Rialto City Council
September 8, 2026

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August 25, 2026 City Council Meeting Minutes

ADJOURNMENT
Motion by Council Member Perez, second by Council Member Montoya and carried by a 5-0 vote to adjourn the meeting at 7:13 pm.

_________________________________

MAYOR JOE BACA

ATTEST:

_________________________________
CITY CLERK BARBARA A. McGEE

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City of Rialto
Legislation Text
File #: 26-0561, Version: 1, Agenda #: D.1
Jesse Loring, Jessica Loring & Margaret Loring
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Legislation Text
File #: 26-0562, Version: 1, Agenda #: D.2
Jesse Raygoza
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City of Rialto
Legislation Text
File #: 26-0564, Version: 1, Agenda #: D.3
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City of Rialto
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File #: 26-0566, Version: 1, Agenda #: D.4
Sylvester Armand Seeney
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City of Rialto
Legislation Text
File #: 26-0543, Version: 1, Agenda #: E.1
For City Council Meeting September 8, 2026
TO: Honorable Mayor and City Council
FROM: Tanya Williams, City Manager
AUTHOR: Yazdan Emrani, P.E., Director of Public Works
Request City Council/Rialto Utility Authority to: (1) Accept Grant Funding in the Amount of $50,000 Awarded through the San Bernardino Valley Municipal Water District Demand Management Incentive Program; and (2) Authorize the City Manager/Executive Director or Their Designee to Execute all Related Documents.

RECOMMENDATION
Staff recommends that the City Council/Rialto Utility Authority:
1) Accept grant funding in the amount of $50,000 awarded through the San Bernardino Valley Municipal Water District Program; and
2) Authorize the City Manager/Executive Director or their designee to execute all related documents.

BACKGROUND
The City of Rialto remains committed to promoting water conservation and maximizing the efficient use of water resources throughout the community. Through the City's Water Conservation Program, residential and commercial customers are encouraged to reduce water consumption through participation in rebate programs and educational initiatives.

The San Bernardino Valley Municipal Water District administers the Demand Management Incentive Program (DMI) to support local retail water agencies in implementing water conservation measures, improving water-use efficiency, and expanding public outreach efforts. On October 7, 2025, the City of Rialto submitted an application based upon its ongoing commitment to water conservation and the success of its rebate program.

ANALYSIS/DISCUSSION
The City of Rialto’s application highlighted several conservation incentives currently available to eligible customers, including the following:
· High-efficiency toilets
· High-efficiency washing machines
· Weather-based smart irrigation controllers
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File #: 26-0543, Version: 1, Agenda #: E.1
· Turf replacement projects
The application also emphasized the City's commitment to continuing educational outreach efforts while strengthening existing conservation programs.

In recognition of these efforts, San Bernardino Valley Municipal Water District awarded the City grant funding in the amount of $50,000. The funds will support the continuation and enhancement of the City's existing water conservation programs, including rebate incentives and public outreach efforts that encourage efficient water use throughout the community.

A copy of the Award Notice is included as Attachment 1 and the City of Rialto’sWater Rebate Application (English and Spanish versions) are included as Attachments 2 & 3.

The City's Water Rebate Program is administered by the Public Works Department in coordination with Rialto Water Services. Rebates are issued in the form of an account credit and are processed on a first-come, first-served basis until program funds are exhausted for the fiscal year.

To apply, customers must be a Rialto Water Services account holder and complete a Water Rebate Application (available in English and Spanish), attaching a copy of their most recent water bill along with itemized, dated purchase receipts for the qualifying products. Depending on the rebate type, a pre- and/or post-installation site inspection is required at no cost to the customer.

ENVIRONMENTAL IMPACT
Acceptance of grant funds and the receipt and filing of a presentation are not projects as defined by the California Environmental Quality Act (CEQA) and are therefore not subject to environmental review.

GENERAL PLAN CONSISTENCY
Approval of the proposed action also complies with the following City of Rialto Guiding Principles, General Plan Goals and Policies:
“OurCity government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.”

LEGAL REVIEW
The City Attorney's Office has reviewed the staff report.

FINANCIAL IMPACTS
The City was awarded $50,000 through the San Bernardino Valley Municipal Water District Demand Management Incentive Program. The grant funding was anticipated and incorporated into the Fiscal Year 2025-2026 Water Fund and will be used to support the City's ongoing water conservation initiatives and rebate programs. Therefore, no additional appropriation or budget amendment is required.

Licensing
This action does not require a business license.

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File #: 26-0543, Version: 1, Agenda #: E.1

ATTACHMENTS

1. Award Notification Letter

2. Water Rebate Application - English (PDF)

3. Water Rebate Application - Spanish (PDF)
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EMAIL TRANSMISSION

March 30, 2026

Nicole Hemmans
City of Rialto
50 S. Palm Avenue
Rialto, CA 92376

RE: 2025-26 Demand Management Project Request

Dear Mrs. Hemmans;

Congratulations! On behalf of San Bernardino Valley Municipal Water District (San Bernardino Valley), I want to commend the City of Rialto for your efforts to implement new regulatory standards and to achieve water savings. In an effort to provide a bridge to aid in the implementation of water efficiency efforts, City of Rialto’s full request has been approved for $50,000 toward the City of Rialto Water Conservation Program.

Our region continues to make major strides by working together to ensure long-term water resiliency. Demand management, also known as water conservation or water use efficiency, is one component of our dynamic water supply reliability efforts. The benefits result from reducing the demand on local supplies and taking steps to ensure resiliency of existing supplies. This approach was identified as a core strategy within the Upper Santa Ana River Watershed Integrated Regional Urban Water Management Plan adopted by San Bernardino Valley and local water retailers.

The Demand Management Program is administered by San Bernardino Valley and compliments efforts of local water retailers in administering water use efficiency programs that promote water savings. This program structure maintains the flexibility and choice for each water retailer to plan and implement a variety of programs and solutions while supporting sustainable water demand.

San Bernardino Valley is committed to working with partners to build a resilient and sustainable water future for the community. We commend your agency for efforts toward demand management. In celebration of regional water savings efforts, we would like to present a ceremonial check and acknowledge your participation in the Demand Management Program at a future City Council Meeting.

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If you have any questions about this program or other water conservation efforts, please feel free to reach out to me by email at [email protected].

Respectfully,

Kelly Malloy
Strategic Communications Manager

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City of Rialto - Rebate Programs
Public Works Department
150 S. Palm Ave., Rialto, CA 92376
(909) 820-2546
APPLICANT INFORMATION:

PLEASE COMPLETE FOR APPLICABLE REBATES:

Please attach a copy of your most recent water bill to this application.

ACCOUNT #: APPLICATION DATE:

Purchase Date: Quantity Installed: Purchase Price Each:

MAILING ADDRESS:

CITY: STATE: ZIP:

INSTALLATION SITE INFORMATION:

REBATES ARE YOU APPLYING FOR:

HIGH EFFICIENCY TOILET: Limit 2 Per Household
High Efficiency Washing Machine Brand: Model #:

Purchase Price:
c Single Family Home c Multi-Family c Condo/ Townhome c Commercial c HOA PROPERTY TYPE:

ZIP:CITY:ADDRESS:

APPLICANT/ACCOUNT HOLDER'S NAME:

BEST TIME TO CALL:

PROPERTY/SITE NAME (IF APPLICABLE): YEAR HOME BUILT:
c High Efficiency Toilets c High Efficiency Washing Machine c Weather Based Smart Irrigation Timers c High Efficiency Nozzles c Turf Removal c Shut Off Nozzle
PHONE: EMAIL:

Rebate will be in the form of account credit.

New Toilet Information:

Flush Volume:Make(s)/Model(s)/Age of Toilets Being Removed:

Install Date: Purchase Price:

Number of toilets replacing:Number of Toilets on Property:

Complete Model #:

High Efficiency Make/Model: Flush Volume:

Current Washing Machine Brand:

Make:

Installation Date:

New Nozzle Information:

Existing Nozzle Brand/Model: Number of Sprinkler Heads on Each Circuit:

Complete Model #: Number of Controller Stations:

HIGH EFFICIENCY NOZZLES or AUTOMATIC SHUT OFF NOZZLE: No Limit Make: Model:

WEATHER BASED SMART IRRIGATION TIMERS: Limit 1 Per Household HIGH EFFICIENCY WASHING MACHINE: Limit 1 Per Household Is the washing machine Energy Star certified? c Yes c No Is toilet on the list of WaterSense certified toilets? c Yes c No Purchase Price: Install Date:

New Timer Information:

New Washing Machine Information:

Number of Controller Stations:Existing Method of Irrigation Control:

Purchase Date:

Make: Model: Complete Model #:

Quantity Installed: Purchase Price Each:
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New Landscape Information:

Please mail all rebate applications, receipts and a copy of your water bill to the City of Rialto, Attn: Public Works Dept. Rebates, 150 S. Palm Ave., Rialto, CA 92376

1. All participants must be a Rialto Water Services customer.

2. To obtain a rebate, customers must agree to a pre/post installation site inspection. This service is provided free of charge to customers.

3. Customer must provide the City of Rialto with the itemized dated sales purchase receipt(s) for any products included in this program. Only products within the rebate program are eligible for rebate. If the purchase price for any of the products includes installation charges, the purchase and installation must be listed separately on the original receipt.

4. All applications must be complete and signed for approval to be eligible for rebate.

5. Rebates will not exceed the purchase amount of the rebate product.

6. Rebates will be processed on a first-come-first-serve basis until funds for the fiscal year are exhausted.

7. Rebate requests may be tracked with pre-installation and post-installation inspections to ensure the implementation and use of the rebated products.

8. After validation of purchase and installation of the approved product, customers will receive a rebate in the form of a credit to their water account.

9. If customer participates in the turf replacement program they agree to maintain the water efficient landscape improvements for the duration of the ownership of the property.

10. Account credits will be issued within 45 days after application approval.

I certify that the information contained in this application is true and correct. I have read, understand and agree to the qualifications and rules listed in this application.

DateAuthorized Signature Title (if applicant is a business) Rebate Amount $_______________
QUALIFICATIONS AND RULES:

Square Footage of Turf Removed:

FOR OFFICE USE ONLY
Date inspected:
c Approved c Denied
Notes:

By: Public Works Dept.:

Approved By:

Date Submitted to Veolia/RWS:

Reviewed By:

DISCLAIMER:

The City of Rialto reserves the right to deny applications if any conditions or qualifications are not met. Submission or possession of a rebate applications does not guarantee receiving a rebate/account credit. The City reserves the right to change the terms of this program at its discretion at any time. By participating in this program, you waive and release City of Rialto and Rialto Water Services from any and all claims and causes of action arising out of the installation or use of rebated products. Any claim based upon defect or failure of performance of rebated products should be pursued with the manufacturer/distributor. The City of Rialto and Rialto Water Services is not responsible for receipts or paperwork lost in the U.S. mail. The District cannot guarantee that any participation in this program will result in lower water utility bills. Customer is responsible for complying with local ordinances, restrictions, rules and regulations prior to installing any new equipment.

At any time this program can be subject to change or termination without prior notice.

TURF REPLACEMENT PROGRAM: Pre-inspection Required
Pre-Inspection Approval Date:
c Mulch c Drip Irrigation c Inland Empire Garden Friendly Plants c Other Purchase Price: Purchase Price: Purchase Price:

Date Installed: Date Installed: Date Installed:
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City of Rialto - Rebate Program
Public Works Department
150 S. Palm Ave., Rialto CA 92376
General Information:

Below is a list of rebate programs that are offered to our residential and commercial customers (commercial customers on a case by case basis). Pre-inspection and post-inspections may be required to obtain a rebate. Rebates will be awarded on a first come, first serve basis, given all requirements are met. Should you have any questions regarding rebates, please contact Rialto Water Services at 909-820-2546.

Weather based smart irrigation timers (Smart timers) improve irrigation efficiency by reducing the amount of over irrigation and watering time, reducing the amount of over watering. Smart timers have a weather based component that tracks current weather conditions by use of a weather sensor and will turn off, or reduce irrigation if precipitation is present or irrigation is not needed. The rebate amount for a qualifying Smart timer is $100. Eligible smart timers are as follows:
• Customers must have an existing automated irrigation system with an operable irrigation controller; • Smart timer must be new and include a weather sensor or the purchase/installation of a weather sensor that is compatible with existing irrigation timer; thus making it a "smart timer".

HIGH EFFICIENCY IRRIGATION NOZZLES AND SHUT OFF NOZZLE
REBATE INFORMATION SHEET: SPECIFICATIONS FOR ELIGIBLE PRODUCTS

WEATHER BASED SMART IRRIGATION TIMERS

HIGH EFFICIENCY WASHERS
High Efficiency Nozzles are sprinkler nozzles designed to reduce water consumption. High Efficiency Nozzles can come in form of rotary nozzles and spray nozzles. Instead of a fixed stream of water, rotary nozzles deliver multiple streams, reducing water waste. High Efficiency nozzles deliver a wider stream of water that decreases overspray and runoff. Increase in water droplet size in newer spray nozzles decrease the amount of overspray while increasing amount applied to vegetation. High efficiency nozzles are designed for easy replacement on pop-up irrigation heads. The rebate amount for qualifying nozzles is $4 per nozzle. The rebate for Shut Off Nozzles are $10. Eligible nozzles are as follows:
• Nozzles must be new;
• Nozzles must have documentation (pamphlet, sticker, etc.) signifying its water use efficiency; • While there is no minimum requirement to be eligible for rebate, it is required that all nozzles on an individual valve circuit be replaced at the same time for effective conservation.

High Efficiency Washers (HEW’s) yield savings in both water and electricity. HEW’s maximum water factor is 6 (based on gallons per cycle/per cubic foot) and use at least 35% less water than conventional washers. Reduction in water usage also reduces energy use because less water needs to be heated. The rebate amount for a qualifying HEW is $100. Eligible HEW’s are as follows:
• HEW’s must be new;
• HEW’s must be on the current list of Energy Star qualified clothes washers, as found at www.energystar.gov and have a water factor of 6 (gallons per cycle/per cubic foot) or less per load (specified on the qualified current list); • Must be replacing a unit that uses a higher volume of water per load. 222

TURF REMOVAL REBATE
The turf removal rebate program is to assist customers in replacing turf with water efficient landscaping. The rebate will be $1 a square foot removed and replaced with a water efficient landscape up to a maximum of $1,000. The following items eligible for this program are as follows:
• Customer MUST have pre-inspection and approval before removing turf • Water efficient landscape products are at the desire of the customer such as mulch, groundcover, drip irrigation and synthetic turf. Concrete is not allowed.
• All plants being installed must be listed on the Inland Empire Garden Friendly Plant list available at http://garden.csusb.edu/howTo/IEgardenFriendly.html
• Removal and replacement of turf must comply with customers' city and county landscape ordinances

HIGH EFFICIENCY TOILETS
High Efficiency Toilets (HET's) are toilets that have a low volume flush of 1.28 gallons per flush (gpf) or less. The rebate amount for a qualifying HET is $50 (maximum 2 per household). Eligible HET's are as follows:
• ALL HETs must be new;
• All HET’s must have a low volume flush of 1.28 gpf or less; • All toilets being replaced must be models using 3.5 gpf or greater; • All HETs must bear the WaterSense logo and must be on the list of WaterSense labeled toilets found at www.epa.gov/watersense.
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INFORMACIÓN DEL APPLICANTE:

POR FAVOR COMPLETE PARA LOS REEMBOLSOS APLICABLES:

Fecha de Compra:

Marca: Modelo: Numero de Modelo Completo:

Cantidad Instalada: Precio de Compra de Cada Uno:

Numero de Modelo Completo:

Marca/ Modelo del Sanitario Alta Eficiencia: Volumen de Descarga:

Marca de Lavadora Actual:

Marca:

Fecha de Instalación:

Información de la Nueva Boquilla:

Marca /Modelo de la Boquilla Existente: Número de Cabezas de Rociadores en Cada Circuito:

Numero de Modelo Completo: Número de Estaciones del Controlador:

BOQUILLAS DE IRRIGACIÓN DE ALTA EFICIENCIA o CIERRE: No Limite Marca: Modelo:

CONTROLADOR INTELIGENTE DE RIEGO A BASE DEL CLIMA: Limite 1 Por Casa LAVADORAS DE ALTA EFICIENCIA: Limite 1 Por Casa
¿Está la lavadora certificada Energy Star? c Si c No Precio de Compra: Fecha de Instalación:

Información del Controlador Nuevo:
c Sanitario de Alta Eficiencia c Lavadora de Alta Eficiencia c Controlador de Riego a Base de Clima c Boquillas de Alta Eficiencia Numero de Sanitarios en la Propiedad:

City of Rialto - Programas de Reembolso
Public Works Department
150 S. Palm Ave., Rialto, CA 92376
(909) 820-2546
Por favor adjunte una copia de su factura de agua más reciente a esta solicitud.

NOMBRE DEL SOLICITANTE / TITULAR DE LA CUENTA:

MEJOR TIEMPO PARA LLAMAR:

NOMBRE DE LA PROPIEDAD/SITIO (SI CORRESPONDE):
¿Está el sanitario en la lista de sanitarios certificados por WaterSense? c Si c No Información de la Lavadora Nueva:

Número de Estaciones del Controlador:Método Actual de Control del Riego:

Numero de Modelo:

Precio de Compra:
c Casa c Multifamiliar c Condominio/ Fraccionamiento c Comercial c Asociación de Propietarios TIPO DE PROPIEDAD:

CODIGO POSTAL:CIUDAD:DIRECCIÓN DE ENVIO:

AÑO EN QUE SE CONSTRUYO LA CASA:

NUMERO DE CUENTA: FECHA DE APPLICACION:

Fecha de Compra: Cantidad Instalada: Precio de Compra de Cada Uno:

DIRECCIÓN DE ENVIO:

CIUDAD: ESTADO: CODIGO POSTAL:

INFORMACIÓN DEL SITIO DE INSTALACIÓN:

REEMBOLSO QUE ESTA SOLICITANDO:

SANITARIO DE ALTA EFICIENCIA: Limite 2 Por Casa
Marca de Lavadora de Alta Eficiencia:
c Eliminación de Césped c Boquillas de Cierre
TELEFONO: EMAIL:

Reembolso será en forma de crédito de cuenta.

Información del Nuevo Sanitario:

Volumen de Descarga:Marca(s)/ Modelo(s)/ Edad de los Sanitarios Eliminados:

Fecha de Instalación: Precio de Compra:

Numero de Sanitarios Reemplazando:
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PROGRAMA DE ELIMINACION DE CESPED: Inspección-previa Requerida c Mantilla c Riego Por Goteo c Plantas de Inland Empire Garden Friendly Plants c Otro:

Precio de Compra: Precio de Compra: Precio de Compra:

Fecha de Instalación: Fecha de Instalación: Fecha de Instalación:

Fecha de Aprobación De Inspección-Previa:Información Sobre el Paisaje Nuevo:

CALIFICACIONES Y REGLAS:

Pies cuadrado del césped quitado:

PARA USO DE OFICINA SOLAMENTE
Date inspected:
c Approved c Denied
Notes:

By: Public Works Dept.:

Approved By:

Date Submitted to Veolia/RWS:

Reviewed By:

Envíe por correo solicitudes de reembolso, copias de recibos y una copia de su factura de agua a la Ciudad de Rialto, a la atención de: Public Works Dept. Rebates, 150 S. Palm Ave., Rialto, CA 92376 Yo certifico que la información en esta solicitud es verdadera y correcta. Yo he leído, entiendo y estoy de acuerdo en las especificaciones y reglas mencionadas en esta solicitud. _______________________________ ___________________________________ ___________________ Firma Autorizada Titulo (si el solicitante es un negocio) Fecha RENUNCIA:

La Ciudad de Rialto reserva el derecho a negar las solicitudes cuando no se cumplan las condiciones o requisitos. Sumisión o posesión de una solicitud de reembolso no garantiza recibir un reembolso o crédito en la factura. La ciudad reserva el derecho de cambiar los términos de este programa a su discreción en cualquier momento. Al participar en este programa, usted renuncia y libera a la Ciudad de Rialto y a Rialto Water Services de cualquier reclamo y causas de acción que surjan de la instalación o el uso de productos que califican para el reembolso. Cualquier reclamo basado por defecto o fallas en el desempeño de los productos que califican para el reembolso deben llevarse a cabo con el fabricante/ distribuidor. La Ciudad de Rialto y Rialto Water Services no es responsable de los recibos o documentos perdidos en el correo de los EE.UU. El Distrito no puede garantizar que cualquier participación en este programa dará lugar a reducir las facturas de servicios públicos de agua. El cliente es responsable de cumplir con las ordenanzas locales, restricciones, reglas y regulaciones antes de instalar cualquier nuevo equipo. En cualquier momento este programa puede estar sujeto a cambio o cancelación sin previo aviso.

Rebate Amount $_______________

1. Todos los participantes deben ser clientes de Rialto Water Services.

2. Para obtener un reembolso, clientes deben de estar de acuerdo a una inspección antes y después de la instalación. Este servicio es gratis para los clientes.

3. Clientes deben proveer a la Ciudad de Rialto el recibo en donde figura la compra de los productos incluidos en esta aplicación con la fecha. Solamente productos entre las calificaciones y reglas del programa serán elegibles para el reembolso. Si el precio incluye gastos de instalación, la compra y la instalación deben de figurar por separado en el recibo original de la compra.

4. Todas las solicitudes deben de estar completas y firmadas para que el reembolso sea elegible.

5. Reembolsos no deben de exceder la cantidad de la compra del producto que serán reembolsado.

6. Reembolsos serán procesados en el orden que se reciben las solicitudes hasta que se agoten los fondos para el año fiscal.

7. Los reembolsos podrán ser verificados con inspecciones -previas y inspecciones-posteriores para asegurar la implementación y uso de los productos.

8. Después de la verificación de la compra y la instalación sea aprobada, clientes van a recibir un crédito en la cuenta de servicio de agua.

9. Si el cliente participa en el programa de reembolso de eliminación de césped, acuerdan a mantener el mejoramiento del paisaje eficiente de agua durante la duración de la posesión de la propiedad.

10. Los créditos de la cuenta se emitirán dentro de los 45 días posteriores a la aprobación de la solicitud. 225

LAVADORAS DE ALTA EFICIENCIA
Boquillas de irrigación de alta eficiencia son boquillas de rociadores diseñados para reducir el consumo de agua. Las boquillas de alta eficiencia pueden venir en forma de boquillas rotativas o boquillas de pulverización. En lugar de una corriente fija de agua, boquillas rotativas ofrecen múltiples flujos, reduciendo el desperdicio de agua. Boquillas de alta eficiencia entregan una corriente más amplia de agua que disminuye exceso de rociado y desperdicio de agua. Aumento de tamaño de las gotitas de agua en las nuevas boquillas de pulverización disminuyen la cantidad de riego, mientras que aumenta la cantidad aplicada a la vegetación. Boquillas de alta eficiencia están diseñados para facilitar la sustitución de cabezales de riego emergentes. La cantidad del reembolso de las boquillas de alta eficiencia que califican es de $4 por boquilla. La cantidad del reembolso de las boquillas de cierre es $10. • Las boquillas deben ser nuevas.
• Las boquillas deben tener documentación (folleto, etiqueta, etc.) significado la eficiencia del uso del agua. • No existe un mínimo para ser elegible, pero se requiere que todas las boquillas en una estación de control sean reemplazadas para que la conservación sea más efectiva.

Controlador Inteligente de Riego a Base Del Clima mejora la eficiencia del riego al reducir la cantidad y tiempo de riego, lo que reduce la cantidad de agua utilizada. Controladores inteligentes tienen un componente de tiempo que rastrea las condiciones actuales del clima, mediante el uso de un sensor de clima cual, se apaga o reduce el riego si la precipitación está presente o no es necesario la irrigación. La cantidad del reembolso de un Controlador Inteligente es de $100:
• Los clientes deben tener un sistema de riego automatizado existente con un controlador de riego operable; • El controlador inteligente debe ser nuevo e incluir un sensor climático o la compra / instalación de un sensor climático que sea compatible con el existente controlador automático; por lo que lo convertiría en un “Controlador Inteligente”.

Lavadoras De Alta Eficiencia (HEW's) producen ahorros tanto en agua como en electricidad. El factor de agua máximo de lavadoras de alta eficiencia es 6 (basado en galones por ciclo / por pie cúbico) y usa al menos un 35% menos de agua que las lavadoras convencionales. La reducción de consumo de agua también reduce el uso de energía porque se calienta menos agua. La cantidad de reembolso para un HEW calificado es $100.

Los HEW’s elegibles son los siguientes::
• HEW’s deben ser nuevo
• HEW's deben estar en la lista actual de lavadoras de ropa calificadas Energy Star, como se encuentra en www.energystar.gov y tienen un factor de agua de 6 (galones por ciclo / por pie cúbico) o menos por carga (especificado en la lista actual calificada);
• Debe estar reemplazando una unidad que usa un mayor volumen de agua por carga.

City of Rialto- Programas de Reembolso
Public Works Department
150 S. Palm Ave., Rialto, CA 92376
Información General:

A continuación se muestra una lista de programas de descuentos que se ofrecen a nuestros clientes residenciales y comerciales (clientes comerciales serán procesados como los vamos recibiendo). Una inspección-previa y inspección- posterior pueden ser requeridas para obtener un reembolso. Los fondos son limitados y los reembolsos se consideran según el orden de llegada, mientras que los fondos estén disponibles, dado que se cumplan todos los requisitos. Si tiene alguna pregunta sobre los reembolsos, por favor contacten Rialto Water Services at 909-820-2546.

BOQUILLAS DE IRRIGACIÓN DE ALTA EFICIENCIA o CIERRE
HOJA DE INFORMACIÓN DE REEMBOLSO: ESPECIFICACIONES PARA PRODUCTOS ELEGIBLES

CONTROLADOR INTELIGENTE DE RIEGO A BASE DEL CLIMA
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El programa de reembolso de eliminación de césped es para ayudar a los clientes en la sustitución de césped con un paisaje eficiente de agua. El reembolso será $ 1 un pie cuadrado eliminado y reemplazado con un paisaje eficiente de agua hasta un máximo de $ 1,000. Los requisitos para calificar para el programa son los siguientes:
• El cliente DEBE tener inspección-previa y aprobación antes de remover el césped. • Los productos de jardinería eficientes de agua están al deseo del cliente, tales como el mantillo, plantas tapizantes, el riego por goteo y el césped sintético.
• Todas las plantas que se estén instalando deben estar listadas en la lista de Inland Empire Garden Friendly Plant List disponible en http://garden.csusb.edu/howTo/IEgardenFriendly.html • La eliminación y reemplazo del césped debe cumplir con las ordenanzas del paisaje de la ciudad y del condado.

SANITARIOS DE ALTA EFICIENCIA
Los Sanitarios de Alta Eficiencia (HET) tienen una descarga de volumen de 1.28 galones por descarga (gpf) o menos. La cantidad de reembolso para un HET calificado es de $50 (máximo 2 por hogar). Los requisitos para calificar son los siguientes:
• TODOS los HET deben ser nuevos;
• TODOS los HET deben tener una descarga de volumen de 1.28 gpf o menos; • TODOS los sanitarios que se reemplacen deben ser modelos de 3.5 gpf o más; • TODOS los HET deben llevar el logotipo de WaterSense y deben estar en la lista de sanitarios etiquetados WaterSense, que se encuentran en www.epa.gov/watersenselets
REEMBOLSO DE ELIMINACIÓN DE CÉSPED

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City of Rialto
Legislation Text
File #: 26-0546, Version: 1, Agenda #: E.2
For City Council Meeting September 8, 2026
TO: Honorable Mayor and City Council
APPROVAL: Tanya Williams, City Manager
FROM: Yazdan Emrani, P.E., Director of Public Works
Request City Council to: (1) Approve the National Pollutant Elimination System Stormwater Permit Implementation Agreement, Santa Ana Region Between the City of Rialto and the San Bernardino County Flood Control District.

RECOMMENDATION
Staff recommends that the City Council:
1) Approve the National Pollutant Elimination System Stormwater Permit Implementation Agreement, Santa Ana Region between the City of Rialto and the San Bernardino County Flood Control District

BACKGROUND
On October 19, 1990, the City of Rialto entered, as a co-permittee, into the area-wide National Pollutant Discharge Elimination System (NPDES) Permit with the County Flood Control District of San Bernardino. The NPDES Permit is referred to as the Municipal Separate Storm Sewer System (MS4) and is administered by the California Regional Water Quality Control Board. The current Municipal Separate Storm Sewer System (“MS4”)Permit is issued jointly to the County of San Bernardino, the San Bernardino County Flood Control District (collectively hereinafter referred to as “County”),and the sixteen incorporated cities (“co-permittees”)in the Santa Ana River Watershed portion of San Bernardino County. The San Bernardino County Flood Control District is the Principal Permittee, and its primary responsibilities are to administer the overall stormwater program in conjunction with the cities, lead in the development of programs, act as the liaison with water board staff, and prepare the consolidated required reports.

One of the requirements of the MS4 Permit is that the District and the Co-Permittees enter into an Agreement for the purpose of delegating program responsibilities and establishing a formulated cost- sharing program. This program is designed to comply with Environmental Protection Agency regulations and is mandated by the Federal Clean Water Act.

The City Council previously approved the NPDES Storm Water Permit Implementation Agreement No. 92-315 on April 21, 1992, and the First Amendment No. 95-315 A-1 on November 7, 1995.

In 2010, it was determined that the cost share formula contained ambiguities that prevented the County from annually calculating land use conditions as required under the agreement. As a result, a new Implementation Agreement was developed to establish a revised cost share formula for City of Rialto Printed on 9/3/2026Page 1 of 4
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File #: 26-0546, Version: 1, Agenda #: E.2
new Implementation Agreement was developed to establish a revised cost share formula for allocating area-wide MS4 permit program costs among the co-permittees.

The updated formula provided a more equitable method for determining each co-permittee's cost share percentage by balancing the impacts of population, land area, and equal participation, resulting in a fairer distribution of costs among both large and small jurisdictions.

The City Council approved the revised Implementation Agreement on November 23, 2010.

ANALYSIS/DISCUSSION
The proposed new Implementation Agreement, included as Attachment 1, does not modify the existing cost share formula. The current methodology for calculating each co-permittee's share of program costs will remain unchanged.

The most significant revision in the proposed agreement is the elimination of the County overhead rate applied to County staff time spent on area-wide program activities. At one point, this overhead rate reached 117% of direct labor costs. Removing the overhead charge will result in substantial savings to the Area-Wide Program budget. For example, in FY 2024/25, the total program budget was $3,944,093, of which approximately $527,000 was attributable to overhead costs.

Additional revisions to the agreement include:
· Modifying meeting requirements to align with the MS4 Permit requirements, or at a minimum, require quarterly meetings.
· Revising the agreement term so that it coincides with the current MS4 Permit (Order No. R8- 2010-0036) and any subsequent MS4 Permits under which the City continues as a Permittee, with no fixed expiration date. The Agreement remains in effect until superseded by a new agreement approved by all parties, and a Permittee may withdraw at the end of any fiscal year with one year's advance written notice to the District. · Establishing a deadline for co-permittees to pay their annual cost share contributions to ensure timely funding of Area-Wide Program activities.
· Removing obsolete provisions related to grants received under the American Recovery and Reinvestment Act.

These revisions are intended to streamline the agreement, improve administrative efficiency, reduce program costs, and ensure consistency with current regulatory requirements.

It should be noted that based on the recently released revised Tentative Santa Ana Regional MS4 Permit (Order R8-2026-0034), implementation costs associated with the Area-Wide Program are anticipated to increase significantly, which could have a substantial impact on future program costs for all participating member agencies. The proposed Regional MS4 Permit would consolidate existing municipal stormwater requirements into a single permit applicable across Orange, Riverside, and San Bernardino Counties, and includes additional requirements that may increase implementation, compliance, monitoring, and reporting costs for participating agencies.

The proposed permit has been the subject of extensive review and discussion, with member agencies, raising concerns regarding the potential financial and operational impacts of the additional City of Rialto Printed on 9/3/2026Page 2 of 4
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File #: 26-0546, Version: 1, Agenda #: E.2
agencies, raising concerns regarding the potential financial and operational impacts of the additional requirements. As of September 2026, the Santa Ana Water Board has issued a revised version of the Tentative Order and a response to comments, and the permit remains subject to final Board action.

Following adoption, the final permit requirements will establish the compliance obligations and implementation schedule applicable to member agencies.

ENVIRONMENTAL IMPACT
The requested City Council action is not a “Project”as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project”means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

GENERAL PLAN CONSISTENCY
The City of Rialto General Plan establishes various guiding principles, goals and objectives through which the City looks to improve the community and protect the quality of life for our residents. This action is consistent with Guiding Principle 3 in the General Plan:

Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.

Approval of this action complies with the City of Rialto General Plan Goals and Policy:

Goal 5-4: Protect the health and welfare of the public, environment, and economy by providing for the safe and responsible management of hazardous materials and wastes.

Policy 5-4.1: Continue to identify hazardous material users and generators within the City through the use of field surveys, inspection programs, and licensing requirements.

Policy 5-4.2: Coordinate City enforcement efforts with San Bernardino County, the California Department of Health Services, the Regional Water Quality Control Boards, and the Air Quality Management District, for the management and disposal of hazardous wastes.

LEGAL REVIEW
The City Attorney’s Office has reviewed the agreement and approved it as to form.

FINANCIAL IMPACT
Operating Budget Impact
The cost share for the member agencies of the Area-Wide San Bernardino County Stormwater Program is calculated using a formula based on an equal share allocation, population, and land area.

The resulting cost share percentage is then applied to four program budget categories: Monitoring, Public Education, Program Management, and Training.

For FY 2025/26, the City of Rialto's cost share percentage under the current Implementation Agreement formula is 5.33%, resulting in a contribution of $177,594. The proposed Implementation Agreement does not modify the existing cost share formula.

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File #: 26-0546, Version: 1, Agenda #: E.2
Although the overall Area-Wide Program budget for FY 2026/27 increased from approximately $4.11 million to $4.94 million, the County is applying approximately $2.28 million in interest revenue, reserve fund balance, and prior-year budget carryover toward the FY 2026/27 program.

Consequently, the total amount that must be funded by the participating permittees decreases from approximately $3.33 million to $2.66 million.

For FY 2026/27, the City's cost share percentage decreased to 5.11%, resulting in an estimated contribution of $135,797, which is a savings of $41,797. This contribution was budgeted during the 2026/27 budget adoption. The 2026/2027 invoice was charged to account number 10107313-52011.

Capital Improvement Budget Impact
There is no impact on the Capital Improvement Budget.

Licensing
A Business license application and payment of a Business License tax is not required for this action.

ATTACHMENTS:

MS4 Implementation Agreement
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1 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM 1
STORMWATER PERMIT IMPLEMENTATION AGREEMENT 2
SANTA ANA REGION 3
4 5
This AGREEMENT entered into as of this October 20, 2026 by San Bernardino County, (herein 6 called the COUNTY), the San Bernardino County Flood Control District (herein called the 7 DISTRICT), and the C ities of Big Bear Lake, Chino, Chino Hills, Colton, Fontana, Grand 8 Terrace, Highland, Loma Linda, Montclair, Ontario, Ra ncho Cucamonga, Redlands, Rialto, San 9 Bernardino, Upland, and Yucaipa (herein called the CITIES) establishes the responsibilities of 10 each party with respect to compliance with National Po llutant Discharge E limination System 11 (NPDES) Stormwater regulations administered by the California Regional Water Quality Control 12 Board, Santa Ana Region (SARWQCB) by the authority granted by the federal Clean Water Act 13 (CWA) and its 1987 amendments and the Water Quality Act (WQA). 14 15 RECITALS 16
17 WHEREAS, Congress in 1987 amended Section 402 of the Federal Clean Water Act (33 18 U.S.C.A. 1342 (p)) to require the federal Environmental Protection Agency (EPA) to promulgate 19 regulations for applications for permits for stormwater discharges; and 20 21 WHEREAS, these permit regulations require the control of pollutants from stormwater 22 discharges by requiring a National Pollutant D ischarge Elimination System (NPDES) Permit for 23 the discharge of stormwaters into waters of the United States; and 24 25 WHEREAS, these EPA regulations require NPDES permits for discharges fro m municipal 26 separate storm sewer systems (MS4 Permit) on a system-wide or jurisdiction-wide basis; and 27 28 WHEREAS, the State Legislature, in enacting the San Bernardino County Flood Control Act, 29 created the San Bernardino County Flood Control District to provide for the control of flood and 30 storm waters; and 31
32 WHEREAS, the Powers granted to the DISTRICT by the San Bernardino County Flood 33 Control Act include carrying on technical and other investigations, examinations, or tests of all 34 kinds, making measurements, collecting data, and making a nalyses, studies, and inspecti ons 35 pertaining to water supply, control of floods, use of water, water quality, nuisance, pollution, 36 waste, and contamination of water both within and without the DISTRICT; and 37 38 WHEREAS, the CITIES, the COUNTY, and the DISTRICT desire to develop and implement 39 an integrated stormwater discharge management program with the objective of improving water 40 quality in the Santa Ana Watershed portion of San Bernardino County; and 41 42 WHEREAS, the California State Water Resources Control Board (SWRCB) as designee of th e 43 EPA has delegated authority to the Regional Water Quality Control Board – Santa Ana Region 44 (SARWQCB) for administration of the MS4 Permit program and issuance of MS4 Permits 45 within the boundaries of their Region; and 46
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2 47
WHEREAS, the DISTRICT, COUNTY, and CITIES have been designated as joint permittees 48 (Permittees) by the SARWQCB for the MS4 Permit issued to the County of San Bernardino; and 49 50 WHEREAS, the DISTRICT has been designated as the Principal Permi ttee in the MS4 Permit; 51 and 52
53 WHEREAS, the COUNTY and the CITIES have been designated as the Co -permittees in the 54 MS4 Permit; and 55
56 WHEREAS, cooperation between the CITIES, the COUNTY, and the DISTRICT to jointly file 57 an application for the MS4 Permit is in the best interest of the CITIES, the COUNTY, and the 58 DISTRICT; and 59
60 WHEREAS, the Permittees shall establish and maintain a Management Committee to 61 coordinate compliance with MS4 Permit requirements and implement a Stormwater Management 62 Program across all jurisdictions covered by this MS4 Permit; and 63 64 NOW THEREFORE, the parties hereto do mutually agree as follows: 65 66 I. Filing Status. The COUNTY, DISTRICT, and CITIES will jointly file (unless directed to 67 proceed separately by the SARWQCB ) the application for an area- wide storm water 68 permit. The COUNTY, the DISTRICT, and each individual CITY will be a Permittee. 69 70 II. Management Committee . The DISTRICT, as Principal Permittee , and COUNTY and 71 CITIES, as Co -permittees, shall support and facilitate compliance with area- wide MS4 72 Permit requirements and implementation of the Stormwater Management Program 73 through the workings of the Management Committee. The responsibilities and structure 74 of this committee shall include: 75
76 A. The purpose of the Management Committe e shall be to develop policies, 77 (including goals, needs, and priorities) budgets, and implementation 78 strategies and plans for the area -wide Stormwater Management Program 79 to ensure compliance with the MS4 Permit. The Management Committee 80 shall evaluate implementation options an d strategies and recommend 81 implementation actions to the DISTRICT. 82
83 B. Each Permittee shall designate in writing at least one authorized 84 representative and one alternate to participate on the Management 85 Committee. Management Committee designees and alternates shall be 86 authorized by their respective city council or governing board to cast votes 87 on behalf of their jurisdiction to determine Stormwater Management 88 Program budgets and all other program elements required to implement 89 the areawide Municipal Stormwater Management Plan (MSWMP). 90 91 233

3 C. The Principal Permittee shall serve as the chairperson of the Management 92 Committee. 93
94 D. The Management Committee shall meet a t the frequency required by the 95 MS4 Permit or on a quarterly basis. 96
97 E. Ten (10) authorized representatives present in person at a scheduled 98 meeting constitute a quorum for the transaction of business of the 99 Management Committee. If a quorum is not present at a scheduled 100 Management Committee meeting, less than a quorum may adjourn the 101 meeting. For all Management Committee actions o ther than approval of 102 the budget as set forth in Section VI I.C.1. of this A GREEMENT, a 103 majority vote of the quorum shall decide any question brought before the 104 Management Committee for decision. 105
106
F. The Management Committee shall support Stormwater Management 107 Program implementation by providing guidance to the Principal Permittee 108 with respect to stormwater program administration and approving 109 elements of the area-wide MSWMP. 110
111
G. The Management Committee may establish subcommittees to support the 112 work of the Management Committee. S ubcommittees shall include 113 interested members of the Management Committee, and/or other Permittee 114 staff with necessary expertise. Subcommittees may develop 115 recommendations for Management Committee consideration. Such 116 recommendations require majority approval by members of the 117 subcommittee on a one vote per Permittee basis. 118
119
H. Approval of Management Committee decisions will require a majority 120 vote of the authorized representatives or alternates in attendance, on a one 121 vote per Pe rmittee basis. In the event that the Management Committee 122 does not approve a subcommittee recommendation, the item will be 123 directed back to the subcommittee for reconsideration. 124 125
I. All parties to this AGREEMENT achieve cost savings by working 126 collectively to implement the areawide stormwater program. To maximize 127 these cost savings, the Permittees agree that: 128
129

1. Each authorized representative shall actively participate in 130 Management Committee meetings; 131
132

2. Each Permittee shall actively participate in at least one 133 subcommittee, either through the authorized representative or other 134 authorized designee. Participation will be defined as attendance at 135 fifty percent (50%) or more of subcommittee meetings held in a 136 given fiscal year. 137
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4 138
III. Principal Permittee Responsibilities. 139
140
The DISTRICT, acting through its Board of Supervisors, is the Stormwater Program 141 Administrator for purposes of this AGREEMENT. The DISTRICT shall have administrative 142 responsibilities and shall be reimbursed for its time expended on be half of the Stormwater 143 Program. These rates include actual hourly rate including fringe benefits plus any other direct 144 cost(s). Materials are to be reimbursed at direct cost. 145 146
The DISTRICT, while acting as administrator, will strive to implement the policies, budget, and 147 required program elements according to the recommendations of the Management Committee . 148 In turn, the Management Committee will work in good faith with the DISTRICT to make 149 reasonable policy, budget and required program element recommendations to the 150 DISTRICT. The Parties recognize and acknowledge, however, that the DISTRICT, as governed 151 by the San Bernardino County Flood Control District Board of Supervisors, retains final 152 authority regarding the nature and manner in which the recommendations of the Management 153 Committee shall be executed. 154
155
In the event that the DISTRICT proposes to implement an approach different than the one 156 recommended by the Management Committee, the DISTRICT's proposed alternative action shall 157 be communicated to t he Management Committee at the next available meeting of the 158 Management Committee. If the Management Committee approves the alternative action, then 159 the cost sharing provisions of this A GREEMENT shall govern the allocation of any costs 160 associated with that alternative action. If, in good faith, the Management Committee does not 161 approve the alternative action, the DISTRICT may implement the alternative action, but the 162 DISTRICT shall be solely responsible for paying the increased costs, if any, resulting fr om the 163 alternative action. This increased cost shall be measured by the difference between the cost of 164 the alternative action and the estimated cost of the action as reasonably recommended by the 165 Management Committee. 166
167
If the DISTRICT’S proposed alternative implementation action involves an increase in program 168 costs, that alternative implementation action shall not be adopted until such time as each 169 authorized representative of the Management Committee has had 45 days to relay that alternative 170 implementation action to its various governing bodies for approval. C ITIES and COUNTY shall 171 have no responsibili ty for the incremental increase in cost associated with an alternative action 172 that is not approved by the Management Committee after 45 days has passed with the governing 173 bodies failing to approve the alternative implementation action. 174 175
The DISTRICT will act as the contracting party, on behalf of the Co-permittees for Stormwater 176 Management Program contracts and agreements with all consultants, contractors, vendors or 177 other entities as recommended by the Management Committee. 178 179
The DISTRICT, if recommended by the Management Committee, may act on behalf of the Co-180 permittees as applicant in preparing and submitting grant proposals, and may act as administrator 181 for any awarded grant funds. 182
183
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5 The DISTRICT, if recommended by the Management Committee, will act on behalf of the 184 Stormwater Program as the contracting party and signatory in joint agreements with other 185 municipal stormwater programs and stakeholders for regional benefits and cooperation. 186 187
As the Principal Permittee under the MS4 Permit, the DISTRICT shall coordinate all area- wide 188 MS4 Permit activities and manage the Stormwater Management Program by: 189 190
A. Conducting chemical, biological and bacteriological water quality 191 monitoring on behalf of the areawide program as required by the MS4 192 Permit. 193
194
B. Implementing management programs, monitoring programs, and related 195 plans as required by the MS4 Permit. 196
197
C. Preparing and submitting to the Executive Officer ( SARWQCB) unified 198 reports, plans, and programs necessary to comply with the MS4 Permit. 199 200
D. Coordinating and conducting Management Committee meetings as 201 specified in the MSWMP. 202
203
E. Taking the lead role in initiating and developing area -wide programs and 204 activities necessary to comply with the MS4 Permit. 205 206
F. Participating, as needed, in any subcommittees formed to facilitate MS4 207 Permit requirements. 208
209
G. Providing technical and administrative support and inform the Co-210 permittees of the progress of other pert inent municipal programs, pilot 211 projects, research studies, and other information to facilitate 212 implementation of Co-permittees’ stormwater program. 213 214
H. Coordinating the implementation of area -wide Stormwater Management 215 Program activities such as a monitoring program, public education, and 216 pollution prevention. 217
218
I. Gathering and disseminating information on the progress of statewide 219 municipal stormwater programs and evaluate the information for potential 220 use in the execution of the MS4 Permit. 221
222
J. Monitoring the implementation of the plans and programs required by the 223 MS4 P ermit and determine their effectiveness in attaining water quality 224 standards. 225
226
K. Coordinating with SARWQCB activities pertaining to implementation of 227 the MS4 Permit, including the submittal of all required reports, plans, and 228 programs. 229
236

6 230
L. Soliciting and coordinating public input for any major proposed 231 stormwater management programs and implementation plans. 232 233
M. Developing and implement ing mechanisms, performance standards, etc., 234 to promote consistent implementation of Best Management P ractices 235 among the Permittees. 236
237
N. Cooperating in watershed management programs and regional and/or 238 statewide monitoring programs. 239
240
IV. Co-permittee Responsibilities . The Co-permittees shall support the Principal Permittee 241 by: 242
243
A. Preparing and submitting to the Principal Permittee in a timely manner 244 all required information necessary to comply with permit reporting 245 requirements. Timely completion of Permittee annual report information 246 is considered meeting the deadline if received on or before September 247 15th of each reporting year. 248
B. Notifying the Principal Permittee immediately, in writing, of any 249 changes to the designated representative to the Management Committee. 250 C. Reviewing and commenting on all plans, strategies, management 251 programs, and monitoring programs, as developed by the Principal 252 Permittee or a subcommittee of the Management Committee. 253 D. Conducting and/or coordinating with the Principal Permittee on any 254 surveys or characterizations needed to identify pollutant sources from 255 specific drainage areas. 256
257
V. Compliance Responsibilities . The DISTRICT, COUNTY and CITIES are individually 258 responsible for implementing all MS4 Permit requirements within their respective 259 jurisdictions. The Management Committee does not assume any responsibility for 260 implementing the Stormwater Management Programs for the Principal Permittee or any 261 other Permittee or for ensuring that the Principal Permittee or the Co -permittees 262 implement programs consistent with the recommendations o f the Management 263 Committee. 264
265
VI. Indemnification and Insurance. Each party shall indemnify, defend, and hold harmless 266 the other parties to this AGREEMENT from and against any and all liability and expense 267 arising from any act or omission of the indemnifying party, its authorized officers, 268 employees, agents, and volunteers in connection with the performance of this 269 AGREEMENT, including, but not limited to reasonable defense costs, reasonable legal 270 fees, claims, actions, damages, liability, and causes of ac tion for damages of any nature 271 whatsoever; provided, however, that no party shall indemnify another party for that 272 party’s own negligence or willful misconduct. 273
237

7 274
In the event a party, or parties, to this AGREEMENT is/are found to be comparatively at 275 fault for any claim, action, loss or damage which results from their respective obligations 276 under this AGREEMENT, the party, or parties shall indemnify the other party/parties to 277 the extent of its/their comparative fault. Furthermore, if a party attempts to seek recovery 278 from the other for Workers’ Compensation benefits paid to an employee, the parties agree 279 that any alleged negligence of the employee shall not be construed against the employer 280 of that employee. 281
282
The parties to this AGREEMENT are authorized self -insured public entities for purposes 283 of Professional Liability, Automobile Liability, General Liability, and Workers’ 284 Compensation and warrant that through their programs of self -insurance, they have 285 adequate coverage or resources to protect against lia bilities arising out of their 286 performance under this AGREEMENT. 287
288
VII. Program Costs . The responsibilities for payment of all shared costs of equipment, 289 services, contracted analytical services, and the cost of implementing the MS4 Permit, 290 shall be distributed among the DISTRICT, COUNTY, and CITIES as follows: 291 292
A. The DISTRICT shall contribute 5% of the annual Program Costs; the 293 other Permittees shall be responsible for the remaining 95% of the 294 Program Costs. 295
296
B. The annual budget shall separate program costs into four Program Areas: 297 298

1. Monitoring, which shall include any water quality and 299 hydrographic monitoring and laboratory analyses. 300
301

2. Public Education, which shall include all public outreach programs. 302 303

3. Program Management & Regulatory Activities , which includes 304 administrative, reporting and regulatory activities. 305 306

4. Training, which addresses any training conducted to implement the 307 stormwater management program. 308
309
C. The Principal Permittee shall p repare and implement an annual operating 310 budget with the participation of the P ermittees. The budget year shall 311 coincide with the fiscal year of the DISTRICT, July 1 – June 30. 312 313

1. The Principal Permittee will forward the annual operating budget 314 for the forthcoming year to the Co -permittees for review and 315 approval. The review period shall be from the first business day of 316 November to the first business day of December of each year. 317 During the review period, the Co -permittees may provide written 318 comments on the budget to the Principal Permittee . The Fiscal 319 238

8 Subcommittee will review the comments on the budget and 320 endorse a draft budget for Management Committee approval . The 321 Management Committee will conside r the draft budget for 322 approval at the January meeting . An affirmative response from a 323 majority of the total number of authorized representatives or 324 authorized alternates is required for approval. 325
326
D. For Fiscal Year 2025/26, the Permittees cost share shall be as follows: 327

PERMITTEE PERCENTAGE SHARE
Big Bear Lake 1.63
Chino 4.93
Chino Hills 5.22
Colton 3.43
Fontana 9.49
Grand Terrace 1.66
Highland 3.62
Loma Linda 2.31
Montclair 2.43
Ontario 9.00
Rancho Cucamonga 8.35
Redlands 5.12
Rialto 5.33
San Bernardino 10.60
Upland 4.14
Yucaipa 4.19
County 13.54
District 5.00
TOTAL 100
328
E. For Fiscal Year 20 26/27, and all subsequent fiscal years t he Permittees 329 cost share shall be determined annually according to the methodology 330 provided in Appendix A. 331
F. For Fiscal Year 20 26/27, and all subsequent fiscal years, t he Permittees 332 annual cost share shall be calculated by November 1 of each year and shall 333 be included in the annual budget proposal. 334
239

9 G. The DISTRICT shall invoice each CITY and the COUNTY for its annual 335 deposit after July 1, the start of the fiscal year. Each CITY and the 336 COUNTY shall pay the deposit within 60 days of the date of the invoice. 337 Each CITY’s and the COUNTY’s deposit shall be based on their prorated 338 share of the approved annual budget, reduced for any surplus identified in 339 the prior fiscal year-end accounting. 340
H. The DISTRICT shall mak e reasonable efforts to inform the Management 341 Committee during the fiscal year of potential exceedances of the approved 342 budget that may require the Parties to increase the deposits. If at any time 343 during a fiscal year the program costs exceed the sum of the deposits, the 344 DISTRICT shall submit invoices to the CITIES and the COUNTY to 345 recover the deficit. The share for each CITY and the COUNTY shall be 346 prorated according to the formula above (see Paragraphs D and E of this 347 Section). Each CITY and COUNTY shall pay the invoice within 60 days 348 of the billing date. 349
350
I. The DISTRICT shall prepare a fiscal year end accounting at the end of 351 each fiscal year and distribute copies to the P ermittees for their review by 352 October 31 of that year . Permittees shall have 30 calendar days from the 353 date of their receipt of the fiscal year end accounting to dispute in writing 354 or concur with the findings. If the fiscal year end accounting results in 355 costs exceeding the sum of the de posits (including interest earnings), the 356 DISTRICT shall invoice each CITY and the COUNTY for its prorated 357 share of the excess cost. Each CITY and the COUNTY shall pay the 358 billing within 60 days of the date of the invoice. If the fiscal year end 359 accounting results in the sum of the deposits (including interest earnings) 360 exceeding costs, the excess deposits will carry forward to reduce the 361 billings for the following year. 362
363
J. Upon termination of the program, a final accounting shall be performed by 364 the DISTRICT. If costs exceed the sum of the deposits (incl uding interest 365 earnings), the DISTRICT shall invoice each CITY and the COUNTY for 366 its prorated share of the excess. Each CITY and the COUNTY shall pay 367 the invoice within 60 days of the date of the invoice. If the sum of the 368 deposits (including interest earnings) exceeds the costs, the DISTRICT 369 shall reimburse to each CITY and the COUNTY its prorated share of the 370 excess (including any intere st earnings remaining) , within 30 days of the 371 final accounting. 372
373
K. Each CITY and the COUNTY shall bear the financial responsibility for 374 implementing the program within its jurisdictional boundaries, including 375 any applicable MS4 permit fees, as outlined in Section V. 376 377
240

10 L. The annual administrative costs (includes actual hourly rate including 378 fringe benefits plus any other direct cost) incurred by the DISTRICT shall 379 be included in the budget for the Areawide Program Costs and paid 380 according to this Section, Section III and Appendix A. 381 382
M. The financial responsibility for this AGREEMENT will be effective on the 383 date this AGREEMENT takes effect. 384
385
VIII. Term of the AGREEMENT . The term of the AGREEMENT coincides with the current 386 MS4 Permit (Order No. R8 -2010-0036) and subsequent MS4 Permits that list the 387 DISTRICT, COUNTY, and the CITIES as Permittees . This A GREEMENT shall take 388 effect on the date it is approved by all parties . This AGREEMENT shall terminate upon 389 the effective date of a new implementation agreement approved by all parties which will 390 supersede this AGREEMENT. 391
392
IX. Additional Parties. Any city or other entity which wishes to be a Permittee on the San 393 Bernardino County MS4 Permit that was issued by SARWQCB shall agree to the 394 provisions in this funding agreement and shall sign this AGREEMENT prior to be ing 395 included in the permit. The date of initiation, for determining participant costs for any 396 new Permittee shall be the date of inclusion in the San Bernardino County MS4 Permit 397 issued by SARWQCB . The cost for adding any additional P ermittee to the program, 398 including additional permit and processing fees, shall be paid by the added P ermittee. 399 Monies, if any, to be reimbursed to the existing P ermittees shall be credited to their 400 respective annual program operating fees for the following budget year. 401 402
X. Withdrawal from the AGREEMENT . A P ermittee may withdraw from this 403 AGREEMENT at the end of any fiscal year with written notice being received by the 404 DISTRICT 1 year prior to the end of the fiscal year. A withdrawing Permittee will not be 405 allowed refunds for tasks, projects or studies already underway in which funds have bee n 406 obligated for the fiscal year . 407
408
The withdrawing P ermittee shall be responsible for all assessed penalties as a 409 consequence of withdrawal. The cost allocations to the remaining members will be 410 calculated in the following budget year. 411
412
XI. Breach. Failure to comply with the terms of this AGREEMENT is a breach of the 413 agreement. If a breach is not cured within ninety (90) days after receiving a notice to 414 cure the breach by a permittee , permittee in breach may be terminated from this 415 AGREEMENT by a majority vote of the Management Committee. 416 417
XII. Non-compliance with MS4 Permit Requirements . Any P ermittee found in non-418 compliance with the conditions of the MS4 Permit within their jurisdictional 419 responsibilities shall be solely liable for any assessed penalties, pursuant to Section 420 13385 of the Water Code. Penalties that apply to all the P ermittees shall be assessed 421 according to the formula in Appendix A. 422
423
241

11 XIII. Legal Action/Costs/Attorney Fees . Where any legal action is necessary to declare any 424 party’s rights hereunder or enforce any provision hereof for any damages by reason of an 425 alleged breach of any provisions of this AGREEMENT, each party shall bear its own 426 attorney’s fees and costs incurred in conjunction with such legal action regardless of who 427 is found to be the prevailing party. This section shall not apply to those costs and 428 attorney’s fees arising from any third party legal action against a party hereto and payable 429 under Section VI, Indemnification and Insurance. 430
431
XIV. Amendments to the AGREEMENT. This AGREEMENT may be amended by consent of 432 a three-quarters majority of the P ermittees (rounded to the nearest whole number). 433 Amendments to this AGREEMENT may be adopted and executed concurrently, and shall 434 become effective upon its execution by a majority of the Permittees as defined above. 435 436
XV. Authorized Signatories : Each Permittee will determine who will be the authorized 437 signatory. This person shall be authorized to execute the application(s) for MS4 Permit(s) 438 and take all other procedural steps necessary to file the application(s) for MS4 Permits. 439 440
XVI. Notices. All notices shall be deemed duly given if delivered by hand; or five (5) working 441 days after deposit in the U.S. Mail, certified mail, return receipt requested. 442 443
XVII. Governing Law. This AGREEMENT will be governed and construed in accordance with 444 laws of the State of California. If any provision or provisions of this AGREEMENT shall 445 be held to be invalid, illegal or unenforceable, the validity, legality, and enforceability of 446 the remaining provisions shall not in any way be affected or impaired hereby. Any legal 447 action which arises out of or is in any way related to this AGREEMENT shall be brought 448 in the Superior Court of the San Bernardino County. 449 450
XVIII. Consent to Breach not Waiver. No term or provision hereof shall be deemed waived and 451 no breach excused, unless such waiver or consent shall be in writing and signed by any 452 Permittee to have waived or consented. Any consent by any P ermittee to, or waiver of, a 453 breach by the other whether expressed or implied, shall not constitute a consent to, 454 waiver of, or excuse for any other different or subsequent breach. 455 456
XIX. Reserved. 457
458
XX. Applicability of Prior Agreements . This document constitutes the entire AGREEMENT 459 between the P ermittees with respect to the subject matter; all prior agreements, 460 representation, statements, negotiations, and undertakings are superseded hereby and 461 shall be deemed terminated upon the effective date of this AGREEMENT. 462 463
XXI. Execution of the AGREEMENT . This AGREEMENT may be executed in counterpart 464 and the signed counterparts shall constitute a single instrument. 465 466
XXII. No Separate Entity . This AGREEMENT established a framework for PERMITTEE 467 cooperation on storm water issues. Nothing in this AGREEMENT shall be construed to 468 create an entity separate from the local agencies that join in this cooperative effort. 469 242

12 470
IN WITNESS WHEREOF, the AGREEMENT has been executed as of the day and year first 471 above written. 472
473
474
475
476
______________________________ 477
JOE BACA, Mayor 478
479
ATTEST: 480
481
482
483
______________________________ 484
BARBARA A. McGEE, City Clerk 485
486
487
488
APPROVED AS TO FORM: 489
490
491
492
______________________________ 493
ERIC S. VAIL, City Attorney494
243

13 APPENDIX A 495
496
A. The DISTRICT shall pay five percent (5%) of the total annual cost , and the COUNTY 497 and the remaining Co-permittees, collectively, shall pay the remaining ninety-five percent 498 (95%) of the total annual cost pursuant to the formula set forth in Paragraph C, below. 499 500
B. The Permittees total annual cost share is the sum of the individual cost -shares calculated 501 for each Program Cost Area. 502
503
C. The Permittees annual cost share for each Program Cost A rea (PCAi) shall be calculated 504 using three cost factors: 505
506

1. Base, which represents the percentage of the program costs equally applied to all 507 Permittees. The base (B) fraction is calculated as follows: 508 509
B = 1/N, where N = number of Permittees 510
511

2. Relative Population, which re presents the percentage of the program c osts based 512 on the relative population of each Permittee. Relative population (RP) of each 513 Permittee shall be calculated annually from annual population estimates issued by 514 the California Department of Finance (E-1 Table). 515
516
RPi = (Pi/Ptotal), where 517
518
RPi = relative population of Permittee (i) 519
Pi = population of Permittee (i) 520
Ptotal = total population for area covered by the area-wide permit 521 522

3. Relative Land Area , which represents the percentage of the program c osts based 523 on the relative land area of each Permittee. Relative Land Area (RLA) shall be 524 calculated as follows: 525
526
a. The calculation of relative land area within each Permittee’s jurisdiction 527 shall exclude land under tribal, state or federal jurisdiction, or any land 528 excluded by the State Water Resources Control Board . Any Permittee 529 seeking to exclude lands under this Section shall specifically request that 530 exclusion from the Principal Permittee by providing the request in writing 531 along with necessary documentation no later than October 1 to be 532 considered for inclusion in the next year’s annual budget. The requesting 533 Permittee has the burden of proving entitlement to any exemption so 534 requested. 535
536
b. The method for calculating relative land area shall be determined from the 537 Assessor’s Parcel data provided by the COUNTY Information Services 538 Department. 539
540
244

14 RLAi = (Li/Ltotal), where 541
RLAi =relative land area of Co-permittee (i) 542
Li = land area of Co-permittee (i), less excluded lands 543 Ltotal = total land area under permit jurisdiction 544
545
D. The Permittee’s cost share for each individual Program Cost Area is based on the relative 546 importance of the cost factor s to the Program Cost Area. The cost share calculation for 547 each Program Cost Area is as follows: 548
549
PCAi = [(B * Xi * ABi) + (RPi * Yi * ABi) + (RLAi * Zi * ABi)] 550 551
Where, 552
553
PCAi = Permittee’s cost share for PCAi 554
ABi = Annual budget for PCAi 555
556
B = Base fraction for each Permittee 557
Xi = Percentage apportioned to the base for PCAi 558
559
RPi = Relative population of Permittee(i) 560
Yi = Percentage apportioned to relative population for PCAi 561 562
RLAi = Relative land area of the Permittee(i) 563
Zi = Percentage apportioned to relative land are for PCAi 564 565
E. The Permittee’s total annual cost share shall be calculated by summing the cost shares 566 calculated for each individual Program Cost Area: 567
568
Permittee’s annual cost share = PCA1 + PCA2 + PCA3 + PCA4 569 570
Table 1. Budget Year [DATE]
Program Cost Areas
(PCAi)
Percent of the Program Cost Area
Apportioned to each Cost Factor
Base
(Xi)
Relative
Populatio
n (Yi)
Relative
Land
Area (Zi)
Monitoring (PCA1) 10% 30% 60%
Public Education (PCA2) 10% 80% 10%
Program Management &
Regulatory Activities
(PCA3)
30% 50% 20%
Training (PCA4) 30% 60% 10%
571
245
City of Rialto
Legislation Text
File #: 26-0567, Version: 1, Agenda #: E.3
For City Council Meeting September 8, 2026
TO: Honorable Mayor and City Council
FROM: Tanya Williams, City Manager
AUTHOR: Edward Carrillo, City Treasurer
Request City Council to Receive and File for Future Audit the Treasurer’sInvestment Report as of July 31, 2026.

RECOMMENDATION
The City Treasurer’s Office recommends that the City Council receive and file for future audit the Treasurer’s Investment Report as of July 31, 2026.

BACKGROUND
Per California Government Code 41004, regularly, at least once each month, the city treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances. The city treasurer shall file a copy with the legislative body. Per Rialto Municipal Code

2.06.010 Duties of the Treasurer, at least once a month he/she shall submit to the director of administrative services a written report and accounting of all receipts, disbursements, and fund balances. He/she shall file a copy with the city council. Per California Government Code Section 53646(b) (1) The treasurer or chief fiscal officer may render a quarterly report to the chief executive officer, the internal auditor, and the legislative body of the local agency. The quarterly report shall be so submitted within 30 days following the end of the quarter covered by the report. Except as provided in subdivisions (e) and (f), this report shall include the type of investment, issuer, date of maturity, par and dollar amount invested on all securities, investments and moneys held by the local agency and shall additionally include a description of any of the local agency’sfunds, investments, or programs, that are under the management of contracted parties, including lending programs. With respect to all securities held by the local agency, and under management of any outside party that is not also a local agency or the State of California Local Agency Investment Fund, the report shall also include a current market value as of the date of the report and shall include the source of this same valuation. (2) The quarterly report shall state compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance. (3) The quarterly report shall include a statement denoting the ability of the local agency to meet its pool’s expenditure requirements for the next six months or provide an explanation as to why sufficient money shall, or may, not be available. (4) In the quarterly report, a subsidiary ledger of investments may be used in accordance with accepted accounting practices. (c) Pursuant to subdivision (b), the treasurer or chief fiscal officer shall report whatever additional information or data may be required by the legislative body of the local agency. (d) The legislative body of a local agency may elect to require the report specified in subdivision (b) to be made on a monthly basis instead of quarterly.

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File #: 26-0567, Version: 1, Agenda #: E.3

ANALYSIS/DISCUSSION
Attached is the Treasurer’sInvestment Report as of July 31, 2026. The report includes the face value and coupon rate (if applicable) of the investments and the source of the market value estimate.

The City’s total invested cash and marketable securities is $315,274,282. There is an additional $173,759.174 held by fiscal agent for bond issue reserves, debt service, and related funds.

The Treasurer’sInvestment report shows a cumulative Investment Interest & Gains(Loss) Schedule that incorporates the unrealized gains(losses), interest income, and realized Gains(Loss). As of July 31, 2026, the combined Investment Interest & Gains(Loss) for FY2026-2027 totaled a gain of $6,139,204.00.

The City of Rialto’sInvestments and funds management is in compliance with the City’sInvestment Policy and State Mandates. Pooled Investments have liquidity below 30 days, and therefore carry Market Value at Issued Value. Wells Fargo Advisors, JP Morgan Advisors, Clearwater Analytics and US Bank provided the Market Value of the investments held in custody. US Bank (Corporate Trust Dept.) provided Fiscal Agent information.

ENVIRONMENTAL IMPACT
The request is not a Project as defined by Section 15378 of the California Environmental Quality Act (CEQA).

GENERAL PLAN CONSISTENCY
Complies with the following Rialto General Plan Guiding Principle:

Our government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.

LEGAL REVIEW
The City Attorney's Office has reviewed the staff report.

FINANCIAL IMPACTS
Operating Budget Impact
There is no impact on the Operating Budget.

Capital Improvement Budget Impact
There is no impact on the Capital Improvement Budget.

Licensing
This action does not require a business license.

ATTACHMENTS

1. July 31, 2026 Treasurer’s Monthly Report
City of Rialto Printed on 9/3/2026Page 2 of 2
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247
TO: The Honorable Mayor and City Council,
City Manager, Deputy City Manager, Finance Director
FROM: Edward J. Carrillo - City Treasurer
REF
General Pooled Funds Investments + Cash Sweep Bank Account………………………………………………………………………………………….279,184,630 57%A,G Rialto Successor Agency (RSA) + Cash Sweep Bank Account…………………………………………………………………………………................................11,735,021 2% B,H Rialto Utility Authority (RUA) Pre-existing Investments + Cash Sweep Bank Account…………………………………………………………………………………………….21,127,777 4% C,I Other Bank Accounts + Cash Sweep Bank Accounts…………………………………………………………………………………………………………………….............3,226,855 1% D,J Escrow Accounts…………………………………………………………………………………………………………………………….................................................15,141,888 3% E Cemetery Endowment Fund (Restricted Accounts)…………………………………………………………………...........................................................................547,145 0% F,K General Fund Economic Reserve (Restricted Funds)……………………………………………………………………...............................................37,681,793 8% M Public Agency Retirement Services - OPEB (Restricted Funds)……………………………………………………………………..................................29,395,220 6% N Cash with Fiscal Agents - (Restricted Bond Issues)…………………………………………………………………………......................................................13,712,851 3% O Cash with Fiscal Agents - RUA (Concession Agreement)…………………………………………………………………..........................................................77,280,277 16%P CITY OF RIALTO'S PORTFOLIO 489,033,456 100%
The City's Treasurer expects to have sufficient cash for the next six months.

The City of Rialto's investments and funds management is in compliance with the State Mandates.

Pooled Investments have liquidity below 30 days, and therefore carry Market Value at Issued Value.

Wells Fargo Advisors, JP Morgan Advisors and Clearwater Analytics provided the Market Value of the investments held in the custody.

US Bank (Corporate Trust Department) provided Fiscal Agent information.

All figures are rounded to the nearest dollar.

City of Rialto
Treasurer's Monthly Report
July 31, 2026
248
JUNE 2026 JULY 2026

ACTIVE ACCOUNTS BALANCE RECEIPTS DISBURSEMENTS BALANCE REF GENERAL BANK ACCOUNT ** (482,651) 65,375,180 66,553,275 (1,660,746) A RSA BANK ACCOUNT ** - 500,137 500,137 - B RUA WF BANK ACCOUNT - 641 641 - RUA US BANK ACCOUNT (172,195) 1,799,348 1,280,694 346,459 RUA BANK ACCOUNTS ** (172,195) 346,459 C AMBULANCE LOCKBOX 159,192 475,651 607,065 27,778 FLEXIBLE BENEFIT** - 26,039 26,039 - ALARM LOCKBOX 45,294 20,096 136 65,254 BANK CARD 591,423 554,375 605,629 540,169 PAYROLL CLEARING 161,745 8,714,720 7,902,517 973,947 GENERAL LIABILITY - GEORGE HILLS CO. 90,134 1,139,955 1,214,729 15,360 WORKERS COMPENSATION - ADMINSURE 14,443 233,310 188,867 58,885 PROPERTY EVIDENCE MONIES 1,510,436 - 38,836 1,471,600 OTHER BANK ACCOUNTS 2,572,668 3,152,994 D ENERGY CONSERVATION PROJECT 84,787 - - 84,787 AYALA @ 210 PARTNERS LLC 311,870 26 - 311,896 LEWIS/ HILLWOOD 4,254,910 13,328 4,242 4,263,997 ALDER AVENUE 3,814,480 11,949 3,803 3,822,625 SUB ACCOUNT A 6,644,395 20,813 6,625 6,658,584 ESCROW ACCOUNTS 15,110,442 46,117 14,670 15,141,888 E

RESTRICTED ACCOUNTS - - - - F TOTAL - ACTIVE ACCOUNTS 17,028,263 16,980,595 (A-F) JUNE 2026 JULY 2026

INVESTMENT ACCOUNTS BALANCE RECEIPTS DISBURSEMENTS BALANCE REF GENERAL POOLED FUNDS 327,394,738 12,155,273 58,704,635 280,845,376 G RIALTO SUCCESSOR AGENCY (RSA) 11,237,410 532,327 34,717 11,735,021 H RIALTO UTILITY AUTHORITY (RUA) 20,900,638 683,306 802,626 20,781,318 I OTHER BANK ACCOUNTS 72,070 13,427 11,637 73,860 J CEMETERY ENDOWMENT FUND 547,139 6 - 547,145 K GENERAL FUND ECONOMIC RESERVE 37,546,838 15,156,334 15,021,379 37,681,793 M PUBLIC AGENCY RETIREMENT SERVICES - OPEB 29,353,481 52,292 10,553 29,395,220 N CASH WITH FISCAL AGENTS - BOND ISSUES 16,978,417 62,387 3,327,953 13,712,851 O CASH WITH FISCAL AGENTS - RUA CONCESSION AGREEMENT 78,066,847 22,898,326 23,684,897 77,280,277 P TOTAL - ACTIVE ACCOUNTS 522,097,579 472,052,860 (G-P) Note (**) All cash is swept in Government Money Market Fund Sweep Accounts with Wells Fargo.

Accounts with negative balances are due to current month's outstanding checks.

City of Rialto

TREASURER'S BANK

RECONCILIATION BALANCE SHEET
249

SCHEDULE OF INVESTMENTS

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 94975H296 ALLSPRING TREASURY PLUS MONEY MARKET MUTUAL FUNDS 07/01/26 --- --- --- 3.56% --- AAA AAA 104,679,277 104,679,277 104,679,277 104,679,277 104,679,277 104,679,277

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 8000458474 COLUMBIA BANK BUSINESS MONEY MARKET 07/01/26 --- 3.30% --- --- --- 1,129,632 1,129,632 1,129,632 1,129,632 1,129,632 1,129,632
8000533018 COLUMBIA BANK BUSINESS MONEY MARKET 07/01/26 ---- 3.30% --- --- --- 5,640,535 5,640,535 5,640,535 5,640,535 5,640,535 5,640,535
800620123 COLUMBIA BANK BUSINESS MONEY MARKET 07/01/26 ---- 3.30% --- --- --- 4,372,365 4,372,365 4,372,365 4,372,365 4,372,365 4,372,365
98-36-722 LOCAL AGENCY INVESTMENT FUND LAIF 07/01/26 --- --- --- 3.98% --- --- --- 14,499,178 14,499,178 14,499,178 14,499,178 14,499,178 14,499,178
6155-001 CAMP POOL CAMP 07/01/26 --- ---- --- 3.76% --- --- --- 84,515 84,515 84,515 84,515 84,515 84,515

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 3130B6VR4 FEDERAL HOME LOAN BANK MTG CORP AGENCY BOND 07/03/25 --- 07/07/28 4.29% 4.29% 23 AA1 AA+ 2,500,000 2,500,000 2,495,678 83369NHL7 SOCIETE GENERALE AGENCY BOND 01/18/22 10/20/26 01/20/27 1.95% 1.97% 6 AAA N/A 2,000,000 2,000,000 1,978,915 --- TREASURY MONEY MARKET MONEY MARKET MUTUAL FUND 07/01/26 --- 07/31/26 --- 3.47% --- AAA AAA 74,239 74,239 74,239 --- CASH CASH 07/01/26 --- 07/31/26 --- --- --- --- --- 0 0 0 4,574,239 4,574,239 4,548,832

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 17290AEA4 CITIGROUP INC. MTN CALLABLE CORPORATE BOND 10/15/21 10/19/26 10/19/26 1.45% 1.45% 3 A3 BBB+ 5,000,000 5,000,000 4,973,600 46625HJZ4 JPMRGAN CHASE & CO SUB BOND CORPORATE BOND 10/28/24 --- 12/15/26 4.13% 4.12% 5 A3 BBB+ 0 0 0 38141GWB6 GOLDMAN SACHS GRP INC SR UNSECURED CORPORATE BOND 09/09/25 07/26/26 01/26/27 3.85% 3.85% 6 A2 BBB+ 9,990,000 10,000,000 9,980,500 48128G5Y2 JPMORGAN CHASE & CO MTN CALLABLE CORPORATE BOND 01/27/22 07/31/26 01/29/27 2.10% 2.12% 6 A2 A- 3,000,000 3,000,000 2,968,230 3815AL29 GOLDMAN SACHS GRP INC MTN CALLABLE CORPORATE BOND 02/28/22 09/02/26 03/02/27 3.00% 3.04% 7 A2 BBB+ 5,000,000 5,000,000 4,929,550 95001HJB8 WELLS FARGO FIN MTN CORPORATE BOND 10/18/24 10/23/26 10/23/27 4.50% 4.51% 15 A1 BBB+ 17,000,000 17,000,000 16,942,880 2665WDW8 AMERICAN HONDA FINANCE MTN CORPORATE BOND 12/22/25 --- 03/24/28 2.00% 2.08% 20 A3 A- 1,970,993 2,050,000 1,962,978 61744YAK4 MORGAN STANLEY SR UNSECURED BOND FIX CORPORATE BOND 09/29/25 07/22/27 07/22/28 3.59% 3.63% 24 A1 A- 9,927,300 10,000,000 9,890,600 10373QAE0 BP CAP MARKETS AMERICA SR UNSECURED CALLABLE CORPORATE BOND 04/07/25 08/06/28 11/06/28 4.23% 4.26% 27 A1 A- 4,836,954 4,850,000 4,809,309 38151FSD6 GOLDMAN SACHS GRP INC MTN CALLABLE CORPORATE BOND 01/28/26 01/30/27 01/30/29 4.13% 4.18% 30 A1 A- 2,000,000 2,000,000 1,969,240 06055JQF9 BANK OF AMERICA CORP MTN CALLABLE CORPORATE BOND 02/23/26 02/23/27 02/23/29 4.05% 4.15% 31 A1 A- 3,300,000 3,300,000 3,213,738 06055JQS1 BANK OF AMERICA CORP MTN CORPORATE BOND 03/27/26 03/02/27 12/03/29 4.25% 4.30% 40 A1 A- 6,387,386 6,420,000 6,333,523 91159XCQ6 US BANCORP MTN CORPORATE BOND 06/02/25 09/04/26 06/04/30 5.10% 5.13% 46 A3 N.A. 3,056,000 3,056,000 3,035,800 48136J4D3 JPMORGAN CHASE FINANCIAL MTN CORPORATE BOND 07/29/26 01/31/27 07/31/30 5.00% 5.00% 48 A1 A 5,270,000 5,270,000 5,266,943 17292GAL9 CITIGROUP INC MTN CALLABLE CORPORATE BOND 09/16/25 09/18/26 09/18/30 4.50% 4.62% 50 A3 BBB+ 3,000,000 3,000,000 2,920,980 06055JNM7 BANK OF AMERICA CORP MTN CORPORATE BOND 09/17/25 08/19/26 09/19/30 4.35% 4.42% 50 A1 A- 1,950,000 1,950,000 1,915,758 48130C4W2 JPMORGAN CHASE CO MTN CORPORATE BOND 09/19/25 09/23/27 09/23/30 4.05% 4.18% 50 A1 A 2,000,000 2,000,000 1,935,140 48130KNG8 JPMORGAN CHASE & CO MTN CORPORATE BOND 12/19/25 12/23/27 12/23/30 4.20% 4.33% 53 A1 A 5,110,000 5,110,000 4,947,809 06055JQB8 BANK OF AMERICA CORP MYN CALLABLE CORPORATE BOND 02/13/26 08/13/26 02/13/31 4.30% 4.41% 55 A1 A- 3,100,000 3,100,000 3,020,578 3130ANUT5 FEDERAL HOME LOAN BANK AGENCY BOND 08/30/21 06/16/26 09/16/26 3.00% 3.00% 2 AAA AA+ 10,000,000 10,000,000 9,988,200 3130ANZ52 FEDERAL HOME LOAN BANK AGENCY BOND 09/08/21 06/28/26 09/28/26 3.00% 3.00% 2 AAA AA+ 2,500,000 2,500,000 2,496,325 3130ANXC9 FEDERAL HOME LOAN BANK AGENCY BOND 09/02/21 06/29/26 09/29/26 3.00% 3.00% 2 AAA AA+ 5,000,000 5,000,000 4,992,550 3133EWMX5 FEDERAL FARM CREDI BANK CALLABLE AGENCY BOND 04/28/26 04/30/27 04/30/29 4.03% 4.05% 33 AA1 AA+ 6,000,000 6,000,000 5,959,980 3136GAYJ2 FEDERAL NATIONAL MTG ASSN AGENCY BOND 10/27/25 10/21/26 10/21/30 4.00% 4.07% 51 AA1 AA+ 1,500,000 1,500,000 1,472,880 3136GCEM3 FEDERAL NATIONAL MTG ASSN - CALLABLE AGENCY BOND 01/28/26 01/13/27 01/13/31 4.01% 4.07% 53 AA1 AA+ 1,050,000 1,050,000 1,033,064 3130B9WU0 FEDERAL HOME LOAN BANK - CALLABLE BOND AGENCY BOND 05/18/26 09/26/26 03/26/31 4.45% 4.49% 56 AA1 AA+ 1,100,000 1,100,000 1,088,142 3133EWMF4 FEDERAL FARM CREDIT BANK - CALLABLE BOND AGENCY BOND 05/27/26 10/22/26 04/22/31 4.33% 4.38% 57 AA1 AA+ 8,870,000 8,870,000 8,758,593

GENERAL INVESTMENT FUNDS - COLUMBIA BANK

GENERAL INVESTMENT FUNDS - SUBTOTAL

GENERAL INVESTMENT FUNDS - SUBTOTAL

SCHEDULE OF INVESTMENTS
GENERAL POOLED FUNDS / INVESTMENTS - REF: G (CONTINUED)

GENERAL INVESTMENT FUNDS - COLUMBIA BANK

GENERAL INVESTMENT FUNDS - COLUMBIA BANK

GENERAL INVESTMENT FUNDS - SUBTOTAL

GENERAL INVESTMENT FUNDS - CAMP POOL

GENERAL INVESTMENT FUNDS - SUBTOTAL
GENERAL POOLED FUNDS / INVESTMENTS - REF: G
JULY 2026

GENERAL INVESTMENTS - WELLS FARGO CASH SWEEP ACCOUNT

GENERAL INVESTMENT FUNDS - LOCAL AGENCY INVESTMENT FUND (LAIF) GENERAL INVESTMENT FUNDS - J.P. MORGAN ADVISORS

GENERAL INVESTMENT FUNDS - WELLS FARGO ADVISORS
JULY 2026

GENERAL INVESTMENT FUNDS - SUBTOTAL

GENERAL INVESTMENT FUNDS - SUBTOTAL

GENERAL INVESTMENT FUNDS - SUBTOTAL
250
48128WBQ7 JP MORGAN CHASE BANK NORTH AMERICA CERTIFICATES OF DEPOSIT 10/13/21 04/29/26 10/29/26 2.50% 2.50% 3 N.A. N.A. 125,000 125,000 124,523 61779G2L8 MORGAN STANLEY PVT BK CD CALLABLE CERTIFICATES OF DEPOSIT 10/24/25 10/31/26 10/31/30 4.00% 4.10% 51 N.A. N.A. 249,000 249,000 242,919 61776CZJ9 MORGAN STANLEY BK NA CD CALLABLE CERTIFICATES OF DEPOSIT 10/24/25 10/31/26 10/31/30 4.00% 4.10% 51 N.A. N.A. 249,000 249,000 242,919 78014RF96 ROYAL BANK OF CANADA MTN CORPORATE BOND 07/16/25 01/18/27 07/18/28 4.45% 4.49% 24 A1 A 5,000,000 5,000,000 4,950,850 89115KAP5 TORONTO DOMINION BANK SR UNSECURED CORPORATE BOND 06/26/26 --- 04/23/29 4.36% 4.40% 33 A2 A- 9,987,500 10,000,000 9,892,200 06749HFR1 BARCLAYS BANK PLC MTN CORPORATE BOND 06/11/26 06/15/27 06/15/29 4.85% 4.87% 35 A1 A+ 2,300,000 2,300,000 2,289,627 60934N500 FEDERATED HERMES TREASURY OBLIGATIONS FUND MONEY MARKET MUTUAL FUNDS 07/01/26 --- 07/31/26 --- 3.46% --- AAA AAA 4,400 4,400 4,400 --- CASH CASH 07/01/26 --- 07/31/26 --- 3.32% --- --- --- 32,102 32,102 32,102 145,865,635 146,085,502 144,586,428
280,760,861 G 270,967,828 269,443,348
NOTES

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 94975H296 ALLSPRING TREASURY PLUS MONEY MARKET MUTUAL FUNDS 07/01/26 07/31/26 --- 3.56% --- --- --- 11,735,021 11,735,021 11,735,021 11,735,021 H 11,735,021 11,735,021

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 94975H296 ALLSPRING TREASURY PLUS MONEY MARKET MUTUAL FUNDS 07/01/26 --- 07/31/26 --- 3.56% --- --- --- 0 0 0 0 0 0

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 252700038109 ALLSPRING TREASURY PLUS MONEY MARKET MUTUAL FUNDS 07/01/26 --- 07/31/26 --- 3.30% --- --- --- 12,003,888 12,003,888 12,003,888 12,003,888 12,003,888 12,003,888

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 6155-004 CAMP POOL CAMP 07/01/26 --- 07/31/26 --- 3.78% --- --- --- 1,004,145 1,004,145 1,004,145 1,004,145 1,004,145 1,004,145

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 474 US BANK ICS ACCOUNT ICS ACCOUNT 06/25/26 --- 07/31/26 --- 3.30% --- --- --- 1,000,543 1,000,543 1,000,543 1,000,543 1,000,543 1,000,543

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE --- LOCAL AGENCY INVESTMENT FUND LAIF 11/01/2022 --- 07/31/26 --- 3.92% --- --- --- 1,334,502 1,334,502 1,334,502 1,334,502 1,334,502 1,334,502

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 91159HHS2 US BANCORP MTN CALLABLE CORPORATE BOND 04/02/25 03/24/28 04/26/28 3.90% 3.93% 21 A3 A 2,970,060 3,000,000 2,970,210 3133EWMX5 FEDERAL FARM CREDIT BANK GOVERNMENT BOND 06/26/26 04/30/27 04/30/29 4.03% 4.05% 33 AA1 AA+ 1,007,808 1,010,000 1,003,263 06749HFR BARCLAYS BANK PLC GOVERNMENT BOND 06/11/26 06/17/27 06/15/29 4.85% 4.87% 35 A1 A+ 1,455,000 1,455,000 1,448,438 60934N500 FEDERATED HERMES TREASURY OBLIGATIONS FUND MONEY MARKET MUTUAL FUNDS 07/01/26 --- 07/31/26 --- 3.46% --- AAA AAA 4,156 4,156 4,156 --- CASH CASH 07/01/26 --- 07/31/26 --- 3.31% --- --- --- 1,215 1,215 1,215 5,438,240 5,470,371 5,427,283
6,772,742 I 6,804,874 6,761,785

RUA INVESTMENTS - US BANK CASH SWEEP ACCOUNT

RUA INVESTMENTS - SUBTOTAL

RUA INVESTMENTS - CAMP POOL

RUA INVESTMENTS - SUBTOTAL

RUA INVESTMENTS - WELLS FARGO ADVISORS

CALL / MATURED
BUY

GENERAL INVESTMENT FUNDS - SUBTOTAL
RSA STAGE COACH SWEEP ACCOUNT - REF: H

SCHEDULE OF INVESTMENTS

RUA INVESTMENTS - WELLS FARGO CASH SWEEP ACCOUNT

SCHEDULE OF INVESTMENTS

RSA INVESTMENTS - WELLS FARGO CASH SWEEP ACCOUNT
RUA PRE-EXISTING / INVESTMENTS - REF: I
JULY 2026

RUA INVESTMENTS - LOCAL AGENCY INVESTMENT FUND (LAIF)

RUA INVESTMENTS - SUBTOTAL

RUA INVESTMENTS - SUBTOTAL

RUA INVESTMENTS - SUBTOTAL

RUA INVESTMENTS - TOTAL

RUA INVESTMENTS - US BANK ICS ACCOUNT

RUA INVESTMENTS - SUBTOTAL

GENERAL FUNDS - TOTAL

RSA INVESTMENTS - TOTAL
JULY 2026
251

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 94975H296 ALLSPRING TREASURY PLUS MONEY MARKET MUTUAL FUNDS 07/01/26 --- 07/31/26 --- 3.54% --- AAA AAA 73,860 73,860 73,860 73,860 73,860 73,860
73,860 J 73,860 73,860
NOTES

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 38151FYK3 GOLDMAN SACHS GRP INC MTN CALLABLE CORPORATE BOND 04/28/26 04/30/27 04/16/31 4.75% 4.86% 57 A2 BBB+ 330,000 330,000 322,011 45014RF39 ROYAL BANK OF CANADA MTN FOREIGN BOND 08/28/25 08/29/27 08/29/30 4.50% 4.62% 49 A1 A 215,007 215,000 209,128 60934N500 FEDERATED HERMES TREASURY OBLIGATIONS FUND MONEY MARKET MUTUAL FUNDS 07/01/26 --- 07/31/26 --- 0.00% --- AAA AAA 0 0 0 --- CASH CASH 07/01/26 --- 07/31/26 --- 3.31% --- --- --- 2,138 2,138 2,138 547,145 K 547,138 533,277

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 62479MGA5 MUFG BANK LTD/NY COMMERCIAL PAPER 04/10/26 --- 07/10/26 --- 3.65% -1 P1 A1 0 0 0 06743VGX2 BARCLAYS CAPITAL INC COMMERCIAL PAPER 05/06/26 --- 07/31/26 3.72% 3.72% 0 N/A N/A 0 0 0 53943SHE0 LLOYDS BANK PLC COMMERCIAL PAPER 05/18/26 --- 08/14/26 3.66% -- 0 N/A N/A 4,584,427 4,625,000 4,618,340 68323KHR6 ONTARIO PROVINCE OF COMMERCIAL PAPER 05/27/26 --- 08/25/26 3.62% -- 1 N/A N/A 3,260,800 3,290,000 3,281,578 62479MJA2 MUFG BANK LTD/NY COMMERCIAL PAPER 06/10/26 --- 09/10/26 -- 3.65% 1 P1 A1 4,954,247 5,000,000 4,979,050 62479MKW2 MUFG BANK LTD/NY COMMERCIAL PAPER 07/30/26 --- 10/30/26 --- 3.75% 3 P1 A1 4,601,380 4,645,000 4,599,851 912797TN7 US TREASURY GOVERNMENT BOND 04/15/26 --- 07/16/26 -- 3.55% 0 N/A N/A 0 0 0 912797RS8 US TREASURY GOVERNMENT BOND 06/03/26 --- 09/03/26 3.47% 3.55% 1 N/A N/A 5,265,451 5,312,000 5,295,320 912797UF2 US TREASURY GOVERNMENT BOND 06/10/26 --- 09/10/26 3.46% 3.55% 1 N/A N/A 4,460,532 4,500,000 4,482,720 912797UK1 US TREASURY GOVERNMENT BOND 07/15/26 --- 10/15/26 3.52% 3.60% 2 N/A N/A 6,828,665 6,890,000 6,838,532 912797UK1 US TREASURY GOVERNMENT BOND 07/15/26 --- 10/15/26 3.52% 3.60% 2 N/A N/A 3,726,191 3,760,000 3,731,913 FEDERATED HERMES TREASURY OBLIGATIONS FUND MONEY MARKET MUTUAL FUNDS 07/01/26 --- 07/31/26 --- 3.46% --- --- --- 50 50 50 --- CASH CASH 07/01/26 --- 07/31/26 --- 3.32% --- --- --- 47 47 47 37,681,793 38,022,098 37,827,401

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 6746058501 PARS OPEB TRUST PROGRAM 115P 07/01/26 --- 07/31/26 --- --- --- --- --- 29,395,220 29,395,220 32,380,432 6746058502 PARS OPEB TRUST PROGRAM 115P - PENSION 07/01/26 --- 07/31/26 --- --- --- --- --- 0 0 0 29,395,220 N 29,395,220 32,380,432

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE 2008 SERIES B 07/01/26 --- 07/31/26 --- --- --- --- --- 3,052,997 3,052,997 3,052,997 2008 SERIES C 07/01/26 --- 07/31/26 --- --- --- --- --- 2,013,872 2,013,872 2,013,872 2014 SERIES A 07/01/26 --- 07/31/26 --- --- --- --- --- 3,518 3,518 1,762,267 2015 SERIES A & B 07/01/26 --- 07/31/26 --- --- --- --- --- 4,211 4,211 3,557,625

SCHEDULE OF INVESTMENTS
GENERAL FUND ECONOMIC RESERVE (RESTRICTED FUNDS) - REF: M JULY 2026

CEMETERY ENDOWMENT FUND - WELLS FARGO ADVISORS

FLEXIBLE BENEFIT - WELLS FARGO CASH SWEEP ACCOUNT

CALL / MATURED
BUY
OTHER BANK ACCOUNTS - CASH SWEEP ACCOUNTS - REF: J
JULY 2026

SCHEDULE OF INVESTMENTS

OTHER BANK ACCOUNTS INVESTEMENTS - SUBTOTAL

GENERAL FUND ECONOMIC RESERVE (RESTRICTED FUNDS) - TOTAL CASH W/FISCAL AGENTS (RESTRICTED BOND ISSUES) - REF: O JULY 2026

OTHER BANK ACCOUNTS INVESTMENTS - TOTAL

SCHEDULE OF INVESTMENTS

SCHEDULE OF INVESTMENTS
PUBLIC AGENCY RETIREMENT - OPEB (RESTRICTED FUNDS) - REF: N JULY 2026

CEMETERY ENDOWMENT FUND - TOTAL

SCHEDULE OF INVESTMENTS
CEMETERY ENDOWMENT FUND - REF: K
JULY 2026

GENERAL FUND ECONOMIC RESERVE - WELLS FARGO ADVISORS

PUBLIC AGENCRY RETIREMENT OPEB - US BANK

CASH WITH FISCAL AGENTS - US BANK

PUBLIC AGENCY RETIREMENT OPEB (RESTRICTED FUNDS) TOTAL
252
2015 SERIES C 07/01/26 --- 07/31/26 --- --- --- --- --- 1,304 1,304 711,553 2018 REFUNDING 2008 SERIES A 07/01/26 --- 07/31/26 --- --- --- --- --- 2,701 2,701 3,123,685 2016 ELM PARK 07/01/26 --- 07/31/26 --- --- --- --- --- 477,344 477,344 477,344 2022 SERIES CFD 2019-2 FOOTHILL & SPRUCE 07/01/26 --- 07/31/26 --- --- --- --- --- 437,767 437,767 437,767 EL RANCHO VERDE SERIES 2023 07/01/26 --- 07/31/26 --- --- --- --- --- 6,598,621 6,598,621 6,598,621 2024-1 RENAISSANCE SERIES 2026 07/01/26 --- 07/31/26 --- --- --- --- --- 1,120,515 1,120,515 1,120,515 13,712,851 O 13,712,851 22,856,247
NOTES
BUY

PURCHASE CALL MATURITY COUPON MONTHS RATING RATING AMOUNT PAR MARKET CUSIP # ISSUER TYPE OF INVESTMENT DATE DATE DATE RATE YIELD REMAINING MOODY'S S&P INVESTED REF VALUE VALUE RIALTO TRUST AND RUA LOCKBOX ACCOUNTS 07/01/26 --- 07/31/26 --- --- --- --- --- 16,803,550 16,803,550 16,803,550 WASTEWATER ACCOUNTS 07/01/26 --- 07/31/26 --- --- --- --- --- 45,843,627 45,843,627 45,843,627 WATER ACCOUNTS 07/01/26 --- 07/31/26 --- --- --- --- --- 14,633,101 14,633,101 14,667,010 77,280,277 P 77,280,277 77,314,186
REF
280,760,861 G
11,735,021 H
6,772,742 I
73,860 J
547,145 K
37,681,793 M
29,395,220 N
13,712,851 O
77,280,277 P
457,959,769 (G-P)

CALL / MATURED

RSA / STAGE COACH SWEEP ACCOUNT

RUA / INVESTMENTS & STAGE COACH SWEEP ACCOUNT

RECAP - INVESTMENTS & CASH W/FISCAL AGENTS

GENERAL POOLED FUNDS / INVESTMENTS
JULY 2026

CASH W/FISCAL AGENTS - RUA (CONCESSION AGREEMENT)

TOTAL - RECAP INVESTMENTS & CASH W/FISCAL AGENTS

OTHER BANK ACCOUNTS / STAGE COACH ACCOUNTS

CASH WITH FISCAL AGENTS RUA (CA) - US BANK

CEMETERY ENDOWMENT FUND / INVESTMENTS

GENERAL FUND ECONOMIC RESERVE (RESTRICTED FUNDS)

PUBLIC AGENCY RETIREMENT - OPEB (RESTRICTED FUNDS)

CASH W/FISCAL AGENTS (RESTRICTED BOND ISSUES)

TOTAL - CASH W/FISCAL AGENTS (RESTRICTED BOND ISSUES)

SCHEDULE OF INVESTMENTS
CASH W/FISCAL AGENTS - RUA (CONCESSION AGREEMENT) - REF: P

CASH WITH FISCAL AGENTS - RUA (CONCESSION AGREEMENT) - TOTAL 253
City of Rialto
Legislation Text
File #: 26-0569, Version: 1, Agenda #: E.4
For City Council Meeting September 8, 2026
TO: Honorable Mayor and City Council
FROM: Tanya Williams, City Manager
AUTHOR: Timothy Sullivan, Assistant City Manager
Request City Council to Adopt Resolution No. 8571 Approving the Industrial Disability Retirement of John Heffelfinger.

RECOMMENDATION
Staff recommends that the City Council:
1) Adopt a resolution approving the Industrial Disability Retirement of John Heffelfinger.

BACKGROUND
John Heffelfinger is a 59-year-old Fire Engineer hired on September 22, 2003. Mr. Heffelfinger has a workers’ compensation claim that has been accepted and determined to have arisen out of employment with the City of Rialto.

On September 18, 2024, Mr. Heffelfinger sustained an injury to his right shoulder while lifting a pack overhead in the course of performing his usual and customary duties as a Fire Engineer. At the time of injury, he experienced a sharp pain in his right shoulder. Mr. Heffelfinger subsequently underwent right shoulder arthroscopy with rotator cuff repair and open biceps tenodesis on April 18, 2025. The workers’compensation claim was accepted as industrial and determined to have arisen out of and in the course and scope of his employment with the City.

An MRI of Mr. Heffelfinger’s right shoulder was performed on October 31, 2024, which revealed acromioclavicular osteoarthrosis. He subsequently underwent conservative treatment, including physical therapy and twelve sessions of work conditioning. Following treatment, Dr. Daniel Kharrazi identified several conditions affecting the right shoulder, including torn biceps anchor with a SLAP tear, Grade III rotator cuff tear, biceps pulley lesion with subluxation and instability of the biceps tendon with tearing of the biceps-labral complex, a shoulder labral tear with severe impingement, anterolateral acromial calcification, and acromioclavicular synovitis and osteoarthritis.

On June 8, 2026, Mr. Heffelfinger was evaluated by Independent Medical Examiner, Dr. Kharrazi, regarding his right shoulder condition. Dr. Kharrazi diagnosed acromioclavicular osteoarthritis and concluded, within reasonable medical certainty, that Mr. Heffelfinger is substantially incapacitated from performing the essential duties of his position as a Fire Engineer as a result of his right shoulder injury.

On April 10, 2026, Mr. Heffelfinger filed an Industrial Disability Application with the California Public City of Rialto Printed on 9/3/2026Page 1 of 3
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File #: 26-0569, Version: 1, Agenda #: E.4
On April 10, 2026, Mr. Heffelfinger filed an Industrial Disability Application with the California Public Employees’ Retirement System (“CalPERS”).

ANALYSIS/DISCUSSION
For Local Safety Members enrolled in CalPERS, California Government Code 21156 sets forth the criteria for the City Council to decide that a public employee is incapacitated physically or mentally for the performance of their duties and is eligible to retire based on their disabling condition.

In accordance with the California Public Employees’ Retirement Law (“PERL”), a local safety employee qualifies for an IDR if they 1) are determined, on the basis of competent medical opinion, to be substantially incapacitated from performing the usual and customary duties of their position, 2) the disability is permanent or of an extended and uncertain duration, and 3) the cause of the injury or illness is industrial, arising out of and in the course of employment.

In accordance with CalPERS guidelines, as soon as it is believed that an employee is unable to perform their job because of an industrial injury or illness that is expected to be permanent or of an extended and uncertain duration, the employee (or the employer on their behalf) should submit an application for an IDR.

Mr. Heffelfinger exercised his option to file for an IDR on April 10, 2026, based upon medical findings from the IME that he has reached Maximum Medical Improvement (MMI) and is substantially incapacitated from his usual and customary duties as a Fire Engineer.

Considering the above, the City’sWorkers’Compensation Attorney, Dave Thomas, believes that the City has all the information necessary to determine that Mr. John Heffelfinger to be industrially disabled from his position of Fire Engineer/Paramedic and in accordance with the criteria set forth in the PERL. Upon City Council adoption of the attached resolution, staff will send the resolution to CalPERS to certify his industrial disability and to CalPERS to process his IDR application.

ENVIRONMENTAL IMPACT
This request is not a Project as defined by Section 15378 of the California Environmental Quality Act (CEQA) Guidelines. A “Project”means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Pursuant to Section 15378(b)(5), a project does not include organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

GENERAL PLAN CONSISTENCY
This action is consistent with Guiding Principle 3A in the General Plan:
“OurCity government will lead by example, and will operate in an open, transparent, and responsible manner that meets the needs of the citizens and is a good place to do business.” LEGAL REVIEW:

The City Attorney has reviewed and approved the Resolution as to form.

FINANCIAL IMPACT:

Operating Budget Impact
This action has no impact on the operating budget. Any payments made to Mr. Heffelfinger since the City of Rialto Printed on 9/3/2026Page 2 of 3
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File #: 26-0569, Version: 1, Agenda #: E.4
effective date of retirement shall be requested for credit from CalPERS.

Capital Budget Impact:

This action has no impact on the Capital Budget.

Attachment:

1. Resolution
City of Rialto Printed on 9/3/2026Page 3 of 3
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RESOULTION NO. 8571

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIALTO, CALIFORNIA,

FINDING THAT JOHN HEFFELFINGER , A LOCAL SAFETY MEMBER, IS

INDUSTRIALLY DISABLED FROM HIS DUTIES AS A FIRE ENGINEER

WHEREAS, the City of Rialto (hereinafter referred to as “City”) is a contracting agency of the California Public Employees’ Retirement System (“CalPERS”); and WHEREAS, the California Public Employees’ Retirement Law requires tha t a contracting agency determine whether an employee of such agency in employment in which he/she is classified as a local safety member is disabled for purposes of the Public Employees’ Retirement Law and whether such disability is “industrial” within the meaning of such law; and WHEREAS, an application for the industrial disability retirement of orthopedic disabilities to right shoulder arthroscopy with rotator cuff repair and open biceps tenodesis from John Heffelfinger, employed by the City in the position of Fire Engineer, has been filed with CalPERS; and WHEREAS, the City of Rialto has reviewed the medical and other evidence relevant to such alleged disability.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rialto does hereby find and determine that John Heffelfinger is substantially incapacitated within the meaning of the California Public Employees’ Retirement Law from performance of h is duties in the position of Fire Engineer for acromioclavicular osteoarthrosis, and does hereby certify under penalty of perjury that this determination was made on the basis of competent medical opinion and was not used as a substitute for the disciplinary process in accordance with Gover nment Code section 21156(a)(2). If the disciplinary process occurred before the member’s separation from employment, all relevant personnel documents were forwarded to CalPERS for determination of the member’s eligibility for disability retirement and CalPERS’ determination that the member is eligible to apply for disability retirement was obtained prior to starting the process of determination. John Heffelfinger had filed a Workers’ Compensation claim for h is disabling condition. The Workers’ Compensation claim was accepted.
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BE IT FURTHER RESOLVED that the City of Rialto does hereby find and determine that such disability is a result of injury or disease arising out of and in the course of employment with the City. Neither said John Heffelfinger nor the agency, City of Rialto, has applied to the Workers’ Compensation Appeals Board for a determination pursuant to Government Co de s ection 21166 whether such disability is industrial; and
BE IT FURTHER RESOLVED that the last date paid in the position of Fire Engineer after expiration of his rights under Gov. Code sections 21163 and 21164 , is effective April 19, 2026, and that no dispute as to the expiration of such leave rights is pending. There is not a possibility of third- party liability. Advanced Disabilit y Pension Payments will not be made. The primary disabling condition is orthopedic. The duration of the disabling condition is expected to last at least twelve consecutive months from the date of the application for benefit which is certified by competent medical opinion.

PASSED AND ADOPTED at regular meeting of the City Council of the City of Rialto held on this 8th day of September 2026.
_______________________________
JOE BACA, Mayor

ATTEST:

______________________________
BARBARA A. McGEE, City Clerk

APPROVED AS TO FORM:

______________________________
ERIC S. VAIL, City Attorney
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF RIALTO )

I, Barbara A. McGee, City Clerk of the City of Rialto, do hereby certify that the foregoing Resolution No.____ was duly passed and adopted at a regular meeting of the City Council of the City of Rialto held on the 8th day of September 2026.

Upon motion of Council Member ____________, seconded by Council Member ____________, the foregoing Resolution No. ____ was duly passed and adopted.

Vote on the motion:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and the Official Seal of the City of Rialto this _____ day of _________________, 2026.

____________________________________
BARBARA A. McGEE, CITY CLERK
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City of Rialto
Legislation Text
File #: 26-0551, Version: 1, Agenda #: TAB1
For City Council Meeting September 8, 2026
TO: Honorable Mayor and City Council
FROM: Tanya Williams, City Manager
AUTHOR: Yazdan Emrani, P.E., Director of Public Works
Request City Council to Cancel a Public Hearing Regarding the Proposed Annexation of Territory to the Rialto Landscaping and Lighting Maintenance District No. 2. (ACTION)
RECOMMENDATION:

Staff recommends that the City Council:
1) Cancel a Public Hearing regarding the proposed annexation of territory to the Rialto Landscaping and Lighting Maintenance District No. 2;
BACKGROUND:

On August 25, 2026, the City Council adopted Resolution No. 8558, setting a Public Hearing to consider the annexation to Rialto Landscaping and Lighting Maintenance District No. 2 for September 8, 2026.

Staff and the consultant team have completed many of the required tasks to annex the proposed developments into Landscape and Lighting District No. 2; however, additional time is necessary to complete the remaining needed analysis.

Staff will submit a staff report with a recommended date for a new Public Hearing for the City Council meeting on September 22, 2026.

ANALYSIS/DISCUSSION
Further analysis for the annexation will be provided at the time of the future public hearing.

LEGAL REVIEW
The City Attorney's Office has reviewed the staff report.

FINANCIAL IMPACTS
Operating Budget Impact
There is no impact on the Operating Budget.

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Capital Improvement Budget Impact
There is no impact on the Capital Improvement Budget.

City of Rialto Printed on 9/3/2026Page 2 of 2
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City of Rialto
Legislation Text
File #: 26-0488, Version: 1, Agenda #: TAB2
For City Council Meeting September 8, 2026
TO: Honorable Mayor and City Council
FROM: Tanya Williams, City Manager
AUTHOR: Kevin Johnston, IT Manager
Request City Council to: (1) Approve the Renewal of the Small Enterprise County and Municipality Agreement between the City and Esri, Inc., for a Three-Year Term in the Amount of $270,900.00; and (2) Authorize the City Manager or Their Designee to Execute all Related Documents. (ACTION)

RECOMMENDATION
Staff recommends that the City Council:
1) Approve the renewal of the Small Enterprise County and Municipality Agreement for a three- year term in the amount of $270,900.00 with Esri, Inc; and 2) Authorize the City Manager or their designee to execute all related documents.

BACKGROUND
The City has utilized Geographic Information System (GIS) software licensed through Esri, Inc. (Esri) since 2003. The City’scurrent three-year Enterprise Agreement expires in September 2026, and staff recommends renewing this agreement for an additional three-year term to avoid any interruption in GIS services.

The City of Rialto relies on GIS technology as a core operational tool used across nearly every City department. GIS integrates hardware, software, and data to capture, manage, analyze, and display geographically referenced information, allowing staff to view, question, and visualize City data in the form of maps, reports, and dashboards that reveal relationships, patterns, and trends that are not readily apparent in tabular data alone.

GIS supports a broad range of essential municipal functions, including the mapping and management of water, sewer, storm drain, and street infrastructure for Public Works and Utilities; parcel research, zoning verification, and land use analysis for Planning and Building and Safety; site selection and project coordination for the Capital Improvement Program; situational awareness tools that support Police and Fire Department dispatch and emergency response; and case tracking for Code Enforcement. GIS also supports public transparency through resources such as zoning maps and other public-facing tools that make City information accessible to residents.

ANALYSIS/DISCUSSION
Esri is the City’s GIS software provider and is the leading GIS platform used by the majority of California cities, counties, and special districts, including San Bernardino County. Standardizing on City of Rialto Printed on 9/3/2026Page 1 of 4
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File #: 26-0488, Version: 1, Agenda #: TAB2
California cities, counties, and special districts, including San Bernardino County. Standardizing on the Esri platform allows the City to exchange geographic data with the County and other regional partner agencies, and provides staff with access to a well-supported, continuously updated software ecosystem, along with training and technical resources designed for public agency use.

The Small Enterprise County and Municipality Agreement is Esri’slicensing model designed for local government agencies of the City’ssize. Rather than purchasing and maintaining individual software licenses on a per-seat or per-department basis, this agreement provides the City with access to a broad suite of ArcGIS software, extensions, and user types on an enterprise-wide basis for a fixed annual cost, as detailed in Table A below. This structure allows departments to expand their use of GIS tools as operational needs arise, such as adding users in Public Works, Planning, or Public Safety, without requiring a separate purchase or contract amendment.

Under the proposed agreement, the City will have uncapped access to core ArcGIS Enterprise software and extensions such as 3D Analyst, Spatial Analyst, Geostatistical Analyst, and Network Analyst, along with up to 200 Mobile Worker and 200 Creator user licenses across both ArcGIS Online and ArcGIS Enterprise. The agreement also includes four annual registrations to the Esri User Conference, four Tier 1 Help Desk contacts authorized to receive direct technical support from Esri, and a five percent discount on instructor-led training, all of which support staff development and help ensure technical issues are resolved quickly. Table A below identifies the full list of products and benefits available under the proposed agreement.

Renewing the Enterprise Agreement is the most cost-effective way for the City to maintain and expand its GIS capabilities. Purchasing this volume of software, user licenses, and support services individually would cost substantially more than the proposed $270,900 over the three-year term and would require staff to separately negotiate, track, and renew licenses over time. The flat, predictable annual cost of $90,300 simplifies budgeting for Information Technology and allows GIS capacity to keep pace with citywide demand as additional departments incorporate GIS tools into their daily operations.

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File #: 26-0488, Version: 1, Agenda #: TAB2

ENVIRONMENTAL IMPACT
The requested City Council action is not a “Project”as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project”means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

GENERAL PLAN CONSISTENCY
This action is consistent with Guiding Principle 3A in the General Plan:

Our City government will lead by example and operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.

LEGAL REVIEW
The City Attorney’s Office has reviewed the agreement and approved it as to form.

FINANCIAL IMPACT
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File #: 26-0488, Version: 1, Agenda #: TAB2
Operating Budget Impact
Sufficient funds have been budgeted and appropriated for the annual maintenance of Esri Enterprise Agreement in Information Technology Contract Services Account Number 10102152-52011 in the amount of $90,300 annually. This amount will be included in future operating budgets.

Capital Improvement Budget Impact
There is no impact on the Capital Budget with the approval of this Agreement.

Licensing
This action does not require a business license.

Attachments:

1. Esri Small Enterprise County and Municipality Agreement

2. Conflict of Interest Form
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Quotation # Q-558135
Date: March 4, 2026
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # 383248 Contract #
City of Rialto
Administrative Services Dept
150 S Willow Ave
Rialto, CA 92376-6302
To expedite your order, please attach a copy of ATTENTION: Kevin Johnston this quotation to your purchase order. PHONE: (909) 820-7220 Quote is valid from: 3/4/2026 To: 6/2/2026 EMAIL: [email protected] Material Qty Term Unit Price Total
193207 1 Year 1 $90,300.00 $90,300.00
Populations of 100,001 to 125,000 Small Government Enterprise Agreement Annual Subscription 193207 1 Year 2 $90,300.00 $90,300.00
Populations of 100,001 to 125,000 Small Government Enterprise Agreement Annual Subscription 193207 1 Year 3 $90,300.00 $90,300.00
Populations of 100,001 to 125,000 Small Government Enterprise Agreement Annual Subscription Subtotal: $270,900.00
Sales Tax: $0.00
Estimated Shipping and Handling (2 Day Delivery): $0.00 Contract Price Adjust: $0.00
Total: $270,900.00
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.

For questions contact:

John Garrido
Email:
[email protected]
Phone:
909-793-2853 x3580
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. If any item is quoted with a multi-year payment schedule, Esri may invoice at least 30 days in advance of each anniversary date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply
to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA.

GARRIDOJ This offer is limited to the terms and conditions incorporated and attached herein. 266
Quotation # Q-558135
Date: March 4, 2026
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # 383248 Contract #
City of Rialto
Administrative Services Dept
150 S Willow Ave
Rialto, CA 92376-6302
To expedite your order, please attach a copy of ATTENTION: Kevin Johnston this quotation to your purchase order. PHONE: (909) 820-7220 Quote is valid from: 3/4/2026 To: 6/2/2026 EMAIL: [email protected] _________________________________________________________________________________________________________________________________ If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax Esri the signed quote in its entirety in order for the quote to be accepted. You will be contacted by your Customer Service Representative if additional information is required to complete your request.

If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order.

In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) on your ordering document.

BY SIGNING BELOW, YOU CONFIRM THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION, AND YOU ARE AUTHORIZING ESRI TO ISSUE AN INVOICE FOR THE ITEMS INCLUDED IN THE ABOVE QUOTE IN THE AMOUNT OF $___________, PLUS SALES TAXES IF APPLICABLE. DO NOT USE THIS FORM IF YOUR ORGANIZATION WILL NOT HONOR AND PAY ESRI'S INVOICE WITHOUT ADDITIONAL AUTHORIZING PAPERWORK.

Please check one of the following:
___ I agree to pay any applicable sales tax.
___ I am tax exempt, please contact me if exempt information is not currently on file with Esri. ___________________________________________ ________________________ Signature of Authorized Representative Date
___________________________________________
Name (Please Print)
___________________________________________
Title
_________________________________________________________________________________________________________________________________ The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (Esri).

Any estimated sales and/or use tax reflected on this quote has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state tax directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction.

Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.

For questions contact:

John Garrido
Email:
[email protected]
Phone:
909-793-2853 x3580
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. If any item is quoted with a multi-year payment schedule, Esri may invoice at least 30 days in advance of each anniversary date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply
to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA.

GARRIDOJ This offer is limited to the terms and conditions incorporated and attached herein. 267
Esri Use Only:

Cust. Name
Cust. #
PO #
Esri Agreement #

SMALL ENTERPRISE AGREEMENT

COUNTY AND MUNICIPALITY GOVERNMENT
(E214-4)
T
his Agreement is by and between the organization identified in the Quotation (“Customer”) and Environmental Systems Research Institute, Inc. (“Esri”).

T
his Agreement sets forth the terms for Customer’s use of Products and incorporates by reference (i) the Quotation and (ii) the Master Agreement. Should there be any conflict between the terms and conditions of the documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i) the Quotation, (ii) this Agreement, and (iii) the Master Agreement. This Agreement shall be governed by and construed in accordance with the laws of the state in which Customer is located without reference to conflict of laws principles, and the United States of America federal law shall govern in matters of intellectual property. The modifications and additional rights granted in this Agreement apply only to the Products listed in Table A.

Table A
List of Products
Uncapped Quantities (annual subscription)
ArcGIS Enterprise Software and Extensions
ArcGIS Enterprise (Advanced and Standard)
ArcGIS Monitor
ArcGIS Enterprise Extensions: ArcGIS 3D Analyst, ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst, ArcGIS
Network Analyst, ArcGIS Data Reviewer

ArcGIS Enterprise Additional Capability Servers
ArcGIS Image Server
A
rcGIS Online User Types
ArcGIS Online Viewer User Type
Arc
GIS Enterprise User Types
ArcGIS Enterprise Viewer User Type
C
apped Quantities (annual subscription)
ArcGIS Online User Types ArcGIS Enterprise User Types
ArcGIS Online Contributor User Type 50 ArcGIS Enterprise Contributor User Type 50 ArcGIS Online Mobile Worker User Type 200 ArcGIS Enterprise Mobile Worker User Type 200 ArcGIS Online Creator User Type 200 ArcGIS Enterprise Creator User Type 200 ArcGIS Online Professional User Type 50 ArcGIS Enterprise Professional User Type 50 ArcGIS Online Professional Plus User Type 50 ArcGIS Enterprise Professional Plus User Type 50 ArcGIS Pro (Add-on Apps) for ArcGIS Online Creator or
Professional User Type
ArcGIS Pro (Add-on Apps) for ArcGIS Enterprise
Creator or Professional User Type
ArcGIS 3D Analyst, ArcGIS Data Reviewer,
ArcGIS Geostatistical Analyst, ArcGIS Network
Analyst, ArcGIS Publisher, ArcGIS Spatial
Analyst, ArcGIS Workflow Manager, ArcGIS
Image Analyst
50 each
ArcGIS 3D Analyst, ArcGIS Data Reviewer,
ArcGIS Geostatistical Analyst, ArcGIS Network
Analyst, ArcGIS Publisher, ArcGIS Spatial
Analyst, ArcGIS Workflow Manager, ArcGIS
Image Analyst
50 each
ArcGIS Online Apps and Other ArcGIS Enterprise Apps and Other ArcGIS Location Sharing for ArcGIS Online 50 ArcGIS Location Sharing for ArcGIS Enterprise 50 ArcGIS Online Service Credits 125,000 ArcGIS Advanced Editing User Type Extension for ArcGIS Enterprise 50
O
ther Benefits
Number of Esri User Conference registrations provided annually 4 Number of Tier 1 Help Desk individuals authorized to call Esri 4 Five percent (5%) discount on all individual commercially available instructor-led training classes at Esri facilities purchased outside this Agreement
268

Customer may accept this Agreement by signing and returning the whole Agreement with (i) the Quotation attached, (ii) a purchase order, or (iii) another document that matches the Quotation and references this Agreement (“Ordering Document”). ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER’S PURCHASE

ORDER OR OTHER DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL GOVERN. This Agreement is effective as of the date of Esri’s receipt of an Ordering Document, unless otherwise agreed to by the parties (“Effective Date”).

T
erm of Agreement: Three (3) years
T
his Agreement supersedes any previous agreements, proposals, presentations, understandings, and arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4— Product Updates, no modifications can be made to this Agreement.

A
ccepted and Agreed:
(Customer)
By:

Authorized Signature
Printed Name:

Title:

Date:

CUSTOMER CONTACT INFORMATION
C
ontact: Telephone:

A
ddress: Fax:

C
ity, State, Postal Code: E-mail:

C
ountry:

Q
uotation Number (if applicable):

APPROVED AS TO FORM:

ATTEST:

Barbara A. McGee, City Clerk
Eric S. Vail, City Attorney
City Manager
Tanya Williams
City of Rialto
Kevin Johnston
251 S Willow Ave.

Rialto, CA 92376
United States
(909) 820-4946
[email protected]
269

1.0—ADDITIONAL DEFINITIONS

In addition to the definitions provided in the Master
Agreement, the following definitions apply to this
Agreement:

“Case” means a failure of the Software or Online
Services to operate according to the Documentation
where such failure substantially impacts operational
or functional performance.

“Deploy”, “Deployed” and “Deployment” mean to
redistribute and install the Products and related
Authorization Codes within Customer’s
organization(s).

“Fee” means the fee set forth in the Quotation.

“Maintenance” means Tier 2 Support, Product
updates, and Product patches provided to Customer
during the Term of Agreement.

“Master Agreement” means the applicable master
agreement for Esri Products incorporated by this
reference that is (i) found at https://www.esri.com/en- us/legal/terms/full-master-agreement and available in
the installation process requiring acceptance by
electronic acknowledgment or (ii) a signed Esri
master agreement or license agreement that
supersedes such electronically acknowledged
master agreement.

“Product(s)” means the products identified in
Table A—List of Products and any updates to the list
Esri provides in writing.

“Quotation” means the offer letter and quotation
provided separately to Customer.

“Technical Support” means the technical
assistance for attempting resolution of a reported
Case through error correction, patches, hot fixes,
workarounds, replacement deliveries, or any other
type of Product corrections or modifications.

“Tier 1 Help Desk” means Customer’s point of
contact(s) to provide all Tier 1 Support within
Customer’s organization(s).

“Tier 1 Support” means the Technical Support
provided by the Tier 1 Help Desk.

“Tier 2 Support” means the Esri Technical Support
provided to the Tier 1 Help Desk when a Case
cannot be resolved through Tier 1 Support.

2.0—ADDITIONAL GRANT OF LICENSE

2.1 Grant of License. Subject to the terms and
conditions of this Agreement, Esri grants to
Customer a personal, nonexclusive,
nontransferable license solely to use, copy, and
Deploy quantities of the Products listed in
Table A—List of Products for the Term of
Agreement (i) for the applicable Fee and (ii) in
accordance with the Master Agreement.

2.2 Consultant Access. Esri grants Customer the
right to permit Customer’s consultants or
contractors to use the Products exclusively for
Customer’s benefit. Customer will be solely
responsible for compliance by consultants and
contractors with this Agreement and will ensure
that the consultant or contractor discontinues
use of Products upon completion of work for
Customer. Access to or use of Products by
consultants or contractors not exclusively for
Customer’s benefit is prohibited. Customer may
not permit its consultants or contractors to install
Software or Data on consultant, contractor, or
third-party computers or remove Software or
Data from Customer locations, except for the
purpose of hosting the Software or Data on
Contractor servers for the benefit of Customer.

3.0—TERM, TERMINATION, AND EXPIRATION

3.1 Term. This Agreement and all licenses
hereunder will commence on the Effective Date
and continue for the duration identified in the
Term of Agreement, unless this Agreement is
terminated earlier as provided herein. Customer
is only authorized to use Products during the
Term of Agreement. For an Agreement with a
limited term, Esri does not grant Customer an
indefinite or a perpetual license to Products.

3.2 No Use upon Agreement Expiration or
Termination. All Product licenses, all
Maintenance, and Esri User Conference
registrations terminate upon expiration or
termination of this Agreement.

3.3 Termination for a Material Breach. Either party
may terminate this Agreement for a material
breach by the other party. The breaching party
will have thirty (30) days from the date of written
notice to cure any material breach.

3.4 Termination for Lack of Funds. For an
Agreement with government or government-
270

owned entities, either party may terminate this
Agreement before any subsequent year if
Customer is unable to secure funding through
the legislative or governing body’s approval
process.

3.5 Follow-on Term. If the parties enter into
another agreement substantially similar to this
Agreement for an additional term, the effective
date of the follow-on agreement will be the day
after the expiration date of this Agreement.

4.0—PRODUCT UPDATES

4.1 Future Updates. Esri reserves the right to
update the list of Products in Table A—List of
Products by providing written notice to
Customer. Customer may continue to use all
Products that have been Deployed, but support
and upgrades for deleted items may not be
available. As new Products are incorporated into
the standard program, they will be offered to
Customer via written notice for incorporation into
the Products schedule at no additional charge.

Customer’s use of new or updated Products
requires Customer to adhere to applicable
additional or revised terms and conditions in the
Master Agreement.

4.2 Product Life Cycle. During the Term of
Agreement, some Products may be retired or
may no longer be available to Deploy in the
identified quantities. Maintenance will be subject
to the individual Product Life Cycle Support
Status and Product Life Cycle Support Policy,
which can be found at
https://support.esri.com/en/other-
resources/product-life-cycle. Updates for
Products in the mature and retired phases may
not be available. Customer may continue to use
Products already Deployed, but Customer will
not be able to Deploy retired Products.

5.0—MAINTENANCE

The Fee includes standard maintenance benefits
during the Term of Agreement as specified in the
most current applicable Esri Maintenance and
Support Program document (found at
https://www.esri.com/en-
us/legal/terms/maintenance). At Esri’s sole
discretion, Esri may make patches, hot fixes, or
updates available for download. No Software other
than the defined Products will receive Maintenance.

Customer may acquire maintenance for other
Software outside this Agreement.

a. Tier 1 Support

1. Customer will provide Tier 1 Support
through the Tier 1 Help Desk to all
Customer’s authorized users.

2. The Tier 1 Help Desk will be fully trained in
the Products.

3. At a minimum, Tier 1 Support will include
those activities that assist the user in
resolving how-to and operational questions
as well as questions on installation and
troubleshooting procedures.

4. The Tier 1 Help Desk will be the initial point
of contact for all questions and reporting of a
Case. The Tier 1 Help Desk will obtain a full
description of each reported Case and the
system configuration from the user. This
may include obtaining any customizations,
code samples, or data involved in the Case.

5. If the Tier 1 Help Desk cannot resolve the
Case, an authorized Tier 1 Help Desk
individual may contact Tier 2 Support. The
Tier 1 Help Desk will provide support in such
a way as to minimize repeat calls and make
solutions to problems available to
Customer’s organization.

6. Tier 1 Help Desk individuals are the only
individuals authorized to contact Tier 2
Support. Customer may change the Tier 1
Help Desk individuals by written notice to
Esri.

b. Tier 2 Support

1. Tier 2 Support will log the calls received
from Tier 1 Help Desk.

2. Tier 2 Support will review all information
collected by and received from the Tier 1
Help Desk including preliminary documented
troubleshooting provided by the Tier 1 Help
Desk when Tier 2 Support is required.

3. Tier 2 Support may request that Tier 1 Help
Desk individuals provide verification of
information, additional information, or
answers to additional questions to
271

supplement any preliminary information
gathering or troubleshooting performed by
Tier 1 Help Desk.

4. Tier 2 Support will attempt to resolve the
Case submitted by Tier 1 Help Desk.

5. When the Case is resolved, Tier 2 Support
will communicate the information to Tier 1
Help Desk, and Tier 1 Help Desk will
disseminate the resolution to the user(s).

6.0—ENDORSEMENT AND PUBLICITY

This Agreement will not be construed or interpreted
as an exclusive dealings agreement or Customer’s
endorsement of Products. Either party may publicize
the existence of this Agreement.

7.0—ADMINISTRATIVE REQUIREMENTS

7.1 OEM Licenses. Under Esri’s OEM or Solution
OEM programs, OEM partners are authorized to
embed or bundle portions of Esri products and
services with their application or service. OEM
partners’ business model, licensing terms and
conditions, and pricing are independent of this
Agreement. Customer will not seek any discount
from the OEM partner or Esri based on the
availability of Products under this Agreement.

Customer will not decouple Esri products or
services from the OEM partners’ application or
service.

7.2 Annual Report of Deployments. At each
anniversary date and ninety (90) calendar days
prior to the expiration of this Agreement,
Customer will provide Esri with a written report
detailing all Deployments. Upon request,
Customer will provide records sufficient to verify
the accuracy of the annual report.

8.0—ORDERING, ADMINISTRATIVE

PROCEDURES, DELIVERY, AND

DEPLOYMENT

8.1 Orders, Delivery, and Deployment

a. Upon the Effective Date, Esri will invoice
Customer and provide Authorization Codes to
activate the nondestructive copy protection
program that enables Customer to download,
operate, or allow access to the Products. If this
is a multi-year Agreement, Esri may invoice the
Fee up to thirty (30) calendar days before the
annual anniversary date for each year.

b. Undisputed invoices will be due and payable
within thirty (30) calendar days from the date of
invoice. Esri reserves the right to suspend
Customer’s access to and use of Products if
Customer fails to pay any undisputed amount
owed on or before its due date. Esri may charge
Customer interest at a monthly rate equal to the
lesser of one percent (1.0%) per month or the
maximum rate permitted by applicable law on
any overdue fees plus all expenses of collection
for any overdue balance that remains unpaid
ten (10) days after Esri has notified Customer of
the past-due balance.

c. Esri’s federal ID number is 95-2775-732.

d. If requested, Esri will ship backup media to the
ship-to address identified on the Ordering
Document, FOB Destination, with shipping
charges prepaid. Customer acknowledges that
should sales or use taxes become due as a
result of any shipments of tangible media, Esri
has a right to invoice and Customer will pay any
such sales or use tax associated with the receipt
of tangible media.

8.2 Order Requirements. Esri does not require
Customer to issue a purchase order. Customer
may submit a purchase order in accordance with
its own process requirements, provided that if
Customer issues a purchase order, Customer
will submit its initial purchase order on the
Effective Date. If this is a multi-year Agreement,
Customer will submit subsequent purchase
orders to Esri at least thirty (30) calendar days
before the annual anniversary date for each
year.

a. All orders pertaining to this Agreement will be
processed through Customer’s centralized point
of contact.

b. The following information will be included in
each Ordering Document:

(1) Customer name; Esri customer number, if
known; and bill-to and ship-to addresses
(2) Order number
(3) Applicable annual payment due

272

9.0—MERGERS, ACQUISITIONS, OR

DIVESTITURES

If Customer is a commercial entity, Customer will
notify Esri in writing in the event of (i) a
consolidation, merger, or reorganization of Customer
with or into another corporation or entity;
(ii) Customer’s acquisition of another entity; or (iii) a transfer or sale of all or part of Customer’s
organization (subsections i, ii, and iii, collectively
referred to as “Ownership Change”). There will be
no decrease in Fee as a result of any Ownership
Change.

9.1 If an Ownership Change increases the
cumulative program count beyond the maximum
level for this Agreement, Esri reserves the right
to increase the Fee or terminate this Agreement
and the parties will negotiate a new agreement.

9.2 If an Ownership Change results in transfer or
sale of a portion of Customer’s organization, that
portion of Customer’s organization will transfer
the Products to Customer or uninstall, remove,
and destroy all copies of the Products.

9.3 This Agreement may not be assigned to a
successor entity as a result of an Ownership
Change unless approved by Esri in writing in
advance. If the assignment to the new entity is
not approved, Customer will require any
successor entity to uninstall, remove, and
destroy the Products. This Agreement will
terminate upon such Ownership Change.

273

CITY OF RIALTO

DISCLOSURES REQUIRED BY PERSONS OR ENTITIES
CONTRACTING WITH THE CITY OF RIALTO*
Pursuant to City of Rialto Municipal Code Section 2.48.510, all persons or business entities supplying any goods or services to the city, or seeking a loan or grant a warded by the city, whether through an application or proposal, shall disclose in such application or proposal whether any city officer, employee, or consultant may have a financial or non-financial interest in the person or business entity, or in any member, employee, owner, or officer of the business entity. x A financial interest shall mean any interest that is prohibited un der state law, including California
Government Code Sections 1090 and 87100, and California Code of Regulation Section 18700 et seq.
x A non-financial interest shall mean any interest that is prohibited by City of Rialto Municipal Code Section 2.48.450.

For the purpose of helping the City understand whether City personnel might have a conflict of interest in you or your organization, please disclose below whether you or any of your members, employees, paid or unpaid officers, paid or unpaid directors, or owners a re (or are related to) a City elected or appointed official, a City officer, or a City employee or consultant.

Name of Your 2UJDQL]DWLRQ¶V
Affected Member, Employee,
Paid or Unpaid Officer, Paid or
Unpaid Director, or Owner
Name of City Elected or
Appointed Official, City
Officer, a City Employee or
Consultant
Relationship Between the
Two
By submitting this [application/proposal], or supplying any good s or services to the City, the [applicant/vendor/contractor/consultant] hereby attests under penalty of perjury, personally and/or on behalf of the entity [submitting this application/proposal or supplying any goods or services to the City] that no City of Rialto elected or appointed official, employee or consultant has a financial or non-financial interest, as such terms are defined in California Government Code Sections 1090 and 87100 and in City of Rialto Code of Ordinances Section

2.48.145, in the [applicant/vendor/contractor/consultant], except as specifically disclosed herein.

Name of Person/Entity:

Title:

Signature: Date:

Form Date 11/11/2021
1RQH 1RQH 1RQH
(QYLURQPHQWDO6\VWHPV5HVHDUFK,QVWLWXWH,QF
0DQDJHU&RPPHUFLDO *RYHUQPHQW&RQWUDFWV













 


274

2.48.450 Employee conflict of interest.
(1) No covered person shall participate in the making of a grant or contract by the city in which the covered person has a conflicting interest.
(2) For purposes of this section, the following definitions shall apply:
(a) $³FRYHUHGSHUVRQ´LQFOXGHVDQ\SHUVRQZKRKROGVDQHOHFWHGRUDSSRLQWHG&LW\RIILFHD&LW\RIILFHU a City employee, and any person who is a consultant to the City. (b) $³FRQIOLFWLQJLQWHUHVW´LQFOXGHVEXWLVQRWOLPLWHGWRWKRVHGHFLVLRQVZKHUH

(i) A covered person holds or has held within the previous twelve months a position with a potential grant or contract recipient;
(ii) A close relative of a covered person holds or has held within the previous twelve months a position with a grant or contract recipient;
(iii)A close relative of the spouse or domestic partner of a covered person holds or has held within the previous twelve months a position with a grant or contract recipient. (c) ³3RVLWLRQ´LQFOXGHVWKHVWDWXVRIDPHPEHUHPSOR\HHRZQHUSDLGRUXQSDLGRIILFHURISDLGRUXQSDLG leadership position in, or had an ownership interest in, a grant or contract recipient. (d) $³FORVHUHODWLYH´LQFOXGHVDVSRXVHparent, grandparent, child, grandchild, aunt, uncle, or cousin. (e) ³3DUWLFLSDWHLQWKHPDNLQJRIDJUDQWRUFRQWUDFW´LQFOXGHVSDUWLFLSDWLRQLQ GUDIWLQJDVROLFLWDWLRQRU
contract; negotiating, voting on, approving, or executing a grant or contract; discussion of same with any city officer or employee; or attempts in any way to influence the making of a grant or contract. (3) This prohibition shall not apply to a contract let by written competitive bid where the contract will be awarded to the person or entity who submits the lowest responsible and responsive bid. (4) Except for the Mayor or a member of the City Council, a covered person may request a waiver of any potential conflict of interest in writing from the City Manager. Any request for such a waiver must include full disclosure of the potential conflict of interest and a statement detailing any mitigating factors. The request and WKH&LW\0DQDJHU¶VUHVSRQVHVKDOOEHSURYLGHGWRWKH&LW\&RXQFLOSULRUWRDQ\YRWHWRDSSURYHWKHFRQWUDFWRU grant, or if City Council approval is not required, at least five days before the contract or grant is approved. The UHTXHVWDQGWKH&LW\0DQDJHU¶VUHVSRQVHVKDOOEHFRQVLGHUHGDSXEOLFUHFRUG (5) The prohibitions in this section are in addition to any applicable federal or state conflict of interest laws, including but not limited to Government Code section 1090, and Government Code section 87100 et seq.

275
(6) Any person who violates this section is subject to the following:
(a) Public censure;
(b) If the conflict of interest was in the making of a contract, a prohibition from participation in the making of a contract by the city for a period of time up to twelve (12) months from the date of the imposition of the discipline;
(c) If the conflict of interest was in the making of a grant, a prohibition from participation in the making of a grant by the city for a period of time of up to twenty-four (24) months from the date of the imposition of the discipline;
(d) An administrative fine pursuant to Chapter 1.10 of this code. (7) The discipline specified herein may be imposed:
(a) By the City Manager in the case of any employee or consultant who violates this section. (b) By the City Council in the case of any person who holds an elected or appointed City office, or any City officer who violates this section.

276
277
City of Rialto
Legislation Text
File #: 26-0491, Version: 1, Agenda #: TAB3
For City Council Meeting September 8, 2026
TO: Honorable Mayor and City Council
FROM: Tanya Williams, City Manager
AUTHOR: Yazdan Emrani, P.E., Director of Public Works
Request City Council to: (1) Adopt a Budget Resolution No. 8572 Amending the Fiscal Year 2026/2027 Budget; (2) Award a Professional Services Agreement to Milestone CM Consulting, LLC in the Amount of $228,848 for Construction Management, Inspection and Materials Testing Services, for the Fire Station 201 Interior Improvements Project, City Project No. 25022; and (3) Authorize the City Manager or Their Designee to Execute all Related Documents. (ACTION)
RECOMMENDATION:

Staff requests that City Council:
1) Adopt a Budget Resolution amending the Fiscal Year 2026/2027 budget; 2) Award a professional services agreement to Milestone CM Consulting, LLC in the amount of $228,848 for construction management, inspection and materials testing services for the Fire Station 201 Interior Improvements Project, City Project No. 25022; and 3) Authorize the City Manager or their designee to execute all related documents.

BACKGROUND:

On the evening of May 11, 2024, an errant driver collided with the west side of Fire Station 201, also known as Fire Headquarters, located at 131 S. Willow Avenue, Rialto, California. The vehicle breached the building envelope and entered the station’sliving and kitchen area, causing significant damage to the facility. The collision also damaged fire sprinkler components, resulting in water release and additional interior impacts. Fire staff were not injured as a result of the incident.

Following the collision, the City initiated emergency response, damage assessment, insurance coordination, design, and project development activities to restore the damaged portions of the station. Fire and EMS operations have continued from Fire Station 201, with only a brief interruption immediately following the incident.

The Fire Station 201 Interior Improvements Project will repair and restore the portions of the facility impacted by the May 11, 2024, collision, including structural repairs, interior finishes, flooring, kitchen and living area improvements, fire sprinkler repairs, and other related work necessary to return the damaged areas to full service.

The City has been coordinating with its insurance adjuster and insurance representatives regarding reimbursement for eligible repair and restoration costs associated with the loss. Based on the low City of Rialto Printed on 9/3/2026Page 1 of 6
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reimbursement for eligible repair and restoration costs associated with the loss. Based on the low bid submitted by R Dependable Construction Inc., the insurance representatives have confirmed an undisputed amount of $904,589 toward the interior repair work. The City will continue to coordinate with the insurance representatives regarding remaining disputed or unresolved items, including scope quantities, contingency-type items, appliances, and other potentially recoverable costs.

Fire Station 201 exterior safety improvements are being addressed separately under City Project No. 25021. On January 13, 2026, City Council awarded a construction contract to Roadway Engineering & Construction Corp. in the amount of $937,665 for those improvements.

On June 23, 2026, City Council awarded a construction contract to R Dependable Construction Inc. in the amount of $1,160,417 for the Fire Station 201 Interior Improvements Project, City Project No. 25022. The project represents a high-priority restoration of the City’sactive Fire Headquarters and will be completed while Fire and EMS operations continue from the facility.

The City has been coordinating with its insurance adjuster and insurance representatives regarding reimbursement for eligible repair and restoration costs associated with the loss. Based on the proposal submitted by Milestone CM Consulting, LLC, the insurance representatives have confirmed the amount of $212,664 toward actual costs incurred for project Construction Management and Inspection costs. The City will continue to coordinate with the insurance representatives regarding remaining disputed or unresolved items, including scope quantities, contingency-type items, appliances, and other potentially recoverable costs.

ANALYSIS/DISCUSSION:

On March 25, 2026, the City released Request for Bids No. 26-018 for the Fire Station 201 Interior Improvements Project, City Project No. 25022, and published the Notice Inviting Bids through the PlanetBids website. On April 30, 2026, the City received five construction bids. Following evaluation of the bids, the City Council awarded the construction contract to R Dependable Construction, Inc., as the lowest responsible and responsive bidder. The construction contract provides for a performance period of 140 working days.

The project involves improvements to an active public-safety facility and presents several conditions that require sustained construction management, field inspection, testing, coordination, and contract administration throughout the construction period, including:
· Active Fire Headquarters: Fire Station 201 serves as the City’sFire Headquarters and will remain operational throughout construction. Construction activities must be carefully planned and coordinated to minimize impacts to ongoing City operations. · Continuity of Fire and Emergency Medical Services: Fire and EMS personnel, emergency response activities, fire apparatus, and emergency access must remain fully operational during construction. Construction sequencing, temporary access, deliveries, utility interruptions, and other activities must be coordinated to avoid impacts to emergency response capabilities.
· Occupied City Campus: The City Clerk building and Building and Safety operations are located immediately adjacent to the project site and will remain occupied during construction.

Construction activities will therefore require ongoing coordination to minimize disruptions to City of Rialto Printed on 9/3/2026Page 2 of 6
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City staff and daily operations.
· Public and Employee Access: City employees, visitors, and members of the public will continue to access adjacent City facilities during construction. This requires careful management of construction access, deliveries, temporary conditions, pedestrian routes, and site safety.
· 140-Working-Day Construction Period: The 140-working-day performance period requires consistent construction management, contract administration, field inspection, documentation, schedule monitoring, progress-payment review, and coordination throughout the project. · Structural and Specialty Work: The project includes structural and specialty construction requiring appropriate inspection and testing in accordance with the California Building Code and applicable project requirements, including inspections associated with structural steel and welding.
· Life-Safety Systems: Work includes fire sprinkler and other building systems within an occupied public-safety facility, requiring careful sequencing, inspection, and coordination. · Construction Safety Oversight: Milestone's staffing resources include personnel with construction health and safety qualifications, including a Certified Health and Safety Technician (CHST), to support oversight of construction activities within this active municipal and emergency-response environment.
· High-Visibility Project: Due to the facility's public-safety function, location within the Civic Center, and continued City operations surrounding the work, the project requires a heightened level of documentation, coordination, and quality control.

To support construction of the project, staff subsequently began soliciting proposals for construction management, inspection, and materials testing services. The scope of services includes construction administration, field inspection, coordination with the contractor and design team, review of submittals and requests for information, change-order support, schedule monitoring, labor- compliance coordination, progress-payment review, project documentation, materials testing, punch- list administration, and project closeout.

The procurement and evaluation process required additional time because staff sought proposals and availability information from multiple qualified firms to obtain appropriate staffing at a reasonable cost. The following responses were received:

The following on-call CM&I firms declined or did not submit a proposal:
· SPECS declined to submit a proposal due to adjacent project conflicts (FS 201 Safety) City of Rialto Printed on 9/3/2026Page 3 of 6
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· Bureau Veritas declined to propose
· Onward Engineering declined to propose
Therefore, staff reached out to other qualified companies to obtain cost proposals for the needed CM&I services.

The proposals received demonstrated that the cost of providing construction management and inspection services for this project is influenced significantly by the 140-working-day construction duration, required level of professional oversight, complexity of the work, and operational constraints at the site, rather than solely by the approximately $1.16 million value of the construction contract.

Following review of the proposals, consultant availability, qualifications, project approach, and anticipated level of effort, staff determined that Milestone CM Consulting, LLC provides the best overall value to the City. The not-to-exceed amount of $228,848 represents the final negotiated scope and fee with Milestone CM Consulting, LLC, which provides the City with a cost-effective level of construction management, inspection, and materials testing while maintaining the oversight necessary for a complex project within an active public-safety facility. Milestone's proposal also remains substantially below the other market proposals received.

Furthermore, the insurance representatives have confirmed that the amount of $212,664 would be reimbursable for the actual costs incurred for project Construction Management and Inspection costs.

Staff therefore recommends that City Council approve a Professional Services Agreement with Milestone CM Consulting, LLC in a not-to-exceed amount of $228,848. The consultant's cost proposal is included as Attachment 1, the proposed Professional Services Agreement is included as Attachment 2, and the firm's Disclosure Statement is included as Attachment 3.

Staff previously coordinated with SVA Architects for preparation of the project's construction plans, specifications, and estimate pursuant to the firm's on-call professional architectural services agreement with the City. During construction, SVA Architects will continue to provide design-related support, while Milestone CM Consulting, LLC will provide construction management, inspection, and materials testing services on behalf of the City.

ENVIRONMENTAL IMPACT:

Section 21084 of the California Public Resources Code requires that the guidelines for implementation of the California Environmental Quality (CEQA) include a list of classes of projects that have been determined not to have a significant effect on the environment and which shall, therefore, be exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment and are declared categorically exempt from the requirement for the preparation of environmental documents. In accordance with 14 CCR Section 15301, “ExistingFacilities,”Class 1 projects consist of the repair, maintenance, or minor alteration of existing structures and facilities; therefore, the Fire Station 201 Interior Improvements Project are considered categorically exempt from CEQA, and a Notice of Exemption will be prepared and filed with the San Bernardino County Clerk.

GENERAL PLAN CONSISTENCY:

This action is consistent with Guiding Principle 3 in the General Plan:

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Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.

Approval of this action also complies with the following City of Rialto General Plan Goals and Policies:

Goal 3-6: Require that all developed areas within Rialto are adequately served with essential public services and infrastructure.

Goal 5-3.1: Provide for fire personnel, equipment, and fire stations to have adequate and appropriate resources to meet the needs and serve all areas of Rialto.

LEGAL REVIEW:

The City Attorney’s Office has reviewed the agreement and approved it as to form.

FINANCIAL IMPACT:

Operating Budget Impact:

There is no impact to the Operating Budget.

Capital Improvement Budget Impact:

The Fire Station 201 Interior Improvements project is included in the City’sDraft Fiscal Year 2026- 2030 Capital Improvement Program, scheduled for Fiscal Year 2026. The current budget for construction is funded by the General Liability Fund, Account No. 67302148-53001-25022-05, in the amount of $904,589, and the Fire Protection Capital Improvements Fund, Account No. 33005174- 53001-25022-22, in the amount of $255,828. This brings the total cumulative construction budget to $1,160,417.

Staff recommends adopting the resolution, attached as Attachment 4, to appropriate $212,664 to the General Liability fund Account No. 67302148-53001 for Insurance proceeds and $16,184 from the General Fund balance to the Fire Protection Capital Improvements Fund, Account No. 330051741-53001, for Construction Management, Inspection, Labor Compliance, and Materials Testing services.

The Professional Services Agreement with Milestone CM Consulting, LLC will be funded by Account No. 33005174-53001-25022-16 and Account No. 67302148-53001-25022-55 in the amount of $228,848. Based on the anticipated allocation of services associated with restoration of the insured loss, the insurance representatives have determined a total amount of $212,664 toward actual costs incurred for project Construction Management and Inspection costs. The remaining approximately $16,184 is attributable to City-directed improvements and other non-loss-related work. Insurance proceeds received for eligible CM&I costs will reimburse the applicable project expenditures.

Licensing
Milestone CM Consulting, LLC will pay a Business License Tax prior to commencing the services for this project.

ATTACHMENTS:

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1. Proposal

2. Professional Services Agreement

3. Disclosure Statement

4. Resolution
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Proposal to The City of Rialto for
Construction Management & Inspection Services for
Fire Station 201 Interior Improvements
August 3, 2026
Milestone CM Consulting, LLC | Fire Station 201 Interior Improvements CM & Inspection Services Proposal 284

August 3, 2026

Yazdan Emrani, P.E., Director of Public Works
City of Rialto
335 W Rialto Ave
Rialto, CA 92376

Subject: Proposal and Qualifications - Construction Management & Inspection Services for the Fire Station 201 Interior Improvements Project
Dear Mr. Emrani:

Milestone CM Consulting, LLC is pleased to submit this Proposal and Qualifications to provide construction management and inspection services for the Fire Station 201 Interior Improvements Project, City Project No. 25022.

Milestone has assembled a qualified and experienced team capable of providing the construction management, contract administration, field inspection, documentation, schedule oversight, cost control, and project closeout services necessary to successfully deliver this important project.

Our team understands that the work will be performed at an active fire station and will require close coordination with City staff, the Rialto Fire Department, R Dependable Construction, Inc., SVA Architects, utility providers, and other project stakeholders. Maintaining fire station operations, personnel access, site safety, and timely communication throughout construction will be critical to the successful completion of the project.

Milestone also understands that the construction contract includes 140 working days and that the requested services will extend through construction, punch-list completion, project acceptance, and administrative closeout. Our proposed approach provides the City with appropriately qualified personnel and a practical staffing plan tailored to the project’s anticipated level of activity.

Milestone appreciates the opportunity to submit this proposal and looks forward to supporting the City of Rialto in completing the Fire Station 201 Interior Improvements Project safely, efficiently, and in accordance with the approved plans, specifications, schedule, and budget.

Sincerely,

Jessica Harvey, P.E.

Principal
Milestone CM Consulting, LLC

Milestone CM Consulting, LLC | Fire Station 201 Interior Improvements CM & Inspection Services Proposal 285

General Understanding
The City of Rialto is seeking qualified construction management and inspection services for the Fire Station 201 Interior Improvements

Project,

City

Project

No.

25022.

The

project

involves

the

restoration

and

improvement

of

interior

areas

damaged

by

a

prior

vehicle

impact,

together

with

related

architectural,

structural,

mechanical,

electrical,

life-safety,

accessibility,

and

finish

improvements

necessary

to

return

the

affected

portions

of

the

facility

to

full

use.

The selected consultant will provide construction management, field inspection, contract administration, project documentation,

schedule

review,

submittal

and

Request

for

Information

coordination,

progress

payment

review,

change

order

support,

materials

testing

coordination,

quality

assurance,

punch-list

administration,

and

project

closeout

services

throughout

the

140-working-day

construction

period.

Milestone CM Consulting, LLC understands that the project will be constructed within and immediately adjacent to an active fire

station.

Fire

Station

201

must

remain

operational

throughout

construction,

requiring

continuous

coordination

with

City

staff,

the

Rialto

Fire

Department,

the

contractor,

SVA

Architects,

specialty

consultants,

testing

firms,

utility

providers,

and

other

project

stakeholders.

Maintaining

emergency

response

capability,

safe

personnel

access,

secure

circulation,

and

uninterrupted

station

operations

will

be

central

to

the

successful

delivery

of

the

project.

Successful project delivery will require proactive field coordination, timely review and resolution of construction issues, accurate

and

complete

project

records,

and

close

monitoring

of

the

contractor’s

schedule,

quality,

safety,

and

compliance

with

the

contract

documents.

Particular

attention

will

be

required

for

construction

phasing,

temporary

access,

fire

station

operations,

utility

shutdowns,

protection

of

existing

facilities,

unforeseen

concealed

conditions,

coordination

between

building

systems,

and

timely

completion

of

inspections

and

testing.

Milestone’s approach will emphasize early identification of potential conflicts, direct communication with City and Fire Department

representatives,

timely

coordination

with

the

contractor

and

design

team,

and

thorough

documentation

of

daily

activities,

labor

and

equipment,

RFIs,

submittals,

inspections,

testing,

quantities,

potential

changes,

schedule

impacts,

and

closeout

requirements.

The overall goal is to provide the City with responsive, experienced, and cost-effective construction management and inspection

services

that

support

completion

of

the

project

safely,

efficiently,

and

in

accordance

with

the

approved

plans,

specifications,

schedule,

and

budget.

Milestone CM Consulting, LLC | Fire Station 201 Interior Improvements CM & Inspection Services Proposal

286

Technical Understanding
The Fire Station 201 Interior Improvements Project consists of the restoration and reconstruction of interior areas affected by

a

vehicle

collision,

along

with

related

improvements

required

to

restore

the

facility

and

provide

a

complete,

code-compliant,

and

operational

project.

The

construction

contract

was

awarded

based

on

a

Base

Bid

of

approximately

$1.16

million

and

includes

a

performance

period

of

approximately

140

working

days.

The project is not a typical standalone tenant improvement. Construction will occur within an active emergency-response facility

that

must

continue

operating

throughout

the

duration

of

the

work.

The

contractor’s

operations

will

need

to

be

carefully

phased

and

coordinated

to

minimize

impacts

to

firefighters,

emergency

response

activities,

station

circulation,

apparatus

access,

employee

work

areas,

and

occupied

portions

of

the

building.

The

improvements

are

expected

to

include

selective

demolition,

interior

framing,

architectural

finishes,

doors

and

hardware,

cabinetry,

ceilings,

flooring,

painting,

plumbing,

mechanical,

electrical,

fire

and

life-safety

systems,

accessibility

improvements,

and

repairs

or

modifications

to

existing

building

components.

The

work

may

also

include

coordination

with

existing

structural

elements

and

concealed

utilities

or

building

systems

affected

by

the

prior

damage.

Because the project involves reconstruction within an existing facility, field verification will be essential. Existing conditions may

differ

from

record

drawings

or

assumptions

made

during

design,

particularly

where

damaged

or

concealed

building

components

are

exposed

during

demolition.

Milestone

will

work

closely

with

the

contractor,

City,

Fire

Department,

and

design

team

to

document

existing

conditions,

identify

discrepancies,

process

RFIs,

evaluate

proposed

solutions,

and

minimize

schedule

and

cost

impacts.

A key technical challenge will be coordinating work among multiple trades within limited interior work areas. Mechanical, electrical,

plumbing,

fire

alarm,

architectural,

and

structural

activities

must

be

sequenced

carefully

to

avoid

conflicts

and

rework.

Milestone

will

monitor

the

contractor’s

short-term

schedules,

verify

that

required

submittals

and

materials

are

available

in

advance

of

installation,

and

facilitate

coordination

meetings

as

needed

to

maintain

progress.

Long-lead materials, specialty equipment, doors and hardware, electrical components, mechanical equipment, and fire alarm

or

life-safety

items

may

influence

the

critical

path.

Milestone

will

review

procurement

logs,

submittal

status,

and

delivery

dates

and

will

promptly

identify

items

that

could

affect

the

project

schedule.

Proposed

substitutions

and

material

changes

will

be

documented

and

coordinated

with

the

City

and

design

team

before

installation.

Temporary shutdowns and disruptions to electrical, plumbing, mechanical, communications, alarm, or other building systems

will

require

advance

planning

and

approval.

Milestone

will

confirm

that

shutdown

requests

are

properly

coordinated,

that

affected

parties

receive

adequate

notice,

and

that

contingency

measures

are

in

place

to

protect

ongoing

station

operations.

Inspection

and

quality

assurance

will

include

verification

that

materials

and

workmanship

comply

with

the

approved

plans,

specifications,

applicable

codes,

manufacturer

requirements,

and

approved

submittals.

Milestone

will

document

field

observations,

deficiencies,

testing

activities,

corrective

work,

and

final

acceptance

items.

Special

inspections

and

materials

testing

will

be

coordinated

with

the

appropriate

testing

and

inspection

firms,

as

required.

Project controls will include review of the baseline schedule and updates, tracking of submittals and RFIs, daily inspection reporting,

progress

payment

verification,

change

order

evaluation,

meeting

documentation,

photographic

records,

and

maintenance

of

complete

City

project

files.

Potential

changes

will

be

identified

and

documented

promptly,

with

attention

to

entitlement,

cost,

schedule

impact,

and

supporting

records.

As the project approaches completion, Milestone will coordinate punch-list inspections, correction of deficiencies, systems testing,

delivery

of

warranties

and

operation

and

maintenance

information,

record

drawings,

training,

final

permits,

and

other

closeout

documentation.

The

team

will

work

with

the

City,

Fire

Department,

contractor,

and

design

consultant

to

achieve

timely

occupancy,

acceptance,

and

administrative

closeout.

Milestone’s technical approach is centered on protecting active fire station operations, maintaining clear accountability, resolving

field

issues

before

they

affect

progress,

and

providing

the

City

with

reliable

documentation

and

informed

recommendations

throughout

construction.

Milestone CM Consulting, LLC | Fire Station 201 Interior Improvements CM & Inspection Services Proposal

287

Milestone CM Consulting, LLC | Fire Station 201 Interior Improvements CM & Inspection Services Proposal

Project Issue Why It Matters Team Response
Active fire station operations
Construction cannot interfere with emergency response, apparatus access, personnel circulation, or essential station functions Coordinate phasing, access, shutdowns, and daily activities with City staff, Fire Department representatives, the contractor, and design team Existing and concealed conditions
Interior demolition may uncover damaged, undocumented, or conflicting structural and building-system conditions Document conditions immediately, photograph affected areas, initiate RFIs promptly, and coordinate timely design direction 140-working-day construction duration
Requires consistent inspection coverage, schedule oversight, accurate records, and continuity through closeout Maintain daily inspection reports, weekly working-day statements, schedule reviews, action logs, meeting minutes, and monthly progress reports Multiple interior trades
Mechanical, electrical, plumbing, fire alarm, framing, finishes, and specialty work must be carefully sequenced Review short-term schedules, coordinate trade activities, monitor prerequisites, and identify conflicts before installation Utility and system shutdowns
Unplanned interruptions could affect occupied areas, communications, alarms, or emergency operations Require advance shutdown requests, confirm Fire Department approval, provide notices, and verify contingency and restoration plans Long-lead materials and equipment
Delayed doors, hardware, electrical components, mechanical equipment, or life-safety devices could affect the critical path Track procurement and submittal logs, verify delivery dates, identify schedule risks early, and coordinate acceptable substitutions when necessary Quality control and code compliance
Deficient or incomplete work could delay acceptance and return of affected station areas to service Perform regular field inspections, coordinate testing and special inspections, document deficiencies, and verify corrective work before acceptance. 288

Construction Phase Management Approach Project Schedule Milestone will ensure the contractor prepares and maintains a detailed project schedule identifying the major construction activities

anticipated

for

the

Fire

Station

201

Interior

Improvements

Project.

The

schedule

will

include

demolition,

structural

repairs,

framing,

mechanical,

electrical,

plumbing,

fire

and

life-safety

systems,

architectural

finishes,

equipment

installation,

testing,

punch-list

work,

and

project

closeout.

It

will

also

identify

key

milestones,

required

utility

or

building-system

shutdowns,

submittal

review

durations,

inspection

and

testing

requirements,

long-lead

procurement

activities,

Fire

Department

coordination

needs,

and

occupancy

or

acceptance

requirements.

The intent is to establish an early and independent understanding of the work before construction begins. Milestone’s schedule

assessment

will

be

used

as

a

comparison

tool

during

review

of

the

contractor’s

baseline

schedule.

Milestone

will

evaluate

the

contractor’s

schedule

for

logic,

sequencing,

activity

durations,

critical

path,

trade

coordination,

procurement,

access

constraints,

shutdown

requirements,

construction

phasing,

and

compliance

with

the

140-working-day

contract

duration.

Because the work will occur within an active fire station, Milestone will pay particular attention to activities that may affect emergency

response

operations,

apparatus

access,

personnel

circulation,

occupied

work

areas,

life-safety

systems,

communications,

utilities,

and

other

essential

station

functions.

Schedule

reviews

will

confirm

that

disruptive

work

is

properly

planned,

coordinated,

and

supported

by

required

notices,

approvals,

temporary

measures,

and

restoration

procedures.

As construction progresses, Milestone will review schedule updates, compare actual progress against planned progress, identify

emerging

delays,

and

coordinate

with

the

contractor,

City,

Fire

Department,

and

design

team

to

address

issues

before

they

affect

critical

path

activities

or

project

completion.

Schedule

status

and

significant

risks

will

be

discussed

during

progress

meetings

and

documented

in

meeting

minutes,

action

logs,

and

periodic

progress

reports.

Special attention will be given to long-lead materials, doors and hardware, mechanical and electrical equipment, fire alarm and

life-safety

components,

utility

shutdowns,

concealed

conditions,

design

clarifications,

required

testing,

punch-list

completion,

and

closeout

documentation.

Milestone

will

also

evaluate

proposed

recovery

schedules,

resequencing,

or

acceleration

measures

when

progress

falls

behind

the

approved

schedule.

Cost and Budget Control
Milestone understands the importance of completing the Fire Station 201 Interior Improvements Project within the City’s approved

budget.

A

proactive

approach

to

construction

administration

and

cost

control

will

be

essential

to

limiting

unnecessary

cost

growth,

identifying

potential

financial

impacts

early,

and

maintaining

clear

visibility

of

the

project’s

overall

budget

status

throughout

construction.

Cost control will begin with a detailed understanding of the construction contract, bid schedule, allowances, measurement and

payment

provisions,

approved

scope,

and

areas

of

potential

risk.

Milestone

will

review

the

contractor’s

progress

payment

requests

against

verified

work

in

place,

daily

inspection

reports,

approved

schedules

of

values,

delivery

tickets,

photographs,

testing

records,

stored-material

documentation,

and

other

supporting

records.

This

process

will

help

confirm

that

payments

are

accurate,

properly

supported,

and

consistent

with

the

contract

documents.

Milestone will also monitor RFIs, submittals, field directives, concealed conditions, design clarifications, utility or system conflicts,

contractor

notices,

and

schedule

impacts

to

identify

potential

change

order

issues

as

early

as

possible.

This

is

particularly

important

on

an

existing-building

renovation

project,

where

demolition

may

reveal

conditions

that

were

not

visible

during

design.

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For each potential change, Milestone will evaluate contractual entitlement, scope, supporting documentation, cost, schedule

impact,

and

available

alternatives

before

providing

a

recommendation

to

the

City.

Independent

cost

estimates,

labor

and

equipment

reviews,

material-price

comparisons,

and

negotiations

will

be

performed

as

needed

to

help

establish

fair

and

reasonable

pricing.

Milestone will maintain current logs for potential changes, approved change orders, contractor notices, progress payments, allowances,

contingency

usage,

and

potential

claims.

Regular

budget

reporting

will

provide

the

City

with

a

clear

understanding

of

the

original

contract

amount,

approved

changes,

pending

items,

potential

exposure,

remaining

contingency,

payments

to

date,

and

forecasted

final

construction

cost.

Particular attention will be given to costs associated with concealed conditions, temporary facilities, utility shutdowns, after-hours

work,

specialty

materials,

long-lead

equipment,

life-safety

systems,

corrective

work,

and

schedule-related

impacts.

Milestone

will

work

with

the

City,

Fire

Department,

design

team,

and

contractor

to

evaluate

practical

options

that

protect

project

quality

and

station

operations

while

minimizing

unnecessary

expense.

Milestone’s goal is to maintain a disciplined and transparent cost-management process that identifies issues early, supports timely

and

informed

City

decisions,

clearly

documents

the

basis

for

payments

and

changes,

and

helps

deliver

the

project

within

the

established

budget.

Funding

/

Insurance

Reimbursement

Support

The Fire Station 201 Interior Improvements Project is funded, in whole or in part, through insurance proceeds related to the prior

vehicle

impact.

Milestone

will

maintain

organized

records

to

support

reimbursement,

claim

reconciliation,

and

audit

review.

Documentation

will

include

progress

payments,

invoices,

change

orders,

daily

reports,

photographs,

testing

records,

and

other

supporting

information

requested

by

the

City

or

its

insurance

representatives.

Milestone

will

also

help

distinguish

eligible

restoration

costs

from

betterments,

upgrades,

or

unrelated

work

requiring

separate

City

funding.

Environmental Monitoring
Milestone will monitor construction activities for compliance with applicable permits, approved plans, dust control, spill prevention,

erosion

control,

and

stormwater

requirements.

The

team

will

coordinate

required

inspections

and

corrective

actions

with

the

contractor

and

City.

Any

environmental

concerns

will

be

documented,

promptly

reported,

and

tracked

through

resolution.

Dispute Resolution and Change Management
Milestone will establish a clear process for identifying, documenting, and resolving field issues, RFIs, potential changes, and

disputes

before

they

affect

cost

or

schedule.

For

each

proposed

change,

Milestone

will

evaluate

entitlement,

scope,

cost,

schedule

impact,

and

supporting

records,

then

provide

the

City

with

an

independent

recommendation.

This

proactive

approach

will

support

timely

decisions,

maintain

cost

control,

reduce

claims,

and

preserve

a

clear

record

throughout

construction.

Project Meetings
Milestone will conduct weekly construction meetings focused on progress, upcoming work, schedule, RFIs, submittals, testing,

safety,

change

orders,

and

open

action

items.

At

the

City’s

request,

Milestone

will

also

provide

periodic

executive-level

updates

addressing

schedule,

budget,

major

risks,

upcoming

milestones,

and

required

decisions.

Meeting

minutes

will

identify

action

items,

responsible

parties,

and

due

dates.

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Construction Phase Deliverables
During construction, Milestone will provide the day-to-day construction management, inspection, coordination, documentation,

and

reporting

necessary

to

support

the

City,

Fire

Department,

design

team,

contractor,

and

project

stakeholders.

Construction Documentation and Field Reporting
Milestone will maintain complete and accurate records of construction progress, contractor activities, field conditions, issues,

and

decisions.

Deliverables

will

include:

● Daily inspection reports and photographs ● Weekly and monthly progress reports ● Safety and environmental compliance documentation ● Materials testing and inspection records ● Organized project correspondence and electronic files Schedule Review and Progress Tracking
Milestone will monitor the contractor’s schedule, identify potential delays, and support timely corrective action. Deliverables will

include:

● Baseline schedule review ● Review of schedule updates and actual progress ● Weekly Statements of Working Days ● Documentation of delays, constraints, and recovery efforts ● Coordination of upcoming work, shutdowns, inspections, and milestones Cost and Payment Control
Milestone will review contractor payment requests and maintain clear records of project costs. Deliverables will include:
● Progress payment review and supporting documentation ● Verification of completed work and stored materials ● Change order and potential change logs ● Budget and contingency tracking ● Independent cost evaluations, as needed Change Management and Claims Avoidance
Milestone will identify and document potential changes early and evaluate entitlement, cost, and schedule impacts.

Deliverables

will

include:

● Review of change order requests ● Cost and schedule impact evaluations ● Documentation of differing conditions and extra work ● Recommendations to the City ● Records supporting dispute and claim avoidance

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Meetings and Coordination
Milestone will facilitate regular communication among the City, Fire Department, contractor, design team, inspectors, and testing

consultants.

Deliverables

will

include:

● Weekly meeting agendas and minutes ● Action item tracking ● RFI and submittal logs ● Coordination of access, shutdowns, inspections, and testing ● Timely escalation of issues requiring City direction Project Controls and Compliance
Milestone will maintain the logs and supporting documentation necessary to track project performance and contract compliance.

Deliverables

will

include:

● RFI, submittal, change order, payment, and procurement logs ● Labor compliance coordination, if required ● Insurance reimbursement documentation ● Testing, inspection, and materials acceptance records ● Project filing and document control Closeout and Record Documentation
Milestone will coordinate an organized closeout process and track completion of all remaining work and documentation.

Deliverables

will

include:

● Punch-list coordination and verification ● Record drawing and as-built coordination ● Warranties, manuals, training, and testing records ● Final payment and change order documentation ● Final project document turnover ● Support for final acceptance and insurance claim reconciliation Milestone’s construction phase services will emphasize responsive communication, accurate documentation, timely issue resolution,

and

proactive

management

of

project

cost,

schedule,

quality,

and

risk.

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Closeout Approach
Milestone understands that project closeout begins on the first day of construction. Throughout the Fire Station 201 Interior Improvements

Project,

Milestone

will

maintain

organized

records

so

final

inspection,

acceptance,

insurance

reconciliation,

final

payment,

and

turnover

to

the

City

can

be

completed

efficiently.

Project records will be maintained in the City’s preferred document control system and will include daily reports, photographs,

RFIs,

submittals,

testing

and

inspection

records,

change

documentation,

payment

records,

contractor

redlines,

and

punch-list

information.

Closeout

requirements

will

be

tracked

throughout

construction

rather

than

deferred

until

final

completion.

Punch List and Final Inspection
As the project approaches substantial completion, Milestone will coordinate preliminary walkthroughs and final inspections with

the

City,

Fire

Department,

contractor,

design

team,

inspectors,

and

testing

consultants.

Punch-list items will be tracked by location, responsible party, required correction, target completion date, and verification status.

Final

inspections

will

include

architectural,

structural,

mechanical,

electrical,

plumbing,

fire

and

life-safety,

accessibility,

and

finish-related

work,

as

applicable.

Record Drawings and Final Documentation
Milestone will require the contractor to maintain current redline drawings and will periodically review them against approved RFIs,

submittals,

field

directives,

and

change

order

work.

Final closeout documentation will include, as applicable:
● Final punch list and completion verification ● Record drawings and contractor redlines ● Final payment and change order documentation ● Materials testing and inspection records ● Warranties and operation and maintenance manuals ● Equipment startup, testing, and training records ● Final permits and inspection sign-offs ● Insurance reimbursement support documentation ● Project photographs and final document logs Final Payment and Contract Completion
Before recommending final payment, Milestone will confirm that punch-list items are complete, required testing and certifications

have

been

received,

record

drawings

have

been

submitted,

outstanding

RFIs

and

submittals

are

closed,

change

orders

are

resolved,

and

required

City

approvals

have

been

obtained.

Milestone will review the final payment application, retention release requirements, final change order reconciliation, and contractor

closeout

submittals

to

provide

the

City

with

a

complete

and

defensible

record

supporting

contract

completion.

Turnover to the City
At project completion, Milestone will provide the City with an organized closeout package supporting facility operations, insurance

reconciliation,

audit

requirements,

warranty

administration,

and

future

reference.

Milestone’s

approach

will

focus

on

resolving

issues

early,

avoiding

last-minute

documentation

gaps,

and

delivering

a

complete

project

record.

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COST PROPOSALFire Station 201 Interior Improvements Project Construction Management, Inspection and Materials Testing Services City of Rialto City Project No. 25022 August 3, 2026

CONSTRUCTION MANAGEMENT SERVICES
Project AssignmentPre-construction Phase
Construction Phase (140 Days)
Post Construction Phase Total HoursBilling RateTotal
Construction Manager( 16) ( 240) ( 16) ( 272) ($ 180.00) ($ 48,960.00) Construction Inspector ( -) ( 1,120) ( -) ( 1,120) ($ 150.00) ($ 168,000.00) Construction Inspector - OT( -) ( -) ( -) ($ 225.00) ($ -  ) Labor Compliance( -) ( 16) ( -) ( 16) ($ 118.00) ($ 1,888.00) SUBTOTAL CONSTRUCTION MANAGEMENT:($ 218,848.00)
SUBCONSULTANTS / ALLOWANCESSubconsultant Services Total Qualified Materials Testing Firm, to be approved by the City. Materials Testing Allowance ($ 10,000.00) SUBTOTAL SUBCONSULTANTS($ 10,000.00)
TOTAL NOT-TO-EXCEED FEE: ($ 228,848.00)
Assumptions and Limitations

1. Construction duration is estimated at 140 working days.2. Inspection personnel will provide the vehicles, computers, tools, and equipment necessary to perform their assigned duties.3. Overtime and weekend work are not included in the proposed fee. Authorized inspection overtime will be billed at 1.5 times the applicable regular hourly rate.4. Inspection billing rates are subject to applicable prevailing-wage requirements and future prevailing-wage adjustments.5. The materials testing amount is an allowance and will be billed based on actual authorized services.6. Services beyond the proposed hours or scope will require prior written authorization from the City.7. The proposal assumes timely contractor submittals, responses from the design team, and access to the project site and work areas. 294
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PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF RIALTO AND

MILESTONE CM CONSULTING, LLC
THIS SERVICES AGREEMENT (herein “Agreement”) is made and entered into this 8th day of September , 2026, by and between the City of Rialto, a municipal corporation and California general law city (“City”), and Milestone CM Consulting, LLC, a California Limited Liability Company (“Consultant”). City and Consultant are sometimes individually referred to as “Party” or collectively as “Parties”.

RECITALS
A. City has sought the performance of professional services related to Construction Management, Inspection and Materials Testing Services for the Fire Station 201 Interior Improvements Project, City Project No. 25022 , as defined and described particularly in Article 1 of this Agreement.

B. Following the submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, Consultant was selected by the City to perform those services.

C. Pursuant to Chapter 2.48 of the Rialto Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for the performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, Consultant shall provide those professional services associated with Construction Management, Inspection and Materials Testing Services for the Fire Station 201 Interior Improvements Project, City Project No. 25022, and as specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which services may be referred to herein as the “services” or “work” hereunder. As a material inducement for City to enter into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, it meets all local, state, and federal requirements in performing the services, and it is 295
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experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently, and to the best of its ability, experience, and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shal l mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Consultant’s Proposal.

The Agreement between the Parties shall consist of the following: (1) this Agreement; (2) the Scope of Services; and (3) the Consultant’s signed, original proposal submitted to the City (“Consultant’s Proposal”), (collectively referred to as the “Contract Documents”). The Contract Documents and Accepted Proposal shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the Scope of Services, Consultant’s Proposal, and/or this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any federal, state, or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Licenses, Permits, Fees, and Assessments.

Consultant shall obtain, at its sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend, and hold harmless City, its officer s, employees or agents of City, against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City hereunder.

1.5 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. If Consultant discovers any latent or unknown conditions that will materially affect the performance of the services hereunder, then Consultant shall immediately inform the City of such fact and shall not proceed except at City’s risk until written instructions are received from the Contract Officer.
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1.6 Care of Work.

Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies, and/or other components thereof, to prevent losses or damages, and shall be responsible for all such damages to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

1.7 Prevailing Wages.

Consultant is aware of the requirements of California Labor Code Section 1720, et seq. and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “Public Works” and “Maintenance” projects. It is the understanding of City and Consultant that the Prevailing Wage Laws may not apply to this Agreement because the Agreement does not involve any services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder. However, Consultant shall defend, indemnify, and hold City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

1.8 Further Responsibilities of Parties.

Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless specified in this Agreement, neither Party shall be responsible for the service of the other.

1.9 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from said work. No s uch extra work or change may be undertaken unless a written order is first given by the Contract Officer to the Consultant, describing in detail the extra work or change and the reason(s) therefor and incorporating therein any adjustment in (i) the Contrac t Sum for the actual cost of the extra work or change, and/or (ii) the time to perform this Agreement, which said adjustments shall be reflected in an amendment to the Agreement subject to the written approval of the Parties. Any amendment to this Agreement shall be reviewed and approved by the City Manager. In accordance with Rialto Municipal Code section

2.48.180, increases in compensation of this Agreement may be approved by the City Manager provided: (a) the initial Contract Sum was less than One Hundred Thousand Dollars ($100,000) and the amended Contract Sum when consider ing any or all amendments will not exceed One Hundred Thousand Dollars ($100,000); or (b) the agreement was approved by the City Council and the increases in compensation taken either separately or cumulatively do not exceed One Hundred Thousand Dollars ($100,000). Any greater increases, taken either separately or cumulatively must be 297
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approved by the City Council. Payment for additional services rendered by Consultant under this Agreement requires the submission of the actual costs of Consultant’s performance of the extra work with the invoice(s) for the extra work claim(s), as provided in Section 2.4. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors.

No claim for an adjustment in the contract amount or time for performance shall be valid unless the procedures established in this Section are followed.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “ Cost Proposal ” attached hereto as Exhibit “ B” and incorporated herein by this reference. For the Initial Phase of Services (Pre - Construction), upon commencement of this Agreement the total compensation, including reimbursement for actual expenses, shall not exceed Two Hundred Twenty -Eight Thousand Eight Hundred Forty -Eight Dollars and No Cents $228,848.00 (the “Contract Sum”). The Contract Sum may also be increased for additional services pursuant to Section 1.9.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant’s rates as spec ified in the Schedule of Compensation, provided that time estimates are provided for the performance of sub tasks, but not exceeding the Contract Sum; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

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2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub- contractor contracts.

Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City may independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within thirty (30) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission.

2.5 No Waiver.

Review and payment by City to Consultant of any invoice for work performed by Consultant pursuant to this Agreement shall not be deemed a waiver of any defects in work performed by Consultant or of any rights or remedies provided herein or any applicable law.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established of 140 working days.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall, within ten (10) days of the commencement of such delay, notify the Contract Officer in writing of the causes of 299
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the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer shall extend the time for performance in accordance with the procedures set forth in Section

1.9. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect through completion of the services as identified in Article 3, Section 3.2.

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

The following principal of Consultant (“Principal”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Jessica Harvey, P.E. Principal

It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent pers onnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires to reassign any staff or subcontractor of Consultant, Consultant shall, immediately upon a Reassign Notice from City of such desire of City, reassign such persons or persons.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in 300
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any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care, or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be the City Manager or other such person designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager , to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode, or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service.

Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or e mployees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability, and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement.

Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City. 301
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ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees, and agents of City:
(a) Comprehensive General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury, and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general ag gregate limit is used, then the general aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure, and provide legal defense for both the Consultant and the City against any loss, claim, or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non- owned, leased, and hired cars.
(d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of, or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5- year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements.
(f) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

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5.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees, and agents as additional insureds, and any insurance maintained by City or its officers, employees, or agents shall ap ply in excess of, and not contribute with, Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees, and agents and their respective insurers. The insurance policy must specify that where the primary insured does not satisfy the self -insured retention, any additional insured may satisfy the self -insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any Party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the ca ncellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance or appropriate ins urance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of all required insurance policies at any time.

Any failure to c omply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed of ficers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insuranc e shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.

In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.
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5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against any and all actions, either judicial, administrative, arbitration or regulatory clai ms, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations, or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), arising from Consultant’s reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant, or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents, or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents, or employees, any and all costs and expenses incurred by the City, its officers, agents, or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar, indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligenc e, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness, or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

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5.4 Sufficiency of Insurer or Surety.

Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk M anager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager Consultant.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services.

Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcr ipts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’ s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease t he cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

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6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such docum ents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any s uch information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. 306
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However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California.

Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, Eastern Division.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. Dur ing the period of time that Consultant is in default, the City shall hold all invoices and shall proceed with payment on the invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

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7.4 Waiver.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non- defaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercis e by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

7.6 Legal Action.

In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ wr itten notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this C ontract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any not ice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause purs uant to this Section, the terminating Party need not provide the non-terminating Party with the opportunity to cure pursuant to Section 7.2. 308
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7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set -off or partial payment of the amounts owed the City as previously stated.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial i nterest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

Additionally, pursuant to Rialto Municipal Code section 2.48.145, Consultant represents that it has disclosed whether it or its officers or employees is related to any officer or employee of the City by blood or marriage within the third degree which would subject such officer or employee to the prohibition of California Government Sections 87100 et. seq., Fair Political Practices Commission Regulation Section 18702, or Government Code Section 1090. To this end, by approving this Agreement, Consultant attests under penalty of perjury, personally and on behalf of Consultant, as well its officers, representatives, that it/they have no relationship, as described above, or financial interests, as such term is defined in California Government Section 87100 et. s eq., Fair Political Practices Commission Regulation Section 18702, or Government Code Section 309
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1090, with any City of Rialto elected or appointed official or employee, except as specifically disclosed to the City in writing.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, gender identity, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, sexual orientation, gender, gender identity, marital status, national origin, ancestry, or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney’s fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Facilities and Equipment.

Except as otherwise provided, Consultant shall, at its own cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space (“City Facilities”), as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quality, and time of furnis hing of City Facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facilities that may involve incurring any direct expense, including but not limited to computer, long distance telephone, network data, internet, or other communication charges, vehicles, and reproduction facilities.

9.2 Payment of Taxes.

Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal and state taxes.

9.3 Notices.

All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by pre- paid First Class U.S. Mail, registered or certified mail, postage prepaid, return receipt requested, or delivered or sent 310
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by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) three (3) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Any notice, request, demand, direction, or other communication sent by facsimile must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of electronic transmission such as e- mails, text messages, instant messages are not acceptable manners of notice required hereunder.

Notices or other communications shall be addressed as follows:

If to City: City of Rialto
150 S. Palm Ave.

Rialto, CA 92376
Attn: City Manager
Tel: (909) 820-2525
Fax: (909) 820-2527

With copy to: Burke, Williams & Sorensen, LLP
1770 Iowa Avenue, Suite 240
Riverside, CA 92507
Attn: Eric S. Vail, City Attorney
Tel: (951) 788-0100
Fax: (951) 788-5785

If to Consultant: Milestone CM Consulting, LLC
15615 Alton Parkway, Suite 450
Irvine, CA 92618
Jessica Harvey, P.E.
(209) 988-9585
Either Party may change its address by notifying the other Party of the change of address in writing.

9.4 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.5 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.6 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the Parties. It is understood that there are no oral agreements between the Parties hereto affecting this Agreement and this 311
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Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.7 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

9.8 Corporate Authority.

The persons executing this Agreement on behalf of the Parties hereto warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
[SIGNATURES ON FOLLOWING PAGE]

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IN WITNESS WHEREOF , the parties hereto have executed and entered into this Agreement on the date first written above.

CITY: CONSULTANT:

CITY OF RIALTO, a municipal MILESTONE CM CONSULTING, LLC corporation a California Limited Liability
Company

By: By:

Name Name
City Manager Title

ATTEST:

By: By:

Barbara A. McGee Name
City Clerk Title

APPROVED AS TO FORM:

Burke, Williams & Sorensen, LLP

By: **Two signatures are required if a
corporation** Eric S. Vail
City Attorney

313
A-1
EXHIBIT “A“

SCOPE OF SERVICES

Consultant shall provide Construction Management, Inspections and Materials Testing Services. Specifically, Consultant shall provide those services as outlined in its proposal dated August 3, 2026, included on the following pages.

314
B-1
EXHIBIT “B”
“COST PROPOSAL”
315

CITY OF RIALTO

DISCLOSURES REQUIRED BY PERSONS OR ENTITIES
CONTRACTING WITH THE CITY OF RIALTO*
Pursuant to City of Rialto Municipal Code Section 2.48.510, all persons or business entities supplying any goods or services to the city, or seeking a loan or grant awarded by the city, whether through an application or proposal, shall disclose in such application or proposal whether any city officer, employee, or consultant may have a financial or non-financial interest in the person or business entity, or in any member, employee, owner, or officer of the business entity. • A financial interest shall mean any interest that is prohibited under state law, including California Government Code Sections 1090 and 87100, and California Code of Regulation Section 18700 et seq.
• A non-financial interest shall mean any interest that is prohibited by City of Rialto Municipal Code Section 2.48.450.

For the purpose of helping the City understand whether City personnel might have a conflict of interest in you or your organization, please disclose below whether you or any of your members, employees, paid or unpaid officers, paid or unpaid directors, or owners are (or are related to) a City elected or appointed official, a City officer, or a City employee or consultant.

Name of Your Organization’s
Affected Member, Employee,
Paid or Unpaid Officer, Paid or
Unpaid Director, or Owner
Name of City Elected or
Appointed Official, City
Officer, a City Employee or
Consultant
Relationship Between the
Two
By submitting this [application/proposal], or supplying any goods or services to the City, the [applicant/vendor/contractor/consultant] hereby attests under penalty of perjury, personally and/or on behalf of the entity [submitting this application/proposal or supplying any goods or services to the City] that no City of Rialto elected or appointed official, employee or consultant has a financial or non-financial interest, as such terms are defined in California Government Code Sections 1090 and 87100 and in City of Rialto Code of Ordinances Section

2.48.145, in the [applicant/vendor/contractor/consultant], except as specifically disclosed herein.

Name of Person/Entity:

Title:

Signature: Date:

Form Date 11/11/2021
Milestone CM Consulting, LLC
Principal
8/17/2026
None
- Jessica Harvey, P.E.

None None
316

2.48.450 Employee conflict of interest.
(1) No covered person shall participate in the making of a grant or contract by the city in which the covered person has a conflicting interest.
(2) For purposes of this section, the following definitions shall apply:
(a) A “covered person” includes any person who holds an elected or appointed City office, a City officer, a City employee, and any person who is a consultant to the City. (b) A “conflicting interest” includes, but is not limited to, those decisions where:
(i) A covered person holds or has held within the previous twelve months a position with a potential grant or contract recipient;
(ii) A close relative of a covered person holds or has held within the previous twelve months a position with a grant or contract recipient;
(iii)A close relative of the spouse or domestic partner of a covered person holds or has held within the previous twelve months a position with a grant or contract recipient. (c) “Position” includes the status of a member, employee, owner, paid or unpaid officer of, paid or unpaid leadership position in, or had an ownership interest in, a grant or contract recipient. (d) A “close relative” includes a spouse, parent, grandparent, child, grandchild, aunt, uncle, or cousin. (e) “Participate in the making of a grant or contract” includes participation in: drafting a solicitation or contract; negotiating, voting on, approving, or executing a grant or contract; disc ussion of same with any city officer or employee; or attempts in any way to influence the making of a grant or contract. (3) This prohibition shall not apply to a contract let by written competitive bid where the contract will be awarded to the person or entity who submits the lowest responsible and responsive bid. (4) Except for the Mayor or a member of the City Council, a covered person may request a waiver of any potential conflict of interest in writing from the City Manager. Any request for such a waiver must include full disclosure of the potential conflict of interest and a statement detailing any mitigating factors. The request and the City Manager’s response shall be provided to the City Council prior to any vote to approve the contract or grant, or if City Council approval is not required, at least five days before the contract or grant is approved. The request and the City Manager’s response shall be considered a public record. (5) The prohibitions in this section are in addition to any applicable federal or s tate conflict of interest laws, including but not limited to Government Code section 1090, and Government Code section 87100 et seq. 317
(6) Any person who violates this section is subject to the following:
(a) Public censure;
(b) If the conflict of interest was i n the making of a contract, a prohibition from participation in the making of a contract by the city for a period of time up to twelve (12) months from the date of the imposition of the discipline;
(c) If the conflict of interest was in the making of a gra nt, a prohibition from participation in the making of a grant by the city for a period of time of up to twenty-four (24) months from the date of the imposition of the discipline;
(d) An administrative fine pursuant to Chapter 1.10 of this code. (7) The discipline specified herein may be imposed:
(a) By the City Manager in the case of any employee or consultant who violates this section. (b) By the City Council in the case of any person who holds an elected or appointed City office, or any City officer who violates this section.
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RESOLUTION NO. 8572

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIALTO, CALIFORNIA, AMENDING ITS 2026-2027 FISCAL

BUDGET AND APPROPRIATING GENERAL FUND BALANCE
FOR THE FIRE STATION 201 INTERIOR IMPROVEMENTS ,
CITY PROJECT NO. 25022

WHEREAS, the budget for fiscal year 2026 -2027 of the City of Rialto has been adopted by this Council in its original form, and said budget will need to be amended at times to fulfill the goals of the City; and
WHEREAS, the City departments may not exceed their appropr iations by character of expense, with character of expense being defined as personnel services, services and supplies, capital outlay, debt service and transfers, without the consent of the City Manager; and WHEREAS, the City Manager may transfer appropria tions between departments and within their respective funds, as long as those appropriations do not exceed their fund total unless approved by Council.

WHEREAS, On June 23 , 2026, City Council adopted Resolution No. 8537 , appropriating $1,160,417 from the G eneral Fund and funds from the insurance proceeds for a construction contract with R Dependable Construction, Inc., a California corporation.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RIALTO DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

Section 1: Authorize an appropriation of $ 212,664 from the General Fund balance to Account No. 33005174-53001-25022-16 for Construction Management, Inspection, Labor Compliance, and Materials Testing services for the Fire Station 201 Interior Improvements, City Project No. 25022.

Section 2: Authorize an appropriation of $16,184 to Account No. 67302148 -53001- 25022-55 for the expenses reimbursable by the insurance proceeds for Construction Management, Inspection, Labor Compliance, and Materials Testing services fo r the Fire Station 201 Interior Improvements, City Project No. 25022.
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WHEREFORE, this Resolution is passed, approved and adopted this ___ day of ___________, 2026.

_______________________________
JOE BACA, Mayor

ATTEST:

______________________________
BARBARA A. McGEE, City Clerk

APPROVED AS TO FORM:

______________________________
ERIC S. VAIL, City Attorney
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF RIALTO )

I, Barbara A. McGee, City Clerk of the City of Rialto, do hereby certify that the foregoing Resolution No.____ was duly passed and adopted at a regular meeting of the City Council of the City of Rialto held on the ____ day of ______________, 2026.

Upon motion of Council Member ____________, seconded by Council Member ____________, the foregoing Resolution No. ____ was duly passed and adopted.

Vote on the motion:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and the Official Seal of the City of Rialto this _____ day of _________________, 2026.

_____________________________
BARBARA A. McGEE, CITY CLERK

321
City of Rialto
Legislation Text
File #: 26-0517, Version: 1, Agenda #: TAB4
For City Council Meeting September 8, 2026
TO: Honorable Mayor and City Council
APPROVAL: Tanya Williams, City Manager
FROM: Yazdan Emrani, P.E., Director of Public Works
Request City Council to: (1) Award a Construction Contract to Estate Design and Construction, Inc., a California corporation, in the Amount of $358,000 for the Fire Station 204 Dormitory Improvements Project, City Project No. 26023; (2) Award a Professional Services Agreement to Milestone CM Consulting, LLC in the Amount of $34,344 for Construction Management, Inspection, Labor Compliance, and Materials Testing Services for the Fire Station 204 Dormitory Improvements Project, City Project No. 26023; and (3) Authorize the City Manager or Their Designee to Execute all Related Documents.
(ACTION)
RECOMMENDATION:

Staff requests that City Council:
1) Award a construction contract to Estate Design and Construction, Inc., a California corporation, in the amount of $358,000 for the Fire Station 204 Dormitory Improvements Project, City Project No. 26023;
2) Award a professional services agreement to Milestone CM Consulting, LLC in the not-to- exceed amount of $34,344 for construction management, inspection, labor compliance, and materials testing services for the Fire Station 204 Dormitory Improvements Project, City Project No. 26023; and
3) Authorize the City Manager or their designee to execute all related documents.

BACKGROUND:

The fire service, in general, faces a significant gender gap, with only 7% of the firefighters in the country being women. To recruit, develop, and retain the best candidates, fire departments must develop strategies that appeal to recruits and dormitory configurations that provide privacy.

Therefore, this project was identified as one of those strategies to attract and retain new recruits.

The Rialto Fire Department operates Fire Station 203 and 204 with open dormitory layouts, separated only by partition walls and curtains, which were constructed in the 1990s. The dormitory renovation project aims to reconstruct these spaces to provide individual sleeping rooms and enhance privacy for firefighters.

On December 14, 2021, the City Council accepted the Cal OES (Governor’sOffice of Emergency Services) pass-through grant subaward allocation of $900,000 for the Fire Station Dormitory City of Rialto Printed on 9/3/2026Page 1 of 4
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File #: 26-0517, Version: 1, Agenda #: TAB4
Improvement Project and adopted Resolution No. 7804 amending the Fiscal Year 2021-2022 budget.

Staff coordinated with BOA Architecture for preparation of the construction plans, specifications and estimates per their on-call professional architectural services agreement with the City.

ANALYSIS/DISCUSSION:

On April 1, 2026, the City released RFB No. 26-022 for the Fire Station 204 Dormitory Improvements Project, City Project No. 26023, and published the Notice Inviting Bids on the PlanetBids.com website. On May 28, 2026, the City received eleven (11) bids as shown in Table 1 below:

Table 1
Company Location Bid Amount

1. Estate Design and Construction Culver City,CA $358,000.00

2. Corner Keystone Construction Corporation Covina,CA $428,800.00

3. Quality Plus Group Corona, CA $453,000.00

4. Muscle Plumbing inc. Temecula, CA $495,000.00

5. Co Brothers LLC Riverside, CA $516,900.00

6. Pineda General Construction, Inc. Nuevo, CA $576,280.00

7. YMC Irvine, CA $589,000.00

8. KNC CONSTRUCTION INC Apple Valley, CA $606,947.00

9. AEC Moreno Corporation San Bernardino, CA $626,500.00

10. R DEPENDABLE CONST INC San Bernardino, CA $640,000.00

11. Stallworth construction and management Corp Palmdale, CA $721,687.20 A complete bid summary is included as Attachment 1. The engineer’sestimate was $400,000. The lowest responsible and responsive bid was $358,000 submitted by Estate Design and Construction, Inc. Staff reviewed the bid and found Estate Design and Construction, Inc. to be properly licensed and qualified. Estate Design and Construction, Inc., Disclosure Statement, Contractor’sLicense, and DIR verification documents are included as Attachment 2. Staff recommends that the City Council accept the bid received from Estate Design and Construction, Inc., as the lowest responsible and responsive bid. A construction contract with Estate Design and Construction, Inc., for the project is included as Attachment 3.

Construction Management, Inspection, and Materials Testing Services As part of the City’sconsultant selection process, staff contacted two existing on-call construction management firms to request proposals for the required inspection services. Onward Engineering elected not to submit a proposal. Bureau Veritas submitted a proposal in the amount of $58,500; however, the proposed staffing approach and cost did not meet the City’s needs for full-time inspection coverage within the anticipated project budget. As the available on-call options did not adequately meet the City’s project requirements, staff subsequently requested a proposal from Milestone CM Consulting, LLC. Milestone provided a proposal in the amount of $34,344 that met the anticipated staffing needs and provided a reasonable and cost-effective approach for the required services.

Staff recommends that City Council approve a Professional Services Agreement with Milestone CM Consulting, LLC (Milestone) in a not-to-exceed amount of $34,344 for construction management, inspection, labor compliance, materials testing, and project closeout services for the Fire Station 204 City of Rialto Printed on 9/3/2026Page 2 of 4
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File #: 26-0517, Version: 1, Agenda #: TAB4
inspection, labor compliance, materials testing, and project closeout services for the Fire Station 204 Dormitory Improvements Project.

Staff reviewed the proposed scope, anticipated construction duration, level of inspection required, and current market rates for comparable construction management and inspection services. Based on this review, staff determined that Milestone’sproposed fee is competitive and reasonable for the level of effort required to support the project through construction and closeout. The proposed staffing plan provides for construction management oversight, inspection, labor compliance support, and materials testing on an as-needed basis while maintaining a not-to-exceed cost structure.

Milestone staff has experience providing construction management and inspection services for municipal public works and facility improvement projects and is familiar with the City’sconstruction administration requirements and procedures.

Milestone’s cost proposal is included as Attachment 4, the proposed Professional Services Agreement is included as Attachment 5, and the firm's Disclosure Statement is included as Attachment 6.

ENVIRONMENTAL IMPACT:

The requested action is not a “Project”as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project”means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

GENERAL PLAN CONSISTENCY:

This action is consistent with Guiding Principle 3 in the General Plan:

Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.

Approval of this action also complies with the following City of Rialto General Plan Goals and Policies:

Goal 5-3.1: Provide for fire personnel, equipment, and fire stations to have adequate and appropriate resources to meet the needs and serve all areas of Rialto.

LEGAL REVIEW:

The City Attorney’s Office has reviewed the agreements and approved them as to form.

FINANCIAL IMPACT:

Operating Budget Impact:

The proposed action will not affect the Operating Budget.

Capital Improvement Budget Impact:

The Fire Station 204 Dormitory Improvements project is included in the City’sDraft Fiscal Year 2026- 2030 Capital Improvement Program, with an estimated project cost of $600,000. Initially, the project City of Rialto Printed on 9/3/2026Page 3 of 4
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File #: 26-0517, Version: 1, Agenda #: TAB4
2030 Capital Improvement Program, with an estimated project cost of $600,000. Initially, the project was scheduled for construction in Fiscal Year 2029. However, to support the construction of this project, and allowing the timeline for the project to be advanced to the current fiscal year, and upon City Council’sapproval, staff will include the Fire Station 204 Dormitory Improvements project in the Fiscal Year 2026 Carryforward request, anticipated to be completed by the end of September.

The construction contract with Estate Design and Construction, Inc., will be funded by the Capital Fire Protection Fund, Account No. 33005174-53001-26023-05 in the amount of $358,000. The professional services agreement with Milestone for construction management, inspection, labor compliance, and materials testing services will be funded by the Capital Fire Protection Fund, Account No. 33005174-53001-26023-16 in the amount of $34,344. The cumulative cost of the project is expected to be approximately $392,344.

Licensing
Estate Design and Construction, Inc. and Milestone CM Consulting, LLC will each pay a Business License Tax prior to commencing the services for this project.

ATTACHMENTS:

1. Bid Summary

2. Disclosure Statement, Contractor’s License, and DIR verification

3. Construction Contract

4. Milestone Proposal

5. Professional Services Agreement

6. Milestone Disclosure Statement
City of Rialto Printed on 9/3/2026Page 4 of 4
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City of Rialto
Submissions for Solicitation Fire Station 204 Dormitory Improvements Project, 26023 (RFB 26-022) Issued on 04/01/2026
Submissions Due on May 28, 2026 3:00 PM (PDT)
Exported on 05/28/2026
Item
Num Description Unit Quantity Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total 1 Mobilization, Demolition,
Insurance and Bonds LS 1 $28,000.00 $28,000.00 $56,000.00 $56,000.00 $40,000.00 $40,000.00 $33,000.00 $33,000.00 $75,000.00 $75,000.00 $85,000.00 $85,000.00 $63, 000.00 $63,000.00 $24,280.00 $24,280.00 $58,000.00 $58,000.00 $30,000.00 $30,000.00 $215,582.20 $215,582.20 2 Wood Stud Framing &
Miscellaneous Carpentry LS 1 $21,000.00 $21,000.00 $22,000.00 $22,000.00 $23,000.00 $23,000.00 $18,000.00 $18,000.00 $26,000.00 $26,000.00 $45,000.00 $45,000.00 $26, 250.00 $26,250.00 $35,160.00 $35,160.00 $60,000.00 $60,000.00 $65,000.00 $65,000.00 $20,000.00 $20,000.00 3 Beds, Cabinets, and Lockers LS 1 $22,000.00 $22,000.00 $37,000.00 $37,000.00 $20,000.00 $20,000.00 $48,500.00 $48,500.00 $35,000.00 $35,00 0.00 $55,280.00 $55,280.00 $57,275.00 $57,275.00 $88,792.00 $88,792.00 $118,000.00 $118,000.00 $75,790.00 $75,790.00 $50,000.00 $50,000.00 4 R-13 Insulation and Sound
Blanket (Ceiling) LS 1 $4,500.00 $4,500.00 $12,000.00 $12,000.00 $3,000.00 $3,000.00 $8,000.00 $8,000.00 $15,000.00 $15,000.00 $10,000.00 $10,000.00 $5,250.00 $ 5,250.00 $9,960.00 $9,960.00 $12,500.00 $12,500.00 $6,400.00 $6,400.00 $8,000.00 $8,000.00 5 Windows, Doors and Door
Frames with Hardware LS 1 $30,000.00 $30,000.00 $24,000.00 $24,000.00 $30,000.00 $30,000.00 $18,000.00 $18,000.00 $35,000.00 $35,000.00 $47,000.00 $47,000.00 $57, 750.00 $57,750.00 $65,090.00 $65,090.00 $42,000.00 $42,000.00 $56,395.00 $56,395.00 $23,000.00 $23,000.00 6 New Gyp Board and
Patching of Walls LS 1 $14,000.00 $14,000.00 $5,000.00 $5,000.00 $20,000.00 $20,000.00 $17,000.00 $17,000.00 $46,000.00 $46,000.00 $47,500.00 $47,500.00 $36,75 0.00 $36,750.00 $15,170.00 $15,170.00 $46,000.00 $46,000.00 $47,500.00 $47,500.00 $28,028.00 $28,028.00 7 New Acoustic Ceiling Tiles
and Grid LS 1 $9,000.00 $9,000.00 $41,000.00 $41,000.00 $15,000.00 $15,000.00 $15,500.00 $15,500.00 $12,000.00 $12,000.00 $3,500.00 $3,500.00 $21,000. 00 $21,000.00 $6,950.00 $6,950.00 $12,000.00 $12,000.00 $6,350.00 $6,350.00 $7,000.00 $7,000.00 8 New Interior Painting of
Building and Caulking LS 1 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $16,000.00 $16,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $12, 600.00 $12,600.00 $17,350.00 $17,350.00 $18,000.00 $18,000.00 $25,685.00 $25,685.00 $17,747.00 $17,747.00 9 Carpet Tile Flooring LS 1 $7,500.00 $7,500.00 $22,000.00 $22,000.00 $18,000.00 $18,000.00 $22,000.00 $22,000.00 $7,000.00 $7,000.00 $14,500 .00 $14,500.00 $6,600.00 $6,600.00 $16,310.00 $16,310.00 $20,000.00 $20,000.00 $19,950.00 $19,950.00 $10,000.00 $10,000.00 10 Rubber Base LS 1 $3,000.00 $3,000.00 $1,800.00 $1,800.00 $3,500.00 $3,500.00 $5,500.00 $5,500.00 $4,000.00 $4,000.00 $1,000.00 $1,000.00 $3, 300.00 $3,300.00 $3,050.00 $3,050.00 $5,500.00 $5,500.00 $5,565.00 $5,565.00 $2,047.00 $2,047.00 11 Window
Blinds/Shades/Black-Out
Shades
LS 1 $4,500.00 $4,500.00 $8,000.00 $8,000.00 $5,500.00 $5,500.00 $12,000.00 $12,000.00 $8,000.00 $8,000.00 $3,000.00 $3,000.00 $10,500.00 $10, 500.00 $3,310.00 $3,310.00 $16,000.00 $16,000.00 $4,450.00 $4,450.00 $5,000.00 $5,000.00 12 Installation of Furniture
Provided by Owner LS 1 $3,500.00 $3,500.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $5,250.00 $5,250. 00 $6,950.00 $6,950.00 $13,000.00 $13,000.00 $1,650.00 $1,650.00 $8,000.00 $8,000.00 13 All Plumbing Fixtures and
Required Back Supports,
Venting Pipes, Supply Pipes,
Sewer and Accessories
LS 1 $7,000.00 $7,000.00 $45,000.00 $45,000.00 $2,500.00 $2,500.00 $18,000.00 $18,000.00 $3,900.00 $3,900.00 $7,500.00 $7,500.00 $33,000.00 $3 3,000.00 $6,170.00 $6,170.00 $7,300.00 $7,300.00 $9,950.00 $9,950.00 $40,658.00 $40,658.00 14 HVAC'S Package System,
Exhaust Fan, Duct Work,
Registers, Cleaning and Air
Balancing
LS 1 $82,000.00 $82,000.00 $24,000.00 $24,000.00 $90,000.00 $90,000.00 $95,000.00 $95,000.00 $63,000.00 $63,000.00 $135,000.00 $135,000.00 $1 22,100.00 $122,100.00 $176,985.00 $176,985.00 $60,700.00 $60,700.00 $121,000.00 $121,000.00 $111,000.00 $111,000.00 15 Temporary Service, Electrical
Service, Electrical Panels,
Power, Switching,
Distribution, Occupancy
Sensors, Speakers, Interior
Light Fixtures, Data and
Communication Conduits
LS 1 $33,000.00 $33,000.00 $48,000.00 $48,000.00 $40,000.00 $40,000.00 $47,000.00 $47,000.00 $41,000.00 $41,000.00 $40,000.00 $40,000.00 $38, 500.00 $38,500.00 $35,010.00 $35,010.00 $32,000.00 $32,000.00 $53,650.00 $53,650.00 $40,000.00 $40,000.00 16 Fire Alarm System, Sensors,
Panel and Strobes LS 1 $7,000.00 $7,000.00 $9,500.00 $9,500.00 $30,000.00 $30,000.00 $22,000.00 $22,000.00 $30,000.00 $30,000.00 $5,500.00 $5,500.00 $10,500.00 $10,500.00 $14,530.00 $14,530.00 $28,000.00 $28,000.00 $26,820.00 $26,820.00 $25,000.00 $25,000.00 17 New and Relocated Existing
Fire Sprinklers LS 1 $8,500.00 $8,500.00 $8,000.00 $8,000.00 $35,000.00 $35,000.00 $14,000.00 $14,000.00 $28,000.00 $28,000.00 $9,500.00 $9,500.00 $7,875.00 $ 7,875.00 $18,370.00 $18,370.00 $12,000.00 $12,000.00 $10,945.00 $10,945.00 $12,300.00 $12,300.00 18 Equipment Curb and Roof
Patchin
g LS 1 $6,000.00 $6,000.00 $2,500.00 $2,500.00 $7,500.00 $7,500.00 $26,000.00 $26,000.00 $10,000.00 $10,000.00 $4,500.00 $4,500.00 $15,750.00 $1 5,750.00 $13,250.00 $13,250.00 $8,300.00 $8,300.00 $16,500.00 $16,500.00 $21,000.00 $21,000.00 19 Exterior Metal Window
Awnings LS 1 $14,500.00 $14,500.00 $5,000.00 $5,000.00 $7,500.00 $7,500.00 $14,000.00 $14,000.00 $10,000.00 $10,000.00 $4,000.00 $4,000.00 $10,500.00 $10,500.00 $8,250.00 $8,250.00 $12,500.00 $12,500.00 $11,000.00 $11,000.00 $32,325.00 $32,325.00 20 Signage LS 1 $1,000.00 $1,000.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $2,500.00 $2,500.00 $8,000.00 $8,000.00 $1,000.00 $1,000.00 $5,250. 00 $5,250.00 $2,010.00 $2,010.00 $4,700.00 $4,700.00 $5,400.00 $5,400.00 $5,000.00 $5,000.00 21 Field Orders LS 1 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 Total $576,280.00 $589,000.00 $606,947.00 $626,500.00 $640,000.00 $721,687.20 YMC KNC CONSTRUCTION INC AEC Moreno Corporation R DEPENDABLE CONST INC
Stallworth construction
and management Corp
$358,000.00 $428,800.00 $453,000.00 $495,000.00 $516,900.00 Estate Design and
Construction
Corner Keystone
Construction Quality Plus Group Muscle Plumbing inc. Co Brothers LLC Pineda General Construction, Inc.
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Ordinance 1655 must be attached
Form Date: 06/09/2021

CITY OF RIALTO

DISCLOSURES REQUIRED BY PERSONS OR ENTITIES
CONTRACTING WITH THE CITY OF RIALTO*

Pursuant to City of Rialto Code of Ordinances Section 2.48.145, all persons or business entities supplying any goods or services to the city, or seeking a loan o r g r a n t a w a r d e d b y t h e c i t y , whether through an application or proposal, shall disclose in such application or proposal whether any city officer, employee, or consultant may have a financial or non-financial interest in the person or business entity, or in any member, employee, owner, or officer of the business entity.

 A financial interest shall mean any interest that is prohibited under state law, including California Government Code Sections 1090 and 87100, and Califor nia Code of Regulation Section 18700 et seq.
 A non-financial interest shall mean any interest that is prohib ited by City of Rialto Code of Ordinances Section 2.48.140 (attached here).

For the purpose of helping the City understand whether City per sonnel might have a conflict of interest in you or your organization, please disclose below whe ther you or any of your members,

employees, paid or unpaid officer s, paid or unpaid directors, o r owners are (or are related to) a City elected or appointed official, a City officer, or a City employee or consultant.

Name of Your Organization’s
Affected Member, Employee,
Paid or Unpaid Officer, Paid or
Unpaid Director, or Owner
Name of City Elected or
Appointed Official, City
Officer, a City Employee
or Consultant
Relationship Between the
Two

By submitting [this application/proposal], or supplying any goo ds or services to the city, the [applicant/vendor/contractor/consultant] hereby attests under p enalty of perjury, personally and/or on behalf of the entity [ submitting this application/pro posal or supplying any goods or services to the city] that no C ity of Rialto elected or appoint ed official, employee or consultant has a financial or non-financial interest, as such terms are defined in California Government Code Sections 1090 and 87100 and in City of Rialto Code of Ordinance s Section 2.48.145, in the [applicant/vendor/contractor/consultant], except as specifically disclosed herein.

Name of Person/Entity:

Title:________________________________________________________

Signature:__________________________ Date:_____________________

Benjamin S. Tvizer
CEO
5/28/2026
N/A
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28 ORDINANCE NO 

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RIALTO, CALIFORNIA, AMENDING THE CIT Y’S CONFLICT OF INTEREST

ORDINANCE

CITY OF RIALTO CODE OF ORDINANCES SECTION


AND CONFLICT OF INTEREST DISCLOSURE ORDINANCE

CITY OF RIALTO CODE OF ORDINANCES SECTION 


WHEREAS , in -une, 2019, a fiscal year-end audit identified conflict of interest concerns related to the City’s federal program spending, and specifically with federal CDBG grants
and
WHEREAS , subseTuent review of the City’s conflict of interest ordinances and internal controls process identified several issues with these ordinances and processes and
WHEREAS , SubseTuent to the resolution of the initial conflict of interest, the federal Department of Housing and 8rban Development (H8D) has reTuested that the City update and strengthen its conflict of interest ordinance and internal controls process, to avoid similar future conflicts of interest
and
WHEREAS , this proposed new conflict of interest ordinance will minimize the potential for future conflicts of interest in the award of City contracts and grants, and in particular, federal CDBG grants
and
WHEREAS , the substantive changes in this proposed new conflict of interest ordinance have been reviewed and approved by H8D.

NOW, THEREFORE , the City Council hereby finds, determines, and ordains as follows:

SECTION  The City Council hereby specifically finds that all the facts set forth in the recitals above of this Ordinance are true and correct and incorporated herein.

SECTION  Amendment of the City of Rialto’s conflict of interest ordinances is necessary to bring the City’s conflict of interest rules in line with best practices and would bring the City into compliance with HUD’s request for additional conflict of interest regulations and controls.

SECTION  The City Council hereby deletes existing City of Rialto Code of Ordinances section 2.48.140 in its entirety, and replaces it with the following:
(a) No covered person shall participate in the making of a grant or contract by the city in which the covered person has a conflicting interest. (b) For purposes of this prohibition, the following definitions shall apply:
(1) A “covered person” includes any person who holds an elected or appointed City office, a City officer, a City employee, and any person who is a consultant to the City.
(2) A “conflicting interest” includes, but is not limited to, those decisions where:
(A) A covered person holds or has held within the previous twelve months a position with a potential grant or contract recipient

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28 (B) A close relative of a covered person holds or has held within the previous twelve months a position with a grant or contract recipient

(C) A close relative of the spouse or domestic partner of a covered person holds or has held within the previous twelve months a position with a grant or contract recipient.

(3) “Position” includes the status of a member, employee, owner, paid or unpaid officer of, paid or unpaid leadership position in, or had an ownership interest in, a grant or contract recipient.

(4) A “close relative” includes a spouse, parent, grandparent, child, grandchild, aunt, uncle, or cousin.

(5) “Participate in the making of a grant or contract” includes participation in: drafting a solicitation or contract
negotiating, voting on, approving, or
executing a grant or contract
discussion of same with any city officer or
employee
or attempts in any way to influence the making of a grant or contract.

(c) This prohibition shall not apply to a contract let by written competitive bid where the contract will be awarded to the person or entity who submits the lowest responsible and responsive bid.

(d) Except for the Mayor or a member of the City Council, a covered person may reTuest a waiver of any potential conflict of interest in writing from the City Manager. Any reTuest for such a waiver must include full disclosure of the potential conflict of interest and a statement detailing any mitigating factors. The reTuest and the City Manager’s response shall be provided to the City Council prior to any vote to approve the contract or grant, or if City Council approval is not reTuired, at least five days before the contract or grant is approved. The reTuest and the City Manager’s response shall be considered a public record.

(e) The prohibitions in this section are in addition to any applicable federal or state conflict of interest laws, including but not limited to Government Code section 1090, and Government Code section 87100 et seq.

(f) Any person who violates this section is subject to the following:

(1) Public censure

(2) If the conflict of interest was in the making of a contract, a prohibition from participation in the making of a contract by the city for a period of time up to twelve (12) months from the date of the imposition of the discipline

() If the conflict of interest was in the making of a grant, a prohibition from participation in the making of a grant by the city for a period of time of up to twenty-four (24) months from the date of the imposition of the discipline

(4) An administrative fine pursuant to Chapter 1.10 of this code.

(g) The discipline specified herein may be imposed:












 
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28 (1) By the City Manager in the case of any employee or consultant who violates this section.

(2) By the City Council in the case of any person who holds an elected or appointed City office, or any City officer who violates this section.

SECTION  The City Council hereby deletes existing City of Rialto Code of Ordinances section 2.48.145 in its entirety, and replaces it with the following:

(a) All persons or business entities supplying any goods or services to the city, or seeking a loan or grant awarded by the city, whether through an application or proposal, shall disclose in such application or proposal whether any elected or appointed city official, city officer, employee, or consultant may have a financial or non-financial interest in the person or business entity, or in any member, employee, owner, or officer of the business entity.

1. For purposes of this prohibition, a financial interest shall mean any interest that is prohibited under state law, including California Government Code Sections 1090 and 87100, and California Code of Regulation Section 18700 et seq.

2. For purposes of this prohibition, a non-financial interest shall mean any interest that is prohibited by City of Rialto Code of Ordinances Section

2.48.140.

(b) In order to facilitate disclosure as reTuired by this section, any such application or proposal to the City shall prominently include the following disclosure in any RFP or other solicitation document:

By submitting [this application/proposal], or supplying any goods or services to the city, the [applicant/vendor/contractor/consultant] hereby attests under penalty of perjury, personally and/or on behalf of the entity [submitting this application/proposal or supplying any goods or services to the city] that it/they have they no financial or non-financial interests, as such terms are defined in City of Rialto Code of Ordinances Section

2.48.145, concerning any City of Rialto elected or appointed official or employee, except as specifically disclosed herein.

SECTION  The Mayor shall sign the passage and adoption of the Ordinance and thereupon the same shall take effect and be in force.













 
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28 PASSED, APPRO9ED, AND ADOPTED this 9th day of February, 2021.

_______________________________
DEBORAH ROBERTSON, MA<OR
ATTEST

___________________________
BARBARA MCGEE, CIT< C/ER.

APPRO9ED AS TO FORM

_______________________________
ERIC S. VAI/, INTERIM CIT< ATTORNE<
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28 STATE OF CALIFORNIA

COUNTY OF SAN BERNARDINO
ss

CITY OF RIALTO

I, Barbara McGee, City Clerk of the City of Rialto, do hereby certify that the foregoing Ordinance No. 1655 was duly passed and adopted at a regular meeting of the City Council of the City of Rialto held on the 9th day of February, 2021.

8pon motion of Councilmember Trujillo, seconded by Councilmember Perez, the foregoing Ordinance No. 1655 was duly passed and adopted.

Vote on the Motion:

A<ES: Mayor Robertson, Mayor Pro Tem Scott, Council Member Trujillo, Carrizales and Perez
NOES: None
ABSENT: None
IN :ITNESS :HEREOF, I have hereunto set my hand and the Official Seal of the City of Rialto, this 10th day of February, 2021.
__________________________
Barbara A. McGee, City Clerk













 
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/66/67/64/58/68/59/70/58/67/68/i255/80/58/59/58/69/57
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/0/1/1/2/3/4/4
/5/3/6/7/8/i255/10/11/12/13/12/14/i255/15/7/16/3
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/54/55/37/36/i255/45/10/26/28/45 /56/56/17/i255/23/5/57/17/26/28/10/i255/36/37/37/i255 /43/7/13/8/13/11/6/i255/0/1/1/2/3/4/4/i255/39/i255/18/13/12/14 /5/56/26/i255/0/15/47/10/5/10/26
340
/0/1/2/3/4/1/5/i255/7/8/9/4/9
/0/1/10/8/9/4/11/3/4/8/12/13/i255/14/3/4/1/9/i255/15
/16/3/8/2/8/13/10/i255/17/5/5/11/1/9/9/i255/18/i255/19/4/3/4/1 /20/17
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/16/3/8/2/8/13/10/i255/17/5/5/11/1/9/9/i255/18/i255/20/12/27/13/4/11/28 /29/19/17
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JUNE 2026 AGREEMENT (CONSTRUCTION CONTRACT) - PAGE 1
4891-9294-0556 v.1 Revised 4/13/21

AGREEMENT
(CONSTRUCTION CONTRACT)

THIS AGREEMENT made this 25th day of August, 2026, by and between the City of Rialto, a municipal corporation, organized and existing in the County of San Bernardino, under and by virtue of the laws of the State of California, hereinafter designated as the City, and Estate Design and Construction, Inc., a California corporation, hereinafter designated as the Contractor.

The City and the Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows:

ARTICLE 1 – THE WORK

For and in consideration of the payments and agreements to be made and performed by City, Contractor agrees to furnish all materials and perform all work required to complete the Work as specified in the Scope of Work for the Project entitled:

FIRE STATION 204 DORMITORY IMPROVEMENTS PROJECT
CITY PROJECT NO. 26023

The Work comprises of furnishing all materials, equipment, tools, labor, incidentals, all requirements, and all appurtenant work as required by the plans, specifications and contract documents for the above stated project. The general items of work include the construction of individual dormitories, installation of new fire suppression sprinklers, new HVAC, new dual panel glass windows, new floor, new furniture, new light fixtures, and new data drops. The work is located at 3288 N. Alder Avenue, Rialto, CA 92377.

ARTICLE 2 – COMMENCEMENT AND COMPLETION

The Work to be performed under this Contract shall commence on the date specified in the Notice to Proceed by the City, and the Work shall be fully completed within the time specified in the Notice to Proceed.

The City and the Contractor recognize that time is of the essence of this Agreement, and that the City will suffer financial loss if the Work is not completed within the time specified in Article 2, herein, plus any extensions thereof allowed in accordance with applicable provisions of the Standard Specifications, as modified herein. They also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by the City if the Work is not completed on time. In executing the Agreement, the Contractor acknowledges it has reviewed the provisions of the Standard Specifications, as modified herein, and has made itself aware of the actual loss incurred by the City due to the inability to complete the Work within the time specified in the Notice to Proceed.

ARTICLE 3 – CONTRACT PRICE

The City shall pay the Contractor for the completion of the Work, in accordance with the Contract Documents, in current funds the Contract Price(s) named in the Contractor's 349
JUNE 2026 AGREEMENT (CONSTRUCTION CONTRACT) - PAGE 2
4891-9294-0556 v.1 Revised 4/13/21
Bid Proposal and Bid Schedule(s). The amount of the initial contract award in accordance with the Contractor’s Bid Proposal is Three Hundred Fifty-Eight Thousand Dollars and No Cents ($358,000.00).

Contractor agrees to receive and accept the prices set forth herein, as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the Work during its progress or prior to its acceptance including those for well and faithfully completing the Work and the whole thereof in the manner and time specified in the Contract Documents; and, also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the Work, suspension of discontinuance of the Work, and all other unknowns or risks of any description connected with the Work.

ARTICLE 4 – THE CONTRACT DOCUMENTS

The Contract Documents consist of this executed Agreement; the Bid Package, which may include, but is not limited to, the Notice Inviting Bids, Instructions to Bidders, Request for Bid or Proposal (RFB/RFP), Front End Specifications; Bidder’s Proposal; Plans; Notice of Award; Notice to Proceed; General Conditions; Supplementary General Conditions; Exhibits; Standard Specifications; Standard Specifications for Public Works Construction “Greenbook”; City of Rialto Standards ; Caltrans Standard Specifications, if applicable; Drawings; all Bonds and Insurance required; any Addenda; and Change Orders.

In the event of a conflict between component parts of the Contract Documents, the document highest in precedence shall control. The precedence shall be:

1. Change Orders and Supplemental Agreements, whichever occurs last;

2. Agreement

3. Addenda

4. General Conditions and Supplementary General Conditions

5. Specifications (Special Provisions)

6. Project Plans

7. Standard Drawings, Details, and Standard Specifications as referenced in the Plans and Specifications

8. Notice of Inviting Bids, Instructions to Bidders, Request for Bid or Proposal, Bidders Proposal, Notice of Award, Notice to Proceed, Pre- bid Information, Bidding Requirements, Exhibits, Bonds and Insurance

9. Greenbook, City of Rialto Standards, Caltrans Standard Specifications

ARTICLE 5 – CONTRACT TIME

Contractor shall commence the Work on the date specified in the Notice to Proceed.

The Work shall be fully completed within Thirty days (30) working days (“Contract Time”) from the date of commencement specified in the Notice to Proceed, as modified pursuant 350
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to the terms of the Contract Documents. Time is of the essence in the performance of all obligations under these Contract Documents, and all timing requirements shall be strictly adhered to unless otherwise modified by the City in writing.

ARTICLE 6 – LIQUIDATED DAMAGES

If Contractor fails to complete the Work within the Contract Time, Contractor shall pay to the City, as liquidated damages and not as a penalty, the sum of One Thousand Nine Hundred Dollars ($1,900) for each calendar day after the expiration of the Contract Time per area that the Work remains incomplete. The City and Contractor agree that in the event that the Work is not completed within the Contract Time, the City’s damages would be extremely difficult or impracticable to determine and therefore the City and Contractor agree that the amount stated herein is a reasonable estimate of the amount of such damages. The City may deduct any liquidated damages owed to the City, as determined by the City, from any payments otherwise payable to Contractor under this Contract. Nothing contained herein shall limit the City’s rights or remedies against Contractor for any default other than failure to complete the Work within the Contract Time.

This provision for liquidated damages shall not be applicable nor act as a limitation upon the City if Contractor abandons the Work. In such event, Contractor shall be liable to the City for all losses incurred.

ARTICLE 7 – MUTUAL OBLIGATIONS

For and in consideration of the payments and agreements to be made and performed by the City, the Contractor agrees to furnish all materials and perform all work required for the above stated project, and to fulfill all other obligations as set forth in the aforesaid Contract Documents.

City hereby agrees to employ, and does hereby employ, Contractor to provide the materials, complete the Work, and fulfill the obligations according to the terms and conditions herein contained and referred to, for the Contract Price herein identified, and hereby contracts to pay the same at the time, in the manner, and upon the conditions set forth in the Contract Documents.

Contractor specifically acknowledges and agrees to be bound by the Wage Rates and Labor Code requirements and shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California.

ARTICLE 8 – PAYMENT PROCEDURES

By submitting an invoice for payment under this Contract , Contractor is certifying compliance with all provisions of the Contract . The invoice shall detail charges for all necessary and actual expenses. City may independently review each invoice submitted by the Contractor to determine whether the work performed, and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, City will use its best efforts to cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and 351
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agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period.

ARTICLE 9 – NOTICES

Whenever any provision of the Contract Documents requires the giving of a written Notice, it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is i ntended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the Notice.

ARTICLE 10 -- INDEMNIFICATION

To the full extent permitted by law, Contractor agrees to indemnify, defend, and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, cos ts, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the Work, operations, or activities provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), arising from Contractor ’s reckless or willful misconduct, or arising from Contractor ’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant, or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Contractor will promptly pay any judgment rendered against the City, its officers, agents, or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Contractor hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the W ork, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents, or employees, any and all costs and expenses incurred by the City, its officers, agents, or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Contractor shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act , error or omission, or reckless or willful misconduct of Contractor in the performance of the Work. The provisions of this Article do not apply to claims or liabilities 352
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occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence. The indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.

ARTICLE 11 – NON-DISCRIMINATION

The Contractor represents and agrees that it does not and will not discriminate against any subcontractor, consultant, employee, or applicant for employment because of race, religion, color, sex, sexual orientation, gender, gender identity, or national origin in any matter including without limitation employment upgrading, demotion, transfers, recruitment, recruitment advertising, layoff, termination, rates of pay, or other forms of compensation and selection for training, including apprenticeship.

ARTICLE 12 – MISCELLANEOUS

Terms used in this Agreement which are defined in the Standard Specifications and the Special Provisions will have the meanings indicated in said Standard Specifications and the Special Provisions. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

No term or provision hereof shall be deemed waived and no default or breach excused, unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented to such breach. The consent by any party to or waiver of, a breach or default by the other, shall not constitute a consent to, waiver of, or excuse for, any other different or subsequent breach or default.

The Contractor shall be responsible for complying with all local, state, and federal laws, whether or not said laws are expressly stated or referred to in the Contract Documents.

The City and the Contractor each binds itself, its partners, successors, assigns, and legal representatives, to the other party hereto, its partners, successors, assigns, and legal representatives, in respect of all covenants, agreements, and obligations contained in the Contract Documents.

ARTICLE 13 – INSURANCE

13.1 Insurance Coverages.

The Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees, and agents of City:
353
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(a) Comprehensive General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury, and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure, and provide legal defense for both the Contractor and the City against any loss, claim, or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Contractor in the course of carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non- owned, leased, and hired cars.
(d) Professional Liability. Professional liability insurance appropriate to the Contractor’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of, or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Contractor’s services or the termination of this Agreement. During this additional 5- year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements.
(f) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all the requirements stated herein.

13.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees, and agents as additional insureds, and any insurance maintained by City or its officers, employees, or agents shall apply in excess of, and not contribute with, Contractor’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees, and agents and their respective insurers. The insurance policy must specify that where the primary insured does not satisfy the self -insured retention, any additional insured may satisfy the self -insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any Party 354
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hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Contractor shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Agreement to the Contract Officer. No work or services under this Agreement shall commence until the Contractor has provided the City with Certificates of Insurance or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of all required insurance policies at any time.

Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

City, its respective elected and appointed officers, directors, officials, employees, agents, and volunteers are to be covered as additional insureds as respects: liability arising out of activities Contractor performs; products and completed operations of Contractor; premises owned, occupied, or used by Contractor; or automobiles owned, leased, hired, or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees, or volunteers. Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed of ficers, officials, employees and volunteers or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Contractor agrees that the requirement to provide insuranc e shall not be construed as limiting in any way the extent to which the Contractor may be held responsible for the payment of damages to any persons or property resulting from the Contractor’s activities or the activities of any person or persons for which the Contractor is otherwise responsible nor shall it limit the Contractor’s indemnification liabilities as provided in Article 8.

In the event the Contractor subcontracts any portion of the wor k, the contract between the Contractor and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to this Agreement, and such certificates and endorsements shall be provided to City.

[SIGNATURES ON FOLLOWING PAGE]
355
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IN WITNESS WHEREOF, the City and the Contractor have caused this Agreement to be executed the day and year first above written.

CITY OF RIALTO, CALIFORNIA , a
municipal corporation

ESTATE DESIGN AND
CONSTRUCTION, INC., a California
corporation

By By
Tanya Williams Name
City Manager Title

ATTEST:

By By
Barbara A. McGee Name
City Clerk Title

APPROVED AS TO FORM:

Burke, Williams & Sorensen, LLP

By
Eric S. Vail **Two signatures are required if a
corporation** City Attorney

356
Proposal to The City of Rialto for
Construction Management & Inspection Services for
Fire Station 204 Dormitory Improvement Project
August 27, 2026
Milestone CM Consulting, LLC | Fire Station 204 Dormitory Improvements Project - CM & Inspection Services Proposal 357
August 27, 2026
Yazdan Emrani, P.E., Director of Public Works
City of Rialto
335 W Rialto Ave
Rialto, CA 92376
Subject: Proposal and Qualifications – Construction Management & Inspection Services for the Fire Station 204 Dormitory Improvements Project, City Project No. 26023 Dear Mr. Emrani:

Milestone CM Consulting, LLC is pleased to submit this Proposal and Qualifications to provide construction management and inspection services for the Fire Station 204 Dormitory Improvements Project, City Project No. 26023.

Milestone has assembled a qualified and experienced team capable of providing the construction management, contract administration, field inspection, documentation, schedule oversight, cost control, labor compliance support, materials testing coordination, and project closeout services necessary to successfully deliver this important project.

Our team understands that the work will be performed at an active fire station and will require close coordination with City staff, the Rialto Fire Department, the construction contractor, design team, utility providers, and other project stakeholders. Maintaining fire station operations, personnel and emergency access, site safety, and timely communication throughout construction will be critical to the successful completion of the project.

Milestone understands that the project includes improvements to the Fire Station 204 dormitory facilities and that construction management and inspection services will be required throughout construction, punch-list completion, project acceptance, and administrative closeout. Our proposed approach provides the City with appropriately qualified personnel and a practical staffing plan tailored to the anticipated duration, construction activities, and level of inspection required.

Milestone appreciates the opportunity to submit this proposal and looks forward to supporting the City of Rialto in completing the Fire Station 204 Dormitory Improvements Project safely, efficiently, and in accordance with the approved plans, specifications, schedule, and budget.

Sincerely,
Jessica Harvey, P.E.

Principal
Milestone CM Consulting, LLC
Milestone CM Consulting, LLC | Fire Station 204 Dormitory Improvements Project - CM & Inspection Services Proposal 358

General Understanding
The City of Rialto is seeking qualified construction management and inspection services for the Fire Station 204 Dormitory Improvements

Project,

City

Project

No.

26023.

The

project

involves

improvements

to

the

existing

dormitory

areas

at

Fire

Station

204,

including

new

individual

dormitory

spaces,

fire

sprinkler

improvements,

HVAC

improvements,

dual-pane

windows,

flooring,

furniture,

lighting,

data

infrastructure,

and

associated

architectural,

mechanical,

electrical,

and

life-safety

work.

The selected consultant will provide construction management, field inspection, contract administration, project documentation,

schedule

review,

submittal

and

Request

for

Information

coordination,

progress

payment

review,

change

order

support,

labor

compliance,

materials

testing

coordination,

quality

assurance,

punch-list

administration,

and

project

closeout

services

throughout

construction.

Milestone understands that the project will be constructed within an active fire station that must remain operational throughout

construction.

The

work

will

require

close

coordination

with

City

staff,

the

Rialto

Fire

Department,

the

contractor,

design

team,

specialty

consultants,

testing

firms,

utility

providers,

and

other

project

stakeholders.

Maintaining

emergency

response

capability,

safe

personnel

and

apparatus

access,

secure

circulation,

and

continuity

of

station

operations

will

be

central

to

successful

project

delivery.

Successful delivery will require proactive field coordination, timely identification and resolution of construction issues, accurate

project

records,

and

close

monitoring

of

the

contractor’s

schedule,

quality,

safety,

and

compliance

with

the

contract

documents.

Particular

attention

will

be

required

for

construction

phasing,

temporary

access,

coordination

of

work

within

occupied

areas,

utility

shutdowns,

protection

of

existing

facilities,

integration

of

new

building

and

life-safety

systems,

and

timely

completion

of

required

inspections

and

testing.

Milestone’s approach will emphasize early identification of potential conflicts, direct communication with City and Fire Department

representatives,

timely

coordination

with

the

contractor

and

design

team,

and

thorough

documentation

of

daily

activities,

labor

and

equipment,

RFIs,

submittals,

inspections,

testing,

potential

changes,

schedule

impacts,

and

closeout

requirements.

The overall goal is to provide the City with responsive, experienced, and cost-effective construction management and inspection

services

that

support

completion

of

the

Fire

Station

204

Dormitory

Improvements

Project

safely,

efficiently,

and

in

accordance

with

the

approved

plans,

specifications,

schedule,

and

budget.

Milestone CM Consulting, LLC | Fire Station 204 Dormitory Improvements Project - CM & Inspection Services Proposal

359
Technical Understanding
The Fire Station 204 Dormitory Improvements Project, City Project No. 26023, consists of improvements to the existing dormitory and supporting areas within Fire Station 204. The work is intended to provide individual dormitory spaces and associated facility upgrades, including new fire sprinklers, HVAC improvements, dual-pane windows, flooring, furniture, lighting, data infrastructure, and related architectural, mechanical, electrical, and life-safety improvements.

The project presents challenges beyond a typical interior renovation because construction will occur within an active emergency-response facility that must remain operational throughout the work. Contractor activities will need to be carefully phased and coordinated to minimize impacts to firefighters, emergency response activities, station circulation, apparatus access, employee areas, and occupied portions of the facility.

Because the improvements involve modifications to an existing building, field verification and coordination of existing conditions will be essential. Conditions encountered during demolition or installation may differ from record drawings or design assumptions, particularly where existing utilities, structural elements, mechanical systems, or other concealed components are encountered. Milestone will work closely with the contractor, City, Fire Department, and design team to document existing conditions, identify discrepancies, process RFIs, evaluate proposed solutions, and minimize potential schedule and cost impacts.

A key technical consideration will be coordinating multiple trades within limited and occupied work areas. Architectural, mechanical, electrical, plumbing, fire sprinkler, data, and finish activities must be properly sequenced to avoid conflicts and rework. Milestone will monitor short-term schedules, verify that required submittals and materials are available in advance of installation, and facilitate coordination among the contractor, City, and design team as necessary to maintain progress.

Long-lead materials and equipment, including HVAC equipment, windows, electrical components, lighting, fire sprinkler materials, and other specialty items, may influence the project schedule. Milestone will review procurement and submittal logs, monitor anticipated delivery dates, and identify items that could affect construction progress. Proposed substitutions or material changes will be documented and coordinated with the City and design team prior to installation Temporary shutdowns or disruptions to electrical, plumbing, mechanical, communications, fire protection, or other building systems will require advance planning and approval. Milestone will verify that shutdown requests are appropriately coordinated, affected parties receive adequate notice, and appropriate contingency and restoration measures are established to protect ongoing Fire Department operations.

Inspection and quality assurance will include verification that materials and workmanship conform to the approved plans, specifications, applicable codes, manufacturer requirements, and approved submittals. Milestone will document field observations, deficiencies, testing activities, corrective work, and final acceptance items. Materials testing and specialty inspections will be coordinated as required by the contract documents and applicable codes.

Project controls will include schedule monitoring, tracking of submittals and RFIs, daily inspection reporting, progress payment verification, change order evaluation, meeting documentation, photographic records, labor compliance support, and maintenance of complete project files. Potential changes will be identified and documented promptly, with attention to entitlement, cost, schedule impacts, and supporting documentation.

As the project approaches completion, Milestone will coordinate punch-list inspections, correction of deficiencies, systems testing, warranties and operation and maintenance information, record drawings, training, final permits, and other required closeout documentation. The team will work with the City, Fire Department, contractor, and design consultant to achieve timely acceptance and administrative closeout.

Milestone’s technical approach is centered on protecting active fire station operations, maintaining effective field coordination, resolving issues before they affect progress, and providing the City with reliable documentation and informed recommendations throughout construction.

Milestone CM Consulting, LLC | Fire Station 204 Dormitory Improvements Project - CM & Inspection Services Proposal 360

Milestone CM Consulting, LLC | Fire Station 204 Dormitory Improvements Project - CM & Inspection Services Proposal

Project Issue Why It Matters Team Response
Active fire station operations
Construction cannot interfere with emergency response, apparatus access, personnel circulation, or essential station functions Coordinate phasing, access, shutdowns, and daily activities with City staff, Fire Department representatives, the contractor, and design team Existing and concealed conditions
Renovation work may uncover undocumented or conflicting structural, utility, or building-system conditions Document conditions immediately, photograph affected areas, initiate RFIs promptly, and coordinate timely design direction Occupied facility construction
Work will occur in and around areas supporting ongoing Fire Department operations Maintain separation between construction and operational areas, monitor temporary conditions, and coordinate disruptive activities in advance Multiple building trades
HVAC, electrical, plumbing, fire sprinklers, data, framing, windows, and finishes must be carefully sequenced Review short-term schedules, coordinate trade activities, monitor prerequisites, and identify conflicts before installation Utility and system shutdowns
Unplanned interruptions could affect occupied areas, communications, life-safety systems, or emergency operations Require advance shutdown requests, confirm Fire Department coordination, provide appropriate notice, and verify contingency and restoration plans Long-lead materials and equipment
Delayed HVAC equipment, windows, electrical components, lighting, or fire-protection materials could affect project completion Track procurement and submittal logs, verify delivery dates, identify schedule risks early, and coordinate acceptable substitutions when necessary Quality control and code compliance
Deficient or incomplete work could delay acceptance and use of the improved dormitory areas Perform regular field inspections, coordinate testing and special inspections, document deficiencies, and verify corrective work before acceptance. 361

Construction Phase Management Approach Project Schedule Milestone will ensure the contractor prepares and maintains a detailed project schedule identifying the major construction activities

anticipated

for

the

Fire

Station

204

Dormitory

Improvements

Project.

The

schedule

will

include

demolition,

framing

and

architectural

improvements,

fire

sprinkler

work,

HVAC

improvements,

window

replacement,

electrical

and

lighting

improvements,

data

infrastructure,

flooring

and

finishes,

testing,

punch-list

work,

and

project

closeout.

It

will

also

identify

key

milestones,

required

utility

or

building-system

shutdowns,

submittal

review

durations,

inspection

and

testing

requirements,

long-lead

procurement

activities,

Fire

Department

coordination

needs,

and

occupancy

or

acceptance

requirements.

The intent is to establish an early and independent understanding of the work before construction begins. Milestone’s schedule

assessment

will

be

used

as

a

comparison

tool

during

review

of

the

contractor’s

baseline

schedule.

Milestone

will

evaluate

the

contractor’s

schedule

for

logic,

sequencing,

activity

durations,

critical

path,

trade

coordination,

procurement,

access

constraints,

shutdown

requirements,

construction

phasing,

and

compliance

with

the

60-working-day

contract

duration.

Because the work will occur within an active fire station, Milestone will pay particular attention to activities that may affect emergency

response

operations,

apparatus

access,

personnel

circulation,

occupied

work

areas,

life-safety

systems,

communications,

utilities,

and

other

essential

station

functions.

Schedule

reviews

will

confirm

that

disruptive

work

is

properly

planned,

coordinated,

and

supported

by

required

notices,

approvals,

temporary

measures,

and

restoration

procedures.

As construction progresses, Milestone will review schedule updates, compare actual progress against planned progress, identify

emerging

delays,

and

coordinate

with

the

contractor,

City,

Fire

Department,

and

design

team

to

address

issues

before

they

affect

critical

path

activities

or

project

completion.

Schedule

status

and

significant

risks

will

be

discussed

during

progress

meetings

and

documented

in

meeting

minutes,

action

logs,

and

periodic

progress

reports.

Special attention will be given to long-lead materials, HVAC equipment, windows, electrical and lighting components, fire sprinkler

materials,

data

infrastructure,

utility

shutdowns,

concealed

conditions,

design

clarifications,

required

testing,

punch-list

completion,

and

closeout

documentation.

Milestone

will

also

evaluate

proposed

recovery

schedules,

resequencing,

or

acceleration

measures

when

progress

falls

behind

the

approved

schedule.

Cost and Budget Control
Milestone understands the importance of completing the Fire Station 204 Dormitory Improvements Project within the City’s approved

budget.

A

proactive

approach

to

construction

administration

and

cost

control

will

be

essential

to

limiting

unnecessary

cost

growth,

identifying

potential

financial

impacts

early,

and

maintaining

clear

visibility

of

the

project’s

overall

budget

status

throughout

construction.

Cost control will begin with a detailed understanding of the construction contract, bid schedule, allowances, measurement and

payment

provisions,

approved

scope,

and

areas

of

potential

risk.

Milestone

will

review

the

contractor’s

progress

payment

requests

against

verified

work

in

place,

daily

inspection

reports,

approved

schedules

of

values,

delivery

tickets,

photographs,

testing

records,

stored-material

documentation,

and

other

supporting

records.

This

process

will

help

confirm

that

payments

are

accurate,

properly

supported,

and

consistent

with

the

contract

documents.

Milestone will also monitor RFIs, submittals, field directives, concealed conditions, design clarifications, utility or system conflicts,

contractor

notices,

and

schedule

impacts

to

identify

potential

change

order

issues

as

early

as

possible.

This

is

particularly

important

on

an

existing-building

renovation

project,

where

demolition

may

reveal

conditions

that

were

not

visible

during

design.

Milestone CM Consulting, LLC | Fire Station 204 Dormitory Improvements Project - CM & Inspection Services Proposal

362
For each potential change, Milestone will evaluate contractual entitlement, scope, supporting documentation, cost, schedule

impact,

and

available

alternatives

before

providing

a

recommendation

to

the

City.

Independent

cost

estimates,

labor

and

equipment

reviews,

material-price

comparisons,

and

negotiations

will

be

performed

as

appropriate

to

help

establish

fair

and

reasonable

pricing.

Milestone will maintain current logs for potential changes, approved change orders, contractor notices, progress payments, allowances,

contingency

usage,

and

potential

claims.

Regular

budget

reporting

will

provide

the

City

with

a

clear

understanding

of

the

original

contract

amount,

approved

changes,

pending

items,

potential

exposure,

remaining

contingency,

payments

to

date,

and

forecasted

final

construction

cost.

Particular attention will be given to costs associated with concealed conditions, temporary facilities, utility shutdowns, after-hours

work,

specialty

materials,

long-lead

equipment,

life-safety

systems,

corrective

work,

and

schedule-related

impacts.

Milestone

will

work

with

the

City,

Fire

Department,

design

team,

and

contractor

to

evaluate

practical

options

that

protect

project

quality

and

station

operations

while

minimizing

unnecessary

expense.

Milestone’s goal is to maintain a disciplined and transparent cost-management process that identifies issues early, supports timely

and

informed

City

decisions,

clearly

documents

the

basis

for

payments

and

changes,

and

helps

deliver

the

project

within

the

established

budget.

Environmental Monitoring
Milestone will monitor construction activities for compliance with applicable environmental requirements, approved plans, permits,

dust

and

debris

control

measures,

and

proper

handling

and

disposal

of

construction

materials.

Any

environmental

concerns

observed

during

construction

will

be

documented,

promptly

reported

to

the

City,

and

tracked

through

resolution.

Dispute Resolution and Change Management
Milestone will establish a clear process for identifying, documenting, and resolving field issues, RFIs, potential changes, and

disputes

before

they

affect

cost

or

schedule.

For

each

proposed

change,

Milestone

will

evaluate

entitlement,

scope,

cost,

schedule

impact,

and

supporting

records,

then

provide

the

City

with

an

independent

recommendation.

This

proactive

approach

will

support

timely

decisions,

maintain

cost

control,

reduce

claims,

and

preserve

a

clear

record

throughout

construction.

Project Meetings
Milestone will facilitate and participate in weekly construction meetings focused on progress, upcoming work, schedule, RFIs,

submittals,

testing,

safety,

change

orders,

and

open

action

items.

At

the

City’s

request,

Milestone

will

also

provide

periodic

executive-level

updates

addressing

schedule,

budget,

major

risks,

upcoming

milestones,

and

required

decisions.

Meeting

minutes

will

identify

action

items,

responsible

parties,

and

due

dates.

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Construction Phase Deliverables
During construction, Milestone will provide the day-to-day construction management, inspection, coordination, documentation,

and

reporting

necessary

to

support

the

City,

Fire

Department,

design

team,

contractor,

and

project

stakeholders.

Construction Documentation and Field Reporting
Milestone will maintain complete and accurate records of construction progress, contractor activities, field conditions, issues,

and

decisions.

Deliverables

will

include:

● Daily inspection reports and photographs ● Weekly and monthly progress reports ● Safety and environmental compliance documentation ● Materials testing and inspection records ● Organized project correspondence and electronic files Schedule Review and Progress Tracking
Milestone will monitor the contractor’s schedule, identify potential delays, and support timely corrective action. Deliverables will

include:

● Baseline schedule review ● Review of schedule updates and actual progress ● Weekly Statements of Working Days ● Documentation of delays, constraints, and recovery efforts ● Coordination of upcoming work, shutdowns, inspections, and milestones Cost and Payment Control
Milestone will review contractor payment requests and maintain clear records of project costs. Deliverables will include:
● Progress payment review and supporting documentation ● Verification of completed work and stored materials ● Change order and potential change logs ● Budget and contingency tracking ● Independent cost evaluations, as needed Change Management and Claims Avoidance
Milestone will identify and document potential changes early and evaluate entitlement, cost, and schedule impacts.

Deliverables

will

include:

● Review of change order requests ● Cost and schedule impact evaluations ● Documentation of differing conditions and extra work ● Recommendations to the City ● Records supporting dispute and claim avoidance

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Meetings and Coordination
Milestone will facilitate regular communication among the City, Fire Department, contractor, design team, inspectors, and testing

consultants.

Deliverables

will

include:

● Weekly meeting agendas and minutes ● Action item tracking ● RFI and submittal logs ● Coordination of access, shutdowns, inspections, and testing ● Timely escalation of issues requiring City direction Project Controls and Compliance
Milestone will maintain the logs and supporting documentation necessary to track project performance and contract compliance.

Deliverables

will

include:

● RFI, submittal, change order, payment, and procurement logs ● Labor compliance coordination, if required ● Funding and project cost documentation, as required ● Testing, inspection, and materials acceptance records ● Project filing and document control Closeout and Record Documentation
Milestone will coordinate an organized closeout process and track completion of all remaining work and documentation.

Deliverables

will

include:

● Punch-list coordination and verification ● Record drawing and as-built coordination ● Warranties, manuals, training, and testing records ● Final payment and change order documentation ● Final project document turnover ● Support for final acceptance and funding documentation, as required Milestone’s construction phase services will emphasize responsive communication, accurate documentation, timely issue resolution,

and

proactive

management

of

project

cost,

schedule,

quality,

and

risk.

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Closeout Approach
Milestone understands that project closeout begins on the first day of construction. Throughout the Fire Station 204 Dormitory

Improvements

Project,

Milestone

will

maintain

organized

records

so

final

inspection,

acceptance,

final

payment,

and

turnover

to

the

City

can

be

completed

efficiently.

Project records will be maintained in the City’s preferred document control system and will include daily reports, photographs,

RFIs,

submittals,

testing

and

inspection

records,

change

documentation,

payment

records,

contractor

redlines,

and

punch-list

information.

Closeout

requirements

will

be

tracked

throughout

construction

rather

than

deferred

until

final

completion.

Punch List and Final Inspection
As the project approaches substantial completion, Milestone will coordinate preliminary walkthroughs and final inspections with

the

City,

Fire

Department,

contractor,

design

team,

inspectors,

and

testing

consultants.

Punch-list items will be tracked by location, responsible party, required correction, target completion date, and verification status.

Final

inspections

will

include

architectural,

structural,

mechanical,

electrical,

plumbing,

fire

and

life-safety,

accessibility,

and

finish-related

work,

as

applicable.

Record Drawings and Final Documentation
Milestone will require the contractor to maintain current redline drawings and will periodically review them against approved RFIs,

submittals,

field

directives,

and

change

order

work.

Final closeout documentation will include, as applicable:
● Final punch list and completion verification ● Record drawings and contractor redlines ● Final payment and change order documentation ● Materials testing and inspection records ● Warranties and operation and maintenance manuals ● Equipment startup, testing, and training records ● Final permits and inspection sign-offs ● Funding and project cost documentation, as required ● Project photographs and final document logs Final Payment and Contract Completion
Before recommending final payment, Milestone will confirm that punch-list items are complete, required testing and certifications

have

been

received,

record

drawings

have

been

submitted,

outstanding

RFIs

and

submittals

are

closed,

change

orders

are

resolved,

and

required

City

approvals

have

been

obtained.

Milestone will review the final payment application, retention release requirements, final change order reconciliation, and contractor

closeout

submittals

to

provide

the

City

with

a

complete

and

defensible

record

supporting

contract

completion.

Turnover to the City
At project completion, Milestone will provide the City with an organized closeout package supporting facility operations, funding

and

audit

requirements,

warranty

administration,

and

future

reference.

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COST PROPOSALFire Station 204 Dormatory Improvements Project Construction Management, Inspection and Materials Testing Services City of Rialto City Project No. 26023 August 27, 2026

CONSTRUCTION MANAGEMENT SERVICES
Project AssignmentPre-construction Phase
Construction Phase (60 Days)
Post Construction Phase Total HoursBilling RateTotal
Construction Manager( 10) ( 60) ( 10) ( 80) ($ 180.00) ($ 14,400.00) Construction Inspector ( -) ( 120) ( -) ( 120) ($ 150.00) ($ 18,000.00) Construction Inspector - OT( -) ( -) ( -) ($ 225.00) ($ -  ) Labor Compliance( -) ( 8) ( -) ( 8) ($ 118.00) ($ 944.00) SUBTOTAL CONSTRUCTION MANAGEMENT:($ 33,344.00)
SUBCONSULTANTS / ALLOWANCESSubconsultant Services Total GMU Engineers & Geologists Materials Testing Allowance ($ 1,000.00) SUBTOTAL SUBCONSULTANTS($ 1,000.00)
TOTAL NOT-TO-EXCEED FEE: ($ 34,344.00)
Assumptions and Limitations

1. Construction duration is estimated at 60 working days.2. Milestone will provide the vehicles, computers, tools, and equipment necessary for its personnel to perform their assigned duties.3. Overtime and weekend work are not included in the proposed fee. Any overtime or weekend work must be authorized in writing by the City and will be billed at 1.5 times the applicable project billing rate.4. Inspection billing rates are subject to applicable prevailing-wage requirements and future prevailing-wage adjustments.5. The materials testing amount is an allowance and will be billed based on actual authorized services.6. Services beyond the proposed hours or scope will require prior written authorization from the City.7. The proposal assumes timely contractor submittals, responses from the design team, and access to the project site and work areas.8. Hours shown by classification are estimates for budgeting purposes and may be reallocated among labor classifications as necessary, provided the total authorized not-to-exceed fee is not exceeded. 367
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PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF RIALTO AND

MILESTONE CM CONSULTING, LLC
THIS SERVICES AGREEMENT (herein “Agreement”) is made and entered into this 8th day of September , 2026, by and between the City of Rialto, a municipal corporation and California general law city (“City”), and Milestone CM Consulting, LLC, a California Limited Liability Company (“Consultant”). City and Consultant are sometimes individually referred to as “Party” or collectively as “Parties”.

RECITALS
A. City has sought the performance of professional services related to Construction Management, Inspection and Materials Testing Services for the Fire Station 204 Dormitory Improvements Project, City Project No. 26023 , as defined and described particularly in Article 1 of this Agreement.

B. Following the submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, Consultant was selected by the City to perform those services.

C. Pursuant to Chapter 2.48 of the Rialto Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for the performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, Consultant shall provide those professional services associated with Construction Management, Inspection and Materials Testing Services for the Fire Station 204 Dormitory Improvements Project, City Project No. 26023, and as specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which services may be referred to herein as the “services” or “work” hereunder. As a material inducement for City to enter into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, it meets all local, state, and federal requirements in performing the services, and it is 368
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experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently, and to the best of its ability, experience, and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shal l mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Consultant’s Proposal.

The Agreement between the Parties shall consist of the following: (1) this Agreement; (2) the Scope of Services; and (3) the Consultant’s signed, original proposal submitted to the City (“Consultant’s Proposal”), (collectively referred to as the “Contract Documents”). The Contract Documents and Accepted Proposal shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the Scope of Services, Consultant’s Proposal, and/or this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any federal, state, or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Licenses, Permits, Fees, and Assessments.

Consultant shall obtain, at its sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend, and hold harmless City, its officer s, employees or agents of City, against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City hereunder.

1.5 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. If Consultant discovers any latent or unknown conditions that will materially affect the performance of the services hereunder, then Consultant shall immediately inform the City of such fact and shall not proceed except at City’s risk until written instructions are received from the Contract Officer.
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1.6 Care of Work.

Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies, and/or other components thereof, to prevent losses or damages, and shall be responsible for all such damages to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

1.7 Prevailing Wages.

Consultant is aware of the requirements of California Labor Code Section 1720, et seq. and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “Public Works” and “Maintenance” projects. It is the understanding of City and Consultant that the Prevailing Wage Laws may not apply to this Agreement because the Agreement does not involve any services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder. However, Consultant shall defend, indemnify, and hold City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

1.8 Further Responsibilities of Parties.

Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless specified in this Agreement, neither Party shall be responsible for the service of the other.

1.9 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from said work. No s uch extra work or change may be undertaken unless a written order is first given by the Contract Officer to the Consultant, describing in detail the extra work or change and the reason(s) therefor and incorporating therein any adjustment in (i) the Contrac t Sum for the actual cost of the extra work or change, and/or (ii) the time to perform this Agreement, which said adjustments shall be reflected in an amendment to the Agreement subject to the written approval of the Parties. Any amendment to this Agreement shall be reviewed and approved by the City Manager. In accordance with Rialto Municipal Code section

2.48.180, increases in compensation of this Agreement may be approved by the City Manager provided: (a) the initial Contract Sum was less than One Hundred Thousand Dollars ($100,000) and the amended Contract Sum when consider ing any or all amendments will not exceed One Hundred Thousand Dollars ($100,000); or (b) the agreement was approved by the City Council and the increases in compensation taken either separately or cumulatively do not exceed One Hundred Thousand Dollars ($100,000). Any greater increases, taken either separately or cumulatively must be 370
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approved by the City Council. Payment for additional services rendered by Consultant under this Agreement requires the submission of the actual costs of Consultant’s performance of the extra work with the invoice(s) for the extra work claim(s), as provided in Section 2.4. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors.

No claim for an adjustment in the contract amount or time for performance shall be valid unless the procedures established in this Section are followed.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “ Cost Proposal ” attached hereto as Exhibit “ B” and incorporated herein by this reference. For the Initial Phase of Services (Pre - Construction), upon commencement of this Agreement the total compensation, including reimbursement for actual expenses, shall not exceed Thirty-Four Thousand Three Hundred Forty -Four Dollars and No Cents ( $34,344.00) (the “Contract Sum”) . The Contract Sum may also be increased for additional services pursuant to Section 1.9.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant’s rates as spec ified in the Schedule of Compensation, provided that time estimates are provided for the performance of sub tasks, but not exceeding the Contract Sum; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

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2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub- contractor contracts.

Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City may independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within thirty (30) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission.

2.5 No Waiver.

Review and payment by City to Consultant of any invoice for work performed by Consultant pursuant to this Agreement shall not be deemed a waiver of any defects in work performed by Consultant or of any rights or remedies provided herein or any applicable law.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established of 60 working days.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall, within ten (10) days of the commencement of such delay, notify the Contract Officer in writing of the causes of 372
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the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer shall extend the time for performance in accordance with the procedures set forth in Section

1.9. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect through completion of the services as identified in Article 3, Section 3.2.

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

The following principal of Consultant (“Principal”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Jessica Harvey, P.E. Principal

It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent pers onnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires to reassign any staff or subcontractor of Consultant, Consultant shall, immediately upon a Reassign Notice from City of such desire of City, reassign such persons or persons.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in 373
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any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care, or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be the City Manager or other such person designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager , to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode, or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service.

Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or e mployees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability, and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement.

Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City. 374
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ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees, and agents of City:
(a) Comprehensive General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury, and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general ag gregate limit is used, then the general aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure, and provide legal defense for both the Consultant and the City against any loss, claim, or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non- owned, leased, and hired cars.
(d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of, or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5- year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements.
(f) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

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5.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees, and agents as additional insureds, and any insurance maintained by City or its officers, employees, or agents shall ap ply in excess of, and not contribute with, Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees, and agents and their respective insurers. The insurance policy must specify that where the primary insured does not satisfy the self -insured retention, any additional insured may satisfy the self -insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any Party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the ca ncellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance or appropriate ins urance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of all required insurance policies at any time.

Any failure to c omply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed of ficers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insuranc e shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.

In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.
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5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against any and all actions, either judicial, administrative, arbitration or regulatory clai ms, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations, or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), arising from Consultant’s reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant, or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents, or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents, or employees, any and all costs and expenses incurred by the City, its officers, agents, or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar, indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligenc e, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness, or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

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5.4 Sufficiency of Insurer or Surety.

Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk M anager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager Consultant.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services.

Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcr ipts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’ s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease t he cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

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6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such docum ents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any s uch information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. 379
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However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California.

Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, Eastern Division.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. Dur ing the period of time that Consultant is in default, the City shall hold all invoices and shall proceed with payment on the invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

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7.4 Waiver.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non- defaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercis e by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

7.6 Legal Action.

In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ wr itten notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this C ontract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any not ice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause purs uant to this Section, the terminating Party need not provide the non-terminating Party with the opportunity to cure pursuant to Section 7.2. 381
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7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set -off or partial payment of the amounts owed the City as previously stated.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial i nterest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

Additionally, pursuant to Rialto Municipal Code section 2.48.145, Consultant represents that it has disclosed whether it or its officers or employees is related to any officer or employee of the City by blood or marriage within the third degree which would subject such officer or employee to the prohibition of California Government Sections 87100 et. seq., Fair Political Practices Commission Regulation Section 18702, or Government Code Section 1090. To this end, by approving this Agreement, Consultant attests under penalty of perjury, personally and on behalf of Consultant, as well its officers, representatives, that it/they have no relationship, as described above, or financial interests, as such term is defined in California Government Section 87100 et. s eq., Fair Political Practices Commission Regulation Section 18702, or Government Code Section 382
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1090, with any City of Rialto elected or appointed official or employee, except as specifically disclosed to the City in writing.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, gender identity, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, sexual orientation, gender, gender identity, marital status, national origin, ancestry, or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney’s fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Facilities and Equipment.

Except as otherwise provided, Consultant shall, at its own cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space (“City Facilities”), as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quality, and time of furnis hing of City Facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facilities that may involve incurring any direct expense, including but not limited to computer, long distance telephone, network data, internet, or other communication charges, vehicles, and reproduction facilities.

9.2 Payment of Taxes.

Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal and state taxes.

9.3 Notices.

All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by pre- paid First Class U.S. Mail, registered or certified mail, postage prepaid, return receipt requested, or delivered or sent 383
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by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) three (3) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Any notice, request, demand, direction, or other communication sent by facsimile must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of electronic transmission such as e- mails, text messages, instant messages are not acceptable manners of notice required hereunder.

Notices or other communications shall be addressed as follows:

If to City: City of Rialto
150 S. Palm Ave.

Rialto, CA 92376
Attn: City Manager
Tel: (909) 820-2525
Fax: (909) 820-2527

With copy to: Burke, Williams & Sorensen, LLP
1770 Iowa Avenue, Suite 240
Riverside, CA 92507
Attn: Eric S. Vail, City Attorney
Tel: (951) 788-0100
Fax: (951) 788-5785

If to Consultant: Milestone CM Consulting, LLC
15615 Alton Parkway, Suite 450
Irvine, CA 92618
Jessica Harvey, P.E.
(209) 988-9585
Either Party may change its address by notifying the other Party of the change of address in writing.

9.4 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.5 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.6 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the Parties. It is understood that there are no oral agreements between the Parties hereto affecting this Agreement and this 384
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Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.7 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

9.8 Corporate Authority.

The persons executing this Agreement on behalf of the Parties hereto warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
[SIGNATURES ON FOLLOWING PAGE]

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IN WITNESS WHEREOF , the parties hereto have executed and entered into this Agreement on the date first written above.

CITY: CONSULTANT:

CITY OF RIALTO, a municipal MILESTONE CM CONSULTING, LLC corporation a California Limited Liability
Company

By: By:

Name Name
City Manager Title

ATTEST:

By: By:

Barbara A. McGee Name
City Clerk Title

APPROVED AS TO FORM:

Burke, Williams & Sorensen, LLP

By: **Two signatures are required if a
corporation** Eric S. Vail
City Attorney

386
A-1
EXHIBIT “A“

SCOPE OF SERVICES

Consultant shall provide Construction Management, Inspections and Materials Testing Services. Specifically, Consultant shall provide those services as outlined in its proposal dated August 27, 2026, included on the following pages.

387
B-1
EXHIBIT “B”
“COST PROPOSAL”
388

CITY OF RIALTO

DISCLOSURES REQUIRED BY PERSONS OR ENTITIES
CONTRACTING WITH THE CITY OF RIALTO*
Pursuant to City of Rialto Municipal Code Section 2.48.510, all persons or business entities supplying any goods or services to the city, or seeking a loan or grant awarded by the city, whether through an application or proposal, shall disclose in such application or proposal whether any city officer, employee, or consultant may have a financial or non-financial interest in the person or business entity, or in any member, employee, owner, or officer of the business entity. • A financial interest shall mean any interest that is prohibited under state law, including California Government Code Sections 1090 and 87100, and California Code of Regulation Section 18700 et seq.
• A non-financial interest shall mean any interest that is prohibited by City of Rialto Municipal Code Section 2.48.450.

For the purpose of helping the City understand whether City personnel might have a conflict of interest in you or your organization, please disclose below whether you or any of your members, employees, paid or unpaid officers, paid or unpaid directors, or owners are (or are related to) a City elected or appointed official, a City officer, or a City employee or consultant.

Name of Your Organization’s
Affected Member, Employee,
Paid or Unpaid Officer, Paid or
Unpaid Director, or Owner
Name of City Elected or
Appointed Official, City
Officer, a City Employee or
Consultant
Relationship Between the
Two
By submitting this [application/proposal], or supplying any goods or services to the City, the [applicant/vendor/contractor/consultant] hereby attests under penalty of perjury, personally and/or on behalf of the entity [submitting this application/proposal or supplying any goods or services to the City] that no City of Rialto elected or appointed official, employee or consultant has a financial or non-financial interest, as such terms are defined in California Government Code Sections 1090 and 87100 and in City of Rialto Code of Ordinances Section

2.48.145, in the [applicant/vendor/contractor/consultant], except as specifically disclosed herein.

Name of Person/Entity:

Title:

Signature: Date:

Form Date 11/11/2021
Milestone CM Consulting, LLC
Principal
8/17/2026
None
- Jessica Harvey, P.E.

None None
389

2.48.450 Employee conflict of interest.
(1) No covered person shall participate in the making of a grant or contract by the city in which the covered person has a conflicting interest.
(2) For purposes of this section, the following definitions shall apply:
(a) A “covered person” includes any person who holds an elected or appointed City office, a City officer, a City employee, and any person who is a consultant to the City. (b) A “conflicting interest” includes, but is not limited to, those decisions where:
(i) A covered person holds or has held within the previous twelve months a position with a potential grant or contract recipient;
(ii) A close relative of a covered person holds or has held within the previous twelve months a position with a grant or contract recipient;
(iii)A close relative of the spouse or domestic partner of a covered person holds or has held within the previous twelve months a position with a grant or contract recipient. (c) “Position” includes the status of a member, employee, owner, paid or unpaid officer of, paid or unpaid leadership position in, or had an ownership interest in, a grant or contract recipient. (d) A “close relative” includes a spouse, parent, grandparent, child, grandchild, aunt, uncle, or cousin. (e) “Participate in the making of a grant or contract” includes participation in: drafting a solicitation or contract; negotiating, voting on, approving, or executing a grant or contract; disc ussion of same with any city officer or employee; or attempts in any way to influence the making of a grant or contract. (3) This prohibition shall not apply to a contract let by written competitive bid where the contract will be awarded to the person or entity who submits the lowest responsible and responsive bid. (4) Except for the Mayor or a member of the City Council, a covered person may request a waiver of any potential conflict of interest in writing from the City Manager. Any request for such a waiver must include full disclosure of the potential conflict of interest and a statement detailing any mitigating factors. The request and the City Manager’s response shall be provided to the City Council prior to any vote to approve the contract or grant, or if City Council approval is not required, at least five days before the contract or grant is approved. The request and the City Manager’s response shall be considered a public record. (5) The prohibitions in this section are in addition to any applicable federal or s tate conflict of interest laws, including but not limited to Government Code section 1090, and Government Code section 87100 et seq. 390
(6) Any person who violates this section is subject to the following:
(a) Public censure;
(b) If the conflict of interest was i n the making of a contract, a prohibition from participation in the making of a contract by the city for a period of time up to twelve (12) months from the date of the imposition of the discipline;
(c) If the conflict of interest was in the making of a gra nt, a prohibition from participation in the making of a grant by the city for a period of time of up to twenty-four (24) months from the date of the imposition of the discipline;
(d) An administrative fine pursuant to Chapter 1.10 of this code. (7) The discipline specified herein may be imposed:
(a) By the City Manager in the case of any employee or consultant who violates this section. (b) By the City Council in the case of any person who holds an elected or appointed City office, or any City officer who violates this section.
391
City of Rialto
Legislation Text
File #: 26-0526, Version: 1, Agenda #: TAB5
For City Council Meeting September 8, 2026
TO: Honorable Mayor and City Council
FROM: Tanya Williams, City Manager
AUTHOR: Yazdan Emrani, P.E., Director of Public Works
Request City Council to: (1) Approve a Three-year Contract Services Agreement with Prudential Overall Supply, a California corporation, for Uniform and Linen Services in the Not-to-Exceed Amount of $225,000 beginning Fiscal Year 2026/2027; and (2) Authorize the City Manager or Their Designee to Execute all Related Documents.
(ACTION)

RECOMMENDATION
Staff recommends that the City Council:
1) Approve a three-year Contract Services Agreement with Prudential Overall Supply, for uniform and Linen services in the not-to-exceed amount of $225,000; and 2) Authorize the City Manager or their designee to execute all related documents.

BACKGROUND
The City of Rialto uses a service company to provide and launder uniforms worn by the Public Works and Parks and Recreation Department’sfield personnel, as well as rags and mats for other City departments, including Fire, Police, Community Development, Parks and Recreation, Finance, and City Hall. The services provided include uniform cleaning, repair, and exchange as needed, along with weekly replacement of rags and mats. The contractor is responsible for all cleaning and replacement costs associated with the contracted service.

Following the expiration of the Cintas contract, Cintas has continued to provide uniform and linen services to the City on a month-to-month basis.

Public Works staff identified the uniform and linen services contract as requiring a new competitive proposal. Historically, the annual cost of this service remained below $100,000 Citywide. Staff found that individual Purchase Orders issued by other Departments during the previous fiscal years impacted the total cost for uniform and linen services. A consolidated services agreement will ensure improved internal controls to monitor total expenses incurred.

ANALYSIS/DISCUSSION
The Public Works Department, in coordination with the Purchasing Department, prepared Request for Proposals (RFP) No. 26-021 to formally solicit proposals from companies for laundering services of uniforms and linens for the City. RFP 26-021 requested unit pricing for specific products used by various City departments, with estimated quantities based on the City’s prior year linen service usage. These estimates were used to calculate total bid amounts. A copy of RFP No. 26-021 is City of Rialto Printed on 9/3/2026Page 1 of 3
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usage. These estimates were used to calculate total bid amounts. A copy of RFP No. 26-021 is included as Attachment 1.

The City released RFP #26-021 and published the Notice of Inviting Bids on the PlanetBids website on March 10, 2026, with proposals due by April 9, 2026.

On April 9, 2026, the City received two proposals from the following companies in response to the RFP:

Staff reviewed the proposals and references and selected Prudential Overall Supply as the most qualified and responsible bidder. A complete evaluation abstract is included as Attachment 2. The proposed Contract Services Agreement with Prudential Overall Supply for the requested uniform and linen services is included as Attachment 3 and a copy of the Conflict Disclosure Form is included as Attachment 4.

This Contract Services Agreement with Prudential Overall Supply for uniform and linen services is set at a not-to-exceed amount of $75,000 per fiscal year, beginning in Fiscal Year 2026/2027 and concluding in Fiscal Year 2028/2029, for a total contract value of $225,000. The City has also included the option to exercise two additional one-year extensions based on satisfactory performance. For each extension, Prudential Overall Supply has proposed a 3% increase based on the Consumer Price Index (CPI). A projected cost proposal for the services is provided in Table 1 below.

Table 1

ENVIRONMENTAL IMPACT
Approval of the uniform and linen services contract services is not a “Project”as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project”means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

GENERAL PLAN CONSISTENCY
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This action is consistent with Guiding Principle 3 in the General Plan:

Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.

LEGAL REVIEW
The City Attorney’s Office has reviewed the agreement and approved it as to form.

FINANCIAL IMPACT
Operating Budget Impact
Funds for the Service Agreement with Prudential Overall Supply in the amount of $75,000.00 for Fiscal Year 2026/2027 are available in the following General Fund Services and Supplies accounts allocated for the uniform and linen services contract:
· 10101148-52021, Admin
· 10104150-52021, Development Services
· 10105150-52021, Fire
· 10105174-52021, Fire
· 10106150-52021, Police
· 10107302-52021, Facilities
· 10107304-52011, Park
· 10107305-52021, Street
· 10107307-52011, Fleet
· 10107307-52021, Fleet
· 10108341-52011, Parks & Recreation
· 10108341-52021, Parks & Recreation
· 10108347-52011, Parks & Recreation
Capital Improvement Budget Impact
This action has no impact on the Capital Improvement budget.

Licensing
Prudential Overall Supply will pay a Business License tax prior to the execution of the Service Agreement.

ATTACHMENTS:

1. RFP No. 26-021

2. Evaluation Abstract

3. Contract Services Agreement

4. Conflict Disclosure Form
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Cover Page
City of Rialto
Purchasing Division
Purchasing Manager: Shanita Simmons
Phone: (909) 820-2570
Email: [email protected]

REQUEST FOR PROPOSAL #26-021

INDUSTRIAL LINEN SERVICES

Closing Date: April 9, 2026, 4:00 P.M. PST

RFP Number: 26-021
Due Date: April 9, 2026
Time: 4:00 P.M. PST
Project: Industrial Linen
Services

Proposers shall submit a fully executed proposal via PlanetBids, to be received no later than 4:00 P.M. PST, Thursday, April 9, 2026.

NOTE: Proposals shall be submitted electronically online through PlanetBids.

Proposals will not be accepted directly by the City. Please refer to the Bid Opportunities through PlanetBids at:

https://pbsystem.planetbids.com/portal/28159/bo/bo-search

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CITY OF RIALTO, CALIFORNIA

NOTICE FOR REQUEST FOR PROPOSALS #26-021

INDUSTRIAL LINEN SERVICES

NOTICE IS HEREBY GIVEN the City of Rialto (City) is requesting proposals from qualified proposers to provide the City with the Industrial Linen Services.

SCOPE OF SERVICES: The City of Rialto (“City”) is soliciting proposals from a qualified proposer for general linen services utilized by the City of Rialto. The proposer shall provide uniforms, linen and laundry services in accordance with this RFP Document.

OBTAINING RFP DOCUMENTS AND ADDENDA: The RFP document may be downloaded through PlanetBids at: https://pbsystem.planetbids.com/portal/28159/bo/bo-search.

To obtain RF P Documents and Addenda , and to submit a Proposal, will require the Proposer to register with the City of Rialto Vendor Portal.

For assistance with accessing RFP Documents or with registering as a Vendor, please contact the Purchasing Division at (909) 820-2570.

EVALUATION OF PROPOSALS AND AWARD OF CONTRACT : This solicitation has been developed in the One-Step Request for Proposals (RFP) format. Accordingly, respondents should take note that multiple factors as identified in the RF P will be considered by the Evaluation Committee to determine which proposal best meets the requirements set forth in the RFP document. The City reserves the right to negotiate the terms and conditions of any resulting contract. Final contract award, if any, will be made by the City Manager or City Council in accordance with Chapter 2.48 of the Rialto Municipal Code. The selected firm will be required to comply with all insurance and license requirements of the City. The City also reserves the right to reject all submitted proposals and cancel the RFP or reissue the RFP.

DEADLINE: Proposals must be submitted electronically through PlanetBids before April 9 , 2026, at 4:00 P.M. PST Mailed or hand delivered proposals will not be accepted.

PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee that all contents of their proposal shall be valid for a period of 120 calendar days from the due date of proposals.

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(s) Shanita Simmons
City of Rialto
Purchasing

Publish:

Provide proof of publication

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RFP #26-021