March 15, 2022
Public Works
DATE: March 15, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Joe Leach, PE, Director of Public Works
Subject:
Contract Amendment for NCE Engineering On-call
Professional Services
FINANCIAL IMPACT: Funding sources for individual work authorizations under on-call professional services contracts include Federal and State grants and Measure J funds. Amending the
NCE on-call professional services contract will not impact the General Fund.
PREVIOUS COUNCIL
ACTION:
Click or tap here to enter text.
STATEMENT OF THE
ISSUE:
Staff recommends amending NCE (formerly Richmond
Engineering Consultant Company) on-call professional
services contract to increase contract capacity for
ongoing engineering design services
RECOMMENDED ACTION:
APPROVE a resolution amending NCE (Richmond
Engineering Consultant Company) on-call professional
services contract to increase their contract funding capacity by $2,060,000, to an amount not to exceed $3,860,000 - Public Works Department (Joe Leach 620-5478).
AGENDA
REPORT
March 15, 2022
DISCUSSION:
Utilization of on-call professional services contracts is critical to the successful completion of myriad City projects. The City issues Requests for Qualifications/Proposals for specialty services, and subsequently issues three-year on- call professional services contracts to the most qualified firms. Keeping current on-call professional services lists saves time and money when hiring qualified firms for specialty work, eliminating the need to go through a six-month procurement process each time professional services are needed. When City staff identifies a need for specialized professional services on a particular project, the City requests cost proposals for that work from the pre-qualified firms on the specialized on-call list of firms. The proposals are evaluated, and the City issues a Work Authorization to the firm that provided the best proposal for that work.
The Public Works Department, in its capacity as the steward of public facilities such as roadways, parks and other City facilities, will continue to manage the various on-call professional services contracts.
Below is the list of NCE On-Call Projects under design development:
Project Name Current Design
Scope
Future Scope Stages Additional Funding
Via Verdi Construction Rheem Creek
Mitigation Site
Construction
Documents, permitting
and Construction
Support
400,000
Staff will come before
Council later with detailed
discussion of funding for the
entire project
Central Ave at I-80 Construction and
Environmental
Documents
Investigation Phase
Final Construction and
Environmental
Documents, ROW
Phase and
Construction Support
850,000
Account String
20236031-400708-29110
13th Street
Complete Project
Construction
Documents
Construction Support 100,000
Account String
20236031-400733-29120
Dornan Dr. Sewer
Line Replacement
Construction
Document
Construction Support 100,000
Account String
40322931-400708-01Z10
Yellow Brick Road Construction Additional Construction
Support
60,000
Account String
11731331-400708-29113
Point Molate
Shoreline
Restoration
Construction and
Environmental
Documents,
Permitting
Additional Permitting 100,000
Account String
20136031-400708-01A14
March 15, 2022
Keller Beach
Sewer
Replacement
Feasibility Studies Project Development
Scope
200,000
Account String
40322931-400733-01C08
Staff
Augmentation
Not Currently
Providing
Staff Augmentation for
1 year, 3 days a week
250,000
From Engineering salary
savings
Account string TBD
Total $2,060,000
It should be noted that staff will bring a subsequent City Council item regarding the Via Verde Project, including construction status, funding sources, City obligations and additional regulatory requirements.
The proposed resolution (Attachment 1) and the contract amendment (Attachment 2) are attached. The final form of the contract amendment with each firm will be reviewed and approved by the City Attorney prior to execution.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – Contract Amendment