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January 5, 2024
Rodolfo Victorio
City of Rialto-Engineering Services
150 S. Palm Avenue
Rialto, CA 92376
Re: Proposal for Professional Civil Engineering & Surveying/Mapping Services for:
Bemis Elementary Safe Routes to School (SRTS) Improvement Project
Dear Rodolfo:
Proactive Engineering Consultants (PROACTIVE) is pleased to offer this proposal pursuant to your request for Professional Civil Engineering & Surveying/Mapping Services for the planned improvements related to the Bemis Elementary Safe Routes to School (SRTS) program.
Included in this proposal are the anticipated civil engineering and surveying services required to support the proposed project based on the project scope of work/site plan you provided on 12/14/2023, our email correspondence subsequent to the RFP and as noted as Exhibit C herein.
Our proposed scope of work can be found in attached Exhibit A with our compensation listed in Exhibit B.
We look forward to being a part of your project team on this important project. If you have any questions, please contact me at (949) 716-7460.
Sincerely,
Craig Hause, P.E. C63620
Senior Project Manager
Exhibit A
Scope of Services
for
Bemis Elementary SRTS
City of Rialto, CA
Proactive Engineering Consultants (PEC) agrees to perform the following Scope of Services. The scope of work is based on the exhibit provided by the City on 12/14/2023 entitled “Bemis Elementary School- Draft Engineering & Operational Improvement Callouts ” and also shown on Exhibit C herein.
Preliminary Design
Task 0001 Topographic Field Survey
Establish the proper control for the basis of the project and provide ground-based topo for the following areas within the public right-of-way:
• Curb Return/Curb Ramps + 4 ramps at Intersection A
Topo 47 curb ramps/curb returns at 23 separate intersections as shown on the City’s scope of work exhibit. The ramps will be shot to provide only minimal grade info within the ramp area itself (since they will be demolished) but will include all features; additional detail for the join areas, 25’ each way from the BCR/ECR, including all features (signs, utilities, back of walk, FL, LIP, & FS). Include minimal topo for the cross gutter or path of travel between ramps (the scope of work does not involve removal and reconstruction of street improvements beyond the curb ramp construction or re-construction and connections back to existing sidewalks). Topo four (4) existing curb ramps at Acacia Ave. & Etiwanda Ave. to confirm accessibility compliance. • Intersections B and C
Topo the two (2) intersections (50’ each way from BCR/ECR). Include features (signs, utilities, back of walk, FL, LIP, & FS) and shoot FS on a 10’x10’ grid approximately 50’ from BCR/ECR. • Record Mapping
Provide record mapping (CL and R/W) for the areas adjacent to the 47 ramps and within the aerial limits based on available mapping only (no title reports).
Task 0002 Aerial Topographic Survey
Contract the services of a qualified photogrammetri st to provide aerial topography and existing planimetric data for the project site. The topography will be compiled at a scale of 1”=40’, with one- foot contour intervals. Perform the necessary fieldwork to establish ground control for the aerial. A color ortho-photo will also be provided.
The aerial topographic survey is being used for the addition of the Class III bike route on Etiwanda A ve. between Acacia Ave. & Pepper Ave. as shown on the scope of work exhibit provided by the City. Generally, the aerial survey which also captures the existing signing and pavement striping and is a more cost- effective solution the providing a field survey over this much area (1/2 mile in length). Typically, the field survey would only be needed if there were street improvements/widening planned which the bike route does not have.
Task 003 Preliminary Design & Project Scoping (T&M)
The purpose of the preliminary project scoping task is to provide the City with a design document including preliminary design exhibits, details and sections in the specific areas noted in the RFP that can be used to define both the existing condition/constraints vers us the proposed improvements the City wishes to undertake.
Based on previous work in the City, there is potent ial that the proposed improvements being proposed will impact the existing residences beyond simply c onstructing curb ramps and sidewalk connections within the Public Right-of-Way where individual home owners have extended their private improvements into the public right-of-way.
The topographic field survey and record mapping dat a provided in the Task 0001 herein will be the firs t step in this process and will be used as the basis to provide preliminary design exhibits within the a reas impacted by the proposed improvements. Cross-secti ons will be provided, if needed, at key locations along the proposed areas of improvements to clarify the scope of work involved in both the construction of the new facilities and any additional grading required outside the street right-of-way to blend the new improvements back into the surrounding areas.
The precise number of hours to complete this task i s unknown at this time therefore an initial budget of eighty (80) hours is provided for the City. This item shall be billed against on a time-and-mat erial not to exceed without prior authorization form the Client.
Task 0004 Preliminary Quantity & Cost Estimate
Prepare a preliminary quantity and cost estimate ba sed on the project scope of work as directed by the City. Estimate will be prepared using the City fur nished cost estimate or recent unit prices PEC has received on other current projects if one is not available from the City.
Task 0005 Meetings and Coordination (T&M)
Attend meetings as directed by City and provide con sultation assistance with the City of Rialto and al l other Consultants, to facilitate project interface and to maintain coordination with other consultants for the work tasks defined within this Scope of Service s. A maximum of twenty (20) hours of meeting and consultation time has been budgeted. This item shall be billed against on a time-and-mat erial not to exceed without prior authorization form the Client.
Final Engineering
Task 0020 Public Street Improvement Plan
Prepare one (1) Public Street Improvement Plan in accordance with the approved preliminary design and scope of work provided in Task 0003 herein and appr oved by the City of Rialto. Plans will detail the proposed surface improvements of the following public streets:
• Curb Ramp Removal & Reconstruction: Provide 10-sca le grading details for 47 individual curb return ramps.
• Review field survey as-builts for ten (10) existing curb ramps on Etiwanda Ave. at Intersection A, B and C to confirm accessibility code compliance. If after this review the Consultant/City determine the existing ramps must be replaced, that work will be covered under a separate change order.
Task 0021 Public Street Signing & Striping Plan
Prepare one (1) Public Street Signing & Striping Plan in accordance with the approved preliminary design provided in Task 0003 herein and approved by the Ci ty of Rialto. Plans will detail the proposed signa ge and pavement markings/striping to the City of Rialto/CALTRANS standards for the following public streets.
Signage and striping references below refer to the current MUTCD specifications. • Etiwanda Ave. Class III Bike Route Signing & Striping Plan (Acacia Ave. to Pepper Ave.) • School signage on Etiwanda Ave. and Eucalyptus Ave.
• Intersection A & B: High visibility ladder style crosswalk all directions (restripe) • Intersection C: High visibility ladder style cross walk (N-S); 3B-16 yield lines (E&W); R1-5 signs (E&W); restriping of “SLOW-SCHOOL-XING” pavement m arkings (E&W); W11-2 pedestrian crossing signs with RRFB device and directional arrow (E&W).
The signing & striping for the Etiwanda Ave. @ Chestnut Ave. will be part of the lighted in-road crosswalk plan being prepared in Task 0022 herein.
Task 0022 Public Steet In-Road Lighted Crosswalk Pla n
Prepare one (1) Public Street In-Road Lighted Cross walk Plan at the intersection of Etiwanda Ave. @ Chestnut Ave. at Intersection C. Plan includes hor izontal layout of signing and striping, lane light controller, lighted LED road markers & pedestrian p ush buttons (PPB). A conductor schedule will be provided. Task assumes the lighted crosswalk will be powered by a proprietary solar powered light control unit and no electrical plans or calculations will be required.
Task 0023 Dry Utility Coordination (T&M)
Attend meetings and coordinate project plans with t he City and their dry utility consultant to facilit ate project interface. An initial budget of twenty (20) hours is provided for the Client. This item shall be billed against on a time-and-material not to exceed without prior authorization form the Client.
Task 0024 Quantity and Cost Estimate
Prepare quantity and cost estimate as required by the City of Rialto.
Task 0025 Meetings and Coordination (T&M)
Attend meetings as directed by Client and provide c onsultation assistance with the City of Rialto and all other Consultants, to facilitate project interface and to maintain coordination with other consultants for the work tasks defined within this Scope of Service s. A maximum of twenty (20) hours of meeting and consultation time has been budgeted. This item shall be billed against on a time-and-mat erial not to exceed without prior authorization form the Client.
Task 0026 Plan Processing (T&M)
Assemble submittal packages and complete required a pplication forms. Provide periodic inquiries into the status of plan review. Meet with staff members to answer questions. Provide written responses to City comments. A maximum of twenty (20) hours of t ime has been budgeted. This item shall be billed against on a time-and-material not to exceed without prior authorization form the Client.
Construction
Task 0030 Project Specifications
Prepare specifications, special provisions, and estimates for the construction of the proposed N.
Sycamore Avenue improvements noted herein. City to provide standard form of agreement and standard provisions.
Task 0031 Bid Quantities
Provide schedule of bid items with updated quantities and a separate Engineer’s Estimate.
Task 0032 Bid Exhibits (T&M)
Provide exhibits in support of the specifications and bid documents.
Task 0033 Bid Support (T&M)
Attend meetings as requested by City and respond to bidder’s questions.
Task 0034 Engineering Support (T&M)
Be available to answer questions during constructio n, attend field meetings as requested by Client and assist with solutions to unanticipated field confli cts. A maximum of forty (40) hours of time has bee n budgeted. This item shall be billed against on a time-and-mat erial not to exceed without prior authorization form the Client.
Task 0035 Record Drawings (T&M)
Prepare “Record Drawings” following construction based on redline markups provided by Client or Client’s contractors. A maximum of twenty (20) hours of time has been budgeted. This item shall be billed against on a time-and-material not to exceed without prior authorization form the Client.
Reimbursables
Task 0900 Expense Allowance
When feasible, project related expenses shall be charged directly to the Client’s account. Otherwise, the following services are billed at our cost plus a 15% markup:
Map check fees or filing fees advanced by consultant. Transportation, meals and lodging for overnight travel and incidental travel expenses. Commercial delivery services, including Federal Express, Express Mail, and Messenger Services. Excessive long-distance telephone calls, telegrams, and other costs directly applicable to the project.
Plotting and blueprint services and printing
Research documents for boundary survey and Final Map not provided by the title company.
Exclusions
The following items are not included in this Agreement, but can be performed under separate agreement or change order:
a. Final Mapping or Monuments;
b. Water Quality Management Plan (WQMP);
c. Stormwater Pollution Prevention Plan (SWPPP);
d. Hydrology & Hydraulics Study;
e. Traffic Control Plan (assumed contractor will provide); f. Electrical Plans;
g. Plan Check and Permit Fees;
h. Landscape & Irrigation Plans;
i. Dry Utility design or relocating any existing dry utility lines; j. Street Lighting Plan;
k. Soils Engineering/Geotechnical or Hazardous Materials Studies; l. Utility Potholing;
m. Environmental Studies;
n. Monitoring or As-Constructed Surveys;
o. Resource Agency Permitting (USACOE, Fish & Wildlife, RWQCB etc.); p. Structural Engineering and Calculations;
q. Boundary surveying;
r. Construction staking;
s. Any other work task not specially set forth in the above Scope of Services
Exhibit B
Compensation
for
Bemis Elementary SRTS
City of Rialto, CA
Client shall reimburse Proactive Engineering Consultants monthly on a percentage of completion basis subject to the following schedule:
Preliminary Design
Task 0001 Topographic Field Survey ---------------- ---------------------------------------------- $33,500 Task 0002 Aerial Topographic Survey --------------- ---------------------------------------------- $4, 500 Task 0003 Preliminary Design & Project Scoping (T&M ) ------------------------------------- $15,500 Task 0004 Preliminary Quantity & Cost Estimate ---- ------------------------------------------ $2,000 Task 0005 Meetings and Coordination (T&M) --------- ----------------------------------------- $4,500 Subtotal $60,000
Final Engineering
Task 0020 Public Street Improvement Plans --------- ------------------------------------------- $58,00 0 Task 0021 Public Street Signing & Striping Plan --- --------------------------------------------- $19, 000 Task 0022 Public Steet In-Road Lighted Crosswalk Pl an -------------------------------------- $10,000 Task 0023 Dry Utility Coordination (T&M) ---------- --------------------------------------------- $4,5 00 Task 0024 Quantity & Cost Estimate ---------------- ---------------------------------------------- $2, 000 Task 0025 Meetings and Coordination (T&M) --------- ----------------------------------------- $4,500 Task 0026 Plan Processing (T&M) ------------------- ----------------------------------------------- $4 ,500 Subtotal $102,500
Construction
Task 0030 Project Specifications ------------------ ------------------------------------------------- $8,700 Task 0031 Bid Quantities -------------------------- --------------------------------------------------- $2,000 Task 0032 Bid Exhibits (T&M) ---------------------- ------------------------------------------------- $4,100 Task 0033 Bid Support (T&M) ----------------------- ------------------------------------------------ $ 4,500 Task 0034 Engineering Support (T&M) --------------- -------------------------------------------- $8,70 0 Task 0035 Record Drawings (T&M) ------------------- --------------------------------------------- $4,5 00 Subtotal $32,500
Reimbursables
Task 0900 Expense Allowance ----------------------- ----------------------------------------------- $1 ,000
Total $196,000
FEE SCHEDULE
January 1, 2024 through December 31, 2024
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Compensation for work performed on a time and materials basis will be computed as follows:
MANAGEMENT HOURLY RATE
Principal ................................................................... $275.00 Director ..................................................................... 245.00 Associate ................................................................... 238.00 Sr. Project Manager, Sr. Technical Manager ............. 238.00 Project Manager ........................................................ 220.00
CIVIL ENGINEERING SERVICES
Senior Project Engineer ........................................... $220.00 Project Engineer ........................................................ 200.00 Senior Designer ......................................................... 195.00 Designer .................................................................... 184.00 Engineer .................................................................... 179.00 Design Engineer, Design Technician .......................... 158.00 CAD Technician, Design Engineer Technician ............ 132.00 Project Technician/Project Coordinator.................... 121.00 Engineering Technician ............................................. 115.00 Administration .......................................................... 102.00 Engineering Intern ....................................................... 88.00
SURVEY AND MAPPING SERVICES
Field Supervisor ....................................................... $212.00 Project Surveyor ........................................................ 186.00 GIS Specialist ............................................................. 171.00 Survey Analyst ........................................................... 132.00 Three Person Crew .................................................... 335.00 Two Person Crew ...................................................... 285.00 One Person Crew ....................................................... 205.00 NOTE: FOR SURVEY WORK REQUIRING PREVAILING
WAGE
Three Person Crew .................................................. $395.00 Two Person Crew ...................................................... 336.00 One Person Crew ....................................................... 215.00
SPECIAL SERVICES
Consultation Re: Litigation ...................................... $520.00
DRY UTILITY SERVICES
Principal ................................................................... $245.00 Sr. Project Manager, Sr. Technical Manager ............. 200.00 Project Manager ........................................................ 188.00 Senior Designer ......................................................... 165.00 Project Coordinator ................................................... 115.00 CAD Technician.......................................................... 103.00 Assistant Project Coordinator ..................................... 92.00 Administration ............................................................ 89.00
CONSTRUCTION SUPPORT
Principal .................................................................. $267.00 Sr. Project Manager, Sr. Technical Manager ............ 212.00 Project Manager ....................................................... 195.00 Field Engineer ........................................................... 190.00 Administration ............................................................ 89.00
MISCELLANEOUS FEES
The following services are billed at our cost plus a
15% markup:
▪ Subcontracted services
▪ Map check fees or filing fees advanced by us
▪ Transportation, meals and lodging for overnight
travel and incidental travel expenses
▪ Commercial delivery services, including Federal
Express, Express Mail, and Messenger Services
▪ Plotting and blueprint services and printing
(The client is encouraged to arrange for printing,
other than prints or plots on our blueprint
machine and plotters, to be contracted directly
with an outside blueprint company acceptable to
us. Please provide us with your account
information to bill directly to the account to save
on markup fees)