March 1, 2022
City Clerk's Office
DATE: March 1, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Pamela Christian, City Clerk
Subject:
Revisions to the Boards, Commissions and Committees
Handbook
FINANCIAL IMPACT: There is no financial impact with this item
PREVIOUS COUNCIL
ACTION:
4/27/2021
STATEMENT OF THE
ISSUE:
The Boards, Commissions, and Committees Handbook
require City Council final approval of the proposed
updates.
RECOMMENDED ACTION:
APPROVE amendments to the Boards, Commissions
and Committees Handbook – City Clerk’s Office (Pamela
Christian 510-620-6513).
AGENDA
REPORT
March 1, 2022
DISCUSSION:
On April 27, 2021, the City Council adopted Resolution No. 45-21 to formally approve its Boards, Commissions and Committees Handbook with the understanding that the contents of the handbook would be subject to change when necessary. The below suggested procedure changes are necessary for clarification.
Suggested changes in red
BOARD, COMMISSION AND COMMITTEE FUNCTIONS – Page 5
The activities of boards, commissions, and committees are varied but generally fall into four categories (Appendix A). Any particular board, commission, or committee may belong to one or more of the types listed below and all boards, commissions, and committees belong to the third type, advisory to the council. If a conflict arises between any provision in the Boards, Commissions and Committees Handbook and a board, commission, and/or committee adopted ordinance, the provision in the respective ordinance prevails and overrules any other provision.
MEMBERSHIP
Excused Absences (page 12)
Board members, commissioners, and committee members may make a written request to the chair and staff liaison in advance of a meeting to excuse an absence due to scheduling conflicts and religious or cultural holiday. Requests for all other excused absences may be considered on a case-by-case basis by the staff liaison chair, with consultation from the city clerk (or his/her representative), as necessary.
DOCUMENTS ATTACHED:
Attachment 1 – Boards, Commission and Committee Handbook – red lined Attachment 2 – Boards, Commission and Committee Handbook – clean version