July 5, 2022
Human Resources
DATE: July 5, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Sharrone Taylor, Acting Director of Human Resources
Subject:
Second Contract Amendment with Regional Government
Services (RGS) to Provide Temporary Services and
Support in Several Critical Areas to the City on an As- Needed Basis
FINANCIAL IMPACT: There will no new financial impact or budget action necessary resulting from the recommended amendment.
The funds expended for this contract will be from
previously approved budget sources within Human
Resources/Risk, Finance, and Employment and Training.
A significant portion of these expenditures will be
reimbursed by grants or by developers; currently staff
estimates that this reimbursement will exceed $100,000 – (Risk Management Worker’s Compensation Professional
Services 50182116-400201, Human Resources
Professional Services 01181016-400201, Human
Resources Recruitment Services 01181016-400, Finance
Professional Services 400201, Employment and Training
Professional Services 400201).
PREVIOUS COUNCIL
ACTION:
May 18, 2021
March 1, 2022
STATEMENT OF THE
ISSUE:
The Human Resources Department seeks a second
contract amendment to the Regional Government
Services contract originally executed on March 18, 2021.
The City has utilized the services of Regional
Government Services (RGS) because of the lack of
internal capacity or expertise for several critical functions.
RGS is a public agency, whose employees possess deep
knowledge and experience in the public sector, and the
AGENDA
REPORT
July 5, 2022
City continues to need RGS support in several critical
areas.
RECOMMENDED ACTION:
APPROVE a second contract amendment with Regional
Government Services to increase the contract amount by
$300,000, for a new total payment limit not to exceed
$700,000, for the provision of expertise in a variety of functional areas such as Human Resources, Financial
Management, and Accounting – Human Resources
(Sharrone Taylor 510-620-6803).
DISCUSSION:
Regional Government Services (RGS) is a unique California public agency serving the consulting, administrative, and project management needs of local governments. Their greatest asset is their expert team of Advisors who pride themselves on delivering outstanding services to support the mission of partner agencies. RGS routinely provides Advisors and consulting to public agencies to address peak workloads, capacity constraints resulting from vacancies, and the lack of internal expertise.
In order to provide this expertise, RGS has developed a highly flexible and adaptive team environment and work culture. The organization uses technology to support a remote workforce of approximately one hundred Advisors. The Advisors are trained and experienced public sector professionals from a variety of relevant disciplines.
Public agencies such as the City of Richmond can procure the services of highly capable individuals who have deep knowledge of the public sector and can deliver high- quality project services on an as-needed basis.
RGS provides the City with project support in functional areas, including: Emergency Services; Public Agency Finance & Accounting; Budget process and Development; Benefit Management; Grants Management; Human Resources including Mandatory and Discretionary Training, Coaching and Workforce Development; Disability Management; Recruitment; Economic Development; Land Use and other Planning including Regional Planning & Services: Community Outreach, Clerking including Public Records Act Request Management; Organizational Assessments, Meeting Facilitations, Strategic Plans; Transition Management; and Workplace Cultural Change Management.
During the last several months, RGS staff have helped the City with the following projects:
City Budget Development
Annual Financial Statements and Audit
Single Audits Compliance
GASB 87 Implementation
Community Facilities District formation
Disability Claims Management
July 5, 2022
Staff Recruitment
Migration from Munis 11 to Munis 19
Pension Obligation Bond strategy review
Department of Employment & Training grants accounting and grants reporting to grantors
Department of Employment & Training budget analysis and development
The City continues to need RGS expertise in the following areas due to staffing vacancies, absence of internal expertise, and/or because outside review and analysis is prudent:
Department of Employment & Training grants accounting as well as grants reporting to grantors
Quality Assurance of Class and Compensation data
Community Facilities District issues (if needed)
Disability Claims Management
Staff Recruitment
Review of financial controls
It should be noted that the services provided by RGS have been in areas with roles represented by IFPTE Local 21. The City has conferred with Local 21 and the parties agreed to the following:
The City will continue to adhere to the MOU terms related to contracting out bargaining unit work.
The City will only use RGS Advisors on a temporary basis and commits to meet and confer regarding such uses as needed. The City will also keep Local 21 informed of the ongoing need for RGS expertise in areas where capacity is lacking.
The City entered into an initial legal services agreement with Regional Government Services (RGS) in the amount of $250,000 which was approved by City Council May 18, 2021. On March 1, 2022, City Council approved the first contract amendment which revised the terms of the agreement and added $150,000 to the contract payment limit.
This second amendment is a request to add $300,000 to the contract payment limit for an not-to-exceed contract payment limit of $700,000.
DOCUMENTS ATTACHED:
Attachment 1 – Regional Government Services Contract
Attachment 2 – First Contract Amendment with Regional Government Services Attachment 3 – Second Contract Amendment with Regional Government Services