Event Expenditures Revenue Net Cost
4th of July 71,485 9,562 61,923 Art in the Park 840 - 840 Battle of the Badges 595 - 595 Bike Ride & Rodeo 7,434 - 7,434 Coffee with a Cop 6,809 - 6,809 Drowning Prevention 3,818 110 3,708 Earth Day 9,000 - 9,000 Eggstravaganza 20,253 4,230 16,023 Fire Open House 10,672 6,125 4,547 Halloween Hi-Jinks 33,275 3,767 29,508 Holiday Parade and Tree Lighting 83,997 20,420 63,577 Las Colinas Toy Drive 2,146 - 2,146 MADD 5k Run/Walk 8,520 - 8,520 Memorial Day 15,207 - 15,207 MSA Fill the Boot 200 - 200 National Night Out 25,834 - 25,834 Passport Day 6,051 17,000 (10,949) Pepper Avenue Clean Up 5,976 - 5,976 Pet-A-Palooza 17,811 260 17,551 Point in Time Count 3,159 - 3,159 Rialto Institute of Progress 1,894 - 1,894 RPBA 5K Run/Walk 6,831 - 6,831 Run Around the Rocks 469 - 469 Run Whatcha Brung 21,190 - 21,190 Sports Hall of Fame 5,433 - 5,433 State of Women 27,145 22,633 4,512 Summer Series 23,213 860 22,353 Taste of Rialto 1,400 - 1,400 Citywide Total 420,657 84,967 335,690 City of Rialto
2019-20 Special Event Budget Summary
By Event
City Clerk Community
Services Fire Police Public Works
4th of July
Expense - 55,789 1,172 12,424 2,100 71,485 Revenue - 9,562 - - - 9,562 Net Cost - (46,227) (1,172) (12,424) (2,100) 61,923 Art in the Park
Expense - 840 - - - 840 Revenue - - - - - - Net Cost - (840) - - - 840 Battle of the Badges
Expense - - - 595 - 595 Revenue - - - - - - Net Cost - - - (595) - 595 Bike Ride & Rodeo
Expense 1,787 720 767 2,560 1,600 7,434 Revenue - - - - - - Net Cost (1,787) (720) (767) (2,560) (1,600) 7,434 Coffee with a Cop
Expense - - - 6,809 - 6,809 Revenue - - - - - - Net Cost - - - (6,809) - 6,809 Drowning Prevention
Expense - 3,300 518 - - 3,818 Revenue - 110 - - - 110 Net Cost - (3,190) (518) - - 3,708 Earth Day
Expense - - - - 9,000 9,000 Revenue - - - - - - Net Cost - - - - (9,000) 9,000 Eggstravaganza
Expense - 17,785 543 525 1,400 20,253 Revenue - 4,230 - - - 4,230 Net Cost - (13,555) (543) (525) (1,400) 16,023 Fire Open House
Expense - 500 9,661 511 - 10,672 Revenue - - 6,125 - - 6,125 Net Cost - (500) (3,536) (511) - 4,547 Halloween Hi-Jinks
Expense - 24,224 509 7,292 1,250 33,275 Revenue - 3,767 - - - 3,767 Net Cost - (20,457) (509) (7,292) (1,250) 29,508 Department
Event
Expense/Revenue
City of Rialto
2019-20 Special Event Budget Detail
Total
City Clerk Community
Services Fire Police Public Works
Department
Event
Expense/Revenue
City of Rialto
2019-20 Special Event Budget Detail
Total
Holiday Parade and Tree
Lighting
Expense - 69,000 785 8,712 5,500 83,997 Revenue - 20,420 - - - 20,420 Net Cost - (48,580) (785) (8,712) (5,500) 63,577 Las Colinas Toy Drive
Expense - - 100 2,046 - 2,146 Revenue - - - - - - Net Cost - - (100) (2,046) - 2,146 MADD 5k Run/Walk
Expense 2,581 1,532 - 3,607 800 8,520 Revenue - - - - - - Net Cost (2,581) (1,532) - (3,607) (800) 8,520 Memorial Day
Expense 11,720 429 - 1,358 1,700 15,207 Revenue - - - - - - Net Cost (11,720) (429) - (1,358) (1,700) 15,207 MSA Fill the Boot
Expense - - 200 - - 200 Revenue - - - - - - Net Cost - - (200) - - 200 National Night Out
Expense 1,364 1,423 994 20,803 1,250 25,834 Revenue - - - - - - Net Cost (1,364) (1,423) (994) (20,803) (1,250) 25,834 Passport Day
Expense 4,741 - - 1,310 - 6,051 Revenue 17,000 - - - - 17,000 Net Cost 12,259 - - (1,310) - (10,949) Pepper Avenue Clean Up
Expense - - - 1,976 4,000 5,976 Revenue - - - - - - Net Cost - - - (1,976) (4,000) 5,976 Pet-A-Palooza
Expense 10,307 699 785 1,320 4,700 17,811 Revenue 260 - - - - 260 Net Cost (10,047) (699) (785) (1,320) (4,700) 17,551
City Clerk Community
Services Fire Police Public Works
Department
Event
Expense/Revenue
City of Rialto
2019-20 Special Event Budget Detail
Total
Point in Time Count
Expense - - - 3,159 - 3,159 Revenue - - - - - - Net Cost - - - (3,159) - 3,159 Rialto Institute of Progress
Expense - - 1,022 872 - 1,894 Revenue - - - - - - Net Cost - - (1,022) (872) - 1,894 RPBA 5K Run/Walk
Expense - 650 - 5,381 800 6,831 Revenue - - - - - - Net Cost - (650) - (5,381) (800) 6,831 Run Around the Rocks
Expense - 469 - - - 469 Revenue - - - - - - Net Cost - (469) - - - 469 Run Whatcha Brung
Expense - 1,800 100 14,340 4,950 21,190 Revenue - - - - - - Net Cost - (1,800) (100) (14,340) (4,950) 21,190 Sports Hall of Fame
Expense - 5,433 - - - 5,433 Revenue - - - - - - Net Cost - (5,433) - - - 5,433 State of Women
Expense 23,195 850 - - 3,100 27,145 Revenue 22,633 - - - - 22,633 Net Cost (562) (850) - - (3,100) 4,512 Summer Series
Expense - 21,513 - - 1,700 23,213 Revenue - 860 - - - 860 Net Cost - (20,653) - - (1,700) 22,353 Taste of Rialto
Expense - 800 - - 600 1,400 Revenue - - - - - - Net Cost - (800) - - (600) 1,400 Total Expense 55,695 207,756 17,156 95,600 44,450 420,657 Total Revenue 39,893 38,949 6,125 - - 84,967 Net Cost (15,802) (168,807) (11,031) (95,600) (44,450) 335,690
Department Event Revenue Amount Description
City Clerk Passport Day Revenue 17,000 Revenue of $17,000 represents estimated passport fee revenue based on prior year actuals.
Pet-A-Palooza Revenue 260 Revenue of $260 represents vendor fees for participation in the event.
State of Women Revenue 22,633 Revenue of $22,633 represents ticket sales, sponsorships and vendor fees. The estimated
about for 2019-20 is lower as compared to prior
years due to an expected smaller scale event as a
result of limited venue attendee capacity
availability.
City Clerk Total 39,893
Community Services 4th of July Revenue 9,562 Revenue of $9,562 represents estimated wristband sales and parking fees based upon prior year
actuals.
Drowning Prevention Revenue 110 Revenue of $110 reprensents estimated vendor fees based upon prior year actuals.
Eggstravaganza Revenue 4,230 Revenue of $4,230 represents estimated wristband sales and vendor feesbased upon prior year
actuals.
Halloween Hi-Jinks Revenue 3,767 Revenue of $3,767represents estimated wristband sales and vendor fees based upon prior year
actuals.
Holiday Parade and Tree
Lighting
Revenue 20,420 Revenue of $20,420 represents estimated vendor fees and fees charged for the iceskating rink
admissions based upon prior year actuals.
Summer Series Revenue 860 Revenue of $860 represents estimated vendor fees based upon prior year actuals.
Community Services Total 38,949
Fire Fire Open House Revenue 6,125 Revenue of $6,125 represents anticipated donations based on prior year actuals.
Fire Total 6,125
Citywide Total 84,967
City of Rialto
2019-20 Special Event Revenue Detail
By Department
Department Event Expense Amount Description
City Clerk Bike Ride & Rodeo Expense 1,787 Expenses of $1,787 includes $500 in other services and supplies for water, snacks, and
supplies; and $1,287 in estimated personnel
expenses.
MADD 5k Run/Walk Expense 2,581 Expenses of $2,581 includes $2,000 in other services and supplies for estimated supplies and
rentals; and $581 in estimated personnel expense.
Memorial Day Expense 11,720 Expenses of $11,720 includes $10,000 in other services and supplies for the rentals, food,
bagpiper, flyover, and flowers; and $1,720 in
estimated personnel expense.
National Night Out Expense 1,364 Expenses of $1,364 includes $1,000 in other services and supplies for rentals and supplies; and
$364 in estimated personnel expense.
Passport Day Expense 4,741 Expenses of $4,741 includes other services and supplies of $2,100 for office supplies and a canopy
rental; and $2,641 in estimated personnel
expense.
Pet-A-Palooza Expense 10,307 Expenses of $10,307 includes other services and supplies of $6,600 for rentals and supplies; and
$3,707 in estimated personnel expense.
State of Women Expense 23,195 Expenses of $23,195 includes $20,000 in other services and supplies for the catering charge,
rentals, centerpieces, programs and award; and
$3,195 in estimated personnel expense.
City Clerk Total 55,695
Community Services 4th of July Expense 55,789 Expenses of $55,789 includes $51,761 in other services and supplies primarily for the fireworks
show ($26,548), live band, various rentals and
activities, and supplies; and $4,028 in estimated
personnel expense.
Art in the Park Expense 840 Expenses of $840 includes $500 in other services and supplies and $340 in estimated personnel
expense.
Bike Ride & Rodeo Expense 720 Expenses of $720 includes $291 in other services and supplies and $429 in estimated personnel
expense.
Drowning Prevention Expense 3,300 Expenses of $3,300 includes $2,900 in other services and supplies for rentals and supplies and
$400 in estimated personnel expense.
City of Rialto
2019-20 Special Event Expense Detail
By Department
Department Event Expense Amount Description
City of Rialto
2019-20 Special Event Expense Detail
By Department
Community Services
(cont'd)
Eggstravaganza Expense 17,785 Expenses of $17,785 includes $15,000 in other services and supplies for various rentals,
entertainment, and supplies; and $2,785 in
estimated personnel expense.
Fire Open House Expense 500 Expenses of $500 includes $300 in other services and supplies and $200 in estimated personnel
expense.
Halloween Hi-Jinks Expense 24,224 Expenses of $24,224 includes $21,277 in other services and supplies for supplies, various party
rentals, and candy; and $2,947 in estimated
personnel expense.
Holiday Parade and Tree
Lighting
Expense 69,000 Expenses of $69,000 includes other services and supplies of $64,500 for various party rentals, ice
skating rink, and supplies; and $4,500 in estimated
personnel expense.
MADD 5k Run/Walk Expense 1,532 Expenses of $1,532 includes $700 in other services and supplies and $832 in estimated personnel
expense.
Memorial Day Expense 429 Expenses of $429 includes estimated personnel expense.
National Night Out Expense 1,423 Expenses of $1,423 includes $799 in other services and supplies and $624 in estimated personnel
expense.
Pet-A-Palooza Expense 699 Expenses of $699 includes $270 in other services and supplies and $429 in estimated personnel
expense.
RPBA 5K Run/Walk Expense 650 Expenses of $650 includes $500 in other services and supplies and $150 in estimated personnel
expense.
Run Around the Rocks Expense 469 Expenses of $469 includes $333 in other services and supplies and $136 in estimated personnel
expense.
Run Whatcha Brung Expense 1,800 Expenses of $1,800 includes $1,500 in other services and supplies and $300 in estimated
personnel expense.
Sports Hall of Fame Expense 5,433 Expenses of $5,433 includes $3,933 in other services and supplies for food, decorations, and
awards; and $1,500 in estimated personnel
expense.
Department Event Expense Amount Description
City of Rialto
2019-20 Special Event Expense Detail
By Department
Community Services
(cont'd)
State of Women Expense 850 Expenses of $850 includes $500 in other services and supplies and $350 in estimated personnel
expense.
Summer Series Expense 21,513 Expenses of $21,513 includes $15,713 in other services and supplies for various rentals, food, and
supplies; and $5,800 in estimated personnel
expense.
Taste of Rialto Expense 800 Expenses of $800 includes $500 in other services and supplies and $300 in estimated personnel
expense.
Community Services Total 207,756
Fire 4th of July Expense 1,172 Expenses of $1,172 includes estimated personnel expense.
Bike Ride & Rodeo Expense 767 Expenses of $767 includes $100 in other services and supplies and $667 in estimated personnel
expense.
Drowning Prevention Expense 518 Expenses of $518 includes $75 in other services and supplies for refreshments; and $443 for
estimated personnel expense.
Eggstravaganza Expense 543 Expenses of $543 includes $100 in other services and supplies for candy, fire hats, and fire
prevention information; and $443 in estimated
personnel expense.
Fire Open House Expense 9,661 Expenses of $9,661 includes $7,663 in other services and supplies for a DJ, portable toilet
rental, miscellaneous education supplies, and give
aways; and $1,998 in estimated personnel
expense.
Halloween Hi-Jinks Expense 509 Expenses of $509 includes $300 in other services and supplies for candy, fire hats, and fire
prevention information; and $209 in estimated
personnel expense.
Holiday Parade and Tree
Lighting
Expense 785 Expenses of $785 includes $100 in other services and supplies for candy canes and $685 in
estimated personnel expense.
Las Colinas Toy Drive Expense 100 Expenses of $100 includes fuel expense for a fire engine at $50 per day for 2 days.
MSA Fill the Boot Expense 200 Expenses of $200 includes fuel expense for a fire engine at $50 per day for 4 days. There is no
personnel expense associated with this event.
Department Event Expense Amount Description
City of Rialto
2019-20 Special Event Expense Detail
By Department
Fire (cont'd) National Night Out Expense 994 Expenses of $994 includes $100 in other services and supplies and $894 in estimated personnel
expense.
Pet-A-Palooza Expense 785 Expenses of $785 includes $100 in other services and supplies and $685 in estimated personnel
expense.
Rialto Institute of
Progress
Expense 1,022 Expenses of $1,022 includes estimated personnel expense.
Run Whatcha Brung Expense 100 Expenses of $100 includes other services and supplies for fire hats and fire prevention
information. There is no personnel expense
associated with this event.
Fire Total 17,156
Police 4th of July Expense 12,424 Expenses of $12,424 includes the estimated personnel expense.
Battle of the Badges Expense 595 Expenses of $595 includes the estimated personnel expense.
Bike Ride & Rodeo Expense 2,560 Expenses of $2,560 includes the estimated personnel expense.
Coffee with a Cop Expense 6,809 Expenses of $6,809 includes $1,000 in other services and supplies and $5,809 in estimated
personnel expense.
Eggstravaganza Expense 525 Expenses of $525 includes the estimated personnel expense.
Fire Open House Expense 511 Expenses of $511 includes the estimated personnel expense.
Halloween Hi-Jinks Expense 7,292 Expenses of $7,292 includes the estimated personnel expense.
Holiday Parade and Tree
Lighting
Expense 8,712 Expenses of $8,712 includes the estimated personnel expense.
Las Colinas Toy Drive Expense 2,046 Expenses of $2,046 includes the estimated personnel expense.
MADD 5k Run/Walk Expense 3,607 Expenses of $3,607 includes the estimated personnel expense.Page 9 of 11
Department Event Expense Amount Description
City of Rialto
2019-20 Special Event Expense Detail
By Department
Police (cont'd) Memorial Day Expense 1,358 Expenses of $1,358 includes the estimated personnel expense.
National Night Out Expense 20,803 Expenses of $20,803 includes $4,828 in other services and supplies $15,975 in estimated
personnel expense.
Passport Day Expense 1,310 Expenses of $1,310 includes the estimated personnel expense.
Pepper Avenue Clean
Up
Expense 1,976 Expenses of $1,976 includes the estimated personnel expense.
Pet-A-Palooza Expense 1,320 Expenses of $1,320 includes the estimated personnel expense.
Point in Time Count Expense 3,159 Expenses of $3,159 includes the estimated personnel expense.
Rialto Institute of
Progress
Expense 872 Expenses of $872 includes the estimated personnel expense.
RPBA 5K Run/Walk Expense 5,381 Expenses of $5,381 includes the estimated personnel expense.
Run Whatcha Brung Expense 14,340 Expenses of $14,340 includes the estimated personnel expense.
Police Total 95,600
Public Works 4th of July Expense 2,100 Expenses of $2,100 includes $250 in other services and supplies and $1,850 in estimated personnel
expense.
Bike Ride & Rodeo Expense 1,600 Expenses of $1,600 includes $500 in other services and supplies and $1,100 in estimated personnel
expense.
Earth Day Expense 9,000 Expenses of $9,000 includes $5,000 in other services and supplies and $4,000 in estimated
personnel expense.
Eggstravaganza Expense 1,400 Expenses of $1,400 includes $200 in other services and supplies and $1,200 in estimated personnel
expense.
Halloween Hi-Jinks Expense 1,250 Expenses of $1,250 includes $250 in other services and supplies and $1,000 in estimated personnel
expense.
Holiday Parade and Tree
Lighting
Expense 5,500 Expenses of $5,500 includes $1,500 in other services and supplies and $4,000 in estimated
personnel expense.
Department Event Expense Amount Description
City of Rialto
2019-20 Special Event Expense Detail
By Department
Public Works (cont'd) MADD 5k Run/Walk Expense 800 Expenses of $800 includes $100 in other services and supplies and $700 in estimated personnel
expense.
Memorial Day Expense 1,700 Expenses of $1,700 includes $100 in other services and supplies and $1,600 in estimated personnel
National Night Out Expense 1,250 Expenses of $1,250 includes $250 in other services and supplies and $1,000 in estimated personnel
expense.
Pepper Avenue Clean
Up
Expense 4,000 Expenses of $4,000 includes $2,000 in other services and supplies and $2,000 in estimated
personnel expense.
Pet-A-Palooza Expense 4,700 Expenses of $4,700 includes $1,000 in other services and supplies and $3,700 in estimated
personnel expense.
RPBA 5K Run/Walk Expense 800 Expenses of $800 includes $100 in other services and supplies and $700 in estimated personnel
expense.
Run Whatcha Brung Expense 4,950 Expenses of $4,950 includes $250 in other services and supplies and $4,700 in estimated personnel
expense.
State of Women Expense 3,100 Expenses of $3,100 includes $800 in other services and supplies and $2,300 in estimated personnel
expense.
Summer Series Expense 1,700 Expenses of $1,700 includes $200 in other services and supplies and $1,500 in estimated personnel
expense.
Taste of Rialto Expense 600 Expenses of $600 includes $100 in other services and supplies and $500 in estimated personnel
expense.
Public Works Total 44,450
Citywide Total 420,657