Memorandum of Understanding for Paid Internships
This Memorandum of Understanding is entered into this 14th day of March 2023, between the Trustees of Oak Valley College, referred to as “COLLEGE” and the City of Rialto referred to as “CITY.” This document sets forth the provisions between the COLLEGE, students, referred to as “INTERNS,” and the CITY.
I. Statement of Purpose
The COLLEGE and the CITY value partnerships with the community that advance the quality of life and the educational, intellectual, artistic, civic, cultural, and economic aspirations for all those living or working in the community. The COLLEGE promotes student placements in applied settings as INTERNS as a valued part of a student’s education.
II. Responsibilities of the COLLEGE
A. The COLLEGE will identify and prepare students for placement as INTERNS with the CITY. This MOU is intended to be comprehensive and its terms cover one or more students. The COLLEGE will assume the responsibility to identify suitable applicants for placement in internships with the CITY, including Preparing prospective INTERNS to interview
Assuring INTERNS are eligible for placement (e.g. actively enrolled and not on academic probation) Reviewing the internship requirements
Identifying work requirements along with the internship workload to ensure compatibility with schedules and expectations Supervising INTERNS regarding academic standards and expectations, including weekly check-ins and end of semester project reports III. Responsibilities of the CITY
A. The CITY will:
1. Provide a written position description for the Intern classification, for each placement offered. The position description will include duties and responsibilities, skills and specifications, education and qualifications, wage, and reporting relationship of the particular placement.
Interview, evaluate, and select INTERNS for the CITY.
Assign INTERNS work schedules reasonably and fairly, with consideration of the students year-round class schedule of Monday through Thursday from 2:30p.m. to 6:00p.m.
The CITY will provide onboarding, orientation and training needed by INTERNS defining their role and responsibilities prior to their working with clients or providing service to the CITY. Necessary training can be provided through collaboration among the CITY and the COLLEGE, upon request.
Assign INTERNS to a work location and ensure that they are working under the supervision of a supervisor.
Provide INTERNS with the necessary resources and support needed to fulfill assigned role to work effectively and efficiently. Such resources may include, but not limited to office space, computer access, and relevant CITY databases, office supplies, trainings, and professional development opportunities.
The CITY supervisor agrees to communicate with the COLLEGE Career Services Director before the internship begins to ensure open lines of communication regarding expectations and performance standards.
The CITY supervisor shall, if appropriate, provide the INTERN with a project to be completed at the end of the semester (e.g. April, August, or December).
The CITY supervisor will provide an evaluation of the student at the end of each semester regarding performance and desire and/or availability to rehire the INTERN for the following semester.
The CITY supervisor will discuss issues, challenges, and suggestions for the effective and efficient administration of the partnership.
B. Internship Termination.
The CITY has the right to discontinue any INTERN who, in the CITY’s judgment, is not performing satisfactorily while an INTERN for the CITY.
IV. Responsibility of INTERNS
INTERNS will:
Follow all CITY policies as well as satisfy the objectives and requirements of the COLLEGE.
Work on a schedule arranged by the CITY and INTERN, under the supervision of the designated CITY supervisor.
Complete an Internship course that details learning objectives, identifies the goals, activities and competencies to be addressed in consultation with the COLLEGE and appropriate CITY representative.
Participate in all relevant interviews, orientations, and training required by the CITY.
Model appropriate, professional behavior when working with the CITY.
Meet with the Career Services Director as required.
Consult with the CITY supervisor as needed to determine progress, concerns, and challenges.
Complete all academic assignments and track work experience as required by the COLLEGE.
Communicate with the Career Services Director any issues, challenges, or suggestions.
Support CITY events that are part of the student learning experience.
Meet the goals of the CITY program and the academic course in which INTERNS are enrolled.
Complete any projects assigned.
Maintain satisfactory academic performance at the COLLEGE and remain enrolled as a full-time student.
Participate in the performance evaluation with the CITY supervisor.
V. Length of Agreement Term
A. Initial Term. The COLLEGE and CITY have reached this initial agreement for the term beginning March 14, 2023 and ending June 30, 2024.
B. Renewal Process. This agreement shall be renewed for additional periods of one (1) year thereafter up to a total of four (4) additional years under the conditions that:
The COLLEGE and the CITY continue to be committed to actively supporting the appropriate goals of the other.
The INTERNS’ work is meaningful and provides support to the CITY.
The relationship is consistent with the goals of the CITY, COLLEGE, and INTERNS.
C. Termination.
This Agreement may be terminated upon 30 days’ advance written notice by either party. HOWEVER, if termination should occur during the semester, the INTERNS shall not be terminated until the end of the semester or when the CITY and INTERNS agree to terminate the internship.
The COLLEGE does not assume any liability for action taken by INTERNS during internship with the CITY.
IN WITNESS WHEREOF, this agreement has been executed by and on behalf of the parties, the day and year first above written.
Signature: Signature:
Eric Blum, President Arron Brown, Acting City Manager Oak Valley College City of Rialto
Date: Date: