June 21, 2022
Human Resources
DATE: June 21, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Laura Marquez, Risk Manager
Subject:
Approve a Two-Year Extension to Contract with Du-All
Safety, LLC to Continue to Provide Safety Program
Compliance Services
FINANCIAL IMPACT: The proposed expenditure is included within the approved fiscal year 2022/2023 budget, Human Resources
Department, Risk Management Division (50182316-
400201), and will be budgeted in future years at the
appropriate amount.
PREVIOUS COUNCIL
ACTION:
July 2, 2019, approved standard contract with an option for two-year extension.
STATEMENT OF THE
ISSUE:
The current contract between the City of Richmond and
Du-All Safety, LLC for safety compliance and loss
prevention services will expire on June 30, 2022. A
Request for Proposals was issued in April of 2019. Du-
All Safety, LLC was retained for three-years with an
option for two-year extension.
RECOMMENDED ACTION:
APPROVE a two-year contract amendment with Du-All
Safety LLC, increasing the amount of the contract by
$317,531, for a total amount not to exceed $760,206, to continue providing safety program compliance services,
with a term ending June 30, 2024 - Human Resources,
Risk Management (Laura Marquez 620-6974).
AGENDA
REPORT
June 21, 2022
DISCUSSION:
The City revitalized its safety program in 2005 in response to the City Manager’s assessment report identifying a need to establish a workplace safety program to reduce work-related injuries and avoid citations from CalOSHA. In 2007, Du-All Safety, LLC was selected to perform a comprehensive safety audit of City facilities and work practices and to implement a City-wide safety program. Since that time, Du-All Safety, LLC has been the safety administrator for the City of Richmond. The City’s current contract with Du-All Safety, LLC is set to expire June 30, 2022.
Services required for the safety program include coordinating and conducting the monthly City-wide Safety Committee meetings; conducting facility safety inspections on a quarterly, semi-annual, or yearly basis as specified for the identified facility; assisting departments with new safety issues and resolving concerns; and providing monthly safety training in a variety of topics including hazardous waste handling; confined space; lockout/tagout; hot work/welding; bloodborne pathogens; emergency evacuations; driver safety; fall protection; illness and injury prevention plan; first aid/CPR/AED; hearing conservation; respiratory protection; traffic control safety; powered personnel lifts; scaffold safety; as well as any other safety training need that arises.
The City is currently receiving approximately 70 hours of safety consulting services per month. The contracted fees have been increased three percent annually over the previous year’s rate. The hourly rates in the contract, as amended, continue increasing at three percent for year four (4) and year (5).
Du-All Safety,
LLC
Hourly Rate Hours per Month Annual Fee
Year 1 FY19/20 $149.26 80 $143,290
Year 2 FY20/21 $153.74 80 $147,590
Year 3 FY21/22 $158.35 80 $152,016
Year 4 FY22/23 $163.10 80 $156,261
Year 5 FY23/24 $167.99 80 $161,270
CONCLUSION:
The City has been satisfied with Du-All Safety, LLC and it is recommended that an amendment extending the contract with Du-All Safety, LLC be approved.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
Attachment 2 – Amendment to the Contract