Sept. 13, 2022
Police Department
DATE: July 26, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Bisa French, Chief of Police
Subject:
Purchase of up to $250,000 with Duratech, Inc. for Police Mobile Data Computers (MDCs) and Related Hardware
FINANCIAL IMPACT: The Police Department has $50,000 for the first year included in its FY 2023-2024 budget and will budget
appropriately for the remaining years of the contract
(account string 01191021-400601).
PREVIOUS COUNCIL
ACTION:
4/17/2018 – presented with a 4-year contract with
Duratech replacing our old and unsupported Panasonic
CF30 Toughbooks with Getac v110 MDCs
STATEMENT OF THE
ISSUE:
The Mobile Data Computers (MDCs) are purchased in
phases to correspond with vehicle replacement.
Throughout the years, vehicles and their hardware will
stop working and repair will be uneconomical. The next
phases of vehicles are planned, and MDCs and their
hardware must be coordinated to provide a full-
functioning police vehicle.
RECOMMENDED ACTION:
APPROVE the purchase of police Mobile Data
Computers (MDCs) and related hardware from Duratech,
Inc., in an amount not to exceed $250,000, over a five- year period beginning September 1, 2022 through August
31, 2027– Police Department (Chief Bisa French 510-
621-1802)
AGENDA
REPORT
Sept. 13, 2022
DISCUSSION:
The 2018 Getac Mobile Data Computer (MDC) replacement was funded by a grant awarded to the Police Department; however, the grant no longer exists.
The MDCs are purchased in phases to correspond with vehicle replacement. At the end of their useful life, vehicles and their hardware will stop working efficiently and repair will be uneconomical. The next phase of police vehicles is planned, and MDCs and their hardware must be coordinated to provide a full-functioning vehicle.
This purchase follows the Richmond Municipal Code Section 2.52.330 Piggyback procurement which allows for a “piggyback” purchase using another agency’s purchase contract if it is in the best interest of the City of Richmond. DuraTech USA, Inc. is an authorized reseller for the Getac (a subsidiary of TD Synnex) product that was awarded a bid by National Cooperative Purchasing Alliance (NCPA) which utilizes state of the art procurement resources and solutions that result in cooperative purchasing contracts that ensure all public agencies are receiving products and services of the highest quality at the lowest prices.
DOCUMENTS ATTACHED:
Attachment 1 – Duratech Quote
Attachment 2 – NCPA Formal Bidding
Attachment 3 – IT Authorization Form