SERVICE PLAN
Contractor shall, to the satisfaction of the Finance Dept. Delmy Cuellar, perform the following services and be compensated as outlined below:
Specific tasks that are requested as part of this scope of work include:
General Tasks
Work directly with City Richmond and the Richmond Housing Authority (RHA) staff, and report regarding RHA operations and financial management.
Work with staff to ensure implementation/compliance with all Federal Regulation Notices.
Identify key opportunities and carry out strategies for effective leadership transition.
Provide daily or, at a minimum, 2 days per week of onsite leadership and supervision of RHA operations for limited hours. Will be available via zoom, conference, or phone M F 9 to 5 PM
Assess internal operations to align resources with an objective, mission- focused perspective.
Perform key functions such as monitoring budgets, developing reports to HUD, the Housing Advisory Commission, Board of Commissioners, and managing RHA staff.
Oversee the preparation and submittal of finance related applications and reports to HUD.
Specific Tasks
Work with RHA and City of Richmond staff to oversee the completion of all tasks identified in the 2019 PHARS agreement and the Corrective Action Plan (See Attached).
Resolve IRS 1099 Reporting and Compliance issues from 2009-2014 (if acceptable, this will be a line item on the Form 2848-Power of Attorney).
1. Provide IRS Contact with Form 2848 Power of Attorney update ASAP.
2. File delinquent Form 1099 for tax year ended 2018 and 2019. Once filed, please provide copy of confirmation and 1099s filed.
(There is no confirmation or proof that the 1099s were Filed and Furnished by RHA. IRS states that the 1099s for 2018 and 2019 are not filed. To clarify, the 1099s were only Issued to Landlords but not Filed).
3. Send out Forms 4669 to Landlords that do not have W-9s on file. Research if this is applicable.
Provide guidance and work directly on entering 2017, 2018, and 2019 audits into HUD Financial Assessment System. RHA will provide access to HUD system. After explaining the
Connect with CFOG (California Finance Officer Group) for assistance on financial tasks as well as HUD for guidance, assistance and expedite the process.
Connect with resource to support RHA to prepare and enter 5-year Capital Fund Budget, Guidance on Operating Subsidy reports and necessary information for calculation.
RHA Housing Corporation & Easter Hill Housing Corporation budgets and reports. o Tax Returns and tax-exempt filing.
Other tasks as assigned.
Bill rate is $125/hour + travel time and mileage.
For the Contract between the City of
Richmond and
Short Form Contract Supplemental Conditions/EJ/TE 11-30-07
SUPPLEMENTAL CONDITIONS
1. It is expressly agreed that Contractor is to perform the services described herein as an independent contractor pursuant to California Labor Code Section 3353, under the control of the City as to the result of his work only but not as to the means by which such result is accomplished. Nothing contained herein shall in any way be construed to make Contractor or any of its agents or employees, an agent, employee or representative of the City. Contractor shall be entirely responsible for the compensation of any assistants used by Contractor in providing said services.
2. This Contract shall automatically terminate when the total accumulated compensation paid or due to Contractor under this Contract reaches $10,000.00. The City shall not be responsible for compensating Contractor for any amounts in excess of $10,000.00.
3. Either the City or Contractor may cancel this Contract at any time upon giving the other party ten (10) days' written notice of such cancellation. In the event of cancellation, the City shall be liable only to pay to the Contractor compensation for services rendered up to the date of the Contract's cancellation.
4. Contractor shall not assign this Contract, or any part thereof, or any right of the Contractor hereunder without the prior written consent of the City.
5. Contractor shall indemnify, defend and hold the City harmless from and against all claims, demands and causes of action for injury, death or damage to any person or property which may arise or result from the contractor's performance of this Contract or from acts or omissions of any person(s) employed by Contractor.
6. Contractor agrees to observe all applicable laws including, but not limited to, the provisions of Section 2.28.030 of the Municipal Code of the City of Richmond obligating every contractor or subcontractor under a contract or subcontract to the City of Richmond for public works or for goods or service to refrain from discriminatory employment practices on the basis of the race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee of, or applicant for employment with, such contractor or subcontractor.
7. Pursuant to Chapter 7.04 and Section 7.04.160 (f) of the Municipal Code of the City of Richmond, if this Contract does not exceed five thousand dollars ($5,000.00) and if the Contractor does not make more than five thousand dollars ($5,000.00) within the City of Richmond during the fiscal year, then the Contractor shall be exempt from obtaining a City of Richmond business license.
8. If this Contract does exceed five thousand dollars ($5,000.00), or if Contractor does make more than five thousand dollars ($5,000.00) within the City of Richmond during the fiscal year, then a City of Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.
Tony Ma