July 19, 2022
Police Department
DATE: July 19, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Louie Tirona, Acting Chief of Police
Subject:
Third contract amendment with Allied Universal Security to add services at Booker T. Anderson Community Center.
FINANCIAL IMPACT: The yearly fiscal impact is $238,696.80 per year, or, $119,348.40 for the period July 1, 2022 through
December 31, 2022 – account string 12138962-400858-
03D06.
PREVIOUS COUNCIL
ACTION:
05/03/22 – Approved an amendment to add services for
the Library
11/23/21 – Approved an amendment to add an additional
guard to the Civic Center
12/17/19 – Approved original contract with Allied Universal
STATEMENT OF THE
ISSUE:
Booker T. Anderson Community Center was damaged by
fire and needs repair before it can be staffed and used again. While awaiting repair, thieves broke in and stole valuable copper wiring and pipes, which has led to a
significant increase in construction costs. A guard posted 24/7 will help ensure no further damage is done.
RECOMMENDED ACTION:
APPROVE a third contract amendment with Allied
Universal for additional security guard services at Booker T. Anderson Community Center to increase the contract
amount by $119,348.40, for a new total payment limit not to exceed $1,183,698.40, with a term expiring on
December 31, 2022 – Police Department (Acting Chief
Louie Tirona 621-1802).
AGENDA
REPORT
July 19, 2022
DISCUSSION:
The Police Department is responsible for managing the contract with Allied Universal Services (AUS) to provide security services. The Police Department is requesting a contract amendment on behalf of the City to staff a team of unarmed security guards at the Booker T. Anderson Community Center, 24 hours a day, 7 days a week. The need arose after thieves broke into the unoccupied Community Center and stole copper wiring and pipes, causing the contractor to significantly increase their original estimate.
The Finance Director has approved an Emergency Justification to allow the Police Department to request security services at the Community Center right away, but due to the amount, the payment to the vendor will be on hold until after City Council approval.
DOCUMENTS ATTACHED:
Attachment 1 – Third Amendment to the Contract (proposed) Attachment 2 – Second Amendment to the Contract
Attachment 3 – First Amendment to the Contract
Attachment 4 – Original Contract
Attachment 5 – Emergency Justification