City of Rialto
150 South Palm Avenue
Rialto, California 92376
Subject: Proposal for Construction Management Services – Frisbie Middle School Safe Routes to School (SRTS) Improvements – Additional Scope
Dear Selection Committee,
Bureau Veritas North America, Inc. (BVNA) is pleased to submit this proposal to provide Construction Management (CM) services for the Frisbie Middle School Safe Routes to School (SRTS) Improvements – Additional Scope: Various Streets off N. Sycamore for Ramp Improvements BVNA understands the City’s commitment to improving pedestrian accessibility and safety through targeted ADA ramp improvements while minimizing impacts to students, faculty, residents, businesses, and the traveling public. Construction within and adjacent to an active middle school requires experienced leadership, proactive coordination, disciplined project controls, and responsive field management to maintain safe and accessible pedestrian routes throughout construction. BVNA will prioritize ADA-compliant access, pedestrian and school-site safety, clear communication, and efficient sequencing to minimize disruptions and maintain project momentum from mobilization through completion.
Bureau Veritas has proudly served the City of Rialto since 2023 and has established a proven track record of success through recent, comparable projects, including the Various Streets Phase I and Phase II City Project (No. 240802) and the I-210/Alder Avenue Interchange, Terra Vista Safe Routes to School and Merrill Safe Routes to School. Our team has extensive experience managing roadway, ADA accessibility, Complete Streets, traffic signal, and Safe Routes to School improvements for public agencies throughout Southern California. We recognize the importance of maintaining safe school access, coordinating utility work, managing traffic, and administering publicly funded transportation projects in accordance with applicable City, Caltrans, and federal requirements.
As the City's construction management partner, BVNA will serve as an extension of City staff by providing experienced construction management professionals dedicated to protecting the City's interests through proactive communication, rigorous quality assurance, effective schedule and cost management, and timely resolution of field issues.
We appreciate the opportunity to submit this proposal and look forward to partnering with the City of Rialto to successfully deliver this important community improvement project.
Ted Han PE
Bureau Veritas delivers comprehensive, turnkey project delivery services designed to protect the City’s interests and ensure successful project execution. Our experienced Resident Engineers serve as the City’s representative, providing proactive leadership and full administration of the contract between the City and the contractor. We maintain clear, consistent
communication through detailed daily, weekly, and
monthly reporting to the City’s Project Manager.
Proven Use of Lessons Learned: Leveraging experience from numerous major city and highway projects, our team applies proven strategies to anticipate and address complex
scheduling and community impacts. During both Terra Vista and Merrill Safe Routes To School Projects, we collaborated closely with the contractor to evaluate schedule implications affecting nearby schools, bus routes, and public safety. By maintaining a forward-looking, three-week planning horizon, we proactively managed submittals and expedited reviews, enabling timely decisions that helped keep the contractor on track and the project moving forward.
Proactive Risk Management: Our seasoned professionals
anticipate challenges before they impact on the schedule or budget. By systematically evaluating project constraints and potential vulnerabilities, we implement a dynamic risk register that tracks critical issues in real time and drives early, solution-oriented decision-making—preventing problems before they escalate.
Cost Optimization Approach: We maximize cost efficiency by strategically deploying the right technical expertise at each phase of the project. Establishing the optimal Resident Engineer and supporting staff structure from the outset ensures resources are used intentionally and effectively, minimizing redundancy while maintaining high performance and project control.
Unique City Collaboration Experience: Recently, members of our project team completed 3 years’ worth of projects working directly with the City of Rialto, providing us extensive/ recent familiarity with Greenbook standards. We will utilize those resources, as well as the expertise, to enhance communication with our project partners.
Right Team with Recent and Relevant Experience: As shown in our proposal, we have a proven history completing similar projects. Our technical understanding, coupled with contractor management strategies, will greatly benefit your project. We also have the availability and capacity to hit the ground running upon first day of construction.
2. PROJECT UNDERSTANDING
The Frisbie Middle School Safe Routes to School (SRTS) Improvements Project – Additional scopes is the addition of approximately 66 ramps and 300LF of sidewalk will provide significant improvements for pedestrians and students within the vicinity of N. Sycamore.
Major project improvements
include:
Construction of new sidewalks
ADA Ramp Improvements per Caltrans Standards and
Specifications
Cross Gutter Improvements
Coordination with Residents
Crucial Public Outreach with Pedestrian Detours
Parkway improvements
Concrete Spandrel adjacent to gutter
Miscellaneous roadway safety improvements
Construction will occur within active public rights-of-way off N. Sycamore. Successful delivery requires maintaining safe pedestrian access, minimizing disruption to school operations, coordinating utility work, preserving emergency access, and communicating effectively with residents and stakeholders throughout construction.
BVNA recognizes that ADA ramp and sidewalk improvements require careful management of active City right-of-way and uninterrupted consideration of pedestrian, bicycle, vehicular, and adjacent property access. Our approach will prioritize the safety of the public, construction personnel, and surrounding community while maintaining accessible routes throughout each phase of construction.
Prior to beginning work, BVNA will coordinate with the contractor to establish appropriate traffic control, pedestrian routing, work-zone limits, and construction sequencing. Existing sidewalks, crossings, driveways, curb ramps, and other access points will be evaluated to identify potential conflicts and develop safe, clearly defined routes around active work areas., all while utilizing the MUTCD and or TCP.
Spandrel Field Calculations
During construction, BVNA will maintain properly signed, barricaded, and protected pedestrian pathways and will provide temporary accessible routes where existing facilities are impacted. Work areas will be secured at the end of each shift, with excavations, grade changes, materials, and equipment protected from public access. Temporary surfaces will be maintained in a stable, reasonably smooth, and accessible condition, with particular attention to changes in elevation, cross slopes, and transitions.
Construction activities will be sequenced to minimize the duration of sidewalk and ramp closures and to maintain access to the public. BVNA will proactively coordinate changes to pedestrian routing and access with the City and affected stakeholders, addressing field conditions promptly to prevent unnecessary disruptions.
Our field team will conduct routine inspections of traffic control, pedestrian access, barricades, signage, and work-zone conditions throughout construction. Any unsafe or inaccessible condition identified in the field will be addressed immediately. Through proactive planning, disciplined site management, and continuous communication with the City, BVNA will deliver the improvements while maintaining a safe, orderly, and accessible City right-of-way.
BVNA understands the need of construction management and inspection services per the City’s request for essential building improvement needs, roadway construction, traffic signals, striping enhancements, ADA ramp improvements, public outreach, and all other public work-related projects. BVNA is prepared and ready to
assist the City of Rialto with contract administration, construction management, document control, utility coordination, public outreach, inspection, materials testing, cost estimation, partnering with stakeholders, maintaining records, claims mitigation, constructability reviews, problem solving, and assisting with all other needs to project acceptance and completion. BVNA has in depth experience of the Greenbook, Caltrans Standards and Specifications, Caltrans Local Assistance Procedures Manual (LAPM) and state regulatory requirements. BVNA has shown from our previous projects with the City that we have the right approach to ensure success.
BVNA’s objective is to always ensure that we successfully deliver our clients projects within budget, on schedule, and provide a safe environment for construction and residents.
Proven Experience Working in the City of Rialto
Conduct a pre-construction meeting and bi-weekly construction meetings with the City of Rialto, the contractor, local law enforcement, public outreach, and all other related parties. BVNA will prepare and distribute meeting agendas and minutes.
Coordinate all hours in order to be able to have access 24/7 Manage and coordinate all aspects of the project including coordinating with City staff, multiple contractors, agencies, and project stakeholders. Prepare Weekly Status Reports and Statements of Working Days. Coordinate design changes with the Engineer of Record. Participate in field meetings and document issues, findings, directions, changes, etc., and develop solutions.
Monitor the construction schedule.
Prepare change orders.
Review payment requests.
Review and approve submittals.
Log, track, and process submittals, Requests for Information (RFIs), Requests for Changes (RFCs), Contract Change Orders (CCOs), field directives, Traffic Control Plans
Provide the City with As-Builts from the contractor.
Monitor materials documentation and testing results as well as enforce corrections
Maintain project files per LAPM guidelines.
Process all project documentation per City and Caltrans guidelines. Verify Contractor conformance with the City’s standards, plans specifications and safety protocol
ADA Ramps
New Sidewalk
Demonstrated Specialized Experience Serving the City of Rialto For projects with unique or specialized construction/inspection requirements, BVNA collaborates closely with the project team to identify solutions. BVNA can proactively anticipate specialized skill requirements, ensuring the project team is prepared in advance and capable of responding quickly once a formal request is made— minimizing delays and keeping the project on schedule.
Terra Vista Safe Routes to School Successfully Completed within Budget Merrill Safe Routes to School Successfully Completed within Budget 150+ ADA Successfully Completed
Strategic Outreach to the Public and Local Businesses 50+ driveways completed
Comprehensive Experience Maintaining Continuous
Access During Project(s)
In depth knowledge with ADA handbook (if required)
Traffic Control and School Access
Maintaining a safe environment for students, pedestrians, bicyclists, motorists, and nearby residents is paramount.
BVNA will:
Review Traffic Control Plans for compliance with the California MUTCD and City requirements. Coordinate work to minimize impacts during school arrival and dismissal. Maintain ADA-compliant pedestrian access.
Monitor temporary pedestrian routes.
Coordinate with Frisbie Middle School, the Rialto Unified School District, crossing guards, emergency responders, and the Rialto Police Department.
Verify the proper installation and maintenance of temporary traffic control devices.
Slopes on existing conditions pertaining to Ramps – familiar with shooting grade in the city , document , mention design and build, pre-inspection and post inspection, our inspection team is familiar with the standard procedures of Rialto, and has a strong relationship with the residents. We have received compliments from our previous projects and were able to work directly with the designer and field team for any obstacles we encountered. Specifically, when matching the new driveway apron with the existing resident’s driveway.
Matching New Pavement Grades to Existing Asphalt
Achieving a smooth transition between newly constructed pavement and existing asphalt can be difficult due to variations in the existing roadway profile, previous overlays, settlement, utility adjustments, and construction tolerances. If not carefully managed, grade mismatches can result in uneven ride quality, ponding water, ADA non-compliance, or premature pavement distress. Some of the Slot Patching issues are below:
Potential Risks
· Existing pavement elevations differ from the design assumptions. · Variable asphalt thickness from previous resurfacing projects. · Settlement adjacent to utility trenches or pavement repairs. · Difficulty matching curb ramps, gutters, and sidewalks to existing grades. · Water ponding caused by improper cross slope or longitudinal grade
EXHIBIT A
Fee Proposal
Construction Management Services
Frisbie Middle School SRTS Improvements- Ramps and Sidewalks Project Assignment Pre Const Construction Post Const Total Hours Rate Estimated Cost A. PRIME
Construction Manager / Resident Engineer 10 20 10 40 170 $6,800.00 Office Engineer / Inspector/Public Relations 0 240 0 240 110 $26,400.00 Subtotal – Prime Services $33,200.00
B. CONSTRUCTION SUPPORT
Public Outreach Support (As Needed) Included Included Included Materials Testing $5,000.00
TOTAL ESTIMATED CONSTRUCTION MANAGEMENT FEE
Prime Construction Management $33,200.00
TOTAL ESTIMATED FEE $38,200.00
Fee Assumptions
1. All staff are full time available if necessary.
2. This estimate is based on 30 working days.
3. Construction will be done in 30 working days, to include the construction, submittals, and public relation notifications.
4. BV will assists with having punch list done during 30 day period, unless contractor is falling behind on schedule, at that point a 10-day for post construction which will be extra.
5. Materials testing will be provided, if required per the city.
6. Materials testing by qualified subconsultant if needed.
7. One full-time Construction Inspector during active construction and will assists with public relations.
8. Resident Engineer provides overall CM and contract administration.
9. Office Engineering support includes RFIs, submittals, payroll review, document control, pay estimates, inspection and assist with public relations.
10. Public outreach support coordinated with City and school district.
11. Normal weekday working hours assumed.
12. Overtime and weekend work excluded.
13. Rates based on current BVNA schedule and prevailing wage requirements.
14. Any extra work such as unforseens are excluded, field conditions, change in conditions, conflict in design, etc. such as, but not limited to, ramp types or pre-existing resident conditions.
15. This cost proposal is for the construtction portion only, any claims, design delays are not included in this cost.