EXHIBIT A – SERVICE PLAN
SCOPE OF SERVICES AND COMPENSATION SCHEDULE
American Rivers will support the City of Richmond in implementing the tasks and deliverables in the California Natural Resources Agency’s Urban Flood Protection grant for the Flood Risk Reduction in the Rheem Creek Watershed project to restore Rheem Creek to address creek overflows and flooding in the Rollingwood community.
Term of Services: April 13, 2022 to March 1, 2024
Total Amount: $300,500
Task 1. DIRECT PROJECT MANAGEMENT & ADMINISTRATION
American Rivers (AR) will help the City of Richmond manage the California Natural Resources Agency (CNRA) Flood Risk Reduction in the Rheem Creek Watershed grant, including subcontracting with Restoration Design Group (RDG), The Watershed Project (TWP), and Urban Tilth.
AR Deliverables:
Prepare and submit signed subcontracts to the City of Richmond Prepare and submit invoices to the City of Richmond
Organize monthly check-in calls with project partners Develop Operation, Maintenance, Monitoring and Funding Plan Work with the City to provide project reports and/or photographs upon request by the State
City Responsibilities:
Prepare and submit Payment Request Form (including proof of payment) to CNRA Provide project reports and/or photographs upon request by the State Prepare CEQA
Submit CEQA documents to State
Provide evidence of adequate Land Tenure/Site Control to State Submit final site design/plans/specifications (including plant palette) to State Submit evidence of funding acknowledgement signage to State Submit evidence of interpretive signage to State
Record deed restriction and submit project closeout package with final payment request to State Submit all documentation for Project completion within 90 days of Project completion, but no later than March 1, 2024
RDG Responsibilities:
Sign contract between RDG and AR
Prepare and submit invoices to AR
Work with City to prepare CEQA
Obtain agency permits
Prepare 100% construction documents for public bid and construction
The Watershed Project Responsibilities:
Sign contract between TWP and AR
Prepare and submit invoices to AR
Design one interpretive sign
Design one funding acknowledgement sign
Pre and post (five years) project construction monitoring of creek water quality, sediment flow, and plant survival and establishment
Lead community outreach and engagement to keep residents informed about the final design and planned construction activities
Urban Tilth Responsibilities:
Sign contract between Urban Tilth and AR
Prepare and submit invoices to AR
Input on designs for creek maintenance and planting???
Task 2. CONSTRUCTION
The City will manage the construction of this Capital Improvements Project with support from RDG, who will help provide construction oversight and management to the City.
City Responsibilities:
Prepare Request for Proposals to bid construction and landscape contractor Oversee construction and landscape contract
Manage contingency
RDG Responsibilities:
Provide construction contract administration to support the City of Richmond
Task 3. GREENING/REVEGETATION
The City will oversee the construction contract and the construction contractor will likely subcontract to a landscape contractor to implement and manage the planting/revegetation. TWP will obtain additional plants that are not a part of the landscape contract, which they will work with Urban Tilth to install as part of workforce development and community engagement.
The Watershed Project Responsibilities:
Obtain additional plants not associated with landscape contractor Work with Urban Tilth to oversee installation of plants as part of workforce development and community engagement
Urban Tilth Responsibilities:
Work with TWP to install plants
Budget*
Task Project Element
Urban Flood
Protection Grant
1.00 Non-Construction Costs - Direct Project Management & Administration
1.01 Staff Time – American Rivers $ 50,000.00
1.02 Technical Consultants - Urban Tilth $ 5,000.00
1.03 Design and Engineering Services - RDG $ 77,500.00
1.04 Interpretive Sign Design - TWP $ 3,000.00
1.05 Environmental Documents (CEQA) - RDG $ 18,000.00
1.08 OM&M Funding Plan – American Rivers $ 10,000.00
1.09 Monitoring of water quality and sediment flow (pre & post) - TWP $ 27,000.00
1.10 Community Outreach and Engagement - TWP $ 50,000.00 $ 240,500.00
2.00 Construction
2.12 Construction Oversight and Management - RDG $ 30,000.00 SUBTOTAL $ 30,000.00
3.00 Greening / Revegetation
3.02 Plants to be installed by volunteers – TWP $ 5,000.00
3.05 Planting Oversight – TWP and Urban Tilth $ 25,000.00 SUBTOTAL $ 30,000.00
TOTAL $ 300,500.00
This is an estimate of how funding will be allocated by task. American Rivers will not exceed the total contract amount, but funding allocated within each task may change. The CNRA has approved a budget by line item. Any change to this amount will require an informal or formal amendment from CNRA.
Mileage will be reimbursed at the IRS Standard Mileage Rates. For 2022, the rate is $0.585/mile. All mileage and other expenses will be included in the total contracted amount.