July 26, 2022
Public Works
DATE: July 26, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Joe Leach, P.E., Public Works Director
Mary Phelps, Project Manager
Subject:
Resolution Amending FY 2022-2023 Budget for Third
Amendment to the Cooperative Implementation
Agreement with California Department of Transportation
(Caltrans) to Utilize Additional Funding for Construction of a Full Trash Capture Devices at Bayview Avenu
FINANCIAL IMPACT: This project will (initially) be funded from the Stormwater Enterprise Fund and then reimbursed via invoicing for
reimbursement to Caltrans for expenditures related to
design, construction, and City administration of the
project 4006-40623431-22A01
PREVIOUS COUNCIL
ACTION:
July 6, 2021, Resolution 84-22
STATEMENT OF THE
ISSUE:
On July 6, 2021, City Council adopted Resolution 84-21
amending the Cooperative Implementation Agreement to
install a full-trash capture device (FTCD) at the Bayview Avenue location. Due to geotechnical constraints at this proposed project site, delays were encountered, and
construction did not progress as originally planned.
Unfortunately, the project was not completed in FY 2021- 2022 and funding was not budged in FY 2022-2023.
Therefore, the FY 2022-2023 budget needs to be
amended to cover the Caltrans Trash Capture Device
Project.
AGENDA
REPORT
July 26, 2022
RECOMMENDED ACTION:
ADOPT a resolution amending the FY 2022-2023 budget
for the third amendment to the Cooperative
Implementation Agreement with California Department of
Transportation (Caltrans) to utilize additional funding for Construction of a Full Trash Capture Device at Bayview
Avenue, in an amount not to exceed $3,270,000 – Public
Works Department (Joe Leach 620-5478/Mary Phelps
621-1269).
DISCUSSION:
On July 6, 2021, Caltrans and the City of Richmond (City) amended the Cooperative Implementation Agreement (CIA) to revise the scope of the Project to implement an additional Water Capture Facility at another location, Bayview Avenue via Resolution 84-21.
The City discovered geotechnical engineering constraints at the Bayview Avenue construction site precluding installation of the Water Capture Facility Project at the location.
The project was scheduled to be completed in FY 2021-2022. However, due to delays determining the best location for the water capture facility, the project was delayed substantially. The updated targeted completion date is June 30, 2023.
City staff met with Caltrans to explain the delays. Caltrans assured the City of Richmond that the delays would not prohibit the City from receiving reimbursement for the project provided the final paperwork is submitted no later than May 15, 2024.
However, the FY 2022-2023 budget was adopted without the Caltrans Water Capture Facility Project Funding. This was due to a Water Resource Recovery Division staff oversight.
Therefore, Water Resource Recovery Division staff is requesting a budget amendment to the FY 2022-2023 budget in the amount of $3,270,000 for the Caltrans Water Capture Facility Project.
DOCUMENTS ATTACHED
Attachment 1 – Resolution Authorizing FY 2022-23 budget Amendment Attachment 2 – Resolution 84-21 CALTRANS amendment to CIA - Adopted 7-6-2021 Attachment 3 – Third Amendment - Cooperative Implementation Agreement Attachment 4 – Second Amendment - Cooperative Implementation Agreement Attachment 5 – First Amendment - Cooperative Implementation Agreement Attachment 6 – Original Cooperative Implementation Agreement Attachment 7 – Task Authorization –Trash Capture Device Bayview Design Construction