______, 2023. ________________________________
DEBORAH ROBERTSON, Mayor
ATTEST:
____________________________________
BARBARA A. McGEE, City Clerk
APPROVED AS TO FORM:
____________________________________
ERIC S. VAIL, City Attorney
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss
CITY OF RIALTO )
I, Barbara A. McGee, City Clerk of the City of Rialto, do hereby certify that the foregoing Resolution No._____ was duly passed and adopted at a regular meeting of the City Council of the City of Rialto held on the ___ day of _____, 2023.
Upon motion of Councilmember ____________, seconded by Councilmember _______________, the foregoing Resolution No. _______ was duly passed and adopted.
Vote on the motion:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and the Official Seal of the City of Rialto this _____ day of _______________, 2023. ______________________________________
BARBARA A. McGEE, City Clerk
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