May 3, 2022
Police Department
DATE: May 3, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Louie Tirona, Acting Chief of Police
Subject:
Proposed Standing Purchase Order with LN Curtis and
Sons
FINANCIAL IMPACT: The anticipated expenditures would be spread out over three budget cycles and will be budgeted for accordingly.
Funding for this year’s anticipated expenditures is
included in the Police Department’s budget, primarily
under accounts 01191021-400381, 01191021-400384,
and 01191021-400603.
PREVIOUS COUNCIL
ACTION:
n/a
STATEMENT OF THE
ISSUE:
The Police Department is seeking to establish a standing purchase order with LN Curtis and Sons to provide police tools and equipment, police uniforms, and safety supplies (including personal protective equipment).
RECOMMENDED ACTION:
APPROVE a standing purchase order with LN Curtis and
Sons to purchase police tools, equipment, uniforms, and safety supplies, in a total amount not to exceed $70,000, for a term of three years beginning May 1, 2022, through April 30, 2025, with the option of an additional one (1) year extension – Police Department (Louie Tirona 510-
621-1802).
AGENDA
REPORT
May 3, 2022
DISCUSSION:
It is extremely time consuming and costly to issue a competitive solicitation for police and safety equipment each time a purchase needs to be made. Additionally, personal protective equipment for police officers needs to remain standard across the department. City staff is recommending a standing purchase order with LN Curtis & Sons (also known as Curtis Blue Line) for products suited for law enforcement personnel based on the Master Price Agreement (MPA) entered into on March 9, 2020, between the vendor and the Public Procurement Authority (PPA), a public entity in Oregon. The MPA is valid for a three (3) year period, which may be extended up to three (3) additional one (1) year periods.
The PPA issued a competitive solicitation for law enforcement equipment, as the lead public agency through National Purchasing Partners, Government Division, a national cooperative procurement organization. This purchase is in compliance with the Richmond Municipal Code Section 2.52.328, Cooperative Procurement, which allows for the City to use cooperative solicitations if it is in the best interest of the City of Richmond.
The City of Richmond’s utilization of the Master Price Agreement with the PPA eliminates the cost associated with obtaining multiple solicitations throughout the year and reduces the lead-time in obtaining crucial equipment.
DOCUMENTS ATTACHED:
Attachment 1 – POLICE MPA-2010-LOC-and-Curtis-Blue-Line-A6-EXECUTED Attachment 2 – RFP_no.2010_Law Enforcement Equipment
Attachment 3 – Law-Enforcement-Equipment-RFP-2010-Synopsis