October 18, 2022
Public Works
DATE: October 18, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager
Robert Chelemedos, Streets Superintendent
Subject:
Contract with O. C. Jones & Sons, Inc. for Paving Equipment Rental Services and Appropriation of $2,200,000 SB1 Fund Balance
FINANCIAL IMPACT: The proposed contract expenditure of $5,000,000 will be funded from the approved fiscal year 2023-2026 Public
Works budgets including the appropriation of $2,200,000 from the 2022-2023 SB1 Fund Balance to the 2022-2023
Paving Program. Account string: 11931031-400645-SB116.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
The Public Works Department is seeking approval of a three- year contract, with the option of one (1) two-year renewal option, with O.C. Jones & Sons, Inc. for the rental of street paving equipment, as needed, to supplement City crews on larger paving projects and to appropriate $2,200,000 from the SB1 Fund Balance to the 2022-23 Paving Program.
RECOMMENDED
ACTION:
APPROVE a three-year contract in an amount not to exceed $5,000,000, with the option of one two-year renewal in the amount of $3,000,000, with O.C. Jones & Sons, Inc., for the rental of street paving equipment, as needed, to supplement City crews on larger paving projects; and APPROPRIATE
$2,200,000 from the 2022-2023 SB1 Fund Balance to the
2022-2023 Paving Program – Public Works Department (Rob Chelemedos 231-3007).
AGENDA
REPORT
October 18, 2022
The proposed contract with O. C. Jones & Sons, Inc. is to provide the necessary paving equipment for the Public Works Department to maintain the resurfacing schedule for the upcoming fiscal years. This contract allows for the use of variable size of equipment to accommodate various types of projects to be performed by the Public Works Department and access to such equipment in a timely manner consistent with street paving schedules.
A request for bids was posted online on August 18, 2022 , and closed on September 8, 2022. A request for bids was posted for furnishing and delivering rental of operated heavy- duty industrial/construction equipment and 419 vendors were notified. Of those, one bid was received from O.C. Jones & Sons, Inc.
Additionally, there is a need to appropriate $2,200,000 from the 2022-2023 SB1 Fund Balance to the 2022-2023 Paving Program to resurface the northbound San Pablo Avenue from the El Cerrito City Limits to the I-80 Overpass and various sections on Castro Street.
DOCUMENTS ATTACHED:
Attachment 1 – Contract
Attachment 2 – Resolution
Attachment 3 – Bid Results
Attachment 4 – Bids Online Report