Wednesday, September 27, 2023
City of Rialto
Council Chambers
150 S. Palm Ave.
Rialto, CA 92376
Rialto City Hall, Council Chambers, 150 S. Palm Ave. Rialto CA 92376 Water Subcommittee
Regular Meeting - Final
10:00 a.m.
1 September 27, 2023Water Subcommittee Regular Meeting - Final
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS
REVIEW/APPROVAL OF MINUTES
WS-23-854 Minutes from the August 29, 2023 Meeting
WS-23-_Meeting Minutes 8-29-23.pdfAttachments:
PRESENTATIONS
REPORTS/DISCUSSION ITEMS
WS-23-865 Update on the Extent of Water and Wastewater Capital Spending Over the Next 5 Years.
RWS Capital Program Scope Letter 9-1-2023.pdf
Reprioritized 2024-28 CIP list Water and WW 20230927 WSC w Locations.pdf FIP Project Status Summary 20230124 Recap.pdf
Attachments:
WS-23-866 Provide staff feedback on the Water and Wastewater Rate Model. (ACTION)
WS-23-855 Presentation on Lead and Copper Rule Revisions (LCRR).
WS-23-861 Utilities Manager Update
UPCOMING MEETINGS/OTHER DISCUSSION ITEMS
ADJOURNMENT
2 City of Rialto
Legislation Text
File #: WS-23-854, Version: 1, Agenda #:
For Water Subcommittee Meeting [ September 27, 2023]
TO: Water Subcommittee Members
FROM: Thomas J. Crowley, P.E., Utilities Manager
Minutes from the August 29, 2023 Meeting
City of Rialto Printed on 9/22/2023Page 1 of 1
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CITY OF RIALTO
REGULAR MEETING OF THE WATER SUBCOMMITTEE
August 29, 2023 - 10:00 A.M.
MINUTES
The Regular meeting of the Water Subcommittee of the City of Rialto was held in the Civic Center Council Chambers located at 150 S. Palm Avenue, Rialto, California 92376, on Wednesday, August 29, 2023.
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CALL TO ORDER Call to order at 10:01 A.M.
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ROLL CALL The roll call was taken by The Assistant to the City Manager , Toyasha Sebbag.
Subcommittee Members / City Staff:
Mayor Deborah Robertson
Council Member Ed Scott
Robert Messinger, Assistant City Attorney
Tom Crowley, Utilities Manager
Toyasha Sebbag, Assistant to the City Manager
Additional Attendees:
Steve Dopudja, Dopudja & Wells Consulting
Art Griffith, FG Solutions
Bill Coffey, Service Line Warranty of America
Dr. June Hayes, Resident
Zoom Attendees
Peter Lucetti, RWS/Table Rock
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PUBLIC COMMENTS Public Comment received from Genesis Ibrahim-Balogun:
♦ Genesis Ibrahim-Balogun mentioned that she has been
conducting research to enhance the community experience at the Rialto Habitat Nature Center. As a result of her efforts, she has proposed the concept of implementing the “Rialto Bridge”.
Ms. Ibrahim-Balogun stated:
“Having the Rialto Bridge not only adds architectural history, but bridges (pun intended) together community history to community progression. I believe the bridge should be placed in between both bodies of water, so individuals can cross and see the bridge from anywhere in the RHNC. The RHNC is a public 4 2
environment that creates connections between human and
nature, so why not add history to the mix”.
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APPROVAL OF MINUTES-
Regular Meeting of July 26, 2023
Minutes Prepared By: Nicole Hemmans, Sr. Administrative Analyst
Meeting Date: July 26, 2023 - Minutes Approved.
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NEW BUSINESS ITEMS
WS-23-782 – Amendment to
Marketing License Agreement for
the Service Line Warranty of
America Program.
Utility Manager, Tom Crowley and representatives of Service Line Warranty of America (SLWA), Bill Coffey, provided a presentation on the marketing campaign and Amendment No. 1 to the Marketing License Agreement.
Questions & Comments
♦ Mayor Robertson supports the S LWA program and the benefits it provides to residents of the City in the event of a Service Line issue to their home.
♦ Councilmember supports the program but does not agree with the city receiving royalties on revenues received by SLWA from residents ’ monthly membership payments.
♦ The Water Subcommittee recommend advancing this matter for consideration by the City Council.
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WS-23-785 – Provide Feedback –
Water and Wastewater rate Study.
Utility division staff request feedback on the Water and Wastewater Rate Study.
Questions & Comments
♦ Discontinuation of Annual Lease Payment to the City of Rialto:
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o Councilmember Scott suggested that the discussion of
this matter be held in a closed session due to its
relevance to an ongoing lawsuit and requested that it
be included in the next closed session agenda.
♦ Ready-to-Serve fee:
o Councilmember Scott reminded staff that City Council
previously directed staff not to have a Stand-By rate.
♦ Revised Tier Rate Structure:
o Councilmember supports looking at the 3 rd and 4th tier rate structure.
♦ Low-Income and Senior Discount to include a temporary hardship program:
o Discussion was tabled.
♦ Rialto Utility Authority $30 million Lease Back -Payment to the City of Rialto:
o It was agreed that the discussion of this matter will be held in a closed session due to its relevance to an
ongoing lawsuit and requested that it be included in the next closed session agenda.
♦ Effluent Sales to Inland Empire Utilities Agency (IEUA):
o It was agreed that the discussion of this matter will be held in a closed session due to its relevance to an
ongoing lawsuit and requested that it be included in the next closed session agenda.
♦ Capital Improvement Program (CIP) Reserve Fund Policy:
o Mayor Robertson and Councilmember Scott supports a
CIP Reserve Fund Policy.
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WS-23-786 – Provide Feedback –
Draft public engagement strategy.
Utility division staff request feedback on the Draft Public Engagement Strategy (PES).
Questions & Comments
♦ Mayor Robertson and Councilmember Scott suggest having a professional service agency handle the public engagement.
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WS-23-787 – Water Subcommittee
request for information.
Utility division staff provided information requested by City Council:
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Questions & Comments
♦ Water FIP Project Status List:
o Mayor Robertson requested a separate meeting to discuss the Water FIP Project Status List.
♦ Wastewater FIP Project Status List:
o It was decided that discussion on Wastewater FIP Project Status List would be included in
the next closed session
agenda.
♦ Soto Resources Projects and Funding Opportunity Spreadsheet:
o Received for review by Water Subcommittee.
♦ $5.7 million received by San Bernardino Valley Municipal Water District (SBVMWD) from Urban Drought Relief:
o Mayor Robertson requested staff to reach out to SBVMWD to explore potential opportunities for our city's benefit or participation in the funding process.
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WS-23-784 – Third Amendment to
PSA with Dopudja Wells Consulting
Staff request the Water Subcommittee recommend the City Council/Rialto Utility Authority approve the Third Amendment to Professional Services Agreement with Dopudja Wells Consulting for Additional Services for the As-Needed Support Activities, Water Supply Assessment, Rialto Habitat Nature Center, and IEUA Effluent Monetization.
Questions & Comments
♦ The Water Subcommittee recommends advancing this matter for approval by the City Council.
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WS-23-772 – First Amendment to
PSA with Enplanners
Staff request the Water Subcommittee recommend the City Council/Rialto Utility Authority approve the First Amendment to Professional Services Agreement with Enplanners for Additional CEQA Services for the WIFIA Application and the Rialto Habitat Nature Center.
Questions & Comments
♦ The Water Subcommittee recommends advancing this matter for approval by the City Councill.
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UPCOMING MEETINGS/OTHER
DISCUSSION ITEMS
♦ None
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ADJOURNMENT
Meeting adjourned at 12:05 p.m.
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8 City of Rialto
Legislation Text
File #: WS-23-865, Version: 1, Agenda #:
FOR: Water Subcommittee Meeting [September 27, 2023]
TO: Honorable Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Update on the Extent of Water and Wastewater Capital Spending Over the Next 5 Years.
Discussion item presented by Peter Luchetti.
Included are the following attachments:
1. RWS Capital Program Scope Letter dated 9/1/2023.
2. Reprioritized 2024-28 CIP list for Water and Wastewater.
3. FIP Project Status Summary recap.
City of Rialto Printed on 9/22/2023Page 1 of 1
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9 Rialto Water Services, LLC P.O. Box 920 Bolinas, CA 94924 415 710-0906
August 31, 2023 Toyasha Sebbag Assistant to the City Manager, Utilities Division 150 South Palm Avenue Rialto, CA 92376 cc: Tom Crowley, Utility Director Dear Toyasha, In response to your email dated August 28, 2023, Rialto Water Services LLC (Concessionaire) has reviewed the proposed scope and changes to the capital programs for the water and wastewater utilities. First, we want to compliment the City’s efforts in moving forward with a plan to address the next generation capital needs in the water and wastewater utilities. As you are aware, the origin of the capital program originates in the annually updated 5-year Asset Management Plan. The purpose of the Asset Management Plan is to inform the Rialto Utility Authority (RUA) and City of Rialto (City) of necessary capital projects that are consistent with Section 7.1 of the Standard of Services and Wastewater Facility Performance Guarantee defined in the concession contract. Specifically, the Concessionaire shall perform the services in accordance with Prudent Industry Practices, Good Engineering Practices and applicable law. While the scope of the wastewater capital improvements outlined in your August 28, 2023 email is generally consistent with the Asset Management Plan’s capital recommendations (with the exception of the Rialto Habitat Nature Center $3MM which is in the WIFIA application, but is not part of the RWS Asset Management Plan), the water capital improvements fall short of the necessary level of investment. RWS is concerned that substandard investment in water, delaying the replacement of water lines that are more than 50 years old, and other long overdue capital projects, will result in repeated higher cost emergency repairs in order to continue serving ratepayers. In addition, there will be the higher escalated cost of future placement, which is likely to exceed today’s cost. Continuing to delay these projects places a more severe cost burden on rate payers in the future. We urge the RUA/City to reconsider its position on the scope of the water capital program investment. After carefully reviewing the changes in scope to the water and wastewater capital programs we are providing more detailed feedback and comments below. 10 Water Utility Capital Improvements The proposed $8.9 MM in core water capital improvements represents a 64% reduction to the $24.85 MM in capital improvements outlined in the recommended water capital plan. The magnitude of this change represents a severe reduction in capital investment. Over the last ten years, the city has consistently communicated its desire to address water leaks and aging pipeline infrastructure. The proposed level of investment is inconsistent with Prudent Industry Practices and fails to address the cities expressed desire to address aging water infrastructure. According to FG Solutions analysis, $1 per month in water utility revenue services $3.5 MM of WIFIA debt. The difference in the monthly water bill for a $8.9 MM versus $24.85 MM capital program is $4.56 a month. Noting a significant above average increase in median household income in the city over the last 10 years, this level of rate burden would seem reasonable and avoids higher future rates resulting from chronic water line repairs and the inevitable higher cost of replacing these water lines in the future. We see the immediate need, within the next 2 years, to invest $14.55 MM in water infrastructure as outlined below, with the balance of the $24.85 MM program ($10.30 MM) completed by 2028. We do not view these improvements as non-essential to the needs of the water utility. Water: $14.55 MM (next two years) with the balance of the program ($10.30 MM) completed by 2028 reflecting total investment of $24.85 MM. • Etiwanda Avenue Water Main Replacement: $6.7M • Well, 3A Arsenic Treatment: $2.2M Remaining. • Aged Water Main Replacement Merrill from Sycamore to Eucalyptus (Pavement Project): $4.4M • Pressure Relief Valves (PRVs) Zone 2 to Zone 3: $250,000 • Cedar Reservoir 2, Overhaul, and Dome Preservation: $1M Following from the above, failure to make these investments will result in more leak repairs and ultimately higher replacement costs that are not in the interest of rate payers. 11 Wastewater Utility Capital Improvements We are pleased to see that wastewater utility capital improvements are generally in line with the level of investment defined in the 5-year asset management plan. We want to emphasize the importance of completing a full final vetting of the microgrid project and its ability to access more than $17MM in state and federal funds, including funds toward needed, known wastewater capital projects. 12 Our comments on the wastewater plan are as follows: • Willow Sewer Upsizing -as stated in the WW Master Plan this project should be done in the next 5 years or sooner. • Secondary Clarifier 1 and 2 Upgrades: $0.5M - there are two at $500k each thus $1 million total.
13 In closing, we want to clearly express our appreciation and sensitivity towards the impact of higher levels of capital investment on rate payers. The $4.50 incremental monthly impact on the water bill implied by funding the entirety of the $24.85 MM water capital program will result in lower rates over time, when compared to fixing chronic leaking pipelines and ultimately replacing these water lines in the future. The immediate availability of WIFIA financing to fund these projects provides rate payers with a material cost advantage that lowers rates over the 35 year span of WIFIA funding. As ever, we fully support the idea of working on rate assistance for qualifying senior and low-income ratepayers for whom $4.50 additional monthly impact is a hardship. Sincerely, Peter Luchetti Megan Matson 14 Fiscal Year Recuring/
Original FIP Source Asset Description Estimated Cost Total Year Cost 2024 WC PV/AM Aged Water Main Replacement Etiwanda from Riverside to Eucalyptus (Pavement Project) $6,700,000 $6,700,000
2025 MP Pressure Relief Valves (PRVs) Zone 2 to Zone 3 $250,000 2025 WB AM Service line replacements on South Alice, South Palm, West Godden and Alu St. $1,200,000
2025 WB//C AM Main and service line replace; Bonnie View between Acacia and Eucalyptus $2,400,000
2025 WE AM Mainline Valve Replacements $250,000
2026 AM Cedar Reservoir 2, Overhaul, and Dome Preservation $1,000,000 2026 WC AM 4” South Oakdale and South Marcella between East Rialto Ave and Allen St $3,000,000
2026 WE AM Mainline Valve Replacements $250,000
2027 WB/C/F AM
Mainline and Service Line, Hydrant Laterals, and Mainline Replacement Below Etiwanda between Lilac and Sycamore
Streets: Cornell and Victoria
$2,500,000
2027 WB/F AM Service Line Replacement, Hydrant Lateral for Woodcrest, Yucca, Miramonte, Arrowhead, and Althea $1,300,000
2027 WE AM Mainline Valve Replacements $250,000
2028 WB AM
Service Line Replacement between Cedar and Larch below
Etiwanda on Streets Victoria, Cornell, Rosewood, Church, and Folk
$2,200,000
2028 WB/F AM Service Line Replacement, Hydrant Laterals for Palm, Orange, Olive, Date Between Foothill to Train Tracks (Part 1) $3,300,000 2028 WE AM Mainline Valve Replacements $250,000
Core Water Totals $24,850,000
WA METER REPLACMENT
WB SERVICE LINE RPLACEMENT
WC SMALL/GALVANIZED MAIN REPLACEMENT
WD DEAD END MAIN REPLACEMENT
WE VALVE REPLACEMENT
WF HYDRANT REPLACMENT
CORE WATER PROJECTS
$4,100,000
$4,250,000
$4,050,000
$5,750,000
15 Fiscal Year Recuring/
Original FIP Source Asset Description Estimated Cost Total Year Cost 2024 S3 MP/PV Upsizing Sewer Mains in Sycamore Ave. and moving flows to Acacia Ave. via Baseline Road (Master Plan) $5,000,000
2024 MP/PV Upsizing Sewer Mains in Acacia Ave. - Victoria to McKinley (Master Plan) $2,000,000
2024 AM Digester 1 and 2 Transition, Cleaning, and Rehabilitation $1,800,000 2024 S1 AM Solids Handling Upgrades at the WWTP $26,400,000 2025 DV Agua Mansa Sewer Lift Station $2,000,000
2025 S1 AM Repair/Replacement of Aging Spencer Aeration Blowers $750,000 2025 SA AM Manhole Replacement and Rehabilitation $200,000 2025 S2 MP/PV Upsizing Sewer Mains in Acacia Ave. - Bonnie View to South (Master Plan) $500,000
2025 S2 MP/PV Upsizing Sewer Mains in Merrill Ave. - Acacia to Sycamore (Master Plan) $2,000,000
2026 S1 AM Plant 5 Aeration Basins 1 & 2 Overhaul $600,000 2026 AM Plant 5 Secondary Effluent Clarifiers A&B Overhaul $500,000 2026 S3 MP/PV Upsizing Sewer Mains in Willow Ave. - Grove to Foothill (Master Plan) $500,000
2026 S3 MP/PV Upsizing Sewer Mains in Sycamore Ave. - Huff to Randall (Master Plan) $1,500,000
2026 SA AM Manhole Replacement and Rehabilitation $200,000 2027 AM Ayala Lift Station Upgrade and Repair $2,000,000 2027 SA AM Manhole Replacement and Rehabilitation $200,000 2027 SB AM Aged Sewer Main Replacement $1,200,000
2028 AM Equalization Basin Rehabilitation $1,000,000
2028 SA AM Manhole Replacement and Rehabilitation $200,000 2028 SB AM Aged Sewer Main Replacement $1,200,000
Core Wastewater Total $49,750,000
S1 WWTP
S2 SEWER MAIN REPLACEMENT ACACIA, MERRILL, SYCAMORE - 6,860 FEET S3 SEWER MAIN REPLACEMENT SYCAMORE, ETIWANDA, ACACIA - 8,308 FEET
SA MANHOLE REHABILITATION
SB MAIN CLEANING AND LINING
SC ENGINEERING STUDIES
CORE WASTEWATER PROJECTS
$3,400,000
$35,200,000
$3,300,000
$2,400,000
$5,450,000
16 SPECIAL PROJECTS
Fiscal Year Asset Description Estimated Cost Total Cost 2024 SP_WW Microgrid / Cogen $20,000,000
2024 SP_WW Demolish Plants 1 and 2 $2,300,000
2024 SP_WW Electrical Upgrade $8,800,000
2024 SP_WW Lake Rialto $8,200,000 $8,200,000
2025 SP_WW SCADA Upgrades to Lift Stations $750,000 $750,000 2025 SP_WW Installation of fourth Disk Filter $500,000 $500,000 2025 SP_WW Backup generators for Cactus, Lilac, and Ayala Lift Stations $900,000 $900,000 2026 SP_WW/W Security for Water and Wastewater $4,000,000 $4,000,000 2025 SP_W Automatic Meter Infrastructure (AMI) $8,000,000 $8,000,000 2025 SP_W Well “City 3A” Groundwater Treatment System Project $4,200,000 $4,200,000 AM Asset Management Report Wastewater $43,450,000
PV Paving Projects Water $14,200,000
MP Required from Sewer Master Plan
MP Required from Water Master Plan Total $57,650,000
DV Required for Existing and Future Development Demands SP Special Projects WW or W
$31,100,000
Special Projects SummaryLEGEND
17 Project No. Project Title
Status of Completion (CD, SCD, FCWA,
Constriction, Complete, Canceled,
Rescoping)
CA Cost Estimate FCWA Cost Estimate/Consultant Billed at Completion Notes/Explanation
W1 SCADA Complete $1,058,000.00 $1,820,618.00 Project completed.
W2 Chino Well 1 Nitrate Blending CD/Canceled $309,000.00 $0.00 Project required Nitrate Treatment, not feasible at this time.
W3 Booster 3 Imp. Canceled $373,000.00 $0.00 Project completed thru OR&R, removing from the FIP list adding no Capital costs.
W4 Boosters 4 and 5 Imp. Complete $818,000.00 $704,042.72 Project completed.
W5 Seismic Imp. At Cedar Reservoir
1 Complete $423,000.00 $137,806.50 Project completed.
W6 City Wells 1 & 2 Imp. Complete $564,000.00 $1,690,245.70 Project completed for City Well 2. City Well 1 is not operational.
W7 Water Main and Valve on W.
Baseline Complete $2,419,000.00 $243,355.00 Project completed May 2015.
WA Y1&2 Meter Replacement Complete $181,000.00 $260,454.00 Project completed December 2015. 1600 meters replaced.
WA Y3 Meter Replacement Complete $95,000.00 $118,934.00 Project completed June 2016. 800 meters replaced.
WA Y4 Meter Replacement Complete $98,000.00 $146,234.40 Project completed in December 2016. 800 meters replaced.
WA Y5 Meter Replacement Complete $101,000.00 $300,000.00 Project completed in 2018. 155 large meters replaced, mainly commercial meters.
WB Service Lines CD/Canceled $1,226,000.00 $25,500.00 Project reevaluated and found to be not necessary.
WC Small Main Replacement Complete $2,795,000.00 $1,262,960.00 Project completed. Downtown alleys.
WD Dead End Mains Complete $520,000.00 $198,300.00 Project completed June 2017.
WE Large Valves Complete $472,000.00 $203,341.00 Project includes replacement of 4 valves. Project completed December 2016.
WF Hydrants Canceled $895,000.00 $23,500.00 Project eliminated after team consensus between City, RWS & Veolia.
WG Studies Complete $624,000.00 $67,558.00 FCWA costs incurred are for the AMI/AMR study ($50K) & W3 project ($17,558).
W8* City Well 3A Rehabilitation CD $0.00 $0.00 Project on hold. Looking into funding for final installation of well and treatment equipment.
W9* Booster 1 & 2 Site Security CD $0.00 $0.00
City reviewed the CD memo that Veolia submitted on July 2016. In December 2016 City and Veolia discussed proposed a 2 phase approach. Phase I is to remove any valuable equipment for site. Phase II on hold until the site is needed in the future.
W10* Rialto Well 2 Site Rehab Complete $0.00 $61,243.00 Project was created to clear the site for Renaissance East Project. Project Completed.
W12* CIS Software Update Complete $0.00 $413,000.00 Project completed in Summer of 2021.
W13* Willow Booster Valve
Replacement Complete $0.00 $319,800.00 Replacing 4 - 24" valves at the Willow Booster Station. Project completed.
W15* Riverside Central Water Line
Improvements Completed $0.00 $2,982,691.00 Replaced 1,200 LF of old ware line and all service laterals and line valves from San Bernardino Ave. to the Metrolink RxR tracks along Riverside Ave.
W16* City Well 4A and Chino Well 2
Improvements Construction $0.00 $684,305.00 Replaced damage equipment due to an electrical shortage at city Well 4A and upgrades to water pump at Chino Well 2. $12,971,000.00 $11,663,888.32
(Over)/Under CA $1,307,111.68
Completed Projects on Original FIP List
Canceled Project on Original FIP List
Completed Projects Not on Original FIP List
WATER FIP PROJECT STATUS
Total (Water)
FIP Project Status Summary 20230124 Recap.xlsx 1 9/21/202318 Project No. Title
Status of Completion (CD, SCD, FCWA,
Construction, Complete, Canceled,
Rescoping)
CA Cost Estimate FCWA Cost Estimate/Consultant Billed at Completion Notes/Explanation
S1 WWTP Improvements Complete $17,799,000.00 $30,452,424.00 Project completed September 2020.
S2 Sewer Main Replacement CD/Canceled $2,153,000.00 $13,080.00 Flow Studies determined no need for a project.
S3 Sewer Main Replacement Canceled $1,506,000.00 $0.00 Project put on hold due to redesign and Master Plan completion.
S4 Sewer Main Replacement Complete $869,000.00 $0.00 Project construction is complete - DIF funds used for construction.
S5 Sewer Main Replacement CD/Canceled $530,000.00 $9,420.00 Flow Studies determined no need for a project.
S6 Sewer Main Replacement CD/Canceled $544,000.00 $8,730.00 Flow Studies determined no need for a project.
S7 WWTP FOG Modifications Canceled $865,000.00 $0.00
Original purpose (to enhance gas production for fuel cells) is no longer applicable, as the City does not own/operate fuel cells. Veolia and City staff are determine future FOG receiving station needs.
Bring developed as a separate stand-alone project along with flare upgrades and Cogen/Microgrid.
SA Manhole Rehabs Yrs.1&2 Complete $211,000.00 $268,328.00 Year 1 and 2 completed in August 2015. 42 manholes repaired.
SA Manhole Rehabs Yr. 3 Complete $115,000.00 $117,631.00 Year 3 completed in March 2016. 33 manholes repaired.
SA Manhole Rehabs Yr. 4 Complete $119,000.00 $90,621.00 Year 4 completed in December 2016. 25 manholes repaired.
SA Manhole Rehabs Yr. 5 Complete $122,000.00 $99,954.00 Year 5 completed in June 2017. 26 manholes repaired.
SB Main Cleaning and Lining Yr.1-2 Canceled $624,000.00 $0.00 Point repair and line replacement recommendations are under review and will be provided to the City for consideration.
SB Main Cleaning and Lining Yrs.3-5 Canceled $1,985,000.00 $0.00 Data for 2016 will be reviewed by March 2017 and next phase of repair recommendations developed by Veolia.
SC Studies Canceled $624,000.00 $0.00 If future system developments require the need for studies, source of funding will be determined.
S1.1* Digester 1 Complete N/A $384,020.00 Project completed April 2015.
S8* Emergency Repairs at WWTP Complete N/A $305,661.66 Project consisted of cleaning and repairing airline and diffusers in aeration basin #3 and basin #4. $28,066,000.00 $31,749,869.66
(Over)/Under CA ($3,683,869.66)
Completed Projects on Original FIP List
Canceled Project on Original FIP List
Completed Projects Not on Original FIP List
WASTEWATER FIP PROJECT STATUS
Total (Wastewater)
FIP Project Status Summary 20230124 Recap.xlsx 2 9/21/202319 City of Rialto
Legislation Text
File #: WS-23-866, Version: 1, Agenda #:
FOR: Water Subcommittee Meeting [September 27, 2023]
TO: Honorable Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Toyasha Sebbag, Assistant to the City Manager
Provide staff feedback on the Water and Wastewater Rate Model. (ACTION)
BACKGROUND:
On September 12, 2023, the City Council authorized staff to proceed with Phase 2 of the Water and Wastewater Rate Schedule, which includes developing a Rate Model.
ANALYSIS/DISCUSSION
Staff received authorization to proceed with the rate model a week prior to the submittal of the agenda report; therefore, a rate scenario discussion will be available during the Water Subcommittee Meeting for feedback.
In addition to a rate discussion, staff would like feedback on the following Rate Setting Schedule Options
PHASE 2: Rate Setting Schedule Optionsoptions
Utilities Commission
Meeting
Set Prop 218 Public Hearing
(City Council Meeting) Prop 218 MailingPublic
Engagement
Conduct Prop 218
Hearing Rates Effective
O1
19-Sep-23 26-Sep-23 29-Sep-23 Sept. - Nov. 14-Nov-23 1-Jan-24 1 O2
21-Nov-23 24-Oct-23 27-Oct-23 Oct. - Dec. 12-Dec-23 1-Jan-24 2 O3
21-Nov-23 14-Nov-23 21-Nov-23 Nov. - Jan. 10-Jan-23 1-Jan-24 3 1 Initial schedule is a no-go because it is unfeasible to schedule a special meeting of the City Council to review feedback/input before presenting a final rate schedule before the City Council on September 26, 2023. 2 Meets the initial schedule to have rates effective January 1, 2024. It requires conducting a Public Hearing in December and proposed rate mailers going out at the end of October 2023. 3 Meets the initial schedule to have rates effective January 1, 2024. The rate would be retroactive to January 1, 2023, and corrected bills would be sent out with the next month's statement.
Schedule Option 02: (rates effective by 1/1/2024) requires concurrence on all the following items during the September Water Subcommittee Meeting:
1. Confirmation of capital improvement projects and costs.
2. Confirmation to include the microgrid project in the capital improvement project schedule ahead of the return-on-investment (ROI) report requested by the Water City of Rialto Printed on 9/22/2023Page 1 of 2
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20 File #: WS-23-866, Version: 1, Agenda #:
schedule ahead of the return-on-investment (ROI) report requested by the Water Subcommittee
3. Should the Water Subcommittee adjust the capital improvement costs then the City Council will see a rate structure that the Water Subcommittee may not have time to provide feedback on.
Further Schedule Option 02 Considerations:
1. How should the Water and Wastewater Rate Model be presented to the City Council, i.e., a Council study session or dedicated meetings? Either way, the study session or meetings must occur prior to October 24, 2023, with little scenario adjustments.
2. The Prop 218 public hearing date would be set prior to the Utilities Commission’s November 2023 regular meeting. Unless a special Utilities Commission meeting is called, presumably after the Council study session or dedicated meetings prior to October 24, 2023.
Schedule Option 03: Allows an additional month to the rate-setting schedule, which accommodates flexibility for the Water Subcommittee to review and provide feedback for alternative rate-setting scenarios. However, the same constraints regarding Council study sessions or meetings, and consideration of the Utilities Commission presentation still exist, only these constraints are moved from October 2023 to November 2023.
In summary, to accommodate the necessary City Council and Utilities Commission reviews/authorizations should the City Council want to meet the January 1, 2024, deadline and secure WIFIA financing as a viable option then one or more special meetings will be required from now until the Prop. 218 Hearing.
RECOMMENDATION:
Staff requests Water Subcommittee to provide feedback on the Water and Wastewater Rate Model.
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21 City of Rialto
Legislation Text
File #: WS-23-855, Version: 1, Agenda #:
FOR: Water Subcommittee Meeting [September 27, 2023]
TO: Honorable Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Rolf Ohlemitz, Rialto Water Services, General Manager
Presentation on Lead and Copper Rule Revisions (LCRR).
BACKGROUND
The EPA published revisions to the Lead & Copper Rule (LCRR) to better protect communities from exposure to lead in drinking water and created new and revised obligations for community water systems. The LCRR requires systems to develop and submit: (1) a comprehensive inventory of all service lines in their distribution system, and (2) a replacement plan for any distribution system with unknown, lead, or galvanized service lines. Establishing an inventory of service line materials and identifying the location of any lead service lines is a key step in getting them replaced and protecting public health. The service line inventory, which includes both customer-owned and utility-owned portions of the service line, is the first step to eventually proving and certifying that our system is free of lead service lines. California utilities must build upon their utility service line inventories by characterizing customer side service line material and submitting an updated combined inventory that adheres to the specifications of the EPA and Division of Drinking Water (DDW) by October 16, 2024.
ANALYSIS/DISCUSSION
THE LCRR requires community water systems to develop a publicly available service line inventory that includes material classifications of all services lines connected to a public water distribution system (40 CFR §141.84(a)(2)). This inventory must define service line ownership, and where dual ownership applies, materials must be defined on both the public water system and customer portions of the line to accurately provide a single classification per service line.
To lead this EPA change in law requirement, it is crucial to utilize a vendor with LCRR experience.
There are a number of vendors with the ability to manage each step of the LCRR process, from inventory and verification to customer communication and lab logistics. In order to select the appropriate vendor for the City’sneeds, the top three LCRR vendors were evaluated and provided a proposal/quote. The three vendors are 120Water, Blue Conduit, and Trigenix + TruePani. After meeting with each vendor, having numerous rounds of Q&A, and evaluating each proposal and quote, the City and RWS/Veolia has selected 120Water. This is not only because 120Water interface centralizes data and information sources to provide a completely transparent audit trail, but because they were the only vendor who provided all the services necessary to complete the EPA requirement whereas the other vendors required the use of subcontractors. In addition, 120Water has more experience than the other vendors for building service line inventories especially regarding LCRR.
This was evident by the fact that 120Water setup a call with DDW to fine tune the requirements City of Rialto Printed on 9/22/2023Page 1 of 5
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This was evident by the fact that 120Water setup a call with DDW to fine tune the requirements specific to the City of Rialto, which assisted in developing an accurate budget for the project. Lastly, we spoke to a couple of current clients of 120Water who provided great reviews of their work product.
The City of Rialto would be entering into an agreement to collaborate and develop a preliminary service line inventory. A preliminary service line inventory or records based inventory, is an initial evaluation of all records that are publicly available and widely available within the utility. The goal is to identify, gather, organize, clean, and categorize the data appropriately for implementation into the 120Water platform. As needed, steps will be taken to identify and gather unknowns, which include survey postcards, customer surveys, field service work like visual inspections, lead swab checks, kit services, and sampling kits. These steps will comply with the requirement by EPA and DDW to develop and submit a comprehensive inventory.
FINANCIAL IMPACT
120Water follows a typical subscription based model. The annual subscription fee is a fixed rate that recurs each year, and provides access to the 120Water platform and services team. The program will establish a regular communication cadence with the City of Rialto designated team to drive program outcomes. The table below outlines the expected annual rates to meet the requested program needs, and the unit rates for the elements where we don’t yet know the quantities that will be required. It is important to mention that on the latter point, the Parties had a call with DDW where the specific needs and requirements for the City of Rialto were discussed and established. Based on that call and validation by DDW, the estimates provided in the pricing proposal are fine tuned to the City of Rialto Printed on 9/22/2023Page 2 of 5
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City of Rialto’s system.
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Budget Impact
The proposed action will not impact the Capital Improvement Budget. Staff has verified funds are available in FY23 Fund 680 Contract Services Account No. 680-500-7960-2011 that will be carried forward to FY24.
RECOMMENDATION
Staff requests that the Water Subcommittee recommend City Council/Rialto Utility Authority (RUA) authorize $205,081.96 for this change in law requirement by EPA pertaining to Lead and Copper Rule Revisions (LCRR).
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Legislation Text
File #: WS-23-861, Version: 2, Agenda #:
FOR: Water Subcommittee Meeting [September 27, 2023]
TO: Honorable Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Utilities Manager Update
Discussion items:
1. Water Fill-Stations & Drinking Fountains at City Facilities and Parks:
Staff was asked to research the locations and quantity of water fill stations throughout the City facilities and City parks where you can refill your water bottles and stay hydrated while exploring the City. It was confirmed that the City of Rialto has a total of 10 Water Fill-Stations throughout the City’sFacilities and Parks. Please note that these fill stations are available for public use, with except for the one located at the police department.
Parks:
· Joe Sampson Park: 1 fill station
· Frisbie Park: 2 fill stations
· Ferguson Park: 1 fill station
Note: All City parks, aside from the 3 above, are fitted with multiple drinking fountains attached to the restroom facilities and along walking trails.
City Facilities:
· PD Main Stations: 1 fill station
· Fitness/Sport Center: 2 fill stations
· Public Works Office: 1 fill station
· Community Center Room 203: 1 fill station
· Community Center Basketball Court: 1 fill station
It was confirmed by Robert Lee with Rialto Water Services that The City does pay for all water consumption and sewer charges at City facilities and Parks, regardless of its use purposes.
There are no resolutions or ordinances that state any exceptions. The City Finance department confirmed that this is the same for locations within the West Valley Water District.
2. Long Term Use of Stormwater Detention Basins in River Ranch San Bernardino Valley Municipal Water District (SB Valley) is a regional water agency and a City of Rialto Printed on 9/22/2023Page 1 of 4
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San Bernardino Valley Municipal Water District (SB Valley) is a regional water agency and a State Water Contractor with access to State Water Project (SWP) supplies, which is a primary supplemental water source to its service area. West Valley Water District (WVWD), City of Rialto (Rialto), and Fontana Water Company (FWC) are retail water agencies providing water services within their respective service areas and have wells located in the Lytle Creek Basin, which is a subbasin to the San Bernardino Basin and a source of supply for all three agencies.
SB Valley and the three water agencies (collectively “Water Agencies”) are interested in enhancing recharge of SWP supplies and stormwater in the Lytle Creek Basin. The Water Agencies are parties to the San Bernardino Basin Groundwater Council (Council) and each party pays their respective proportionate share to the Council for uses on purchases of SWP supplies for recharge and costs related to operation and maintenance of facilities for recharge in the San Bernardino Basin.
Lennar Homes, as part of their River Ranch Development, constructed three (3) storm water detention basins, Basin 0, Basin 1, and Basin 2, see attached drawing. It is currently planned that, upon completion of the development, Basin 0 will be transferred to Lytle Development, Basins 1 and 2 will be transferred to the Homeowner’s Association (HOA) for long-term operation and maintenance.
It is the desire of Lennar Homes that the Water Agencies take over the properties for Basins 1 and 2 as well as ongoing operation and maintenance of these basins in order to recharge SWP water in these basins. The general concept of a joint use arrangement between the HOA and the Water agencies would delineate the responsibility of the basin maintenance at the top embankment to the floor as the responsibilities of the Water Agencies and the landscaping areas outside the top of the embankment would be maintained by HOA.
In order to facilitate SWP water recharge, a couple of pipeline alternatives that connect the basins to the tailrace of the WVWD’s Roemer Hydroelectric Plant where SWP water is accessible, are being considered, see attached drawing. One of the preferred conceptual alignments is to follow the perimeter of the existing residential tract homes to the top end of Basin 0. Additionally, a branch off the pipeline will connect to a ditch that would facilitate recharge of SWP water in an existing basin in the wash area. This pipeline alignment will be further refined based on the future development of the area. It is estimated that the cost for construction of the pipeline and other appurtenances is approximately $3 million. In addition, water delivered to Basin 0 would be conveyed through the newly constructed storm drain down River Ranch Road to Basin 1 and 2.
Given the regional nature of these facilities, Valley District could take the lead on behalf of the water agencies to own and operate the basins. The O&M costs will be passed through to the San Bernardino Basin Groundwater Council (SBB GC). In addition to the benefit of SWP recharge, these basins would be maintained routinely and improved, as necessary, to enhance stormwater capture and recharge.
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1. Department of Water Resources and the Bureau of Reclamation AMI Grant The City of Rialto has received formal acceptance of an Agreement with the Department of Water Resources and the Bureau of Reclamation to implement an Advanced Meter Infrastructure project for the RWS service area. The two grants combined, will fully fund the $8.0 million project.
I the next couple of weeks, Rialto and RWS/Veolia staff will be having a kick-off meeting to begin the project. The first step will be to finalize and bring to City Council for approval a Final Construction Work Authorization (FCWA). We anticipate this will occur on October 24, 2023.
Below is the breakdown of the cost of the project.
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