March 1, 2022
Public Works
DATE: March 1, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Joe Leach, PE, Director of Public Works
Dee Karnes, Fleet Maintenance Superintendent
Subject:
Contract for Repairs to Bucket Truck
FINANCIAL IMPACT: The proposed expenditure of $20,000 is included in the Fleet Maintenance FY 2020-2021 operating budget
(01235031-400501)
PREVIOUS COUNCIL
ACTION:
Click or tap here to enter text.
STATEMENT OF THE
ISSUE:
The Department of Public Works is requesting City
Council approval to contract with Altec Industries, Inc., for repairs to an electrician bucket truck.
RECOMMENDED ACTION:
APPROVE a contract with Altec Industries, Inc., for
repairs to an electrician bucket truck (Unit #299; VIN
1FDAF56R99EA87947), in an amount not to exceed
$20,000 – Department of Public Works (Joe Leach 620-
5478).
AGENDA
REPORT
March 1, 2022
DISCUSSION:
An electrician’s bucket truck needs repairs to the outrigger that cannot be completed by Fleet Maintenance staff. This unit is a 2009 Ford F550 (VIN 1FDAF56R99EA87947) that was fabricated by Altec Industries, Inc.
Below is a history of the damage and attempted repairs to this unit:
June 2020 – The truck was damaged in a vehicle accident caused by a person residing in an RV which did not have insurance. City staff filed a police report.
Since the City is a self-insured agency, it must pay out of pocket for damages.
Necessary replacement vehicle body parts were difficult to locate due to the age of the unit.
January 2021 – The truck incurred additional damage due to a fire while awaiting repairs at a body shop. Again, vehicle body parts were difficult to locate due to the age of the unit.
March 2021 – The truck was sent to a Ford dealer that could not complete the repairs, and in May 2021, the truck was then sent to Future Ford to complete repairs.
June 2021 – Fleet Maintenance staff attempted to get additional competitive quotes for the extensive engine and exhaust repairs required. Repairs were completed by Future Ford and the truck was returned in October 2021.
October 2021 – A mechanic inspecting the truck found that the outrigger was bent from the original accident in June 2020.
November 2021 – The truck was sent to the manufacturer for a repair estimate.
January 2022 – Fleet Maintenance staff received an estimate for repairs to the outrigger.
The absence of the bucket truck continues to cause delays in the City’s ability to respond to electrical issues such as street and traffic lighting. Altec Industries, Inc., is the only authorized dealer for original equipment manufacturer parts needed to complete the repairs. A Sole Source Justification has been approved by the Finance Department.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
Attachment 2 – Approved Sole Source Justification