June 21, 2022
Library and Community Services
DATE: June 21, 2022
TO: Mayor Butt and Members of the City Council
FROM:
LaShonda White, Interim Director of Library and
Community Services
Ranjana Maharaj, Deputy Director of Community
Services - Recreation
Kymberlyn Carson-Thrower, Recreation Supervisor
Subject:
Extension of Contra Costa County Health Services
Covid-19 vaccine and testing center at the Richmond
Convention CenterExtension of Contra Costa County
Health Services Covid-19 Vaccine and Testing Center at
the Richmond Convention Center
FINANCIAL IMPACT: Based on Recreation facility fees as included in the approved Master Fee Schedule, the total cost for use of the seven (7) side rooms at the Richmond Convention
Center from July 1, 2022 – June 30, 2023, equals
$996,372. Once the approved 50 percent discount for
eligible charges is applied for governmental agencies, the total cost would decrease to $522,696.
PREVIOUS COUNCIL
ACTION:
February 2, 2021; December 21, 2021
STATEMENT OF THE
ISSUE:
Contra Costa County Health Services (CCHS) has been
providing COVID-19 vaccination and testing in the
Richmond Convention Center since 2021. CCCHS is
requesting an extension to continue as the vaccination
and testing and to move these services in the seven (7) side terrace rooms of the Richmond Convention Center.
AGENDA
REPORT
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June 21, 2022
RECOMMENDED ACTION:
APPROVE a third amendment to extend the agreement
with Contra Costa County Health Services to continue
the COVID-19 Vaccine and Testing Center at the
Richmond Convention Center terrace rooms until June
30, 2023,; and WAIVE fees associated with the third
amendment – Library and Community Services
(LaShonda White/Ranjana Maharaj/Kymberlyn Carson-
Thrower 510-620-6512).
DISCUSSION:
Since the Shelter in Place Order, the Richmond Convention Center has been used by Contra Costa County Health Services (“CCHS”) to provide COVID-19 vaccinations to the community. The initial agreement was effective on January 14, 2021, with a term ending date of August 31, 2021 (Attachment 1). On January 27, 2021, CCCHS sent a letter requesting authorization to amend the hours of operation (Attachment 2). The original agreement was amended on April 1, 2021, to extend the term ending date to December 31, 2021, and to include COVID-19 testing (Attachment 3). On October 18, 2021, the Recreation Division, received a request from CCHS for a second amendment to extend the use of the Richmond Convention Center to continue administering COVID-19 vaccination and testing until June 30, 2022, with an option to extend the term on a month-to-month basis with the written consent of the City (Attachment 4).
With the reduced numbers of COVID-19 cases and the plan to include vaccination to the children, the CCHS is requesting a third amendment to continue administering COVID-19 vaccination and testing until June 30, 2023, while using the terrace rooms (side rooms) of the Richmond Convention Center (Attachment 5). The main floor of the Richmond Convention Center will be available to allow the Recreation Division to rent to other users.
The Auditorium Nevin Entrance will be used for check-in and registration, and the terrace rooms for testing and for administering vaccines. The schedule for vaccination and testing will continue to operate Monday through Saturday from 7:00 AM to 6:00 PM.
CCHS will continue to provide security and janitorial services during the operating hours for the site. The vaccine and testing center is one of the largest sites in West Contra Costa County (“West County”). It supports health equity efforts to provide equitable access to COVID-19 vaccines and testing for City of Richmond and West County residents who may not have a primary healthcare provider. CCHS continues to ensure that there is access to COVID testing and vaccination services for all ages to Contra Costa County, with a particular focus on communities that are hardest hit. Services provided by CCHS in West County will be maintained at current levels. The sites have the ability to increase capacity by aroundapproximately twenty-five percent (25%) as - needed to support boosters, new vaccinations or testing demands. For more information related to the County’s vaccination and testing efforts, please visit their website at https://www.coronavirus.cchealth.org.
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June 21, 2022
City staff understands that having a space in a central part of Richmond provides our residents with the opportunity and access to receive vaccinations and testing.
Therefore, City staff is seeking City Council approval of the third amendment to the Agreement from CCCHS to continue COVID-19 testing and vaccination at the Richmond Convention Center (seven side terrace rooms) until June 30, 2023. City Sstaff is also seeking approval to waive the fees associated with approval of the third amendment (Attachment 6).
DOCUMENTS ATTACHED:
Attachment 1 – Staff Report_2/2/21 for Original Permit to Enter Agreement_1/14/21 Attachment 2 – Letter to Amend Hours of Operation_1/27/21 Attachment 3 – First Amendment_CCHS_4/1/21
Attachment 4 – Second Amendment_CCHS_1/1/21
Attachment 5 – Third Amendment_CCHS
Attachment 6 - Convention Center Rental Costs for CCHS_Jan 2021-Jun 2023