Proposal to The City of Rialto for
Construction Management & Inspection Services for Baseline Stormdrain - Contract Transfer September 15, 2026 Milestone CM Consulting, LLC | Baseline Storm Drain CM & Inspection Services Proposal
September 10, 2026
Yazdan Emrani, P.E., Director of Public Works
City of Rialto
335 W Rialto Ave
Rialto, CA 92376
Subject: Proposal and Qualifications – Baseline Road Storm Drain Construction Management and Inspection Services
Dear Mr. Emrani:
Milestone CM Consulting, LLC is pleased to submit this Proposal and Qualifications to provide continued Construction Management, Inspection, and related construction support services for the City of Rialto’s Baseline Road Storm Drain Project.
Milestone proposes to assume the remaining services currently being performed under the City’s existing professional services authorization with Fountainhead Consulting Corporation. Milestone’s proposed team includes personnel already familiar with the project, construction activities, schedule, contractor coordination, field conditions, documentation requirements, and City procedures, allowing for continuity of services with minimal transition time.
The proposed transition is intended to be completed through a mutually agreed Assignment and Assumption Agreement involving the City, Fountainhead, and Milestone. Fountainhead is cooperating with Milestone and the City to facilitate an orderly transfer of the remaining services, responsibilities, project records, and available contract authorization associated with this assignment.
The City’s existing authorization for Baseline Road Storm Drain construction management and inspection services is $2,993,555. Based on the current transition estimate, approximately $858,000 is anticipated to have been billed, earned, or otherwise payable to Fountainhead through September 22, 2026, leaving an estimated remaining balance of $2,135,555.
Milestone acknowledges that its compensation for this assignment shall be not to exceed $2,135,555, subject to final reconciliation by the City of amounts payable to Fountainhead through the effective date of transition. If the final remaining balance is different than $2,135,555, Milestone’s not-to-exceed amount will be adjusted accordingly.
Milestone will not exceed the final authorized balance without prior written authorization from the City.
This approach allows the City to transition the remaining authorized services without increasing the existing project authorization while maintaining uninterrupted construction oversight, field coverage, and project continuity through construction and closeout.Milestone appreciates the opportunity to continue supporting the City of Rialto and looks forward to working with the City to successfully complete this important infrastructure project.
Sincerely,
Jessica Harvey, P.E.
Principal
Milestone CM Consulting, LLC
Milestone CM Consulting, LLC | Baseline Storm Drain CM & Inspection Services Proposal
General Understanding
The City of Rialto requires continued construction management, inspection, and project support services for the Baseline Road
Storm
Drain
Project,
which
is
currently
under
active
construction.
Milestone CM Consulting, LLC understands that this assignment will transition the remaining services currently provided by Fountainhead
Consulting
Corporation
while
maintaining
uninterrupted
project
oversight.
Key
priorities
include
continuity
of
field
inspection,
construction
coordination,
documentation,
schedule
and
cost
monitoring,
contract
administration,
stakeholder
coordination,
and
project
closeout.
Milestone proposes to provide these services through personnel already familiar with the project, its field conditions, contractor
activities,
City
procedures,
and
current
issues,
allowing
for
an
efficient
transition
with
minimal
disruption.
All services will be performed within the remaining balance of the City’s existing authorization, after reconciliation of amounts
previously
billed,
earned,
or
otherwise
payable
to
Fountainhead.
The
confirmed
remaining
balance
will
establish
Milestone’s
not-to-exceed
amount.
Key Priorities Milestone’s Understanding
Transition & Continuity Maintain uninterrupted construction management and inspection services during the transition from Fountainhead to Milestone.
Construction Progress Keep construction moving by monitoring field activities, sequencing, schedule impacts, and critical project milestones.
Contractor Coordination Provide clear direction, coordinate project teams, resolve field issues, and maintain accountability for timely completion of the work.
Cost & Contract Control Monitor project costs, quantities, pay applications, change requests, and remaining contract authorization to support informed decisions.
Construction Administration Support RFIs, submittals, correspondence, documentation, labor compliance, change management, and other required construction records.
Utility & Agency Coordination Coordinate with utilities, regulatory agencies, design consultants, contractors, and other stakeholders as required by construction activities.
City Reporting Provide concise and timely updates to Public Works leadership regarding progress, schedule concerns, cost issues, changes, and upcoming decisions.
Responsiveness & Closeout Provide immediate project support using personnel familiar with the work and carry the project through completion, acceptance, and closeout.
Milestone’s approach will emphasize proactive construction oversight, timely identification and resolution of field issues, clear
communication
with
City
staff
and
project
stakeholders,
and
consistent
monitoring
of
schedule,
cost,
quality,
documentation,
and
contract
requirements.
The overall goal is to provide the City with a responsive and experienced construction management and inspection team that
maintains
continuity
during
the
transition,
minimizes
disruption
to
ongoing
construction,
and
supports
successful
delivery
of
the
Baseline
Road
Storm
Drain
Project
through
completion
and
closeout.
Milestone CM Consulting, LLC | Baseline Storm Drain CM & Inspection Services Proposal
Technical Understanding
The City of Rialto’s Baseline Road Storm Drain Project is an active, complex construction project requiring consistent field oversight,
construction
coordination,
documentation,
schedule
and
cost
control,
utility
coordination,
and
timely
resolution
of
field
issues.
Milestone CM Consulting, LLC understands that successful completion of the project requires more than inspection alone.
The
construction
management
team
must
maintain
visibility
across
daily
field
activities,
contractor
progress,
quantities,
submittals,
RFIs,
changes,
pay
applications,
schedule
impacts,
stakeholder
coordination,
labor
compliance,
and
closeout
requirements.
Milestone’s familiarity with the project and proposed use of personnel already involved with the work will support a seamless
transition
from
Fountainhead
while
maintaining
continuity
of
construction
oversight
and
project
knowledge.
Technical Area Construction Management & Inspection Focus Scope & Contract Compliance Confirm contractor work conforms to the contract documents, approved changes, City requirements, and applicable standards.
Schedule & Milestones Monitor contractor progress, critical activities, sequencing, schedule updates, delays, and upcoming construction milestones.
Budget & Cost Control Track quantities, progress payments, change requests, potential cost impacts, contingencies, and remaining project authorization.
Field Inspection Provide field observation and inspection of construction activities, workmanship, materials, quantities, and compliance with approved plans and specifications.
Submittals & RFIs Coordinate and track submittals, RFIs, design clarifications, field directives, and responses required to keep construction progressing.
Change Management Identify and document changed conditions, evaluate contractor requests, support cost and schedule review, and assist the City with change order administration.
Documentation & Compliance Maintain daily reports, photographs, quantity records, correspondence, labor compliance documentation, and other required project records.
Agency & Utility Coordination Coordinate with utilities, regulatory agencies, design consultants, contractors, and other stakeholders affected by construction activities.
Risk Management Identify schedule, cost, safety, utility, constructability, traffic, and contractual risks early and support timely resolution.
Progress Reporting & Closeout Provide concise reporting on progress, unresolved issues, upcoming decisions, and support punch list, acceptance, final records, and project closeout.
Milestone’s technical approach is centered on maintaining strong field presence, accurate documentation, proactive issue resolution,
and
consistent
project
controls
so
the
City
can
complete
the
remaining
work
efficiently
and
with
minimal
disruption
during
the
transition.
Milestone CM Consulting, LLC | Baseline Storm Drain CM & Inspection Services Proposal
Key CIP Challenges and Milestone Response
The Baseline Road Storm Drain Project is a major active construction effort requiring continuous coordination of field operations,
contractor
activities,
inspection,
schedule,
cost,
utilities,
documentation,
and
stakeholder
needs.
Because
the
work
is
already
underway,
the
transition
in
construction
management
and
inspection
services
must
be
handled
carefully
to
avoid
gaps
in
project
knowledge,
field
coverage,
decision-making,
or
documentation.
Milestone’s
approach
is
to
preserve
continuity,
maintain
a
strong
field
presence,
identify
issues
early,
and
provide
the
City
with
timely
information
and
recommendations
so
potential
impacts
can
be
addressed
before
they
affect
schedule,
budget,
quality,
or
overall
project
progress.
Project Challenge Why It Matters Milestone Response Active Construction Transition
A change in CM&I teams can create gaps in oversight, documentation, and project knowledge.
Use personnel familiar with the project to maintain continuity and minimize disruption.
Schedule & Critical Activities
Delays in major storm drain work can affect sequencing, traffic control, and overall completion.
Monitor progress, upcoming activities, schedule impacts, and contractor recovery efforts.
Utility & Field Conflicts Existing utilities and unforeseen field conditions can delay work and increase costs.
Identify conflicts early, coordinate with responsible parties, and document required decisions.
Change & Cost Control Changed conditions, quantity growth, and contractor requests can affect available funding.
Track potential changes, quantities, cost impacts, and supporting documentation before authorization.
Inspection & Quality Control
Inadequate field oversight can result in nonconforming work or costly corrective action.
Maintain consistent inspection, verify work against contract requirements, and document deficiencies promptly.
Documentation & Contract Administration
Incomplete records can complicate payments, claims, changes, and closeout.
Maintain accurate daily reports, photos, quantities, RFIs, submittals, correspondence, and payment records.
Agency, Utility & Stakeholder Coordination
Outside parties may affect access, approvals, sequencing, or construction activities.
Maintain active coordination and track commitments, actions, and unresolved items.
Milestone recognizes that the key challenges associated with the Baseline Road Storm Drain Project are closely interconnected.
A
utility
conflict,
unforeseen
field
condition,
delayed
submittal,
change
request,
or
missed
inspection
item
can
quickly
affect
sequencing,
cost,
schedule,
and
downstream
construction
activities.
By
maintaining
consistent
inspection
coverage,
accurate
documentation,
proactive
coordination,
and
clear
communication
with
the
City,
contractor,
utilities,
agencies,
and
other
project
stakeholders,
Milestone
will
help
the
City
minimize
avoidable
delays,
maintain
accountability,
and
keep
the
remaining
work
progressing
toward
successful
completion
and
closeout.
Milestone CM Consulting, LLC | Baseline Storm Drain CM & Inspection Services Proposal
Construction Phase Management Approach Project Schedule Milestone will maintain active oversight of the contractor’s approved construction schedule, with emphasis on critical activities,
sequencing,
utility
coordination,
traffic
control,
submittals,
RFIs,
inspections,
testing,
and
other
items
that
may
affect
project
completion.
Milestone will regularly compare planned activities against actual field progress and coordinate with the contractor, City staff,
design
team,
utilities,
and
other
stakeholders
to
identify
schedule
constraints
early.
Particular attention will be given to:
● Critical path and near-critical activities ● Storm drain installation sequencing ● Utility conflicts and coordination ● Submittals, RFIs, and required design responses ● Traffic control and access impacts ● Testing, inspection, and acceptance activities ● Change orders and time impacts ● Project completion, punch list, and closeout milestones Where delays or conflicts occur, Milestone will evaluate the cause and potential schedule impact, coordinate appropriate recovery
actions,
and
provide
the
City
with
clear
recommendations
regarding
next
steps.
The objective is to maintain a forward-looking understanding of construction progress, identify potential delays before they affect
major
milestones,
and
help
keep
the
remaining
work
advancing
toward
timely
completion.
Cost and Budget Control
Milestone understands that effective construction management requires clear visibility of contract values, quantities, progress
payments,
change
requests,
contingencies,
and
anticipated
remaining
costs.
Milestone
will
monitor
project
expenditures
and
potential
cost
impacts
throughout
construction
to
help
the
City
identify
issues
early
and
maintain
control
of
the
available
project
budget.
Key cost-control activities will include:
● Tracking contract quantities and earned work ● Reviewing contractor progress payments ● Monitoring change requests and potential extra work ● Evaluating quantity growth and unforeseen conditions ● Tracking approved and pending change orders ● Monitoring remaining contingency and authorization ● Maintaining supporting cost documentation Milestone will also evaluate the cost implications of schedule delays, utility conflicts, differing site conditions, design clarifications,
and
other
construction
issues
as
they
arise.
The goal is to provide the City with accurate, current cost information so potential impacts can be addressed early, changes can
be
properly
documented,
and
the
project
can
continue
progressing
within
the
available
authorization.
Milestone CM Consulting, LLC | Baseline Storm Drain CM & Inspection Services Proposal
Funding / Grant Administration Support
Milestone will assist the City with tracking project funding, contract expenditures, progress payments, change orders, remaining
authorization,
and
other
cost-related
documentation
associated
with
the
Baseline
Road
Storm
Drain
Project.
This
effort
will
help
maintain
a
clear
picture
of
committed,
expended,
and
remaining
project
funds
throughout
construction.
Support may include coordination and review of contractor invoices, quantity verification, funding documentation, reimbursement
support,
and
records
needed
for
City
review,
audit,
or
grant
compliance.
Milestone
will
also
help
identify
potential
funding
gaps,
ineligible
costs,
pending
financial
obligations,
or
other
issues
that
could
affect
construction
progress
or
available
contingency.
Environmental and Regulatory Coordination
Milestone will monitor environmental, permitting, and regulatory requirements applicable to the Baseline Road Storm Drain Project
and
coordinate
with
the
City,
regulatory
agencies,
utilities,
consultants,
and
other
affected
parties
as
needed
throughout
construction.
Required approvals, permit conditions, mitigation measures, inspection requirements, reporting obligations, and compliance documentation
will
be
tracked
as
part
of
the
construction
management
process.
Milestone
will
work
to
identify
upcoming
regulatory
needs
early
and
coordinate
required
actions
so
that
compliance
items
do
not
create
avoidable
delays
or
impacts
to
the
work.
Issue Resolution and Change Management
Milestone will maintain a clear process for identifying, documenting, evaluating, and resolving construction issues before they
materially
affect
cost,
schedule,
quality,
or
project
delivery.
Potential
changes
may
include
unforeseen
field
conditions,
utility
conflicts,
design
clarifications,
quantity
variations,
contractor
requests,
differing
site
conditions,
and
agency
requirements.
Milestone will evaluate available options, coordinate with the appropriate parties, document potential cost and schedule impacts,
and
provide
the
City
with
concise
recommendations
before
significant
changes
are
authorized.
Change-related
documentation
will
be
maintained
to
support
transparency,
accountability,
and
proper
contract
administration.
Program and Project Meetings
Milestone will participate in and facilitate meetings necessary to maintain construction progress, communication, and coordination.
Meetings
may
include
weekly
construction
progress
meetings,
field
coordination
meetings,
utility
discussions,
design
coordination,
change
review
meetings,
schedule
discussions,
and
other
project-specific
meetings
as
required.
Milestone will provide concise project updates summarizing current progress, upcoming work, schedule concerns, cost issues,
unresolved
items,
and
decisions
requiring
City
direction.
Action
items
will
be
clearly
identified,
assigned,
and
tracked
through
resolution
so
that
responsibilities
remain
clear
and
open
issues
continue
moving
toward
closure.
Milestone CM Consulting, LLC | Baseline Storm Drain CM & Inspection Services Proposal
Construction Phase Deliverables
During construction, Milestone will provide the day-to-day construction management, inspection, coordination, documentation,
and
reporting
necessary
to
support
the
City,
design
team,
contractor,
utilities,
agencies,
and
other
project
stakeholders
through
completion
of
the
Baseline
Road
Storm
Drain
Project.
Construction Documentation and Field Reporting
Milestone will maintain complete and accurate records of construction progress, contractor activities, field conditions, issues,
and
significant
project
decisions.
Deliverables
may
include:
● Daily inspection reports and photographs ● Weekly and monthly progress reporting ● Safety and environmental compliance documentation ● Materials testing and inspection records ● Quantity and field measurement documentation ● Organized project correspondence and electronic files Schedule Review and Progress Tracking
Milestone will monitor the contractor’s construction schedule, compare planned activities to actual field progress, identify potential
delays,
and
support
timely
corrective
action.
Deliverables
may
include:
● Baseline and updated schedule review ● Tracking of critical and near-critical activities ● Weekly Statements of Working Days ● Documentation of delays, constraints, and recovery efforts ● Coordination of upcoming work, inspections, traffic control, utility activities, and major milestones Cost and Payment Control
Milestone will review contractor payment requests and maintain clear records of construction quantities, changes, and project
costs.
Deliverables
may
include:
● Progress payment review and supporting documentation ● Verification of completed work, quantities, and stored materials ● Change order and potential change logs ● Budget, contingency, and remaining authorization tracking ● Independent cost evaluations and quantity reconciliation, as needed Change Management and Claims Avoidance
Milestone will identify and document potential changes early and assist the City in evaluating entitlement, cost, and schedule
impacts
before
authorization.
Deliverables
may
include:
● Review of contractor change requests ● Cost and schedule impact evaluations ● Documentation of differing site conditions, utility conflicts, and extra work ● Recommendations regarding proposed changes ● Maintenance of records supporting dispute and claim avoidance Milestone CM Consulting, LLC | Baseline Storm Drain CM & Inspection Services Proposal
Meetings and Coordination
Milestone will facilitate regular communication among the City, contractor, design team, inspectors, testing consultants, utilities,
agencies,
and
other
involved
parties.
Deliverables
may
include:
● Weekly construction meeting agendas and minutes ● Action item tracking ● RFI and submittal logs ● Coordination of utilities, traffic control, inspections, testing, and sequencing ● Timely escalation of issues requiring City direction Project Controls and Compliance
Milestone will maintain the logs, records, and supporting documentation necessary to monitor project performance and contract
compliance.
Deliverables
may
include:
● RFI, submittal, change order, payment, and correspondence logs ● Labor compliance coordination and documentation ● Permit and regulatory compliance records ● Testing, inspection, and materials acceptance documentation ● Project filing and document control Closeout and Record Documentation
Milestone will coordinate an organized closeout process and track completion of remaining construction and documentation requirements.
Deliverables
may
include:
● Punch-list coordination and verification ● Record drawing and as-built coordination ● Final testing and acceptance documentation ● Final payment and change order reconciliation ● Final project document turnover ● Support for Notice of Completion and final acceptance Milestone’s construction phase services will emphasize consistent field presence, responsive communication, accurate
documentation,
timely
issue
resolution,
and
proactive
management
of
project
cost,
schedule,
quality,
and
risk
.
The
objective
is
to
preserve
continuity
through
the
transition
and
provide
the
City
with
the
project
controls
and
field
oversight
necessary
to
successfully
complete
and
close
out
the
remaining
work.
Milestone CM Consulting, LLC | Baseline Storm Drain CM & Inspection Services Proposal
Closeout Approach
Milestone understands that successful project closeout begins well before the final day of construction. Throughout the Baseline
Road
Storm
Drain
Project,
Milestone
will
maintain
organized
records
so
final
inspection,
acceptance,
final
payment,
and
turnover
to
the
City
can
be
completed
efficiently.
Project records will be maintained in the City’s preferred document control system and will include daily reports, photographs,
RFIs,
submittals,
testing
and
inspection
records,
change
documentation,
payment
records,
contractor
redlines,
and
punch-list
information.
Closeout
requirements
will
be
tracked
throughout
construction
rather
than
deferred
until
final
completion.
Punch List and Final Inspection
As the project approaches substantial completion, Milestone will coordinate preliminary walkthroughs and final inspections with
the
City,
contractor,
design
team,
inspectors,
testing
consultants,
and
other
required
parties.
Punch-list items will be tracked by location, responsible party, required correction, target completion date, and verification status.
Final
inspections
will
confirm
that
completed
work
is
consistent
with
the
contract
documents
and
applicable
acceptance
requirements.
Record Drawings and Final Documentation
Milestone will require the contractor to maintain current redline drawings and will periodically review them against approved RFIs,
submittals,
field
directives,
and
change
order
work.
Final closeout documentation may include, as applicable:
● Final punch list and completion verification ● Record drawings and contractor redlines ● Final payment and change order documentation ● Materials testing and inspection records ● Warranties and manufacturer information ● Permit and inspection sign-offs ● Labor compliance documentation ● Final project photographs ● Final correspondence and document logs Final Payment and Contract Completion
Before recommending final payment, Milestone will confirm that punch-list items are complete, required testing and certifications
have
been
received,
record
drawings
have
been
submitted,
outstanding
RFIs
and
submittals
are
closed,
and
required
City
approvals
have
been
obtained.
Milestone will review the final payment application, retention release requirements, final change order reconciliation, and contract
closeout
documentation
to
provide
the
City
with
a
complete
and
defensible
record
supporting
contract
completion.
Turnover to the City
At project completion, Milestone will provide the City with an organized closeout package supporting future maintenance, audit
requirements,
warranty
administration,
and
reference.
Milestone’s
approach
will
focus
on
resolving
open
items
early,
avoiding
last-minute
documentation
gaps,
and
delivering
a
complete
project
record.
Milestone CM Consulting, LLC | Baseline Storm Drain CM & Inspection Services Proposal