June 7, 2022
Public Works
DATE: June 7, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Joe Leach, PE, Public Works Director
Greg Hardesty, Parks & Landscaping Superintendent
Subject:
Proposed Contract with United Site Services of California, Inc.
FINANCIAL IMPACT: The proposed expenditure of $75,000 will be funded in the proposed Fiscal Year 2022-2023 Department of
Public Works Operational Budget. The additional two-
year extension of $50,000 will be included in the
proposed Department of Public Works Operational
Budget for Fiscal Year 2025-2026. 01233631-400537
PREVIOUS COUNCIL
ACTION:
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STATEMENT OF THE
ISSUE:
The Department of Public Works, Parks Maintenance
Division is seeking approval of a contract with United Site Services of California, Inc. to provide and service
portable toilets on an as needed basis.
RECOMMENDED ACTION:
APPROVE a three-year contract in the amount of
$75,000, with an additional two-year extension option of $50,000, with United Site Services of California, Inc. to provide and service portable toilets on an as needed
basis, with a contract term from July 1, 2022 to June 30, 2025 – Public Works Department (Joe Leach 620-
5478/Greg Hardesty 620-6920).
AGENDA
REPORT
June 7, 2022
DISCUSSION:
On March 17, 2022, a request for bid proposals was placed on BidsOnline to provide and service portable toilets at City parks on an as-needed basis. Two bid proposals were received on March 31, 2022. The proposals were as follows:
United American
Delivery Charge for Initial Set Up $ 65.85 $ 82.00
Supply and Service for Standard Unit (1 cleaning per week) $ 91.95 $104.00 Supply and Service for ADA Unit (1 cleaning per week) $166.95 $185.00 Supply and Service Wash Station (1 cleaning per week) $ 91.95 $ 85.00 Damage Waiver $ 15.00 $ 7.00
Locks on Unit $ 21.95 $ 5.00
The prices above are set prices that will be paid when an order is placed. Currently, there is one portable toilet located at each of the following City parks: Nevin, JFK, and Point Molate. The units are cleaned approximately three (3) times a week.
Based on the proposals received, United Site Services has the lowest bid for the services most often used by the City. Therefore, City staff recommends approval of a contract with United Site Services of California, Inc.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
Attachment 2 – Request for Quote
Attachment 3 – Bid Proposal (United)
Attachment 4 – Bid Proposal (American)