RICHMOND HOUSING AUTHORITY
CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the Housing Authority of the City of Richmond, California (Authority), and the following named Contractor:
Contractor Name: CD & Power
Street Address: 150 Nardi Lane
City, State, Zip Code: Martinez, CA 94553
Contact Person: Brian Benson
Telephone: 925-229-2700 ext. 126 Email: [email protected]
Business License No: 40050391 / Expiration Date:
A California [X ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between Authority and Contractor which was approved by the Board of Commissioners of the Housing Authority of the City of Richmond or executed by the Authority’s Executive Director on 4/28/2020. Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
Department: Richmond Housing Authority Project Manager: Nannette Beacham Project Manager E-mail: [email protected] Project Manager Phone No. 621-1300 P.R. Contract/P.O. No. 155/22200280
Description of Services : Annual generator service and testing for RHA's generators at Nevin Plaza Amendment No. 1 modifies the:
X Term and Payment Limit Payment Limit Term X Service Plan Contract Amendment between the Housing Authority of the City of Richmond and
Amendment No. 1 Contract No. 155
c:\Authority contract amendment form\EJ (6/17/2015)
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license before any provision of this Contract Amendment will be deemed to take effect.
6. Signatures. These signatures attest the parties’ agreement hereto:
THE HOUSING AUTHORITY FOR THE
CITY OF RICHMOND, CALIFORNIA
By ______________________________
Title: ____________________________
List of Attachments:
1. Amendment Provisions
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313; and (3)
should be accompanied by completed
notary acknowledgment forms)
(Complete the notary acknowledgments
attached hereto)
Contract Amendment between the Housing Authority of the City of Richmond and
Amendment No. 1 Contract No. 155
c:\Authority contract amendment form\EJ (6/17/2015)
AMENDMENT PROVISIONS (TERM AND PAYMENT LIMIT)
1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:
"2. Term. The effective date of this Contract is 4/28/2020
and it terminates 6/30/2022 unless sooner terminated as provided herein."
2. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $8,457.66. Paragraph 3 of the Original Contract is amended to read as follows:
3. Payment Limit. Authority’s total payments to Contractor under this Contract shall not exceed $ 11,457.66 ."
The Authority shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the Authority’s Executive Director if the total Contract amount does not exceed $10,000 or without the prior approval of the Board of Commissioners if the total Contract amount is over $10,000.
Contract Amendment between the Housing Authority of the City of Richmond and
Amendment No. 1 Contract No. 155
c:\Authority contract amendment form\EJ (6/17/2015)
AMENDMENT PROVISIONS (SERVICE PLAN)
(CONTRACTOR’S OBLIGATION’S)
The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following task and/or services:
In addition to routine maintenance emergency work was recommended to proceed which included a new water pump, thermostat, and gasket.
CITY OF RICHMOND
'EMERGENCY JUSTIFICATION' FORM
THIS FORM MUST BE COMPLETED AND APPROVED PRIOR TO ANY PROCUREMENT Vendor Name: C&D POWER dba CALIFORNIA DIESEL & POWER
Amount: $ 8,457.66
Phone Number: (866) 468-7697 E-mail: [email protected]
City Contact: Jose Urquilla Phone: (510) 620-6896
Emergency procurements should be made only ... 1) to preserve life, health or property; 2) upon a natural disaster; 3) to correct or forestall a shutdown to maintain essential public services; or 4) other unforeseeable events . This form must be forwarded to Procurement Services, with all required backup documentation from the vendor within twenty-four (24) hours or at the earliest possible time on the first normally scheduled work day following the emergency.
Describe the specific nature of the emergency and justification for the selection of the vendor.
Describe items/services purchased , dates , costs, delivery timeframe, etc. Attach any cost comparisons, quotations, Council agenda statements, resolutions, or other pertinent information:
(use additional sheet if necessary)
Emergency repair needed for generator at Nevin Plaza. During what was thought to be ro~/ maintenance , a major repair was needed. The generator is necessary to power egress lights that are vital to the safety of seniGr and disabled tenants at Nevin Plaza should there be a power failure .
Emergency Justification Forms must be signed by the Procurement Services Manager before submission to the City Manager or City Council.
Department Head Signat7· --1---UJ1Jru..J(.-L£(...~~!1L!.......!fff ~......._· ::::: Y I Jl/ I_!}__~ Finance Director Signatur /·=----r="-':::::i~:;;___--+- Date : c:? I __d:l_/ ~:l_ City Manager Sign Date: __ / _ _ / __
(Emergency purchases estimating/totaling UNDER $10,000.00 require City Manager's signature) City Council Authorization : Council Date: / _ _ / _ _
(Emergency purchases estimating/totaling OVER $10,000.00 require Council approval. Attach Resolution.) NOTE: FINAL APPROVAL BY CITY MANAGER AND/OR CITY COUNCIL IS REQUIRED IN ACCORDANCE WITH MUNI. CODE SECTION 2.52.334 EMERGENCY PROCUREMENT
CITY OF RICHMOND
EMERGENCY PROCUREMENT
02/03/04
Purpose and Background:
To provide a rapid method of procuring goods or services to prevent delays in work which may vitally affect the health, safety or welfare of citizens or employees.
Policy:
While the need for occasional emergency procurement is recognized, the practice shall be curtailed as much as possible by anticipating needs in time for the use of the regular procurement procedures .
Emergency procurements shall be authorized by the Procurement Services Division when they are in compliance with Municipal Code 2.52.334 as follows:
" ... the City Manager may make or authorize others to make emergency procurements of supplies and services, when there exists a threat to public health, welfare, or safety; provided that such emergency procurements shall be made with such competition as is practicable under the circumstances. A written determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file." In case of actual emergency departments may procure any supplies, materials or equipment required, provided that the immediate procurement is essential to prevent delays in the work of the using department which may affect the health, safety or welfare of citizens.
The head of the using department shall send the Procurement Services Manager a requisition, a copy of the quotation and/or delivery record, and a full written explanation of the circumstances of the emergency, which shall be filed by the Procurement Services Manager as a permanent and public record of the purchase.
An "emergency" is defined as a breakdown in machinery or equipment or the interruption of an essential service or any threat to public health, safety or welfare.
Procedure:
Emergency procurements are not valid for contrived urgencies resulting from a lack of planning and organization.
Emergency procurements will only be approved when requested by authorized employees.
The using department shall contact the Procurement Services Division, advise them of the emergency, and request a PO number.
If the emergency arises during a time when the Procurement Services Division is normally closed, the using department may proceed with the procurement without a PO number.
It becomes the responsibility of the using department to inform Procurement Services of the details of the tranfaction within twenty-four (24) hours or at the earliest possible time on the first normally scheduled work day following the emergency.
02/03/04
Mter receipt of the required material or service, the using department shall forward to Procurement Services:
• All quotation and/or delivery documents (from the vendor(s)) • The completed 'Emergency Justification' form with City Manager Signature Authorization (for purchases under $10,000) and with Council Signature Authorization (for purch:ases over $10,000) and the City Council resolution or copy of the minutes approving the specific emergency procurement. • Invoices must be mailed directly to Finance, Attn: Acct. Payable. • Upon final approval and signature, all original(s) must be returned to the Procurement Services Division
Any Purchase Order not accompanied by the required paperwork, will be returned to the originating department, and will not be processed for payment until Procurement Services receives the complete package.
It is the goal of the Procurement Services Division to save funds on all procurements. By reducing emergency procurements, significant dollar savings will be realized . . ,
02/03/04