June 7, 2022
Library and Community Services
DATE: June 7, 2022
TO: Mayor Butt and Members of the City Council
FROM:
LaShonda White, Interim Director of Library &
CommunityServices
Ranjana Maharaj, Deputy Director for Community
Services - Recreation
Kymberlyn Carson-Thrower, Recreation Supervisor
SUBJECT:
Approve the production agreement addendum #2 with
Pyro Spectaculars North Inc. For a fireworks display
show on July 3rd at the Marina Bay Park.
FINANCIAL IMPACT: There will be a $44,000 financial impact to the General Fund in account number 01254551-400222. In addition
to this cost, the City and the vendor have agreed that the City’s Fire Department will be in attendance and will be standing by, which may incur additional costs.
PREVIOUS COUNCIL
ACTION:
May 5, 2019; June 23, 2020; and July 6, 2021
STATEMENT OF THE
ISSUE:
Following a two-year hiatus due to COVID-19 and health
protocols, staff is seeking approval of the Production
Agreement Addendum #2 with Pyro Spectaculars North
Inc. in the amount of $44,000 to provide a fireworks
display show for the City of Richmond on July 3, 2022, at the Marina Bay Park, with a term ending date of July 3, 2022.
AGENDA
REPORT
June 7, 2022
RECOMMENDED ACTION:
APPROVE the Production Agreement Addendum #2 with
Pyro Spectaculars North Inc. in the amount of $44,000 to provide a fireworks display show for the City of Richmond on July 3, 2022, at the Marina Bay Park with a term
ending date of July 3, 2022 – Library and Community
Services (Ranjana Maharaj/Kymberlyn Carson-Thrower,
510-620-6789).
DISCUSSION:
Each year, the Community Services, Recreation Division coordinates with several departments, vendors, and agencies to host the Annual Third of July Fireworks celebrations. The planning and coordination of the annual fireworks event starts as early as January. A special event permit is routed as part of the approval process which requires approvals from the Richmond Police Department, Fire Department, and other city departments. The vendor is required to coordinate barge services, approval to use a port for loading fireworks, and other permits.
The City entered into a production contract with the fireworks vendor, Pyro Spectaculars North Inc., in 2019 for a three-year contract (Attachment 1). However, due to the Center for Disease Control and Prevention (CDC) instituted COVID-19 protocols, the fireworks were cancelled in 2020 and 2021. Due to the shelter-in-place order initiated by the Contra Costa Health Officer on March 16, 2020, and the subsequent health orders, issued on March 31, 2020, and April 29, 2020, and the prohibition of large gatherings due to the pandemic, the 2020 fireworks celebrations was cancelled.
The July 3, 2021, fireworks celebration was cancelled because Contra Costa County was still in the orange tier during this time. Although the CDC guidelines allowed large gatherings in seated and controlled arenas where proof of vaccination was required, it would have been difficult to meet necessary requirements at the Marina Bay Park since it is an open area with several entry ways.
The Recreation Division negotiated a cancellation fee with the vendor in the amount of $20,000 for 2020 and 2021, and as a result of extending the contract to 2022, the City received a $10,000 credit to use towards the 2022 fireworks show (Attachment 2). The total cost of the 2022 fireworks showcase is $54,000; however, the City will ultimately pay $44,000 as a result of the negotiated $10,000 credit. The higher cost for 2022 is mainly attributable to an increase in the cost of fuel, supplies and shipping, as well as clean-up related charges per new California State Water Board regulations.
City staff recommends that City Council approve the Production Agreement Addendum #2 with Pyro Spectaculars North Inc., in the amount of $44,000 to provide a fireworks display show for the City of Richmond on July 3, 2022 (Attachment 3). If approved, the vendor will allow the City to make its initial payment on June 15, 2022. City staff will adhere to all local, state, and federal rules to keep our community safe during this event.
June 7, 2022
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
Attachment 2 – Contract Addendum #1 with Pyro Spectaculars North Inc.
Attachment 3 – Contract Addendum #2 with Pyro Spectaculars North Inc.