June 21, 2022
Public Works
DATE: June 21, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Joe Leach, Director of Public Works
Rob Chelemedos, Streets Maintenance Superintendent
Subject:
Proposed Standing Purchase Order for Traffic Signs &
Lines Materials
FINANCIAL IMPACT: The contracts will be funded primarily from the approved fiscal years 2022-2025 Public Works Gas Tax
(10234431-400645-01A05), Engineering & Capital
Improvement SB1 budget, and the Transportation
Division based on project needs.
PREVIOUS COUNCIL
ACTION:
n/a
STATEMENT OF THE
ISSUE:
City staff members are seeking approval to establish
standing purchase orders with First Vanguard Rentals
and Sales, Inc., Statewide Traffic Safety and Signs, Inc., and The Construction Zone for fiscal years 2022-2025 for traffic signs and lines materials.
RECOMMENDED ACTION:
APPROVE standing purchase orders with First Vanguard
Rentals and Sales, Inc., Statewide Traffic Safety and
Signs, Inc., and The Construction Zone for traffic signs and lines materials in a total combined amount of
$900,000, with an allocation not-to-exceed $300,000 per vendor over a three-year period, with one (1) two-year
option to renew at $200,000 per vendor over the two-year period. – Public Works Department (Joe Leach 620-5478
/ Rob Chelemedos 231-3007).
AGENDA
REPORT
June 21, 2022
DISCUSSION:
First Vanguard Rentals and Sales, Inc., Statewide Traffic Safety and Signs, Inc. and The Construction Zone will provide materials needed for traffic signs and lines for newly paved streets and for maintenance of existing streets. Materials will include signs hardware; hang signs, paints and thermoplastic materials for striping, and roadway delineators. These vendors are in Fairfield and Concord within reasonable distance to assure timely delivery of materials.
Seeking three (3) vendors due to supply chain shortage for various reasons including Covid. Additional funds will be used to offset the Engineering and Transportation Division requested work.
On April 21, 2022, the Department of Public Works issued an Invitation for Bid for Traffic Signs and Lines Materials. The Bid was posted on the City's BidsOnline System where 145 vendors were notified, and six (6) vendors downloaded copies of the Bid.
On May 10, 2022, hard copies of the bids were received from the following vendors:
First Vanguard Rentals and Sales, Inc.
Statewide Traffic Safety and Signs, Inc.
The Construction Zone
The bids were reviewed by City staff members and each vendor was found to be compliant. City staff is requesting to issue standing purchase orders with First Vanguard Rentals and Sales, Inc., Statewide Traffic Safety and Signs, Inc., and The Construction Zone for three (3) years, in a total combined amount of $900,000, with an allocation not-to-exceed $300,000 per vendor over a three-year period, with one (1) two-year option to renew at $200,000 per vendor over the two-year period.
DOCUMENTS ATTACHED:
Attachment 1 – Bid Project Report
Attachment 2 – Comparative Pricing
Attachment 3 – First Vanguard Rentals and Sales, Inc. quote Attachment 4 – Statewide Traffic Safety and Signs, Inc. quote Attachment 5 – The Construction Zone quote