June 21, 2022
Police Department
DATE: June 21, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Louie Tirona, Acting Chief of Police
Subject:
Resolution Authorizing a Sole Source Procurement
Process for Selected Specialized Police Department
Services
FINANCIAL IMPACT: The Police Department contracts with Contra Costa County and the State of California for reoccurring
services related to police operations. These services and the estimated funds required to be encumbered are listed in the proposed Police Department operating budget for
each of the fiscal years. The Police Department budget
and associated contract line items are subject to annual review and approval by the City Council. The annual
aggregate amount of these contracts is $951,000
(01191021-400201/01191021-400209/01191021-
400501).
PREVIOUS COUNCIL
ACTION:
December 1, 2020, approved Resolution 138-20
approving the reoccurring contracts listed below, with the exception of the costs adjustments for inflation and/or population-based rates.
STATEMENT OF THE
ISSUE:
Each fiscal year, the Richmond Police Department
budget includes line-item contracts for services provided by state and county agencies. The proposed resolution
authorizes the city manager to execute the contracts
associated with these annual line items approved in the budget by City Council. Approving the resolution will
expedite the contract process and improve overall
efficiency.
AGENDA
REPORT
June 21, 2022
RECOMMENDED ACTION:
ADOPT a resolution authorizing the City Manager to
execute reoccurring contracts for fiscal years 2022-2023 and 2023-2024 with Contra Costa County and the State
of California at an aggregate annual amount of $951,000.
Services contracted with Contra Costa County include
the following: California Law Enforcement
Telecommunications System (CLETS) - $11,000;
California Identification Division (CAL ID) - $145,000; Automated Regional Information Exchange System
(ARIES) - $50,000; All County Criminal Justice
Information System (ACCCJIN) - $23,500; Martinez
Detention Facility intake fees - $46,000; alcohol/toxic drug and crime scene evidence analysis - $365,000;
Sexual Assault Response Team (SART) examinations-
$41,000; annual jail inspection and audit - $1,000;
Coroner & Gunshot Residue (GSR) examination and
analysis - $10,000; out of state inmate extradition -
$4,000; Law Enforcement Training Center - $21,000;
Department of Information Technology - $29,500; East
Bay Regional Communication System Authority (EBRCS)
- $182,500. The State of California contracted services including Live Scan fingerprinting - $16,500 and
University of California Regents - $5,000 – Police
Department (Acting Chief of Police, Louie Tirona, 621-
1802).
DISCUSSION:
Each fiscal year, the City of Richmond Police Department enters into various contracts with Contra Costa County and the State of California for services related to police operations. The costs of these services are based on fee schedules, Memoranda of Understandings, and/or legislative action(s). Each contract, and the estimated annual expense, is listed as a line item in the Richmond Police Department fiscal year operating budget. These contracts are for mandatory operating expenses associated with the day-to-day operations of the Police Department and include access to Department of Justice and County records, fingerprint identification, forensic lab analysis, booking fees, jail access, inmate extradition, radio maintenance, recruit officer training, and police canine emergency veterinary services.
To improve administrative efficiency, City staff is requesting City Council adoption of a resolution authorizing the city manager to execute specific contracts listed in the resolution provided the contract amounts do not exceed the amounts listed for each fiscal year. Other than the exclusion of animal services, and adjustments made to rates affected by population increases or minimal annual increases, this resolution is identical
June 21, 2022
to Resolution 158-20 approved for fiscal years 2020-2021 and 2021-2022. The contracts and estimated expenses are as follows:
CONTRA COSTA COUNTY:
CLETS SHARED COST - CONTRA COSTA COUNTY $11,000
CAL ID FORENSIC DIV - CONTRA COSTA COUNTY $145,000
ARIES MAINTENANCE - CONTRA COSTA COUNTY $50,000
ACCJIN SHARED COST - CONTRA COSTA COUNTY $23,500
BOOKING FEES - CONTRA COSTA COUNTY $46,000
CRIME LAB EXAMS - CONTRA COSTA COUNTY $365,000
SART EXAMS - CONTRA COSTA COUNTY $41,000
ANNUAL JAIL INSPECTION - CONTRA COSTA COUNTY $1,000
CORONER/GSR EXAMS - CONTRA COSTA COUNTY $10,000
INMATE EXTRADITION - CONTRA COSTA COUNTY $4,000
POLICE TRAINING CENTER- CONTRA COSTA COUNTY $21,000
INFORMATION TECHNOLOGY - CONTRA COSTA COUNTY $29,500
COMMUNICATIONS (EBRCS) -CONTRA COSTA COUNTY $182,500
STATE OF CALIFORNIA:
LIVE SCAN FINGERPRINTING- STATE OF CALIFORNIA $16,500 UC REGENTS - STATE OF CALIFORNIA $5,000
DOCUMENTS ATTACHED:
Attachment 1 – Resolution