CDBG Ad-Hoc Committee
City of Rialto
Agenda
Rialto Community Center
214 N Palm Ave.
(Frances Brooks Conference Room)
5:00 PMTuesday, March 7, 2023
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS
PRESENTATIONS
23-250 1. CDBG Overview and Program Objectives
REPORTS/DISCUSSION ITEMS
23-251 1. CDBG Program Applicant Presentations.
a. Each applicant will be allowed 3 minutes to present 23-252 2. Fiscal Year 2023-2024 Subrecipient Application Review 23-253 3. Update on Mobile Home Repair Program
23-254 4. CDBG-CV Activity Programming
ADJOURNMENT
1 City of Rialto
Legislation Text
File #: 23-250, Version: 1, Agenda #:
1. CDBG Overview and Program Objectives
City of Rialto Printed on 3/2/2023Page 1 of 1
powered by Legistar™
2 City of Rialto
Legislation Text
File #: 23-251, Version: 1, Agenda #:
1. CDBG Program Applicant Presentations.
a. Each applicant will be allowed 3 minutes to present City of Rialto Printed on 3/2/2023Page 1 of 1
powered by Legistar™
3 City of Rialto
Legislation Text
File #: 23-252, Version: 1, Agenda #:
2. Fiscal Year 2023-2024 Subrecipient Application Review City of Rialto Printed on 3/2/2023Page 1 of 1
powered by Legistar™
4 CITY OF RIALTO
CDBG AD HOC COMMITTEE AGENDA REPORT
CDBG HOC COMMITTEE MEETING March 7, 2023
March 7, 2023
Mayor Robertson and Council Member Trujillo
City of Rialto
214 N. Palm Ave
Rialto, CA 92376
Mayor Robertson and Council Member Trujillo:
CDBG Ad-Hoc Committee Consideration of Community Development Block Grant (CDBG) Funded Projects for FY 2023/2024.
RECOMMENDED ACTION(S):
Request the CDBG Ad -Hoc Committee to (1) Receive presentations and consider funding applications regarding CDBG funded Public Services project s for FY 202 3-24; and (2) provide funding recommendations for the FY 202 3-2024 CDBG for council consideration.
BACKGROUND
The City of Rialto (City), as an entitlement city, receives Community Development Block Grant (CDBG) Program funds on an annual basis from the U.S. Department of Housing and Urban Development (HUD) to carry out a wide range of community development activities to benefit low-income residents. The City received an allocation of $1,219,472 of CDBG funds for FY 2023-2024. (Note: fiscal year 2022-2023 we received $1,173,560)
Per its Citizen Participation Plan, the City published in the local newspaper a Notice of Fund Availability (NOFA) to notify the public that the City was inviting proposals for CDBG activities for Fiscal Year 202 3-2024. Eligible applications shall be for activities designed to meet one of the City’s four Strategic Plan goals included in the 2020-2024 Consolidated Plan: (1) Community Facilities and Infrastructure I mprovements, (2) Public Services for Low income residents, (3) Housing Preservation, (4) Fair Housing Services. Public service projects meeting Strategic Plan goal (2) must benefit low - and moderate-income 5 people. A technical workshop was held on Thursday, February 2, 2023, at 3:00 p.m. to provide an overview of the program and explain the process. Applications were do no later than 12:00 noon on Friday, February 10, 2023.
Annually the City can utilize up to 15% of its CDBG allocation for public service activities.
As such, the public services budget is $182,920.
In addition, the City can utilize up to 20% of their CDBG allocation for Administration of CDBG programs, this includes Fair Housing Services.
Table 1 provides a summary of available funding, separated by source. The totals represent the net amount, less the allowed administrative percentage to be used to manage CDBG programs.
Table 1
DISCUSSION
The allocation for FY 2023/2024 Public Service projects is $182,920. The City received six (6) public service project applications as noted below in Table 2:
Table 2
Program Name Organization Amount
Requested
1. Sunrise Church of California Mobile Food Distribution $10,000
2. Legal Aid – Rialto Legal Aid Society of San
Bernardino
$28,179
3. Veterans Services Rialto Family Health
Services Inc.
$35,000
4. Academic Enrichment / Pre-
employment skills training
National Council of Negro
Women
$42,000
5. Working Dogs for Warriors Working Dogs for $180,000
6 Warriors
6. Rialto Mobile Recreation City of Rialto $33,000
TOTAL PUBLIC SERVICES
REQUESTS
$328,179
The allocation for non -public service projects for FY 202 3/2024 is $733,351. The City received three (3) applications as noted below in Table 3:
Table 3
The allowable allocation for Administration is $243,894, which includes the costs for Fair Housing Services. Table 4 provides the amount requested for fair housing and remaining Administration:
Table 4
The CDBG Ad Hoc Committee recommendations will be presented as part of the City’s Annual Action Plan for public review and City Council consideration . Listed below are the scheduled activities leading to the submittal of the FY 2023/24 Annual Action Plan:
ENVIRONMENTAL IMPACT
The request is not a Project as defined by Section 15378 of the California Environmental 7 Quality Act (CEQA).
FINANCIAL IMPACT
The City receives an annual allocation of CDBG funds. The recommended action may result in appropriating FY 2023/2024 CDBG funds without impact to the General Fund.
RECOMMENDATION
Staff recommends the CDBG Ad -Hoc Committee (1) Receive and consider funding applications and presentations regarding Community Development Block Grant (CDBG) funded Public Services projects for FY 202 3-24; and (2) provide funding recommendations for the FY 2023-2024 CDBG for council consideration.
Attachments:
1. Exhibit “A”: Program Funding Totals
2. Exhibit “B”: CDBG Public Services Funding Requests
3. Exhibit “C”: Subrecipient Matrix
4. Public Service and Non- Public Service Applications
8 City of Rialto
Legislation Text
File #: 23-253, Version: 1, Agenda #:
3. Update on Mobile Home Repair Program
City of Rialto Printed on 3/2/2023Page 1 of 1
powered by Legistar™
9 CITY OF RIALTO
CDBG AD HOC COMMITTEE AGENDA REPORT
CDBG HOC COMMITTEE MEETING March 7, 2023
March 7, 2023
Mayor Robertson and Council Member Trujillo
City of Rialto
214 N. Palm Ave
Rialto, CA 92376
Mayor Robertson and Council Member Trujillo:
Request The CDBG Ad-Hoc Committee To Combine Mobile Home Repair Grant Funds
BACKGROUND
The purpose of the Program is to promote the rehabilitation of housing stock in the City of Rialto (“City”). It is designed to provide assistance to eligible individuals for correction of health and safety deficiencies, and code violations.
The program has been designed to households, with a maximum rehabilitation of $10,000 for eligible repairs and an additional $10,000 for lead abatement costs if needed for the project. The program provides grants to low -income residents to conduct necessary rehabilitations to their homes . T his program assist s in keeping homes up to code by assisting in completing costly repairs.
Currently the City has received quotes for repairs from contractors ranging from $10,000 to $20,000. However, because these grants are currently separate, staff has been unable to move forward with repairs as they are over the $10,000 maximum cost of rehabilitation.
Recommendation
Staff is recommending that the Ad-Hoc committee allow the grant funds to be combined for a total grant amount of $20,000 to be used towards eligible repairs and lead abatement.
10 City of Rialto
Legislation Text
File #: 23-254, Version: 1, Agenda #:
4. CDBG-CV Activity Programming
City of Rialto Printed on 3/2/2023Page 1 of 1
powered by Legistar™
11 CITY OF RIALTO
CDBG AD HOC COMMITTEE AGENDA REPORT
CDBG HOC COMMITTEE MEETING March 7, 2023
March 7, 2023
Mayor Robertson and Council Member Trujillo
City of Rialto
214 N. Palm Ave
Rialto, CA 92376
Mayor Robertson and Council Member Trujillo:
Request The CDBG Ad-Hoc Committee To 1) File Status Update On CDBG-CV Activities; And 2) Provide Direction On Possible Reprogramming Of Funds
BACKGROUND
CDBG-CV: The City received $1,339,584 in Supplemental Community Development Block Grant Coronavirus (CDBG -CV) funding to help prepare, preve nt, and respond to the COVID -19 pandemic. The City amended their 2020 -2021 Annual Action Plan to allocate funds to programs and activities throughout the City to help struggling residents in the community. The City allocated funds as follows:
On June 14, 2022, the City Council approved Amendment No. 5 to the 2020-2021 Annual Action Plan for CDBG -CV Activities, increasing the eligible Rental/Mortgage/Utility assistance to $6,000 per household and relocating funds as follows:
12 Mayor Robertson and Council Member Trujillo
March 7, 2023
PAGE 2
ANALYSIS
Staff continues to work on verifying eligibility documentation for funds expended for the Rental/Mortgage/Utility Assistance program and SWAG.
Staff has reached out to over 150 residents who received assistance from July 2020 to December 2021 via mail, p hone, and email to collect missing documents. To date, we have had 15 applicants respond to our request.
The tables on the following page provide a summary of applications thus far:
Rental, Mortgage, & Utility Assistance CV
*Rental, Mortgage, & Utility applications were denied due to applicants already receiving assistance from another program (e.g., Housing is Key, Section 8, or were unable to provide proper documentation of low-income status or COVID-19 impact.
Small Business Assistance CV
**Small Business applications were denied unable to provide adequate documentation of COVID- 19 economic impact or were not able to provide a national objective were denied.
Food Insecurity Program
The City of Rialto put out a requested for bid (#23 -014) which was opened up on September 21, 2022, at 12:30pm and closed on October 21, 2022, at 4:00pm. There 13 Mayor Robertson and Council Member Trujillo
March 7, 2023
PAGE 3
were no bids that were submitted. The Parks, Recreation & Community Services department has recently reached out to Feeding America to see if they can provide the service. The department has requested a quote to see how much it costs to do the food give away one time per month or two times per month based on the funds allocated by City Council. Staff is scheduled to meet sometime next week to discuss the amount of times the food distribution program will occur, location, participant requirements and discussion of the agreement. Feeding American is anticipating the program will be up and running by April 1, 2023.
DISCUSSION
To date, the City has expended $747,587 of CDBG -CV funds. The City has a remaining balance of $591,996. The table below provides the funds expended thus far:
The City’s HUD representative has confirmed that the City has until February 2024 to expend 80% of their CDBG-CV funds. If the City wishes to reprogram the funds, the City will need to amend its Annual Action Plan. This will require a 15 -day public noticing requirement and a public hearing. Below are some possible uses of CDBG-CV funds:
Rehabilitation of public facility or park infrastructure to include:
o Broadband: wiring, fiber optic cables, permanently fixed equipment to provide broadband internet access in low-moderate income area o HVAC improvements to prevent COVID spread, plumbing upgrades to improve sanitation
o Creation or improvement of outdoor space for social distancing o Touchless water fountains, automatic doors
Outdoor Recreation Facilities
o Provide additional space for outdoor activity.
14 Mayor Robertson and Council Member Trujillo
March 7, 2023
PAGE 4
o Purchase and ins tall new gates, removal of architectural barriers that restrict access for elderly or disabled persons.
Redesign of public sidewalks to encourage social distancing
Funding to additional public services that carryout activities that prepare, respond, or prevent COVID.
o Homeless outreach
o Mental health services
o Food banks
Administration Costs for CDBG-CV
ENVIRONMENTAL IMPACT:
The request is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not in clude: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY
Complies with the following Rialto General Plan Guiding Principle:
Our Governme nt will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
LEGAL REVIEW:
The City Attorney has reviewed and recommends approval of the staff report.
FINANCIAL IMPACT:
There is no financial impact.
RECOMMENDATION:
Staff Recommends That Ad-Hoc 1) Receive And File Status Update On CDBG -CV Activities; and 2) Provide Direction On Possible Reprograming Of Funds.
15 CDBG-CV
Update
City of Rialto, California
16 CDBG-CV Background
2 • In June 2020, the City initiated and implemented the CDBG-CV programs as follows:
$600,000 $300,000 $200,000 $25,260 $114,324 $100,000
Rental/Mortgage
Assistance
Utility
Assistance
Store Front
Small
Business
Assistance
PPE for
Seniors
Workforce
Development
COVID
Testing
17 CDBG-CV Background
3 • On June 14, 2022, the City Council approved Substantial Amendment No. 5 appropriating $1,339,584 of CDBG-CV funds to the below programs:
$760,000 $200,000 $100,000 $25,260 $57,162 $197,162
Rental/Mortgage
Utility
Assistance
Store Front
Small
Business
Assistance
Food
Insecurity
Program
PPE & Hot
Meals for
Seniors
Workforce
Development
(NCNW)
Social Work
Action Group
(SWAG)
18 Summary of Applications Processed
4 Rental, Mortgage, & Utility Assistance CV
Received Approved In Review Closed
AGI Funded 252 55 19 178
2020/2021 Reimbursement n/a 97 n/a n/a
Total 252 152 19 178
Small Business Assistance CV
Received Approved In Review Closed
AGI Funded 23 3 6 14
2020/2021 Reimbursement n/a 11 n/a n/a
Total 23 14 6 14
19 Amounts Expended
5 Activity Allocation
Amendment No. 5 Amount Expended Remaining Balance
Rental/Mortgage/Utility
Assistance $ 760,000.00 $ 428,775.27 $ 331,224.73 Store Front Small Business
Assistance $ 200,000.00 $ 68,000.00 $ 132,000.00 Food Insecurity Program $ 100,000.00 $ - $ 100,000.00 PPE & Hot Meals for Seniors $ 25,260.00 $ - $ 25,260.00 Workforce Development
(NCNW) $ 57,162.00 $ 53,650.28 $ 3,511.72 Social Work Action Group
(SWAG) $ 197,162.00 $ 197,162.00 $ - TOTAL $ 1,339,584.00 $ 747,587.55 $ 591,996.45 20 Recommended Uses of CDBG-CV Funds
6 Rehabilitation of public facility or park infrastructure to include:
o Broadband: wiring, fiber optic cables, permanently fixed equipment to provide broadband internet access in low-moderate income area
o HVAC improvements to prevent COVID spread, plumbing upgrades to improve sanitation o Creation or improvement of outdoor space for social distancing o Touchless water fountains, automatic doors
Outdoor Recreation Facilities
o Provide additional space for outdoor activity.
o Purchase and install new gates, removal of architectural barriers that restrict access for elderly or disabled persons.
Redesign of public sidewalks to encourage social distancing Funding to additional public services that carryout activities that prepare, respond, or prevent COVID. o Homeless outreach
o Mental health services
o Food banks
Administration Costs for CDBG-CV
21 Recommendation
7 Staff recommends that the Ad-hoc:
1. Receive and file status report; and
2. Provide direction on possible reprogramming of funds 22