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Part 1: Project Information
Project Title *
Revitalizing the Historic Richmond Main Library
Project Summary *
The Richmond Main Library opened in 1949 and is a splendid two-story edifice, the first glass- walled library building in the country. This project entails improvements to HVACs, original boiler system, inoperable windows, security monitoring equipment, key card access, fire sprinklers, asbestos flooring, restrooms & elevator & new ramps at 3 entrances.
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Requested Grant Amount * $10,000,000
The maximum grant amount is $10 million per facility. Enter whole numbers only.
Library Information
Library Jurisdiction * Richmond Public Library
Name of Library Facility * Main Library
Facility Street Address 1 * 325 Civic Center Plaza
Facility Street Address 2
City * Richmond
State * CA
Zip Code * 94804
interior and exterior of the building; and seismic upgrades to increase the safety of the building in an earthquake.
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Project Status
Pre-planning
X Planning is in process
Planning is complete but awaiting approval and/or permits Shovel-Ready or already in progress
The status of the project at the time the application is submitted.
List and describe the roles of all consultants involved in this project such as planning, construction, contractors, and project management. If not yet contracted, briefly detail your plan and timeline to solicit and select consultants. * The Richmond Library is working with Noll and Tam architects at this early stage to develop a scope and plan for the project. Upon notification of funding, the Library will identify the appropriate architectural/engineering design team, construction contractors, and project management staff to carry out the project, per the timeline identified below:
-February - March 2022: The Library contracted with Noll & Tam architects to evaluate the existing library building and develop a list of potentially qualifying projects for the Grant Application.
-May -June 2022: A competitive bid process will open to select a qualified A/E design team to move forward with the design and engineering of the projects that have been selected for award by the CSL.
-January 2023 - Project will go out for competitive bidding and a contractor will be selected to move forward with the construction.
-May, 2023 - Contractor will begin work, completing the work in May 2024 -May 2024 - Library will move back into the Main Library after renovation. -August 2024 - Library reopening
The City of Richmond will dedicate staff to oversee this project.
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Briefly describe past relevant capital improvements to the facility, including year completed. *
No significant capital improvements have been made to the facility since the original construction was completed. Built-in wood shelving in the children's room was replaced in • Inclusive Access: The accessibility upgrades will improve access to people with physical limitations and varying abilities.
• Equity and Community: The demographics of the immediate community include a significant number of lower-income, immigrant, and non-English speaking families. The proposed projects represent a significant investment by the City to update this facility and make it more attractive and welcoming to everyone, as well as responding to the evolving needs of its patrons.
• Resiliency: The aging library cannot operate effectively when faced with the increasing incidents of heat waves, power shutdowns, and wildfires. These improvements will increase the ability to provide a place for people to shelter, especially those at the lower end of the socioeconomic demographic.
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Project Implementation
Please use the Project Implementation Form to outline the steps you will take to implement your project, including approximate start and end dates. The Project Implementation template can be found online:
https://www.library.ca.gov/grants/buildingforward
Upload Project Implementation Form *
Select a file
Supporting Documentation
This is your opportunity to show us what the project is and why it is needed. This may include photos, video, reports, planning documents, etc. No more than 3 supporting documents will be accepted.
File Upload
initial rough order of magnitude (ROM) estimate, project contingency costs will be included once more detailed design and engineering specifications have been completed, following receipt of grant award.
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Project Funding
Funding from Other Sources *
$5,000,000
Including required matching funds. Enter whole numbers only.
Has funding from all other sources been secured? *
X Yes
No
List other project funding sources, including any sources and amounts for matching funds and any related requirements to obtaining funds. * $500,000 City CIP FY 2021-22
$3,800,000 City ARPA Funds
$700,000 Library Impact Fee Funds
$5,000,000 TOTAL
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Funding Background
Part 3: Match Requirement
Match
Are you able to match grant funds on a dollar-for-dollar basis? * Yes
X No
Other State funds are not an allowable match contribution.
A reduction in the required dollar-for-dollar match amount may be requested. Requests will be evaluated on a case-by-case basis. Requests are not guaranteed. Eligibility for match reduction is based upon the California Public Libraries Local Income Per Capita (LIPC). The LIPC for your library can be found here The Building Forward Grant Program requires a dollar-for-dollar match, which may be reduced are according to the following three levels:
• Level 1: For each library with LIPC of more than $40, no reduction in local match is allowed.
• Level 2: For each library with an LIPC between $40 and $15.01, the local match may be reduced by half.
• Level 3: For each library with an LIPC of $15 or less, the local match may be eliminated.
Requested Match Reduction (%) *
50 Percent of each dollar being matched, per Richmond Public Library's LIPC number of $39.86.
Explain why the requested match reduction is essential to completing the project.
Describe any current or past barriers to obtaining funding to support this project and obtaining match funds. *
The existing Richmond Main Library building was built in 1948, and while there has been periodic discussion regarding the replacement of this original structure, the City's financial condition over the years has not enabled this to happen. Funds have also been limited for Part 5: Certification
Certification and Signature
This application is being submitted by the eligible applicant organization that will administer grant funds if awarded. The authorized representative is the person designated by the applicant organization's governing body to enter into agreements on behalf of the applicant organization. The authorized representative must certify this application before it is submitted. By typing your name below, you are signing this application electronically. You agree that the information submitted on this application is correct and true. Your electronic signature is the legal equivalent of your manual signature on this application.
Name of Authorized Representative *
Shasa Curl
Title of Authorized Representative *
Interim City Manager
Signature *
Shasa Curl
Authorized representative must complete the electronic signature before the application can be submitted.
Authorizing Resolution
A signed resolution by your organization's governing body designating an authorized representative and approving acceptance of grant funds is optional at the time this application is submitted. A resolution will be required if grant funds are awarded.
Suggested resolution language can be found in the Building Forward grant guidelines Building Forward Library Infrastructure Grant Program
Project Implementation Plan
Project
Organization: City of Richmond
Project Title: Revitalizing the Historic Richmond Main Library Facility: Main Library
Project Timeline
Using the table below, detail the major project activities or key milestones and when they will occur.
Note: All grant funds must be expended by March 31, 2026.
Month/Year Month/Year
Activity Started Completed
Design and Engineering Construction Documents July 2022 January 2023 Bidding and Award of Construction Contract January 2023 April 2023 All construction work for critical life safety, critical maintenance, and critical infrastructure requiring building permit, including seismic upgrade, accessibility improvements, exterior improvements, interior finishes repairs and replacement, window system replacement, electrical May 2023 May 2024 systems, lighting systems and controls, HVAC systems and controls, Library Shelving replacement, restroom upgrades, Elevator replacement, Hazmat removal, etc. will be combined into a single design and construction package.
Commissioning and Move-In May 2024 July 2024
RICHMOND MAIN LIBRARY
CSL BUILDING FORWARD INFRASTRUCTURE GRANT OPPORTUNITIES
TOTAL COST
AREAS OF WORK SF/LF/LS UNIT COST SUBTOTAL WITH MARKUPS
1.1 LIFE SAFETY: COURTYARD $242,000 $364,188
SECURITY FENCING (120LF X 4FTH ON TOP OF (e) WALL $100.00 $48,000 $72,236 SECURITY GATES WITH PANIC HARDWARE $7,500.00 $7,500 $11,287 NEW PAVING (70% OF 4,000SF) $25.00 $70,000 $105,344
ACCESSIBLE RAMP AND HANDRAIL $15,000.00 $15,000 $22,574 LIGHTING $30,000.00 $30,000 $45,147
SHADE STRUCTURE $35,000.00 $35,000 $52,672
EXTERIOR FURNISHINGS (BENCH: 50LF) $250.00 $12,500 $18,811 LANDSCAPING & IRRIGATION (30% OF 4,000SF) $20.00 $24,000 $36,118
1.2 LIFE SAFETY: SEISMIC UPGRADE $1,401,750 $2,109,504
SEISMIC UPGRADES 31,500 $44.50 $1,401,750 $2,109,504
1.3 LIFE SAFETY: FIRE $441,000 $663,664
NEW FIRE ALARM SYSTEM 31,500 $5.00 $157,500 $237,023
NEW AUTOMATIC FIRE SPRINKER SYSTEM 31,500 $9.00 $283,500 $426,641
1.4 LIFE SAFETY: BUILDING ENTRANCE $260,000 $391,276
ENTRANCE - DEMO WALL, FRONT DOORS, CANOPY $80,000.00 $80,000 $120,393 SECURITY EXTERIOR PERIMETER LIGHTING (20 NEW FIXTUES) $160,000.00 $160,000 $240,785 SECURITY CAMERA SYSTEM $20,000.00 $20,000 $30,098
2.1 CRITICAL MAINTENANCE: LIGHTING & CONTROLS $709,500 $1,067,732 MAIN ROOM (ENHANCED) 7,700 $30.00 $231,000 $347,634
CHILDREN'S AREA (ENHANCED) 2,400 $30.00 $72,000 $108,353 COMMUNITY ROOM (ENHANCED) 1,300 $30.00 $39,000 $58,691
UNDER MEZZANINE 3,000 $25.00 $75,000 $112,868
2ND FLOOR MEZZANINE 3,000 $25.00 $75,000 $112,868
STAFF AREAS (3,800SF 1-WEST, 3,700SF 2-WEST) 7,500 $25.00 $187,500 $282,170 ADMINISTRATIVE OFFICES (1200 sf) 1,200 $25.00 $30,000 $45,147
2.2 CRITICAL MAINTENANCE: ELECTRICAL POWER UPGRADES $157,500 $237,023 DCRANES TO ASSIGENTS SCTRICA POWER SYSTEMS 31,500 55000 $157,500 $237,023
2.3 CRITICAL MAINTENANCE: MECHANICAL SYSTEM UPGRADES $1,260,000 $1,896,183 NEW HVAC EQUIPMENT, DISTRIBUTION, & CONTROLS 31,500 $40.00 $1,260,000 $1,896,183
2.4 CRITICAL MAINTENANCE: WINDOW REPLACEMENT $1,352,400 $2,035,237 MAIN ROOM: EAST CURTAIN WALL (145LF × 22FH), INCL DEMO 3,190 $250.00 $797,500 $1,200,164 MAIN ROOM: NORTH STOREFRONT (38LF x 12FH) 456 $225.00 $102,600 $154,403 CHILDREN'S ROOM / COMMUNITY ROOM STOREFRONT (90LF X 12FH) 1,080 $225.00 $243,000 $365,692 REMAINING WINDOWS 1,196 $175.00 $209,300 $314,977
2.5 CRITICAL MAINTENANCE: FLOOR FINISHES REPLACEMENT $567,000 $853,282 HAZMAT REMEDIATION INCLUDING REMOVAL OF (e) AND LEVELING 31,500 $8.00 $252,000 $379,237 NEW RESILIENT FLOORING OR CARPET 31,500 $10.00 $315,000 $474,046
2.6 CRITICAL MAINTENANCE: ACOUSTICAL CEILINGS REPLACEMENT $355,600 $535,145 MAIN READING ROOM (ENHANCED) 7,700 $20.00 $154,000 $231,756 CHILDREN'S AREA (ENHANCED) 2,400 $18.00 $43,200 565,012 COMMUNITY ROOM (ENHANCED) 1,300 $18.00 $23,400 $35,215
UNDER MEZZANINE (REGULAR) 3,000 $10.00 $30,000 $45,147
2ND FLOOR MEZZANINE (REGULAR) 3,000 $10.00 $30,000 $45,147 STAFF AREAS (3,800SF 1-WEST, 3,700SF 2-WEST) (REGULAR) 7,500 $10.00 $75,000 $112,868
3.1 CRITICAL ACCESSIBILTY IMPROVEMENTS: RESTROOM UPGRADES $784,000 $31,179,847 ADULT RESTROOMS $1,000.00 $420,000 $632,061
CHILDREN'S RESTROOMS $1,000.00 $140,000 $210,687
STAFF RESTROOMS $800.00 $224,000 $337,099
3.2 CRITICAL ACCESSIBILITY IMPROVEMENTS ELEVATOR REPLACEMENT $300,000 NEW ELEVATOR, 2 STOP, 2 DOOR 1 $300,000.00 $300,000
TOTAL CONSTRUCTION COST 31,500 $248.60 $7,830,750 $11,784,552 Contractor Markups to Determine Total
Bonds & Insurance
General Conditions/Requirements (12 mo. construction
GC Overhead & Markups
Design Contingency
Escalation to Mid-point of construction
Compounded Total - o $374.11
SCOPE OF WORK TO BE CONTRACTED DIRECTLY BY CITY
1.5 LIFE SAFETY: NEW SEISMICALLY BRACED SHELVING 384 $2,530.00 $971,520 $1,068,672 3/18/22
REVITALIZATION OF HISTORIC RICHMOND
MAIN LIBRARY
CITY OF RICHMOND 03/21/2022
EXECUTIVE SUMMARY
The Richmond Main Library was constructed in 1948. While the building maintains much of its original mid-century modern character, it has not received the maintenance and upgrades necessary to meet modern needs due to the fiscal challenges of the community. The building has its original, outdated mechanical, electrical, and plumbing systems and the finishes are in poor condition. The following items represent the scope of work recommended divided into the categories of Life Safety, Critical Maintenance and Critical Accessibility Improvements.
1. LIFE SAFETY
1.1 COURTYARD
Challenge: The local unhoused population congregates in the Courtyard outside the sole entry to the Community Room and the primary entry to the Children's Room making patrons feel unsafe. Prior to opening each day, staff must clear the area and the refuse left behind. There are no security cameras and minimal lighting to discourage this use of space. In addition, the existing ramp to the entries is not code compliant limiting accessible public access.
Solution: Create a safe outdoor entry by adding metal security fencing on top of the existing low brick wall and full height security gates at the courtyard entry. Provide an accessible ramp, new seating, new lighting, and a shade structure to utilize this area as an extension of both the Community Room and Children's Room.
1.2 SESIMIC UPGRADE
Challenge: The Main Library was originally constructed in compliance with the Building Code in effect in 1948 and has not been structurally upgraded in the intervening years. A preliminary analysis indicates the potential for a partial collapse in a major seismic event that represents a significant life safety issue.
Solution: Further engineering analysis is required to define the required upgrade scope, but an allowance is included in the grant request for some basic strengthening of the building's lateral capacity, connections, collectors, and other seismic upgrade work. Flg.7: RCC
Image of Timothy L. Pflueger presenting project
(from Richmond Independent, October 9, 1945)
CITY OF RICHMOND 03/21/2022
1.3 FIRE ALARM & AUTOMATIC SPRINKLERS
Challenge: The Main Library does not have a fire alarm system or an automatic fire sprinkler system.
Solution: Install a modern fire alarm and automatic fire sprinkler system.
Welcome back
1.4 BUILDING ENTRANCE
Challenge: The circulation desk staff cannot see the main entry to the building due to structure. This creates the need for a separate security guard station.
Solution: Modify the Main Library entrance to replace the existing solid wall with glass to improve visibility for staff to monitor who is entering the building.
1.5 NEW SEISMICALLY BRACED SHELVING
Challenge: Existing shelving is very old and is not laterally braced creating a life safety hazard in a seismic event.
Solution: Replace old shelving with modern seismically braced shelving.
CITY OF RICHMOND 03/21/2022
2 CRITICAL MAINTENANCE
2.1 LIGHTING & CONTROLS
Challenge: Low levels of lighting are inadequate for library needs and existing fixtures are not energy efficient. There are no centralized switches. Library staff must turn off lighting at an electric breaker panel.
Solution: Replace existing fixtures with modern lighting systems appropriate to the Main Library's historic nature and add a code compliant lighting control system for functionality and energy-efficiency.
2.2 ELECTRICAL POWER UPGRADES
Challenge: The electrical needs of staff and patrons have changed significantly since the Main Library was designed in the 1940s. There are not enough outlets available for staff or patron use in many needed locations. The existing available outlets are not grounded.
Solution: Add a new electrical distribution system in selected parts of the building to provide more power for staff and patron use and to correct unsafe conditions.
2.3 MECHANICAL SYSTEMS UPGRADES
Challenge: The building mechanical system is original and has only had minor upgrades in the last 70 years. Staff report significant black soot coming out of supply registers and landing on work surfaces. The existing system does not provide cooling or effective air filtration which are necessary for the Main Library to serve as a resiliency shelter during times of high heat or smoke. This function is an imperative service in this economically disadvantaged community.
Solution: Replace the existing equipment to provide modern, efficient mechanical systems with high air filtration and air conditioning.
CITY OF RICHMOND 03/21/2022
2.4 WINDOW REPLACEMENT
Challenge: Existing window systems are the original single glazed panes and are in disrepair. Additionally, many of the operable windows no longer fully close constituting a security issue.
Solution: Replace the entire window system with modern, high performance glazing complying with modern safety standards.
2.5 FLOOR FINISHES REPLACEMENT
Challenge: Existing VCT flooring is peeling and missing entirely in some areas It was applied with asbestos adhesive which constitutes a safety hazard. The existing carpet is a tripping hazard with a recent staff workers compensation claim.
Solution: Remediate asbestos during replacement of existing flooring including leveling the subfloor. Provide all new flooring.
CITY OF RICHMOND 03/21/2022
2.6 ACOUSTICAL CEILINGS REPLACEMENT
Challenge: Existing acoustic ceilings have been painted over multiple times and lost their absorptive properties. Extensive Water damage has also occurred throughout the building.
Solution: Replace with new ceilings appropriate to building's historic nature. 3 CRITICAL ACCESSIBILITY IMPROVEMENTS
3.1 RESTROOM UPGRADES
Challenge: Existing restrooms have poor lighting and ventilation and are old and decrepit. The incremental accessibility fixes in the main public restrooms have created an inadequate fixture count.
Solution: Fully renovate all restrooms.
3.2 ELEVATOR REPLACEMENT
Challenge: Existing elevator is original to the building. It is not accessible and not possible to retrofit.
Solution: Replace existing elevator with a modern, code-compliant elevator.
CITY OF RICHMOND
03/21/2022
Building Forward Library Infrastructure Grant Program
Budget Plan
Project
Organization: City of Richmond
Project Title: Revitalizing the Historic Richmond Main Library Facility: Main Library
Project Budget
Detail the planned project expenditures within the categories below. For costs not falling within the categories below, describe costs in the blank cells below. If requesting a match reduction, create your budget based upon your request. Match requests are not guaranteed. You may be asked to revise your budget accordinelv.
Building Forward Applicant Funds Other Funding
Budget Category (Including Total
Funds Source
Match)
Project Administration Cannot exceed 10% of total grant request Contracted Project Administration $0 $0 $0 $0
Salaries/Wages/Benefits $0 $0 $0
Travel $O $0 $0 $0
Administrative Supplies $O $0 $0 $0
$0
$0
Subtotal: $0 $0 $0 $0
Planning, Design, Other Pre-Construction/Implementation (Engineering, Environmental Review, etc.) Consultant Fees $1,200,000 $600,000 $0 $1,800,000
$0
$0
Subtotal: $1,200,000 $600,000 $O $1,800,000
Construction/Implementation
Construction Management $231,184 $115,592 $346,776
Equipment (Shelving) $712,448 $356,224 $0 $1,068,672
Materials and Supplies $7,856,368 $3,928,184 $0 $11,784,552 Permits and Inspection Fees $0 $0 $O $0
$0
$0
Subtotal: $8,800,000 $4,400,000 $0 $13,200,000
Project Contingency (10% max) $0 $0 $0
Total $10,000,000 $5,000,000 $0 $15,000,000