“Provide a safe and reliable transportation network that serves all people and respects the environment.”
OFFICE OF CLEAN CALIFORNIA LOCAL GRANT PROGRAM
DIVISION OF LOCAL ASSISTANCE
https://cleancalifornia.dot.ca.gov/local-grants/local-grant-program Clean California Local Grant Program
Transmittal Letter
5/17/2022
Dear Grant Recipient:
Cong
ratulations on being selected as an awardee for the Clean California Local Grant Program (CCLGP)! A list of awarded projects can be found here:
https://cleancalifornia.dot.ca.gov/local-grants. Please note the CCLGP is a reimbursement program. Reimbursable work cannot commence on a project until you have a fully executed (i.e., signed) Restricted Grant Agreement (RGA ) with Caltrans.
Included, is the RGA document for your review and signature. The Agreement will need to be executed by both your agency or tribe and Caltrans before project work can begin. This is not a Notice to Proceed. No funds will be released to a grant awardee until the RGA is fully executed by both parties. Expenses incurred prior to the execution of the grant agreement cannot be reimbursed or counted towards any local match requirements for a project.
In ad
dition to the RGA, an Amendment to the Grant Application may be included for your review and signature based on previous discussions between your agency/tribe and its District Grant Manager . We encourage you to reach out to your District Grant Manager with any questions you may have on these proposed changes to the Grant Application.
A co
mplete RGA package, that includes the following list of documents, will need to be completed and returned to your District Grant Manager before the RGA can be fully executed by Caltrans . Copies of forms that need to be completed and samples of documents have been emailed with this letter.
• Check
list of Documents to include in the RGA Package
• An updated Payee Data Record (form STD. 204). If you have not done this, please email this form to [email protected] and CC your grant manager.
In the email, please request confirmation when the form has been processed by Payee Data Records and a Vendor ID has been generated.
Even if your agency or tribe has previously completed this form for another project and has a Vendor ID, please submit this form again, to ensure that Caltrans has the most up to date information for your agency /tribe and that it will receive reimbursements in a timely manner.
5/17/2022
“Provide a safe and reliable transportation network that serves all people and respects the environment” The Federal Employer Identification Number (FEIN #) can be listed on this form. If the SSN# is listed instead, please black this out, and once the form is received, Payee Data Records will call the requestor for the Social Security Number. For Section 2, Tribes should check “EXEMPT”, and local agencies ( e.g., Cities and Counties) should check “ALL OTHERS”. Section 6 should contain the following information.
• A Board,
City Council, or Tribal Government resolution (or similar approval document) approving the project and authorizing the agency /tribe to execute the restricted grant agreement wit h the State of California, Department of Transportation. A sample resolution has been sent with this letter that you can complete with your agency or tribe ’s information and present to your agency/tribe. Note, some local agencies have a blanket resolution authorizing it to receive state funds and identifying specific managers to sign contracts up to a certain dollar amount. If that applies to your agency /tribe, you can provide this blanket resolution that authorizes the person signing the RGA instead. In general, if you have an existing resolution that you would like to use instead of the sample resolution provided, please reach out to your District Grant Manager to confirm that it meets the criteria for an agency or tribal resolution. • If requesting reimbursement for indirect costs, an approval letter (s) of the indirect cost rate for the fiscal year(s) that your agency/tribe will be claiming indirect costs from either Caltrans or the federal cognizant agency must be provided. See page 15 of the Program Guidelines and the Independent Office of Audits and Investigations website for details: https://ig.dot.ca.gov/resources.
To ensur
e the success of your project, please note the following:
• The Clean California Local Grant Program (CCLGP) homepage is located here: https://cleancalifornia.dot.ca.gov/local-grants/local-grant-program.
Resources, including the Program Guidelines, are available to applicants from this main page. Please re-familiarize yourself with the Grant Guidelines as they will be included in the RGA package as an attachment.
• Prior to executing the RGA, if preconstruction work was not included in Attachment
C (Scope of Work, Cost, and Project Schedule Workbook for Infrastructure P
rojects) as a participating cost, please ensure you have completed all applicable environmental clearances such as CEQA or NEPA. Also, verify that
5/17/2022
“Provide a safe and reliable transportation network that serves all people and respects the environment” any applicable encroachment permits are completed, or almost complete to ensure the project delivery deadline will be met.
• Invoicing will be submitted on a quarterly basis. However, if the agency or t ribe requested an advance payment, the agency/tribe shall invoice monthly (refer to the section “Advance Payment Process” of the Program Guidelines ). Awardees who requested advance p ayment will be receiving instructions from their District Grant Managers on how to complete an invoice for this payment. • If requesting reimbursement of funds to be electronically deposited directly to the agency or tribe ’s account, please complete the Electronic Funds Transfer Document (FA-2656). Note that participation in the EFT program is limited to local agencies that do not have delinquent account receivable s with Caltrans. The Federal Employer Identification Number (FEIN #) can be listed on this form. If the SSN# is listed instead, please black this out, and once the form is received, Payee Data Records will call the requestor for the Social Security Number. M ail original form with wet signatures, along with a voided check or a bank reference number, directly to:
Division of Accounting – MS 33
Attn: Suet Wong/Payee Data Records
P.O. Box 168043
Sacramento, CA 95816
It is recommended that with the original form, you include a note requesting confirmation when this form has been processed. Note that it can take up to 30 days betw een when the form is submitted and when funds can be transferred electronically.
• Quarterly Progress Reports are to be submitted to Caltrans for review. Agencies will be provided further direction on the schedule and format of these Quarterly Progress Reports from their District Grant Managers. A template for these progress reports will also be provided.
• The project must be completed, open to the public, and/or all capital funds expended by June 30, 2024.
• Final Delivery Reports and invoicing must be submitted to Caltrans no later than November 1, 2024. The final invoice will be paid upon submission and acceptance of the Final Delivery Report.
• Projects may be subject to an audit by Caltrans to evaluate the following:
o Performance of the project
o Whether project costs incurred and reimbursed are compliant with the following:
Executed RGA and/or approved amendment(s)
State and Federal laws and regulations
Contract provisions
Program Guidelines
5/17/2022
“Provide a safe and reliable transportation network that serves all people and respects the environment” Approved Indirect cost Rate
o Consistency with project scope, schedule and benefits described in the RGA and/or approved amendment(s), and approved project
application.
If you have any questions about your project or the CCLGP, please contact your District Grant Manager, Linda Phoen ([email protected]). We look forward to working with you!
Sincerely,
Gret
chen Chavez
Office Chief
Clean California Local Grant Program
Division of Local Assistance
Encl
osed:
Rest
ricted Grant Agreement
Amendment to Grant Application
Amended Attachments (If Applicable)
RGA Checklist
STD 204 Form
Sample Resolution
CCLGP Guidelines
Awardees’ Original Grant Application
Electronic Funds Transfer Document (FA-2656)
Home Clean California Local Grant Projects
CLEAN CALIFORNIA LOCAL GRANT PROJECTS
Learn more about the Clean California Local Grant Program.
Alameda
County District
Attorney's
O ice
Alameda County
District Attorneyʼs
Clean Streets
Initiative
$2,369,091 $3,010,069 The Alameda County District
Attorneyʼs (DA) o ice
proposes to contract with
homeless advocacy nonprofit
Downtown Streets Team
(DST) to provide continuous
litter abatement through un-
housed persons at three
project areas: two in East
Oakland and one in Hayward.
Waste Management, Inc. will
cover DSTʼs disposal costs.
Local recycler Argent
Materials, which has heavy
equipment, will conduct
additional abatement in one
of the areas and join in
community clean-ups. The
DAʼs Environmental Unit will
provide oversight, support,
and coordination with the
e orts of Alameda County
Illegal Dumping Task Force
(ACID), and will conduct two
billboard and transit center
campaigns.
Agency Name Project Title
Grant
Amount
Total
Project
Cost Project Description
Contact Us ADA Certification Settings Translate
About Clean CA Stormwater Jobs Districts Clean CA Home
2 City of
Richmond
Richmond
Communities Clean
Collaborative
$5,000,000 $9,165,000 Richmond Communities
Clean Collaborative consists
of two Infrastructure
projects, The Boorman Park
Revitalization Project and the
7th Street Connection
Project. Boorman Park was
redesigned by the
community and will
reconstruct an existing park
and change the site layout
for safety and ease of
maintenance. The 7th Street
project consists of a sidewalk
and bicycle facility gap
closure and the
transformation of an
unpaved alley. The remaining
of the Clean Collaboratives
include multiple projects
concentrated in a cluster of
underserved neighborhoods
in the heart of the City of
Richmond: the Iron Triangle,
Atchison Village, Richmore
Village/Metro Square,
Belding Woods, Cortez/Stege,
Coronado, and Santa Fe. The
programs will engage and
upli youth, individuals
impacted by the social justice
system, unhoused neighbors,
and other residents through
employment and volunteer
service, dumpster days,
clean-up and enhancement
activities, and outreach and
waste reduction education.
Agency Name Project Title
Grant
Amount
Total
Project
Cost Project Description
2 City of
Richmond
Yellow Brick Road:
Clean, Green &
Beautiful
$4,999,955 $5,009,955 "Yellow Brick Road: Clean,
Green, and Beautiful" is
Phase 3 of the Yellow Brick
Road Project (YBR) in
Richmond's Iron Triangle
neighborhood. While Phase 1
constructed pedestrian-
friendly street infrastructure
and Phase 2 will add plants
and trees, Phase 3 will install
human-scale street lighting,
litter abatement facilities,
wayfinding and placemaking
signage, and public art
elements to 8th Street and
Pennsylvania Avenue in
Richmond. The Project also
proposes decorative fencing
at the two parks that
bookend the YBR route (Elm
Playlot and Harbour-8 Park)
as well as a litter abatement
and public art maintenance
campaign for residents who
live within a 1/4-mile of the
project site. This project will
clean and beautify the
project site, and it will
provide necessary place-
making elements to
complete the community's
vision to create a clean, green
and safe street for biking and
walking in the Iron Triangle
neighborhood.
Agency Name Project Title
Grant
Amount
Total
Project
Cost Project Description
2