July 26. 2022
Public Works
DATE: July 26, 2022
TO: Mayor Butt and Members of the City Council
FROM: Joe Leach, Public Works Director
Mary Phelps, Project Manager
Subject:
Resolution Authorizing the City Manager to Execute
Recurring Contracts with Contra Costa County, Stege
Sanitary District, West County Wastewater District, West County Agency and the California State Water
Resources Control Board for Services Related to Wa
FINANCIAL IMPACT: The Water Resource Recovery Department contracts with Contra Costa County, the California State Water
Resources Control Board, West County Wastewater
District, and Stege Sanitary District for services related to Water Resource Recovery operations. These funds are
encumbered and are listed each year in the adopted
Water Resource Recovery Department’s operating
budget, including FY 2022-2023.
The Water Resource Recovery Department budget and
associated contract line items are subject to annual
review and approval by the City Council. The annual
aggregate amount of these contracts is $931,683. The
accounts are as follows:
Contra Costa County Public Works Department:
North Richmond Storm Drain Pump Station - $75,000
(40623431-400201)
Clean Water Program - $365,000 (40623431-400202)
The California State Water Resource Control Board:
SSO-WDR Permit - $40,500 (40322631-400293)
WWTP NPDES Permit - $125,000 (40322731- 400293)
AGENDA
REPORT
July 26. 2022
City of Richmond Stormwater NPDES Permit - $37,500
(40623431-400293)
Shared Costs:
West County Agency - $250,000 (40322731-400201)
These are expenses that are needed to conduct day-to-
day business of the Agency (i.e., banking & financial
services, professional and technical services, utilities, property services, supplies, etc.).
Stege Sanitary District Sewer Use Fees - $38,683
(40322731-400404)
Sewer Use Fees for 101 residents located in Canyon
Estates. These are homes located in Stege’s Sanitary
District. The City collects user fees and then pays Stege to treat the wastewater. Richmond maintains the
infrastructure.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
Each fiscal year, the Water Resource Recovery
Department budget includes line items for services
provided by various agencies. The proposed resolution
authorizes the City Manager to execute the contracts
associated with these annual line items approved in the budget by City Council. Approving the resolution will
expedite the contract process and improve overall
efficiency.
RECOMMENDED ACTION:
ADOPT a resolution authorizing the City Manager to
execute reoccurring contracts for fiscal year 2022-2023 with Contra Costa County, Stege Sanitary District, West County Wastewater District, West County Agency, and
the State of California Water Resources Control Board at an aggregate annual amount of $931,683. The execution
of these contracts shall not exceed the limits as set forth for the following: Contra Costa County North Richmond
Storm Drain Pump Station - $75,000; Contra Costa
County Clean Water Program - $365,000; California
Water Resources Control Board - WWTP National
Pollutant Discharge Elimination System (NPDES) -
$125,000; California Water Resources Control Board -
City of Richmond Stormwater NPDES permit - $37,500;
California Water Resources Control Board - Sanitary
Sewer Overflow Waste Discharge Requirement (SSO -
WDR) Permit - $40,500; West County Agency -
July 26. 2022
$250,000; Stege Sanitary District Sewer Use Fees Joint
Powers Agreement (JPA) - $38,683 – Public Works (Joe
Leach 620-5478/Mary Phelps 621-1269).
DISCUSSION:
Each fiscal year, the City of Richmond Water Resource Recovery Department is obligated to pay fees based on various regulatory permits and joint powers agreements the City has with the following agencies: State Water Resources Control Board, Contra Costa County Public Works Department, West County Wastewater District, and Stege Sanitary District.
The fees charged by these agencies are based on resolutions, memoranda of understanding, and/or federal or state regulations.
Each contract, and the estimated annual expense, is listed as a line item in the Water Resource Recovery Department fiscal year operating budget. These contracts are based on either the regulatory requirements or the day-to-day operations of the Water Resource Recovery Department.
To improve administrative efficiency, Public Works staff is requesting that the City Council adopt a resolution authorizing the City Manager to execute specific contracts listed in the resolution provided the contract amounts do not exceed the amounts listed.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution