July 26, 2022
Library and Community Services
DATE: July 26, 2022
TO: Mayor Butt and Members of the City Council
FROM:
LaShonda White, Interim Library and Community
Services Director
Denée Evans, Transportation Services Project Manager
Subject:
Blink Network, LLC Contract Amendment for Charging
Station Infrastructure and Maintenance
FINANCIAL IMPACT: The purchase and service fees associated with this contract are funded through the funds set aside via the Environmental and Community Investment Agreement
Electric Vehicle Charging Station Infrastructure and
Maintenance strategy (11785051 400201 2A1JK).
PREVIOUS COUNCIL
ACTION:
May 19, 2020
STATEMENT OF THE
ISSUE:
The Transportation Services Division is requesting
additional funds to offset a portion of the cost to purchase and manage publicly accessible electric vehicle (EV)
charging stations.
RECOMMENDED ACTION:
APPROVE a first contract amendment with Blink
Network, LLC., increasing the sole source contract by
$44,076.02, for a total not to exceed amount of
$90,308.02, and to extend the term expiration to June 30, 2025 - Library and Community Services (LaShonda
White/Denée Evans 510-621-1718).
AGENDA
REPORT
July 26, 2022
DISCUSSION:
On May 19, 2020, the City Council approved the initial contract with Blink Network, LLC. to acquire electric vehicle (EV) charging stations for installation at seven (7) grant- related project sites funded through the Bay Area Air Quality Management District (BAAQMD) Charge! Program (Attachment 1). Blink Network, LLC. is the sole source vendor named within the funding agreement with BAAQMD to supply the initial 14 Blink advanced level two EV charging stations.
The BAAQMD grant has been amended to include additional project sites with additional unfunded charging stations and to extend the grant term without providing additional funds for increased project costs (Attachment 2). Therefore, Transportation staff requests additional funds in a total amount of $44,076.02, with $20,567.87 to cover subsequent Blink equipment expenses, $20,306.31 for network and warranty expenses that are not provided through the BAAQMD grant funding agreement (Attachments 3 and 4), and $3,201.84 for incidentals not covered under warranty such as vandalism, modem upgrades, etc.
To date, Transportation staff has addressed vandalism to City-owned stations that required the repair or replacement of damaged charging cords and charging connectors, a damaged station monitor, and graffiti removal. These acts are not considered normal wear and tear and, therefore, are not covered by the station warranties. In addition, recent modem upgrades have been performed on some of the older units. Expenses have totaled approximately $14,000 for incidental costs within the past two years.
Transportation staff requests approval to amend the sole source contract to increase the funds in the contract between Blink Network, LLC. and the City of Richmond in the amount $44,076.02 for a total not to exceed $90,308.02 and to extend the term expiration to June 30, 2025 (Attachments 5 and 6). The additional funds are the result of increased costs associated with additional equipment acquisition, project change orders, network services, and warranty coverage for all 17 BAAQMD grant related electric vehicle charging stations.
DOCUMENTS ATTACHED:
Attachment 1 – Blink Executed Contract
Attachment 2 – Bay Area Air Quality Management District Funding Agreement 19EV021 Amendment 3
Attachment 3 – Equipment Invoices
Attachment 4 – Network Service and Warranty Quote
Attachment 5 – Blink Draft Contract Amendment
Attachment 6 – Sole Source