Docusign Envelope ID: 45391D1E-3CFA-4334-9DBD-19C80CCD7667 MANTO, CALE City of Rialto
RECORDS DESTRUCTION AUTHORIZATION AND CERTIFICATE
Department, unit, name, address Department Manager:
Administration-Utility Management Scott Williams
150 S. Palm Ave
Rialto, CA 92376 Date: 02/18/2026
The records listed below are now eligible for destruction according to Resolution No. 7939, the approved records retention schedule.
Scheduled Date Series title, Inclusive dates, and Total volume Scheduled Revised Destruction Date Destruction
Date
Retained a minimum General Correspondance and Returned Mail; Year Range 2026 of 2 years 1990-2020
Retained a minimum UB Cash Receipt and Journals; Year Range 1990-2018 2026 of 7 years
Retained a minimum UB Cash Receipt Journals labeled "Harris"; Year Range 2026 of 7 years 1990-2018
Retained a minimum Utility Billing Closed; Year Range 1990-2018 2026 of 7 years
Retained a minimum Utility Billing Register Reconciliations; Year Range 1990- 2026 of 2 years 2020
Retained a minimum Utility Billing Level 1,2,3; Year Range 1990-2018 2026 of 7 years
Retained a minimum Utility Billing Register: Cycle 01+60; 03+70; 02+65; 04+05- 2026 of 7 years 75 (ALL CYCLES)
Year Range 1990-2018
Retained a minimum Balanced Deposit Registers; Year Range 1990-2018 2026 of 7 years
Retained a minimum Turn off list; Year Range 1990-2018 2026 of 7 years
Retained a minimum Adjustments, Refunds, Reversals; Year Range 1990-2018 2026 of7 years
Reason for continued retention:
Security destruction Department Manager (signature) Date: March 4, 2026 Scott Williams
() yes () no
City Attorney (signature) Eftail Date: March 4, 2026
Docusign Envelope ID: 45391D1E-3CFA-4334-9DBD-19C80CCD7667 Certificate of Destruction
If security destruction, witnessed by: (signature) Date:
Records Manager (signature) Date: