September 20, 2022
Public Works
DATE: September 20, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Joe Leach, Director of Public Works
Hugo Mendoza, Public Works Superintendent
Subject:
Proposed Contract with Advance Crime Scene
Restoration
FINANCIAL IMPACT: Financial impact is not-to-exceed $117,000. The funds expended for this contract will be from budgeted sources for fiscal years 2022-2023 through 2024-2025
Department of Public Works - $60,000 (01237031-
400201) Police Department - $42,000 (01191021-
400538) and Community Development Department -
$15,000 (15061219-400538-16G07).
PREVIOUS COUNCIL
ACTION:
-
STATEMENT OF THE
ISSUE:
The Public Works Department, along with the Police and
Community Development Departments, are in need of
biohazardous material cleanup services for various City locations and crime scenes.
RECOMMENDED ACTION: APPROVE a three-year contract with Advance Crime Scene Restoration to manage biohazardous cleanups, in
an amount not-to-exceed $117,000, with a term
beginning September 1, 2022, and ending September 1,
2025, with a $75,500 two-year option to renew – Public
Works Department (Joe Leach 510 620-5478).
AGENDA
REPORT
September 20, 2022
DISCUSSION:
The outbreak of the COVID-19 virus and an increase in homelessness has brought along its challenges, including disposal of human waste and sanitary cleaning in public locations throughout the city, police cars, and crime scenes. The contract is necessary as City staff is not trained nor equipped to handle these cleanups. Failing to provide these services can lead to numerous health and other problematic issues including police cars being out of service, crime s cenes contaminat ing surrounding areas , and disrupting community peace.
On May 26, 2022, the Department of Public Works issued a Request for Qualifications (RFQ) for On-Call Biohazardous Waste Cleanup Services. The RFQ was posted on the City’s BidsOnline system where 215 vendors were notified, and 24 vendors downloaded copies of the RFQ. On June 16, 2022, two electronic proposals were received. The proposals were reviewed by City staff members and each vendor was found to be compliant.
City staff is req uesting to approve a three -year contract with Advance Crime Scene Restoration to manage community and crime scene cleanups, in an amount not -to- exceed $117,000, with a term beginning September 21, 2022, and ending September 1, 2025, with a $75,500 two-year option to renew.
DOCUMENTS ATTACHED:
Attachment 1 – Contract
Attachment 2 – Rating Matrix