Richmond City Council
November 15, 2022

California Violence Intervention and Prevention (CalVIP) Grant City of Richmond Office of Neighborhood Safety | Application Narrative

3.6Plan for Obtaining Outside Technical Assistance
ONS holds ongoing consultations that bring in outside experts to provide information and training for staff and partners regarding best practices for the different components of the program. These meetings also include peer-to-peer led Technical Assistance with Advance Peace programs in Sacramento and Stockton that operate under a similar violence reduction model. Research on the Positive Youth Justice Initiative points to the value of providing peer-to-peer technical assistance as a strategy to strengthen community-based organizations’ capacity building (Wolf, A. et al.).

4.Project Evaluation and Monitoring

4.1Entity that will Conduct Project Evaluation
Evident Change (EC)(formerly known as the NationalCouncil on Crime and Delinquency) will serve as the evaluation partner for the proposed project. EC, a nonprofit research organization based in Oakland, has extensive experience collaborating with local government agencies and community-based organizations to provide evaluation and monitoring services, including partnering with ONS on previous CalVIP and CalGRIP programs. During project start-up, EC will work with partners to finalize the project’s evaluation goals and methods, assess types of data partners are already collecting, and identify additional data needed for the evaluation. During project implementation, EC will regularly monitor data quality and determine if changes may benefit data collection or entry processes. EC will attend monthly grant partner meetings to discuss program implementation and evaluation and will engage in collaboratively developing solutions if challenges arise. EC will provide quarterly data summaries to project partners to assess real-time program implementation and preliminary outcomes.

EC will prepare two reports for the evaluation: 1) an interim report after about one year of service delivery, with an initial assessment of BC-ENLC’s progress in achieving intended outcomes; and 2) the final local evaluation report. Regular communication of data/results to partners throughout the grant period will support adjustments, if needed, to service delivery to improve project processes, performance, and outcomes.

4.2Process and Outcome Indicators
Process Measures:1) Number of participants served;2) Demographics of participants such as race/ethnicity, gender identity, etc.; 3) Type(s) of services/supports 11

California Violence Intervention and Prevention (CalVIP) Grant City of Richmond Office of Neighborhood Safety | Application Narrative in which participants engage; 4) Number of participants who are unhoused who receive services through Street Outreach; 5) Number of participants who complete the ONS Operation Peacemaker Fellowship; 6) Number of potential gun violence conflicts interrupted or mediated; 7) Number of Trauma Stewardship and Healing Circles conducted or supported; and 8) Number of trainings on trauma-informed services and practices attended by project partners.Outcome Measures:1) Participants feel supported by program staff; 2) Participants develop conflict resolution skills; 3) Participants feel that participation in services supporting their mental health is beneficial; 4) Participants identify individual goals in areas such as housing, education, or employment; 5) Participants who are female-identified feel that they have received services that address their specific needs; 6) Number of Fellows not injured by gun violence; 7) Number of Fellows who remain alive; 8) Number of Fellows who participate in emergency relocation services; and 9) Project partners increase their knowledge of and/or facilitate implementation of trauma-informed strategies to support program participants and community-based first responders to violence.

4.3Plan for Collecting and Evaluating Baseline and Outcome Data EC proposes to implement a non-experimental research design to evaluate the BC-ENLC. Evaluation processes and tools will be designed to ensure collection of needed data without placing undue burden on evaluation participants. EC will facilitate the development of data sharing agreements as needed. Collection of quantitative and qualitative data will include program-related data and conducting surveys, interviews, and/or focus groups with program participants and staff. Participants will be asked to respond to a pre/post self-report survey to assess areas such as development of connections with supportive adults, use of pro-social conflict resolution, perceptions of engaging in mental health services, and development of individual goals. A subset of participants and staff will be invited to engage in qualitative interviews or focus groups to explore programming impacts, successes, and challenges; program participants will receive an incentive for this engagement. EC will obtain and analyze administrative data from local external sources (law enforcement, hospital emergency departments) that will provide community-level contextual information and help assess the program’s impact. 12

California Violence Intervention and Prevention (CalVIP) Grant City of Richmond Office of Neighborhood Safety | Bibliography Bibliography
Botvin, G.J. and Griffin, K.W. (2012) “Long-term Outcomes from Model Programs: Life Skills Training.” Presented at 2010 Blueprints for Violence Prevention conference, San Antonio TX, April11-14, 2012.

Case Management with At-Risk Youth - UCLA School Mental Health http://www.smhp.psych.ucla.edu/qf/case_mgmt_qt/Case_Management_with_At-risk _Youth.pdf
Cohen, Judith A., Anthony P. Mannarino, and Esther Deblinger. 2006.Treating Trauma and Traumatic Grief in Children and Adolescents. Treatment Manual. New York, N.Y.: Guilford Press.

Contra Costa Community Health Indicators, 2007; Richmond Police Department data, 2009, 2012, 2015; City of Richmond data, 2013; National Council on Crime and Delinquency, 2006, 2014.

Federal Bureau of Investigation. “Crime in the U.S. 2016-2018.” FBI, https://ucr.fbi.gov/crime-in-the-u.s/.

Haggins, Kristee, and Jackson, Theopia, 2016. “Community Defined Practice:

Emotional Emancipation Circles,”CIBHS Evidence-BasedPractices Symposium, April 21, 2016.

Lipsey, M. W., Landenberger, N. A., & Wilson, S. J. (2007). Effects of cognitive‐behavioral programs for criminal offenders.Campbell systematic reviews, 3(1), 1-27.

More Than a Job: Final Results from the Evaluation of the Center for Employment Opportunities (CEO) Transitional Jobs Program, DHHS-ACF-OPRE Report 2011-18, January 2012.

Richmond Police Department Data, 2019-2021, provided January 2022.

Tierney, Joseph P., Jean Baldwin Grossman, and Nancy L. Resch. 2000.Making a Difference: An Impact Study of Big Brothers/Big Sisters.Philadelphia, Pa.:

Public/Private Ventures.
http://ppv.issuelab.org/resource/making_a_difference_an_impact_study_of_big_brot hersbig_sisters
Webster, D. W., Whitehill, J. M., Vernick, J. S., & Parker, E. M. (2012). Evaluation of Baltimore’s Safe Streets Program: effects on attitudes, participants’ experiences, and gun violence.Baltimore, MD: Johns Hopkins Centerfor the Prevention of Youth Violence.

Wolf, A., Sebahtu, A., Glesmann, C., & Phillip, N. (2019). Positive Youth Justice Initiative (PYJI) interim evaluation report. Oakland, CA: National Council on Crime and Delinquency.
1

California Violence Intervention and Prevention (CalVIP) Grant City of Richmond Office of Neighborhood Safety | Project Work Plan (1)Goal: Reduced participation in violence/gun violence by individuals in West Contra Costa.

Objectives: A.

B.

C.

Participants develop positive relationships with empathic ONS staff; Participants will have additional tools to negotiate conflict and avoid violence; Participants have begun to address underlying trauma contributing to violence.

Project activities Responsible Start Date End Date

1.Provide street outreach through credible
messengers, targeting those who are
unhoused

2.Provide mentoring to participants

3.Provide Fellows/Street Outreach
participants with Life Skills Training

4.Provide individual/group cognitive therapy

5.Provide case management services

6.Provide gender-specific support groups

7.Provide LifeMap milestones allowances to
Fellows to promote participation
ONS

ONS, RPAL, RYSE,
Safe Return
ONS
RYSE

ONS, RYSE
Safe Return
ONS
July 2022
July 2022
July 2022
July 2022
July 2022
July 2022
July 2022
June 2025
June 2025
June 2025
June 2025
June 2025
June 2025
June 2025
(2)Goal: IndividualsinWestContraCostaengageinpositiveactivitiesthatgive them the opportunity to become productive members of society.

Objectives: A.

B.

C.

Participants engage in constructive peer activities;
Participants take part in education and career supports; and Participants develop plans for education/employment.

Project activities Responsible Start Date End Date

1.Engage participants in community service

2.Provide late night engagement activities
(e.g. boxing, basketball, support groups)

3.Provide literacy services to participants

4.Provide education and career support

5.Offer employment and training activities

6.Provide case management services

7.Provide media and arts activities

8.Support transformative travel to promote
leadership and healing
RPAL
RPAL, Safe Return
LEAP

ONS, RYSE

ONS, RPAL
RYSE
RPAL
ONS, Safe Return
July 2022
July 2022
July 2022
July 2022
July 2022
July 2022
July 2022
July 2022
June 2025
June 2025
June 2025
June 2025
June 2025
June 2025
June 2025
June 2025
(3)Goal: Partners commit to employ, practice and share trauma-informed principles as defined by SAMHSA.

Objectives: A.

B.

Partnerstaffparticipateintrainingontrauma-informedanddiversity,equity, and inclusion-focused (DEI) services; and
Partner staff implement trauma-informed and DEI practices, including addressing secondary trauma experienced by staff and community members Project activities Responsible Start Date End Date

1.Train partner staff in trauma-informed
practices

2.Offer TA to partner staff in trauma-informed
implementation

3.Establish trauma-informed and DEI
practices in all partner organizations
RYSE
RYSE

ONS, RPAL, RYSE,
Safe Return
Oct 2022
Oct 2022
Oct 2022
June 2025
June 2025
June 2025

To: Board of State and Community Corrections
Re: California Violence Intervention & Prevention (CalVIP) Grant Date: February 4, 2022

The intent of this letter is to document that the Richmond Police Activities League (RPAL) agrees to partner on the CalVIP grant proposal being submitted by the City of Richmond Office of Neighborhood Safety (ONS). We strongly support their commitment to reducing firearm assaults and associated injury and deaths. ONS has a long history of effectively providing violence reduction initiatives in the Contra Costa County communities that are disproportionately impacted by violence.

RPAL is a California 501(c)(3) nonprofit organization, founded in 1982, dedicated to supporting young people holistically. RPAL’s staff, directors, and volunteers are passionate about having a positive impact on young people toward helping them recognize their greatest potential and achieve their long- term success. RPAL’s mission is to provide a safe and nurturing environment for young people through recreational, educational, cultural, and social programs while building positive relations between police officers and our community. Additional information about RPAL may be found at: www.rpal.org

As a part of this grant, RPAL agrees to carry out the following activities for a total of 175 ONS Peacemaker Fellows and 200 ONS Street Outreach participants, at a cost of $1,150,000 in grant funding over the project period:
● Individual and group mentoring
● Life skills training
● Structured Activities
● Employment training and support, including referrals to Richmond Employment & Training

As a core service delivery partner, RPAL also commits to the following:
● Participate in regular meetings to guide and coordinate program activities
● Provide participant data necessary for process and outcome evaluation of the program

RPAL also has committed to contribute the following in-kind matching resources to the project, valued at $1,000,000 over the grant period:
● Use of basketball gym for 6 nights/week x 3 hours/night x $180/hour x 50 weeks/year x 3 years = $310,000
● Use of boxing gym for 3 night/week x 3 hours/night x $90/hour x 50 weeks/year x 3 years = $81,000
● Use of conference room for 3 days/week x 3 hours/day x $80/hour x 50 weeks/year x 3 years = $108,000

● Use of recording studio for 5 days/week x 3 hours/day x $100/hour x 50 weeks/year x 3 years = $225,000
● Use of podcast room for 4 days/week x 3 hours/day x $100/hour x 50 weeks/year x 3 years = $180,000
● Use of classroom for 4 days/week x 2 hours/day x $80/hour x 50 weeks/year x 3 years = $96,000
We are excited for the opportunity to partner with the Richmond Office of Neighborhood Safety in this important effort to reduce violence in our community.

If I can be of further assistance, please contact me at (510) 685-1894.

SAFE RETURN PROJECT
Self-sufficiency Long-term Liberty

To: Board of State and Community Corrections
Re: California Violence Intervention & Prevention (CalVIP) Grant Date: 2/09/2022

The purpose of this letter is to document that the Safe Return Project agrees to partner on the CalVIP grant proposal being submitted by the City of RIchmond Office of Neighborhood Safety (ONS). We strongly support their commitment to reducing firearm assaults and associated injury and deaths. ONS has a long history of effectively providing violence reduction initiatives in the Contra Costa County communities that are disproportionately impacted by violence.

The Safe Return Project is a non-profit organization run by formerly incarcerated, justice impacted, and other community members organizing to end mass incarceration and racial disparities. Safe Return is committed to re-enfranchising community members who have been disenfranchised due to criminalization, and accomplishes this goal through community organizing, participatory action research, policy advocacy and systems change. As a key partner in the implementation of this grant, the Safe Return Project will collaborate closely with ONS to provide services to participating youth and adults.

The Safe Return Project agrees to carry out the following activities for a total of 175 ONS Peacemaker Fellows and 200 ONS Street Outreach participants, at a cost of $1,000,000 in grant funding over the project period:
● Support groups for young Latinx men, using the credible messenger model to meet regularly to support healthy activities and provide alternatives to being on the street
● Gender-specific support groups for female-identified participants that include life coaching, somatic work for trauma and healing, career coaching, individual and group conflict resolution strategies, mentoring, and trauma-informed counseling ● Emergency services such as gift cards, transportation, child care, etc. ● Leadership development
● Transformative Travel to bring participants to natural spaces

As a core service delivery partner, the Safe Return Project also commits to the following:
● Participate in regular meetings to guide and coordinate program activities ● Provide participant data necessary for process and outcome evaluation of the program

The Safe Return Project has committed to contribute the following in-kind matching resources to the project, valued at $1,000,000 over the project period:
● 0.2 FTE Executive Director x $161,000 annual salary x 3 years + cost of living adjustments (COLA) and raises = $101,511
● 0.35 FTE Organizing and Training Director x $103,500 annual salary x 3 years + COLA and raises = $114,199

1011 MacDonald Avenue, Richmond CA, 94801 E: [email protected] P: (925) 335-6738

● 0.3 FTE Program Manager x $103,500 annual salary x 3 years + COLA and raises = $97,885
● 0.5 FTE Community Engagement Organizer x $48,300 x 3 years + COLA and raises = $45,680
● 0.3 FTE Administrative Coordinator x $48,300 annual salary x 3 years + COLA and raises = $45,680
● 40% x 4.0 FTE Sister Circle Project Navigators x $48,300 annual salary x 3 years + COLA and raises = $243,625
● 0.25 FTE Staff Accountant x $60,000 x 3 years + COLA and raises = $47,288 ● 34% of the cost of trauma counseling services at 20 mentees a year/$133,400 x 3 years = $135,907
● Young Women's Freedom Center training at $24,000/year x 3 years = $72,000 ● $75,000 in consultant costs
● $2,700 in Internet, laptops, and cell phone stipends for project staff ● $80,000 in in-kind legal aid and documentation support services ● $31,493 in rent and utilities for the project staff’s office

We look forward to the opportunity to collaborate with the Richmond Office of Neighborhood Safety on the proposed CalVIP program in order to address the challenge of violent crime in our community. Please contact me at (510) 206-5552 if I can provide further information regarding our role in the program.

Sincerely,

Tamisha Walker
Executive Director
Safe Return Project
PH: (925) 335-6738
EM: [email protected]

426 S. Yellowstone Dr., Madison, WI 53719 • 520 3rd St., Ste. 101, Oakland, CA 94607 • 800-306-6223 EVIDENTCHANGE.ORG

January 27, 2022

Board of State and Community Corrections (BSCC)
Corrections Planning and Programs Divisions
2590 Ventura Oaks Way, Suite 200
Sacramento, CA 95833
Re: Letter of Intent for the California Violence Intervention and Prevention (CalVIP 2022-2025) Grant
Dear BSCC:

This letter is to inform you that the City of Richmond’s Office of Neighborhood Safety (ONS) intends to apply for the 2022-2025 CalVIP Grant by the February 11, 2022 deadline. ONS proposes to use CalVIP funding to expand effective violence reduction initiatives in the Contra Costa County communities that are disproportionately impacted by violence.

ONS will partner with local organizations including RYSE Center, Richmond Police Athletic League (RPAL), Safe Return Project, and Evident Change to serve high-risk individuals in the cities of Richmond, El Cerrito, and San Pablo and in Unincorporated North Richmond. Proposed activities include street outreach, cognitive behavioral therapy, mentoring, life skills training, case management, and subsidized employment to reduce gun violence and promote positive mental health and pro-social skills.

ONS is a non-law enforcement agency within the City of Richmond, California government that has worked for 14 years to provide and coordinate trauma responsive services and opportunities for those identified to be the most likely victims of gun violence. Its mission is to reduce firearm assaults and associated injury and deaths by building ongoing, trusting relationships within high- risk communities. ONS was awarded the 2018-2020 and 2020-2023 California Violence Intervention and Prevention (CalVIP) Grant administered by BSCC. Additional information about ONS may be found at: www.ci.richmond.ca.us/271/Office-of-Neighborhood-Safety.

Evident Change (formerly known as the National Council on Crime and Delinquency) will serve as the evaluation partner for the proposed project. In this role, Evident Change will work with the project partners to develop and implement the local evaluation. Evident Change will also analyze and report on the evaluation findings; this includes regular sharing of evaluation data with The purpose of this letter is to document that Evident Change agrees to partner on the CalVIP grant proposal being submitted by the City of Richmond Office of Neighborhood Safety (ONS). We support their proposed approach to provide street outreach, cognitive behavioral therapy, mentoring, life skills training, case management, and subsidized employment to reduce gun violence in West Contra Costa County and promote positive mental health and pro-social skills.

Activities

2 partners and preparing the final local evaluation report. Evident Change has extensive experience collaborating with local government agencies and community-based organizations to provide evaluation services, including partnering with ONS on previous CalVIP and CalGRIP program evaluations.

We look forward to continuing our partnership with BSCC to support the provision of intervention and prevention services related to gun violence in the Richmond community. Please contact Caroline Glesmann, Evident Change researcher, at (800) 306-6223 or [email protected] if you have any questions or need additional information.

Sincerely,

Katherine Park
Chief Executive Officer

Note: The top table will auto-populate based on the information entered in the sections below.

Grant Funds Match Funds Total
$0 $3,000,000 $3,000,000
$2,280,000 $0 $2,280,000
$0 $0 $0
$120,000 $0 $120,000
$3,150,000 $3,000,000 $6,150,000
$0 $0 $0
$300,000 $0 $300,000
$25,000 $0 $25,000
$125,000 $0 $125,000

10. Indirect Costs $0 $0 $0
$6,000,000 $6,000,000 $12,000,000
Required match: 100%: no less than: $6,000,000
Grant Funds Match Funds Total
$0 $260,000 $260,000
$0 $210,000 $210,000
$0 $360,000 $360,000
$0 $2,170,000 $2,170,000
$0 $3,000,000 $3,000,000
1b. Salaries and Benefits Narrative:

Grant Funds Match Funds Total
$630,000 $0 $630,000
$725,000 $0 $725,000
$520,000 $0 $520,000
$330,000 $0 $330,000
$75,000 $0 $75,000
$2,280,000 $0 $2,280,000TOTAL
2022 California Violence Intervention & Prevention (CalVIP) Grant - Project Budget and Budget Narrative Name of Applicant: City of Richmond, Office of Neighborhood Safety Contract Term: July 1, 2022 - December 31, 2025
Budget Line Item

1. Salaries and Benefits

2. Services and Supplies

3. Health and Wellness (must not exceed 5% of total match funds)

4. Professional Services or Public Agency Subcontracts

5. Non-Governmental Organization (NGO) Subcontracts

6. Equipment/Fixed Assets

7. Project Evaluation
(must be at least 5%, but no more than 10% of total grant funds)

8. Financial Audit (must not exceed $25,000)

9. Other (Travel, Training, etc.)
TOTAL
1a. Salaries and Benefits
Name and Title (Show as either % FTE or Hourly Rate) & Benefits Deputy Director 0.33 FTE x $260,000 salary and benefits x 3 years Program Manager 0.5 FTE x $140,000 salary and benefits x 3 years Field Coordinator 1.0 FTE x $120,000 salary and benefits x 3 years Neighborhood Change Agents 6.58 FTE x $110,000 salary and benefits x 3 years TOTAL
ONS will provide $3,000,000 in matching Salaries and Benefits funds. The 0.33 FTE Deputy Director will provide high-level program oversight and guidance, including meeting CalVIP reporting requirements. 0.33 FTE x $260,000 per year in salary + benefits at 50% of salary x 3 Years = $260,000. The 0.5 FTE Program Manager will be responsible for supervision, planning, organization, program development, implementation and management to reduce firearm-related homicides and injuries. 0.5 FTE x $140,000 per year in salary + benefits at 50% of salary x 3 Years = $210,000. The 1.0 FTE Field Coordinator will provide outreach to potential participants, assistance with Fellowship activities, case management, mentoring, violence interruption, and conflict mediation. 1.0 FTE x $120,000 per year in salary + benefits at 50% of salary x 3 Years = $360,000. The 6.58 FTE Neighborhood Change Agents will deliver community outreach to provide residents with resources and services to help prevent and reduce violence in the community. 6.58 FTE x $110,000 per year in salary + benefits at 50% of salary x 3 years = $2,170,000.
2a. Services and Supplies
Description of Services or Supplies Calculation for Expenditure Stipends for Operation Peacemaker Fellows 175 Peacemaker Fellows x $3,600/participant $250,000 for educational activities + $250,000 for life skills + $225,000 for street outreachEducation, LifeSkills, and Street Outreach Employment & Training Services 200 program participants x $2,600/participant Transformative Travel for Fellows 175 Operation Peacemaker Fellows x $1,885/participant Emergency Relocation Funds 25 participants at $5,000/participant

Description of Professional Service(s) Grant Funds Match Funds Total $0 $0
$0 $0
3b. Health and Wellness Narrative
Description of Professional Service(s) Grant Funds Match Funds Total $120,000 $0 $120,000
$120,000 $0 $120,000
4b. Professional Services Narrative
Grant Funds Match Funds Total
$1,000,000 $1,000,000 $2,000,000
$1,150,000 $1,000,000 $2,150,000
$1,000,000 $1,000,000 $2,000,000
$3,150,000 $3,000,000 $6,150,000
ONS requests $120,000 in Professional Services costs. ONS will contract with Literacy for Every Adult Program (LEAP) for an instructor who will provide GED preparation classes for program participants for a minimum of 24 hours/week for 40 weeks/year during the 3 years of the program, at a rate of $41.67/hour = $120,000. 5a. Non-Governmental Organizations (NGO) Subcontracts
Description of Subcontract Calculation for Expenditure
2b. Services and Supplies Narrative:

ONS requests $2,280,000 in Services and Supplies costs. Stipends to mark LifeMap milestones for 175 Operation Peacemaker Fellows x $3,600/participant = $630,000. Services and supplies related to education, life skills and street outreach for 510 participants = $250,000 for educational activities + $250,000 for life skills training (including costs for food, beverages and snacks for participants and staff attending evening Life Skills Class 3 times per week) + $225,000 for street outreach activities = $725,000. These activities include supporting participants to obtain identification (drivers license, birth certificate); alleviate employment-related costs such as truck-driving licenses, union dues, appropriate workwear, barber college, etc; small equipment purchases needed to support LifeSkills (projections screens, monitors, food); and services to meet the immediate needs of participants (bus passes, BART cards, etc.). Employment and training--subsidized employment and workforce development services (including resume and soft skills training) for 200 program participants x $2,600/participant = $520,000. Transformative travel for 175 Operation Peacemaker Fellows x $1,885/participant = $330,000 (including transportation, lodging, food, cultural event fees, accompanied by 2-3 staff per trip). ONS will allocate emergency relocation funds to 25 participants at $5,000/participant to support those in immediate need of safe housing.
3a. Health and Wellness (must not exceed 5% of total match funds) Calculation for Expenditure
TOTAL (must not exceed 5% of Total Match Funds)
ONS does not propose Health and Wellness funds.

RYSE Center See below
See belowRichmond Police Activities League
Safe Return Project See below
TOTAL
5b. Non-Governmental Organizations (NGO) Subcontracts Narrative The RYSE Center
Total request: $1,000,000
RYSE Center requests $810,004 in Salaries and Benefits. The 0.70 FTE Clinical Director will provide oversight of the clinical team, individual and group clinical counseling for participants, and develop and implement clinical services. 0.7 FTE x $49.29/hour x 160 hours/month x 42 months = $358,750. RYSE requests $251,125 of that cost. The 0.32 Bilingual Clinical Therapist will provide bedside response and support for youth critically injured and hospitalized, conduct case management and wraparound services support, provide individual and group clinical counseling for participants, and conduct support groups for specific needs, such as grief, LGBTQ, gender-focused, etc. $45.19/hour x 173 hours/month x 30 months x 0.32 FTE = $75,192. The 0.61 Clinical Case Manager will manage and provide case management/resource navigation services and supports to clients, and co-lead case conference meetings and provide follow up communication to all relevant staff. $36.05/hour x 173 hours/month x 34 months x 0.61 FTE = $129,969. The 0.21 FTE Associate Director will oversee structure, programming, integration, and evaluation, and lead/participate in larger community and advocacy initiatives to elevate community health approaches, policies, and practices. $64.38/hour x 165 hours/month x 42 months x 0.21 FTE = $93,730. The 0.2 FTE Culture and Engagement Program Manager will conduct and oversee efforts to engage young people most targeted by systems into RYSE programming and violence prevention activities. $36.05/hour x 123 hours/month x 42 months x 0.20 FTE = $37,492. The 0.36 FTE Member Engagement Coordinator will conduct outreach to engage young people most targeted by systems into RYSE programming and violence prevention activities. $25.24/hour x 172 hours/month x 42 months x 0.36 FTE = $65,617.5. The 0.2 FTE Education & Justice Director will oversee efforts in addressing the needs of youth and young adults impacted by education, economic, and criminal and juvenile justice systems. $53.65/hour x 173 hours/month x 42 months x 0.20 FTE = $78,114. The 0.28 FTE Media, Arts & Culture Program Manager will implement efforts to engage young people most targeted by systems into RYSE programming and violence prevention activities with an arts-based healing and creative youth development approach. $38.25/hour x 175 hours/month x 42 months x 0.28 FTE = $78,764.

RYSE requests $84,000 in Professional Services. Erica Woodland, LCSW provides individual and group clinical supervision to the case managers and therapists. As the clinical supervisor, he also provides consultation for crisis incidents and interventions as needed. $200 x 20 hours month X 42 months = $168,000. RYSE requests $84,000 and will provide $84,000 in match.

RYSE requests $25,000 in Financial Audit costs to engage a consultant to conduct a financial audit. Finally, RYSE requests $80,996 in Indirect costs. $810,004 in Salaries and Benefits + $84,000 in Professional Services + $25,000 in Financial Audit = $919,004 x 8.8% = $80,996 Match: $1,000,000
RYSE will provide $810,132 in Salaries and Benefits match. 0.3 FTE Clinical Director = $107,625. 0.21 FTE Associate Director = $93,730. 0.56 FTE Culture and Engagement Program Manager = $104,977. The 0.38 FTE Media, Arts & Culture Director will oversee arts-based healing and creative youth development approach. $52.60/hour x 42 months x

0.38 FTE = $147,700. The 0.3 FTE Youth Success Advocate will work closely with Therapists and other staff to coordinate and manage linkages and referrals with clinical and non- clinical services, on-site and offsite. $33.17/hour x 42 months x 0.30 FTE = $72,427. 0.3 FTE Member Engagement Coordinator = $55,118. 0.3 FTE Education & Justice Director = $117,171. 0.4 FTE Media, Arts & Culture Program Manager = $111,384. RYSE will provide $84,000 in match for 50% of the time for Erica Woodland, LCSW. RYSE will provide 50% of the cost of the financial audit = $25,000.
4a. Professional Services
Calculation for Expenditure
Contracted GED Instruction for Participants 24 Hours/week x 40 x 3 years x $41.67/hour TOTAL

Description of Equipment/Fixed Asset Grant Funds Match Funds Total $0 $0 $0
$0 $0 $0
6b. Equipment/Fixed Assets Narrative
Grant Funds Match Funds Total
$300,000 $0 $300,000
$300,000 $0 $300,000
7b. Project Evaluation Narrative:

Richmond Police Activities League
Total request: $1,150,000
RPAL requests $789,600 in Salaries and Benefits costs. The 0.5 FTE Project Coordinator will review all protocols, monitor project timeline and activities, and oversee budget expenditures and reporting. $55/hour x 20 hrs/week x 50 weeks/year = $55,000/year x 3 years = $165,000. The 0.24 FTE Administrative Coordinator will facilitate program coordination, contract management, and related administrative services. $60/hour x 9 hrs/week x 50 weeks/year = $27,000/year + [FICA + Workers Comp (9.65%)] = $29,605.50/year x 3 years = $88,816.50. The 0.375 FTE Recreation Supervisor will supervise recreation coordinators and manage recreation events, tournaments, and other activities. $36/hour x 15 hrs/week x 50 weeks/year = $27,000/year + [FICA + Workers Comp (9.65%)] = $29,605.50/year x 3 years = $88,816.50. The 0.75 FTE Program Manager will coordinate community service activities, violence prevention programming, facility use, travel, life skills, and anger management services. $70,000/year + Health Benefits 15% + [FICA + Workers Comp 9.65%] = $87,255.00/year x 74.93% = $65,380.88/year x 3 years = $196,142.62. The 0.625 FTE Recreation Coordinator will coordinate daily recreation activities. $25/hour x 25 hrs/week x 50 weeks/year = $31,250/year + [FICA + Workers Comp (9.65%)] = $34,265.63/year x 3 years = $102,796.88. The 0.625 FTE Music/Technology Center Coordinator will coordinate daily podcast room, recording studio, technology lab, and music activities. $30/hour x 25 hrs/week x 50 weeks/year = $37,600 + [FICA + Workers Comp (9.65%)] = $41,118.75/year x 3 years = $123,356.25. The 0.7 FTE Program Services Coordinator will coordinate and organize all database activities in addition to services specific to female-identified participants. $59,000/year + Health Benefits (15%) + [FICA + Workers Comp (9.65%)] = $73,543.5/year x 70% = $50,000/year x 3 years = $150,000.The 0.24 FTE Boxing Facilitator will coordinate daily anger management, fitness, and boxing activities. $25/hr x 3 hrs/night x 3 nights/week x 50 weeks/year = 11,250/year + [FICA + Workers Comp (9.65%)] = $12,335.63/year x 2 years = $24,671.25.

RPAL requests $50,000 in Services and Supplies. Program supplies include: basketball tournament uniforms for youth; basketball supplies; boxing gear for youth who cannot afford to purchase sparring gloves, mouth gear, protective gear, skipping rope; and on-site boxing tournament supplies. $6,666.67/year x 3 years = $20,000. RPAL will contract with an Employment & Training Readiness Facilitator to provide E&T services to participants and/or subsidized employment. $10,000/year x 3 years = $30,000.

RPAL requests $160,400 in Other costs. Contracted Staff Training/Workshop Facilitators will cost $10,000/year x 3 years = $30,000.East Bay Soldiers Life Skills/Late Night Basketball Program Facilitation Services will cost $600/month x 12 months = $7,200/year x 2 years = $14,400. Basketball tournament fees, Boxing tournament fees, CalPAL Life Skills, Leadership, Mentoring, College Readiness Workshop Fees will cost $5,333.33/year x 3 years = $16,000. The Ground Zero Community Event includes a Back To School Carnival with Backpack and School Supplies giveaway. $15,000/year x 2 years = $30,000. Travel includes Lodging for RPAL youth and chaperones in-state/local overnight travel to boxing and basketball tournaments and life skills, college readiness, leadership and mentoring academies, conventions and workshops. Each year: two southern CA CalPAL college/mentoring excursions; Six basketball tournament excursions (Reno, Visalia, and other in-state/local); Two Kiwins southern CA leadership conventions; Two boxing tournament excursions (local). $10,000/year x 3 years = $30,000. Meals and incidentals per diem at Federal GSA rates used by the City of Richmond for youth and chaperones. $3,333.33/year x 3 years = $10,000. Transportation includes Van rentals, Bus rentals, plane fare, fuel, and parking fees and will cost $10,000/year x 3 years = $30,000.

Match: $1,000,000
RPAL will provide $1,000,000 in match. Basketball Gym in-kind: 6 night per week for 3 hours each night = $180/hour x 3 hours x 6 nights x 50 weeks = $162,000/year x 3 years = $310,000. Boxing Gym in-kind: 3 nights per week for 3 hours each night = $90/hour x 3 hours x 3 nights x 50 weeks = $40,500/year x 3 years = $81,000. Conference Room # 1 in-kind: 3 days per week for 3 hours each day = $80/hour x 3 hours x 3 days x 50 weeks = $36,000/year x 3 years = $108,000. Recording Studio in-kind: 5 days per week for 3 hours each day = $100/hour x 5 days x 3 hours x 50 weeks = $75,000/year x 3 years = $225,000. Podcast Room in-kind: 4 days per week for 3 hours each day = $100/hour x 4 Match: $1,000,000
Safe Return Project will provide $1,000,000 in match. The 0.2 FTE Executive Director will oversee successful implementation of the project. 0.2 FTE x $161,000 annual salary = $32,200 x 3 years + cost of living adjustments and raises = $101,511. The 0.35 FTE Organizing and Training Director will provide project support to the Program manager to oversee the project and the creation of leadership development modules for program participants. 0.35 FTE x $103,500 annual salary = $36,225 x 3 years + cost of living adjustments and raises = $114,199. The 0.3 FTE Program manager will oversee the project, facilitate mentorship matching and service provisions, and manage referral and assessments for 15 to 30 participants a year. 0.3 FTE x $103,500 annual salary = $31,050 x 3 years + cost of living adjustments and raises = $97,885. The 0.5 FTE Community engagement organizer will implement and oversee community based outreach strategies. 0.5 FTE x $48,300 = $14,490 x 3 years + cost of living adjustments and raises = $45,680.

Safe Return will leverage 40% of the Sister Circle Project Navigators at $609,063 = $243,625. The 0.3 FTE Administrative Coordinator will support the administrative needs of this project. 0.3 FTE x $48,300 annual salary x 3 years + cost of living adjustments and raises = $45,680. The 0.25 FTE Staff Accountant will support financial accounting and invoicing for this project. 0.25 FTE x $60,000 x 3 years + cost of living adjustments and raises = $47,288.

As described above, Safe Return Project will leverage 34% of the cost of trauma counseling services at $400,220 = $135,907. The Young Women's Freedom Center will provide training for 4 Sister circle organizers who will be provided with youth diversion and life coaching skills for young women and girls at high risk for gun violence at $24,000/year x 3 years = $72,000. Safe Return Project will engage consultants to support the administration, implementation, and reporting of this project at $30,000 in year 1 + $25,000 in year 2 + $20,000 in year 3 = $75,000. Internet, laptops, and cell phone stipends for project staff at $2,500 in year 1 + $600 in year 2 + $600 in year 3 = $2,700. In-kind legal aid and documentation support services will be provided by pro-bono consultants and up to 10 volunteers at $35,000 in year 1 + $30,000 in year 2 + $15,000 in year 3 = $80,000. Safe Return Project will contribute a portion of rent and utilities for the project staff’s office at $31,493.

Project evaluation provided by Evident Change
TOTAL (must be at least 5%, but no more than 10% of Total Grant Funds) ONS requests $300,000 for Project Evaluation costs. The project evaluation will be carried out by Evident Change and will include Caroline Glesmann (evaluation project manager): Salary + fringe $138,000 x 15% time x 3.5 years = $72,450; Alejandro Campos (evaluation team): Salary + fringe $68,150 x 20% time x 3.5 years = $48,405; Kam Williams (evaluation team): Salary + fringe $174,750 x 13% time x 3.5 years = $79,511; Program Support: Salary + fringe $95,250 x 4% time x 3.5 years = $13,335; Administrative time: Salary + fringe $84,000 x 15% time x 3.5 years = $44,100.

Total Salary/Benefits: $257,801
Incentives: $7,500 (incentives for a subset of program participants to take part in a focus group or interview for the evaluation, $100/participant for 75 participants)
Travel: $7,426 (for evaluation team to attend project-related meetings/events and conduct data collection) Indirect: $27,272.7 (10% of direct costs)
Total: $300,000
7a. Project Evaluation (must be at least 5%, but no more than 10% of total grant funds) Description
Calculation for Expense
TOTAL
ONS does not request Equipment/Fixed Assets costs
6a. Equipment/Fixed Assets

Grant Funds Match Funds Total
$25,000 $0 $25,000
$25,000 $0 $25,000
8b. Financial Audit Narrative:

Grant Funds Match Funds Total
$3,000 $0 $3,000
$47,000 $0 $47,000
$41,400 $0 $41,400
$24,000 $0 $24,000
$9,600 $0 $9,600
$125,000 $0 $125,000
9b. Other (Travel, Training, etc.) Narrative:

Grant Funds Match Funds Total
$0 $0 $0
$0
$0 $0 $0
$298,750
$0 $0 $0
10b. Indirect Costs Narrative:
8a. Financial Audit (must not exceed $25,000 in Grant Funds) Description Calculation for Expense
Required financial audit One program audit at cost of $25,000 TOTAL (must not exceed $25,000 in Grant Funds)
ONS requests $25,000 for the required financial audit, to be completed after the program period ends by a contracted financial auditor identified by the City of Richmond. 9a. Other (Travel, Training, etc.)
Description Calculation for Expense
10 staff members x 3 workshops x $100/participant
1) Indirect costs will be charged as 10% of total direct salaries and wages:

If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs will be charged as 5% of direct total direct project costs (excluding equipment):

Required BSCC workshops
Trainings for staff 20 staff members x 3 trainings/year x $261/training x 3 years
If using Option 2) grant funds allocated to Indirect Costs may not exceed:

Regardless of which option is chosen, if the amount entered in the Grant Funds column turns red, adjust it to not exceed the maximum noted just below it: TOTAL To maximize cost effectiveness and efficiency of program funds and ensure as much funding as possible goes directly to serve participants, ONS does not request Indirect costs Annual staff team-building retreats
3 annual retreats x 20 staff members x ($250/room +
$70 per diem) x 2 nights + $500/conference room x 2
conference rooms per retreat
Annual staff/partner appreciation events Annual event x 3 years x $3,200 per event Quarterly trauma care events 20 staff members x $100/staff member x 4 quarters per year x 3 years
TOTAL
ONS requests $125,000 for Other costs. Participation by 10 staff members x 3 required BSCC workshops in Sacramento x $100 for travel and per diem = $3,000. Training costs will total $47,000. Travel and training for 20 staff members x 3 trainings per year x $261/training x 3 years = $47,000. Annual staff team-building retreats will be 3 annual retreats x 20 staff members x ($250/room + $70 per diem) x 2 nights + $500/conference room x 2 conference rooms per retreat = $41,400. Quarterly trauma care events to mitigate the secondhand trauma experienced by staff while serving program participants (such as dinner/movie, spa days/meal, acupuncture/meal, day cruises/meal, miniature golf/meal, sporting event/meal etc.) will be 20 staff x 12 events at $100 per person per event = $24,000. Annual staff/partner appreciation events such as a camping trip, catered event, or day trip to a theme park will cost approximately $3,200 per event based on historic costs x 3 yeras = $9,600. 10a. Indirect Costs
Indirect costs may be charged to grant funds by choosing either Option 1) or 2) listed below:

City of Richmond Office of Neighborhood Safety
BSCC844-22

APPENDIX A: CalVIP EXECUTIVE STEERING COMMITTEE ROSTER

CalVIP Executive Steering Committee - Grant Cycle from July 1, 2022 to December 31, 2025

Name Title & Organizational Affiliation From

1 Chief Andy Mills, Chair Chief of Police, City of Palm Springs & Board Member, BSCC Palm Springs
2 Stephen Lindley Teacher, Lee V. Pollard High School San Diego 3 Tina Curiel-Allen Cal Crew Program Manager, Five Keys Central Valley 4 Natasha Mejia Policy Analyst, National Institute for
Criminal Justice Reform Oakland
5 Tina Rodriguez Statewide Manager, Californians for Safety and Justice Central Valley
6 Mike McLively Senior Staff Attorney, Gifford Law Center to Prevent Gun Violence San Francisco
7 Gaynorann Siataga Community Advocate, All Islanders Gather as One San Francisco
8 Saun Hough CA Partnership Manager, Californians for
Safety and Justice Los Angeles
9 Mark Slaughter Supervising Attorney, Sacramento County Public Defender’s Office Sacramento
10 Jackie Reed CEO, Women Initiating Success Envisioned Inc. San Diego
11 Jessie Leavitt
Policy Analyst, State Bar of California &
Senior corporate Counsel, NetScout
Systems, Inc.

Oakland
12 Tim Kornegay Director, LiveFree California Los Angeles 13 Mary Roberts State of CA Retiree, Administrative Office of the Courts Oakland
14 Mona Cadena Advocacy Director, Equal Justice USA San Francisco 15 Amir Chapel Policy Analyst, National Institute for
Criminal Justice Reform Marina
16 Keith Baker Research Analyst/Co-Leader, Los Angeles
County Department of Public Health Los Angeles

City of Richmond Office of Neighborhood Safety
BSCC 844-22

APPENDIX B: Criteria for Non-Governmental Organizations Receiving BSCC Funds The California Violence Intervention and Prevention (CalVIP) Grant Program Request for Proposals (RFP) includes requirements that apply to non- governmental organizations that receive funds under this grant. All grantees are responsible for ensuring that any contracted third parties continually meet these requirements as a condition of receiving CalVIP funds. The RFP describes these requirements as follows:

Any non- governmental organization that receives CalVIP grant funds (as either subgrantee or subcontractor) must:
• Have been duly organized, in existence, and in good standing for at least six (6) months prior to the effective date of its fiscal agreement with the BSCC or with the CalVIP grantee;
• N on-governmental entities that have recently reorganized or have merged with other qualified non- governmental entities that were in existence prior to the six-month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the grant agreement with the BSCC or the start date of the grantee-subcontractor fiscal agreement;
• Be a nonprofit and recognized by the Internal Revenue Service as a 501(c)(3) organization;
• Employ persons or volunteers that have a minimum of three (3) years of combined experience in implementing violence reduction strategies and have implemented these strategies within the past five (5) years;
• Be registered with the California Secretary of State’s Office; • Have an Employer Identification Number (EIN);
• Have a valid business license, if applicable;
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and
• Have a physical address in the State of California. (An agent for service of process with a California address is insufficient.)

City of Richmond Office of Neighborhood Safety
BSCC 844-22

Provide your agency name and in the table list information for all contracted parties.

Grantee:

Grantees are required to update this list and submit it to BSCC any time a new third-party contract is executed after the initial assurance date. Grantees shall retain (on- site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the 2021 CalVIP RFP. These records will be subject to the records and retention language found in Appendices A and C of the Standard Agreement.

Unless prior approval is obtained, the BSCC prohibits disbursement or reimbursement to any NGO that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.

A signature below is an assurance that all requirements listed above have been met.

AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)

NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER

STREET ADDRESS CITY STATE ZIP CODE

EMAIL ADDRESS

SIGNATURE DATE
X

Name of Contracted Party Address Email / Phone Meets All Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
RPAL
2200 Macdonald Ave.

Richmond, Ca. 94801
510-621-
1221
X
X
X
X
RYSE Youth Center
Safe Return Project
Evident Change
205 41st Street
Richmond, Ca. 94805
1011 Macdonald Ave.

Richmond, Ca. 94801
520 3rd Street Ste 101
Oakland, Ca. 94607
510-374-3401
925-237-1303
800-306-6223
Sam Vaughn
Deputy Director
510-620-5404
450 Civic Center Plaza
Richmond
Ca
94804
[email protected]
7/8/2022

STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC84422 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORIITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 844- 22 BSCC-5227

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTOR NAME
City of Richmond, Office of Neighborhood Safety

2. The term of this Agreement is:

START DATE
JULY 1, 2022

THROUGH END DATE
DECEMBER 31, 2025

3. The maximum amount of this Agreement is:
$6,000,000.00

4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.

EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 3
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D

Special Terms and Conditions 4
Attachment 1* California Violence Intervention & Prevention Grant Request for Proposals * Attachment 2 CalVIP Grant Proposal 31
Appendix A

CalVIP Executive Steering Committee 1
Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Program Funds 2 * This item is hereby incorporated by reference and can be viewed at: http://www.bscc.ca.gov/s_cpgpcalvipgrant/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Richmond, Office of Neighborhood Safety

CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
450 Civic Center Plaza Richmond CA 94804

PRINTED NAME OF PERSON SIGNING TITLE
Sam Vaughn Deputy Director

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED


STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833

PRINTED NAME OF PERSON SIGNING TITLE
RICARDO GOODRIDGE Deputy Director

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED


CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06

7/8/2022

RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND,

CALIFORNIA, ACCEPTING AND APPROPRIATING THE PROGRAM
NARRATIVE AND BUDGET AMOUNT OF $6,000,000 FOR THE 2022-2025

CALIFORNIA VIOLENCE INTERVENTION AND PREVENTION GRANT

AWARDED BY THE BOARD OF STATE AND COMMUNITY CORRECTIONS

WHEREAS, the City of Richmond’s Office of Neighborhood Safety (ONS) desires to participate in the California Violence Intervention and Prevention (CalVIP) Grant funded through the California State General Fund and administered by the Board of State and Community Corrections (“BSCC”) on June 9, 2022; and

WHEREAS, BSCC notified Richmond that ONS received the $6 million three -year grant on June 9, 2022 , which includes $6 million in matching funds from the City of Richmond and participating community-based organizations included in the grant; and

WHEREAS, the City of Richmond's Office of Neighborhood Safety (ONS ) will provide violence intervention, prevention, and suppression activities services through a three-year grant issued by BSCC. The grant will serve 535 youth in Richmond and West Contra Costa County through a local collaborative with RYSE Center, Richmond Police Activities League (RPAL), Social Good Fund, Evident Change and the Literacy for Every Adult Program (LEAP) in an effort to reduce violence through evidence-based programs and activities.

NOW, THEREFORE , BE IT RESOLVED that the City Manager isbe authorized on behalf of the Council of the City of Richmond to submit the grant proposal for this funding and sign the Grant Agreement with the BSCC, including any amendments thereof.

NOW, THEREFORE, BE IT RESOLVED that the City Council (1) approvesaccepts and appropriates the expenditure plan associated with the 2022-2025 CalVIP Grant Award, (2) authorizes the City Manager o r their designee , a (3) three year grant to include the right to negotiate and, enter into three-year contracts for (3) three years with RYSE Center ($1,000,000), Richmond Police Activities League (RPAL ) ($1,150,000), Social Goo d Fund ( $1,000,000), Evident Change ($300,000), Literacy for Every Adult Program (LEAP) ($120,000), and Financial Audit Services ($25,000), and (3) authorizes the ONS City Manager or their designee to execute all budgetary and program amendments approved by BSCC, and a ny amendments of the aforementioned contracts.

BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

BE IT FURTHER RESOLVED that the City of Richmond's Office of Neighborhood Safety (ONS) agrees to ensure all matching funds required for the above grant are provided and abide by the terms and conditions of the Grant Agreement as set forth by the BSCC.

Formatted: Font: Bold
Commented [LW1]: Why are we asking for authorization
to "submit the grant proposal" when we already received the grant? Is this sentence needed?
Formatted: Not Expanded by / Condensed by

**********************
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held__________, 2022, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND

(SEAL)
Approved:

____________________
Mayor

Approved as to form:

_______________________
City Attorney

State of California }
County of Contra Costa
City of Richmond }
I certify that the foregoing is a true copy of Resolution No._____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held _____________,
2022.

November 15, 2022

Mayor's Office

DATE: November 15, 2022
TO: Members of the City Council
FROM: Tom Butt, Mayor

Subject: Small Business Saturday – November 26, 2022
FINANCIAL IMPACT: N/A

PREVIOUS COUNCIL
ACTION:

N/A

STATEMENT OF THE
ISSUE:

Small Business Saturday was established in 2009 by
American Express to support small businesses and local
economies during the great recession and is celebrated
two days after Thanksgiving Day to encourage holiday
shopping at small and local establishments.

RECOMMENDED ACTION: PROCLAMATION declaring November 26, 2022 as Small Business Saturday in the City of Richmond – Mayor’s
Office (Mayor Tom Butt 510-620-6503).

DISCUSSION:

According to the U.S. Small Business Administration, there are 32.5 million small businesses that employ 46.8% of employees in the private sector, represent 99.7% of AGENDA
REPORT

November 15, 2022
firms with paid employees, and are responsible for 62% of net new jobs created since 1995. 79% of consumers understand the importance of supporting the small businesses in their community on Small Business Saturday, 70% report the day makes them want to encourage other to shop small, independently-owned retailers, and 66% report that the day makes them want to shop small all year long. On Small Business Saturday in 2021, 58% of shoppers reported they shopped online with a small business and 54% reported they dined or ordered takeout from a small restaurant, bar, or café.

The City of Richmond recognizes our over 2,500 small business owners and entrepreneurs, many of whom hire Richmond residents, procure products from local sources, and volunteer in our local communities, as pillars of our community and engines of economic growth that contribute to our health and success by creating new jobs, boosting our local economy, and generating tax revenue for critical municipal services. The City of Richmond is grateful to community partners like the Richmond Chamber of Commerce, Richmond Main Street Initiative, and the West Contra Costa County Council of Business and Industries who provide services, resources, and advocacy to foster growth in our business community, strengthen our local economy, and improve our quality of life.

DOCUMENTS ATTACHED:

Attachment 1 – Proclamation

CITY OF RICHMOND, CALIFORNIA

P R O C L A M A T I O N

Declaring November 26, 2022 as Small Business Saturday

WHEREAS, Small Business Saturday was established in 2009 by American Express to support small business es and local economies during the great recession and is celebrated two days after Thanksgiving Day to encourage holiday shopping at small and local establishments; and

WHEREAS, according to the U.S. Small Business Administration, there are 32.5 million small businesses that employ 46.8% of employees in the private sector, represent 99.7% of firms with paid employees, and are responsible for 62% of net new jobs created since 1995; and

WHEREAS, 79% of consumers understand the importance of supporting the small businesses in their community on Small Business Saturday, 70% report the day makes them want to encourage other to shop small, independently -owned retailers, and 66% report that the day makes them want to shop small all year long; and

WHEREAS, on Small Business Saturday in 2021, 58% of shoppers reported they shopped online with a small business and 54% reported they dined or ordered takeout from a small restaurant, bar, or café; and

WHEREAS, the City of Richmond recognizes our over 2,500 small business owners and entrepreneurs, many of whom hire Richmond residents, procure products from local sources, and volunteer in our local communities , as pillars of our community and engines of economic growth that contribute to our health and success by creating new jobs, boosting our local economy, and generating tax revenue for critical municipal services; and

WHEREAS, the City of Richmond is grateful to community partners like the Richmond Chamber of Commerce, Richmond Main Street Initiative, and the West Contra Costa County Council of Business and Industries who provide services, resources , and advocacy to foster growth in our business community, strengthen our local economy, and improve our quality of life.

NOW, THEREFORE BE IT RESOLVED , that the Richmond City Council do es hereby declare November 26, 2022 as Small Business Saturday in the City of Richmond and urges community members to support small businesses and merchants throughout the year.

___________________________
Mayor Tom Butt
City of Richmond, California
November 15, 2022

November 15, 2022

Mayor's Office

DATE: November 15, 2022
TO: Members of the City Council
FROM: Tom Butt, Mayor

SUBJECT: Design Review Board Appointments
FINANCIAL IMPACT: N/A

PREVIOUS COUNCIL
ACTION:

N/A

STATEMENT OF THE
ISSUE:

Umoja Akbar is applying for a vacant seat on the Design Review Board and David Plotkin is applying a seat left
vacant after the previous volunteer resigned.

RECOMMENDED ACTION: APPOINT Umoja Akbar, Design Review Board, Seat #4, Term Expires March 17, 2024; David Plotkin, Design
Review Board, Seat #5, Term Expires March 17, 2023 -
Mayor’s Office (Mayor Tom Butt 510-620-6503).

DISCUSSION:

AGENDA
REPORT

November 15, 2022
Umoja Akbar is a project manager at Tom Wilson Architect and is interested to help build a better Richmond with buildings, environments, and spaces that are aesthetically pleasing and functional for the entire community.

David Plotkin is an architect at William Duff Architects with over 26 years in the building design and construction field. David has volunteered with Habitat for Humanity, including as a co-chair for the Building and Site Committee, the Jewish Federation, including as a board member, and the Jewish Community Center, including as a member of the Building and Site Committee. David would like to volunteer their time and expertise to contribute to the positive growth of their home community of Richmond, California. With an emphasis in public and non-profit work, David will provide value to the Design Review Board in carefully balancing growth and equity for our diverse community.

DOCUMENTS ATTACHED:

Attachment 1 – Umoja Akbar’s Application
Attachment 2 – David Plotkin’s Application

November 15, 2022

Mayor's Office

DATE: November 15, 2022
TO: Members of the City Council
FROM: Tom Butt, Mayor

SUBJECT: Contra Costa County Advisory Council on Aging
Appointment
FINANCIAL IMPACT: N/A

PREVIOUS COUNCIL
ACTION:

N/A

STATEMENT OF THE
ISSUE:

Cate Burkhart is applying for the City of Richmond’s
vacant seat on the Contra Costa County Advisory
Council on Aging.

RECOMMENDED ACTION: APPOINT Cate Burkhart, Contra Costa County Advisory Council on Aging, City of Richmond’s Seat, Term Expires September 30, 2024 - Mayor’s Office (Mayor Tom Butt
510-620-6503).

DISCUSSION:

Cate Burkhart is currently on the City of Richmond’s Commission on Aging and realizes that West Contra Costa County is missing out on many services because we are AGENDA
REPORT

November 15, 2022
underrepresented on boards and committees. Cate has lived in Richmond for 56 years and has been involved in the community for many years, including with Parent Teacher Associations and the Richmond Annex Neighborhood Council.

DOCUMENTS ATTACHED:

Attachment 1 – Cate Burkhart’s Application

November 15, 2022

Mayor's Office

DATE: November 15, 2022
TO: Members of the City Council
FROM: Tom Butt, Mayor

SUBJECT: Transgender Day of Remembrance – November 20, 2022 FINANCIAL IMPACT: N/A

PREVIOUS COUNCIL
ACTION:

N/A

STATEMENT OF THE
ISSUE:

Transgender Day of Remembrance is an annual event that
began in 1999 with a vigil honoring the memory of Rita
Hester, a transgender woma n who was killed the year
prior, and honors the memory of those whose lives were
lost in acts of anti-transgender violence.

RECOMMENDED ACTION: PROCLAMATION declaring November 20, 2022, as Transgender Day of Remembrance in the City of
Richmond – Mayor’s Office (Mayor Tom Butt 510 -620-
6503).

DISCUSSION:

In 2022 so far, at least 32 transgender people have been murdered in the United States, leading the American Medical Association to take a public stand to stem what it calls AGENDA
REPORT

November 15, 2022
“the epidemic of violence against the transgender community, especially the amplified physical dangers faced by transgender people of color.” Our communities are impacted when we lose any community member prematurely, whether due to direct anti- transgender violence, suicide, or other health effects resulting from trauma or discrimination.

The City of Richmond recognizes the impact of the greater transgender community’s activism across the United States, including the Compton Cafeteria Riots of 1966, the Stonewall Riots of 1969, the New York Supreme Court ruling in favor of Renee Richards in 1977, the awareness built surrounding the murder of Brandon Teena in 1993, and the amendment to the federal Equal Employment Opportunity statement to include protections for transgender individuals in 2010. The City of Richmond honors the bravery and resilience of the transgender individuals who live, work, or play in their authentic gender, and although we are proud of the existing protections we have in place for transgender individuals to pursue their lives free from discrimination in the San Francisco Bay Area, we reaffirm our commitment to ongoing efforts to promote full inclusion of transgender individuals in Richmond.

DOCUMENTS ATTACHED:

Attachment 1 – Proclamation

CITY OF RICHMOND, CALIFORNIA

P R O C L A M A T I O N

Declaring November 20, 2022 as Transgender Day of Remembrance

WHEREAS, Transgender Day of Remembrance is an annual event that began in 1999 with a vigil honoring the memory of Rita Hester, a transgender woman who was killed the year prior, and honors the memory of those whose lives were lost in acts of anti-transgender violence; and

WHEREAS, in 2022 so far, at least 3 2 transgender people have been murdered in the United States, leading the American Medical Association to take a public stand to stem what it calls “the epidemic of violence against the transgender community, especially the amplified physical dangers faced by transgender people of color;” and

WHEREAS, our communities are impacted when we lose any community member prematurely, whether due to direct anti -transgender violence, suicide, or other health effects resulting from trauma or discrimination; and

WHEREAS, the City of Richmond recognizes the impact of the greater transgender community’s activism across the United States, including the Compton Cafeteria Riots of 1966, the Stonewall Riots of 1969, the New York Supreme Court ruling in favor of Renee Richard s in 1977, the awareness built surrounding the murder of Brandon Teena in 1993, and the amendment to the federal Equal Employment Opportunity statement to include protections for transgender individuals in 2010; and

WHEREAS, the City of Richmond honors th e bravery and resilience of the transgender individuals who live, work, or play in their authentic gender, and although we are proud of the existing protections we have in place for transgender individuals to pursue their lives free from discrimination in the San Francisco Bay Area, we reaffirm our commitment to ongoing efforts to promote full inclusion of transgender individuals in Richmond.

NOW, THEREFORE BE IT RESOLVED , that the Richmond City Council do es hereby declare November 20 , 2022, as Transgender Day of Remembrance in the City of Richmond and encourages our community to promote equity, inclusion, and safety for transgender individuals

___________________________
Mayor Tom Butt
City of Richmond, California
November 15, 2022

November 15, 2022

Mayor's Office

DATE: November 15, 2022
TO: Members of the City Council
FROM: Tom Butt, Mayor

Subject: Planning Commission Appointment
FINANCIAL IMPACT: N/A

PREVIOUS COUNCIL
ACTION:

N/A

STATEMENT OF THE
ISSUE:

Bhavin Khatri is applying for a vacant seat on the
Planning Commission.

RECOMMENDED ACTION: APPOINT Bhavin Khatri, Planning Commission, Seat #5, Term Expires June 30, 2024 - Mayor’s Office (Mayor
Tom Butt 510-620-6503).

DISCUSSION:

Bhavin Khatri is a program manager for the San Francisco Municipal Transportation Agency and has volunteered with the Hilltop District Neighborhood Council as president, AGENDA
REPORT

November 15, 2022
the West Contra Costa Fire Safe Council as a board member, and the City of Richmond’s Design Review Board as a former member. Bhavin is interested in ensuring responsible, sustainable, and equitable development occurs in the City of Richmond.

DOCUMENTS ATTACHED:

Attachment 1 – Bhavin Khatri’s Application

BOARD OR COMMISSION APPLICATION FORM
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Planning Commission
Bhavin Khatri
94806
ProgramManager
18 Years
SFMTA
I'm interested in ensuring responsible, sustainable and equitable development occurs in the city of Richmond. I currently work for City and County of San Francisco and I could bring my experience and knowledge to the city of Richmond.

Hilltop Distrcit Neighborhood Council - President, Former Desing Review Board member, West Contra Costa Fire Safe Council Board Member
Master, Electrical Engineering, Professional Electrical Engineering License, Project Management Pofessional License.

Sohailia Bana - Richmond,
Cesar Zapeda - , ,
Michelle Marshall - , ,
Erica Haywood, , ,
Arto Rinteela, ,
 




RECEIVED

CITY OF RICHMOND

CITY CLERK'S OFFICE
18 JULY 2022

November 15, 2022

Police Department

DATE: November 15, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Bisa French, Chief of Police

Subject:

Three-Year Contract with Data Ticket
FINANCIAL IMPACT: Proposed contract will not exceed $30,000 over three years; approximately $5,000 will be expended by June
30, 2023, and is included in the Police Department’s
approved budget (account string 01191021-400209).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The Police Department is requesting City Council
approval of a three-year contract with Data Ticket, Inc. to provide parking citation software and payment collection services.

RECOMMENDED ACTION:

APPROVE a three-year contract with Data Ticket, Inc.,
from January 1, 2023 through December 31, 2026, to
provide parking citation software and payment collection services, in an amount not to exceed $30,000, with two
one-year options to renew the contract based on the
same terms if approved by both parties - Police
Department (Chief Bisa French 510-621-1802). .

AGENDA
REPORT

November 15, 2022
DISCUSSION:

Following best practices set forth by the City’s Purchasing division, the Police Department (RPD) issued a Request for Proposal (RFP) to solicit bids for parking citation and payment collection services that are currently handled by T2 Systems, Inc.

T2 Systems, Inc. has been our vendor for such services the past seven years, but their contract expiration is set for December 31, 2022.

During the RFP evaluation, six vendors submitted proposals; however, only three vendors were selected for a formal review by a panel of judges based on price and offered services. Upon further review, one of the three vendors were eliminated due to the initial startup costs that would exceed early revenue predictions - leaving two vendors to interview. The two remaining vendors included T2 Systems, Inc. and Data Ticket, Inc.

T2 Systems has had the benefit of providing us with a functioning system the past seven years, but Data Ticket’s thirty plus years of experience was reflected well during their presentation. Both vendors presented viable software solutions with user friendly interfaces; however, Data Ticket software had more tools that RPD personnel valued compared to T2’s, which included an easy timed parking tool that could be shared amongst several officers, a high-functioning Optical Character Recognition (OCR) platform with room to expand, a handicap placard lookup and confirmation, a great public user interface, and user-friendly customizable reports.

Data Ticket’s cost plan was the lowest of the RFP respondents. Comparing Data Ticket to T2 Systems, Data Ticket charges an annual software license of $150/unit, totaling $450 annually for three (3) units or $37.50/month, along with the ability to purchase and/or use the current hardware owned by the City of Richmond. T2’s monthly cost for software and two (2) support licenses is $404.15/month, or $366.65/month more.

Additionally, both companies bill on a per citation basis for processing. Data Tickets per citation cost is $0.45 (or $0.50 if manually entered), compared with T2’s of $0.75. The per citation cost covers the cost to run the public facing and City of Richmond website, where offenders can pay online, as well as the customer support phone line.

Additionally, both companies offer options to either pass along the offender’s citation payment and remit it to the City as collected or will hold the payments in escrow and settle the net revenue, after deducting the per citation and monthly fees, with a check made payable to the City of Richmond or send an invoice requesting payment from the City of Richmond.

Vendor Data Ticket T2 Cardinal iParq
Annual
Software Fee
$450
(3 units)
$4,850
(2 units)
$5,943
(4 units)
$3,048
(3 units)
Citation
Processing
(per citation)
$0.45 $0.75 n/a* $1.10

November 15, 2022
Example: 100
citations
issued
annually
$45.00 $75.00 $0.00 $110.00
Total Annual
Cost
$495.00 $4,925.00 $5,943.00 $3,158.00

*For Cardinal to breakeven with Data Ticket, the City of Richmond would have to issue over twelve-thousand (12,000) citations in a year. With current staffing and department priorities, less than 1,000 are issued a year and no major changes are planned for the near future ($5,943-$450=$5,493/$0.45=12,206.67).

For industry cost comparison, Cardinal Tracking Inc.’s proposal had a year one cost of $71,317, or $5,943/month, and iParq had a one-time set up fee of $4,620, an annual fee of $5,050, a monthly fee of $1,335 for software maintenance, and a per unit cost of $302.50/month (3 units would total $907.50), plus $1.10 per citation issued. iParq’s total monthly cost would be at least $3,048.

In the end, a comparison of randomly selected parking enforcement revenue months was used to compare total costs between Data Ticket and T2 Systems. Data Ticket’s cost plan was able to beat T2’s proposal and will be beneficial to RPD for at least the next three years based on current citation revenue projections, at which point RPD will have an option to renew.

DOCUMENTS ATTACHED:

Attachment 1 – Original Contract
Attachment 2 – RFP
Attachment 3 – RFP Rating Matrix

CITY OF RICHMOND

STANDARD CONTRACT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] , [ ] other [specify:]

2. Term. The effective date of this Contract is and it terminates unless terminated as provided herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.

4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.

10. Signatures. These signatures attest the parties' Contract hereto:

CITY OF RICHMOND CONTRACTOR:
a municipal corporation

By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)

Title: By:

I hereby certify that this Contract Title:
has been approved by City Council.

Date Signed:

B y :

City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:

B y :

B y : T i t l e :

City Attorney
Date Signed:

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President
and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07

For the Contract between the City of
Richmond and

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:

Police Department

For the Contract between the City of
Richmond and

EXHIBIT B

PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF

RICHMOND SHALL NOT PAY FOR SERVICES

THAT EXCEED THE CONTRACT PA YMENT LIMIT UNLESS A CONTRACT

AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:

PO Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contra ctor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.

5. The City will pay invoice(s) within 45 days a fter completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.

For the Contract between the City of
Richmond and

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. Notices
. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.

1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

City of Richmond

Richmond, CA 94804-0046

1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

General Conditions/EJ/TE 01-19-11 1 of 13

EXHIBIT D

GENERAL CONDITIONS

1. Independent Contractor . Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.

2. Brokers . Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.

3. City Property . The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

4. Patents, Trademarks, C opyrights and Rights in Data
. Contractor shall not
publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell,

General Conditions/EJ/TE 01-19-11 2 of 13

import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.

Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.

5. Inspection
. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.

If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.

6. Services
. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor.

General Conditions/EJ/TE 01-19-11 3 of 13

Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.

7. Records
. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.

Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this C ontract's termination (or for any further period that is required by law) and until all Fede ral or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make thes e records available to authorized representatives of the CITY, the State of California, and the United States Government.

Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.

Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.

City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract.

General Conditions/EJ/TE 01-19-11 4 of 13

Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.

8. Changes and Extra Work . All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:

Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.

If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.

In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.

9. Additional Assistance
. If this Contract requires Contractor to prepare
plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue

General Conditions/EJ/TE 01-19-11 5 of 13

any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.

10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.

City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.

11. Business License
. Contractor shall obtain a Richmond Business License
before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

General Conditions/EJ/TE 01-19-11 6 of 13

13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

15. Indemnification.

(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to

General Conditions/EJ/TE 01-19-11 7 of 13

indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.

The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section

15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

16. Safety
. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete

General Conditions/EJ/TE 01-19-11 8 of 13

responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.

17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.

19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.

Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies
. Contractor agrees to
abide by the terms and conditions of said policies.

20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated

General Conditions/EJ/TE 01-19-11 9 of 13

under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.

The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

21. Integration
. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.

22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.

23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and

General Conditions/EJ/TE 01-19-11 10 of 13

City reserves the right to employ other Contractors in connection with the project.

25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.

26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.

Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.

28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.

General Conditions/EJ/TE 01-19-11 11 of 13

29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."

30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.

This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.

31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.

32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

33. Interpretation. This Contract shall be interpreted as if drafted by both parties.

34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view

General Conditions/EJ/TE 01-19-11 12 of 13

toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.

37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.

Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.

39. Performance and Final Acceptance.

Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.

General Conditions/EJ/TE 01-19-11 13 of 13

City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.

If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.

40. Survival
. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion.

For the Contract between the City of
Richmond and

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):

For the Contract between the City of
Richmond and

EXHIBIT F

INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 1 of 3

Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)

Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 2 of 3

Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement

Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 3 of 3

Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors

CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.

The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements

Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.




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EXHIBIT H

ARTICLE XII – SECURITY PROVISIONS

12.1 Security Provisions: AGENCY agrees to follow all defined security requirements including but
not limited to:

A) All AGENCY employees who are provided access to services  provided by COMPANY must complete a background check and must complete annual security awareness trainings.

B) All AGENCY employees must si gn security agreement documents subject to the source state of the information being obtained by DMV entities.

C) AGENCY must inform COMPANY w ithin 24 hours of an AGENCY   employee with access to COMPANY services leaving their role.

D) AGENCY must inform COMPANY o f any breach of information within 24 hours, so the appropriate government agencies can be notified of the breach.

E) AGENCY understands and agr ees that security requirements may change and be updated to reflect the most current security requirements of the government agencies we work with to obtain vehicle registered information.

F) AGENCY understands that evid ence of the security requirements may be requested to comply with COMPANY audit requirements of the governmental agencies we work with.

G) AGENCY understands and agrees that access to confidential  registered owner information may be immediately restricted or terminated if any of the mandatory provisions above are found to be violated or abused.

12.2 Permissible Use Provisions: AGENCY agrees to follow all defined permissible use requirements including but not limited to:

A) All AGENCY employees who are p rovided access to services provided by CONTRACTOR must receive annual training on permissible use of state agency information.

B) All AGENCY employees must sign permissible use agreement   documents subject to the source state or government agency where the vehicle registered owner information is being obtained.

C) All AGENCY employees will be instructed of the confidentiality of information obtained from a government agency and the proper use of that

EXHIBIT I

information based on job responsibility, which must not involve immigration purposes.

D)   AGENCY must inform CONTRACTOR within 24 hours if data has been    misused in such a manner that might constitute data misuse or a data breach.

E)   AGENCY must inform CONTRACTOR of any breach of information within 24 hours, so the appropriate government agencies can be notified of the breach.

F)  AGENCY understands and agrees that permissible use requirements may change and be updated to reflect the most current permissible use requirements of the government agencies CONTRACTOR works with to obtain vehicle registered information.

G)  AGENCY understands that evidence of the permissible use requirements may be requested to comply with CONTRACTOR audit requirements of the governmental agencies CONTRACTOR works with.

H)  AGENCY understands that tracking of activity will occur for annual reviews to be conducted by CONTRACTOR to ensure the confidentiality and privacy required for government agency provided information.

I) AGENCY understands that all information obtained through government agencies is considered subject to the Drivers Privacy Protection Act (DPPA) and agrees that no disclosures of information will be made that would constitute a violation of this act.

J) AGENCY understands and agrees that access to confidential registered owner information may be immediately restricted or terminated if any of the mandatory provisions above are found to be violated or abused.

Request for Proposal

Parking Citation and Management Systems

Release Date: April 13, 2022

Deadline for Submittal: May 31, 2022, 5:00PM

Contact: Eric Tam, Technology Supervisor

Email: [email protected]

INTRODUCTION

The City of Richmond’s Police Department is currently using T2 Parking Management Systems for its Parking Citation Management and Parking Citation Collection services.

The agreement with T2 Parking Management System is up for renewal, and the Police Department would like to solicit proposals from vendors to ensure we are getting the best value for the services requested.

This request for proposal (RFP) describes the project, the required scope of services, the consultant selection process, and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFP require ments and procedures may be cause for disqualification. The anticipated term of this contract will be for a period of three ( 3) years and an option to renew for two (2) additional one (1) year extension by means of a mutual agreement of both parties.

Vendors are required to read and understand all information contained within this entire Proposal package. By responding to this RFP, the vendor agrees to read and understand these documents.

PROJECT BACKGROUND / DESCRIPTION
The City of Richmond Police Department is seeking proposals from qualified companies to provide Parking Citations Software, and payment collection systems.

Vendors may have access to confidential and sensitive data files and shall/will be subject to a
Department of Justice and Criminal History background check. Failure to pass the background check shall exclude any employees of the vendor from access to confidential and sensitive files. All employees of vendor who will par ticipate at the level described above in the project will be required to provide a valid issued driver’s license or equivalent photo identification before they will be permitted to begin work on the project.

Respondent software solution should work with o ff the shelf mobile devices (i.e., Apple iPhone or Android type mobile phones) with the ability to print citations from a battery powered wireless thermal printer.

PROPOSAL FORMAT GUIDELINES

The proposal should be concise, well organized, and demonstrate the proposer’s qualifications and experience applicable to the Project.

Each proposal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide “layman” explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals, which appear unrealistic in the terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected. The following proposal sections are to be included in the Vendor’s response:

A. Vendor Cover Letter
A cover letter should summarize key elements of the proposal and shall:
• Confirm that all elements of this RFP have been reviewed and understood. • Include a statement of intent to perform the services as outlined. • Express company’s willingness to enter into an agreement under the terms and conditions prescribed by this RFP, insurance requirements (Attachment A) and in the sample Service Agreement (Attachment B).
• Stipulate that the proposal price will be valid for the duration of the contract. • Identify a single person for contact during the RFP review process; and • Cover letter shall be signed by an authorized official of the company.

B. Background and Project Summary Section
Proposer must have the qualifications and skills necessary to perform the services described in this RFP in a competent and professional manner without the advice or direction from the Police Department. The Respondent warrants that all information is stored in an approved secured environment (i.e., Amazon Government Cloud Service, Microsoft Azure Government Cloud, etc.)

C. Scope of Services
Proposer solution must have the ability to provide some or all the following services:

a. Provide iOS-based software (all version of Apple iPhone, according to Apple’s manufacturer published end of life support cycle) - Preferred b. Provide Android based software to be used on common Android operating system phones (i.e., Samsung Galaxy S or A Series) c. Citations can print out on a wireless portable thermal printer (lease equipment preferred)
d. Central repository where department personnel can access to view citation status, collection, etc.
e. Software has ability for department personnel to update local municipal codes as needed.
f. Ability to run reports, such as citation amount, type of citation etc. g. Ability to collect and process citation payments and disburse funds within 30 days.
h. SaaS model (provide security document detailing location of equipment, type of encryption, and data storage facility).
i. Company must be headquartered in the United States.
j. ISO27001, SOX2, or Fed Ramp certification.
k. Onshore developer and onshore technical services preferred.

D. Cost Information

Provide a comprehensive fee schedule for all the services the Respondent will provide to the Police Department. All cost and pricing data, including documents showing indirect costs and direct labor rates should be included in the proposal. Proposers must not include any information regarding their detailed cost

estimates in the envelope containing their written proposal. Proposal must include detail fee schedule for all services vendor provides.

Proposers will be paid at the same rates set forth in their cost proposal unless further negotiated in writing and agreed to by the Police Department.

E. Contractor Assignment of Sub-Contract
The resulting contract shall not be assigned, transferred, or sublet, in whole or in part, without the prior written approval of the Police Department. If Offerors intend to subcontract any portion of the resulting contract, they must describe their process for selecting such subcontractor(s) and the quality control measures that the Offeror will employ to ensure that any subcontractor complies wi th the provisions of Offeror’s contract with the Department.

F. Exceptions to this Request for Proposals
The proposer shall state whether it takes exception(s) to this RFP, including but not limited to the City of Richmond’s Standard Services Agreement – RFP (Attachment 1). If the proposer does take exception(s) to any portion of the RFP or contract, the specific portion to which exception(s) is taken must be identified by section number and explained. Requests for changes or additions to sections of City of Richmond’s Standard Services Agreement must be shown by requesting deletion of specific words and/or by providing new requested contract language.

Requests for complete replacement of the City of Richmond’s Standard Services Agreement for another contract will not be granted. Failure to make exceptions to the RFP or Standard Services Agreement within the proposal will be deemed a waiver of any objection. Exceptions will be considered during the proposal evaluation process.

G. Statement of Impartiality and Disclosure
This proposal shall include a statement declaring that the proposer’s and sub- consultants are not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests currently in conflict or likely to conflict with City of Richmond’s interests.

Additionally, proposer is required to disclose any pending or active investigations or litigation that may affect the reputation or ability of the proposer to carry out the Project.

H. Sanctuary City Contracting and Investment Ordinance 12 -18NS_2018, and Resolution 86-21 (Disclosure Statement of Limited Liability Companies Form The City of Richmond’s Sanctuary Contracting Ordinance certification requires the City to refrain from doing business with vendors who provide Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). In addition, City of Richmond Resolution 86-21 requires disclosure of beneficial and responsible owners of Limited Liabilities Corporation (LLC).

PROCESS FOR SUBMITTING PROPOSALS

Questions Concerning Request for Proposals
Please do not contact staff directly regarding this Proposal will not be a nswered. All questions will be answered promptly and must be submitted via the electronic BidsOnline system on the Q&A tab no later than May 1 3, 2022, 5:00pm PST. If the City finds it necessary to issue an addendum, prospective Offerors will receive e-mail notification of addendum. It is the proposer’s responsibility to periodically check the BidsOnline website w
ww.ci.richmond.ca.us/ bids for any possible Addenda to the RFP that may have been posted.

Any party submitting a proposal shall not contact or lobby any City Council member, City officials, employee (except those specified for contact) or agent regarding the RFP. Any party attempting to influence or circumvent the RFP, bid submittal, and review process may have their proposal rejected for violating this provision of the RFP.

Interested parties may download copies of the above-mentioned proposal by visiting the City's web site, to download RFP, new vendors will be required to register. Once the vendor downloads any documents relative to a solicitation, that vendor's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFP.

Submission of Proposals
Please submit your proposal via the City of Richmond's B idsOnline system. Proposals submitted by facsimile or e-mail are not acceptable and will not be considered.

Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals and no exceptions shall be made. Contractors will receive an e- bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those proposals that were transmitted successfully.

The proposal must be received no later than 5:00 p.m., local time, on May 31, 2022.

The City of Richmond reserves the right to waive inconsequential irregularities.

GENERAL GUIDELINES
This RFP does not commit the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. The City of Richmond may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against the City of Richmond.

The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract. The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this

RFP.

The City reserves the right to:

1. Reject any or all proposals.

2. Issue subsequent Requests for Proposal.

3. Postpone opening for its own convenience.

4. Remedy technical errors in the Request for Proposal process.

5. Negotiate with any, all, or none of the Respondents.

6. Solicit best and final offers from all or some of the Respondents.

7. Select one or more Respondents.

8. Accept other than the lowest proposed fees.

9. Waive informalities and irregularities in proposals.

Public Records
All proposals submitted in response to this RFP become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.

Insurance Requirements
The City of Richmond requires consultants doing business with it to obtain insurance, as shown in RFP Attachment 2. The required insurance certificates must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the Project.

Business Licenses
The successful Contractor and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived.

Compliance with City Ordinances
The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance ( Richmond Municipal Code
(RMC) Chapter 2.28), Business Opportunity Ordinance ( RMC Chapter 2.50 ), Local Employment Program Ordinance ( RMC Chapter 2.56), Living Wage Ordinance ( RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) ( RMC Chapter

2.65), which are incorporated into the Contract Documents by this reference.

Collusion
By submitting a proposal, each respondent represents and warrants that its proposal is genuine and not false or collusive or made in the interest of, or on behalf of any person not named therein; that the respondent has not directly or indirectly induced or solicited any other person to submit a false proposal, or any other person to refrain from

submitting a proposal; and that the respondent has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a proposal.

Withdrawal of Proposals
A respondent may withdraw their proposal before the expiration of the time for submission of proposals by delivering to the Finance Department a written request for withdrawal signed by, or on behalf of, the respondent.

Ownership of Documents
All reports, studies, infor mation, data, statistics, forms, designs, plans, procedures, systems, and any other materials produced for the Project shall be the sole and exclusive property of the City. No such materials or properties produced in whole or in part for the Project shall be subject to private use, copyrights, or patent rights by Respondent in the United States or in any other country without the express written consent of the City. The City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright, or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced for this project.

PROPOSAL EVALUATION AND SELECTION PROCESS
All proposals shall be reviewed to verify that the Respondent has met the minimum requirements. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the General Terms and Conditions of the Service Agreement, will be eliminated from further consideration.

Proposals will be reviewed and evaluated by an evaluation committee comprised of City of Richmond personnel.

The City reserves the right t o reject any or all proposals, or to make no award. The City also reserves the right to require modifications follow ‐up with requests for additional information, including, but not limited to, follow‐up interviews. The City may request Best and Final offers based upon improved understanding of the offers or changed scope of service. The City will negotiate with that vendor to determine final pricing, and contract form. Because this proposal is negotiable, all pricing data will remain confidential until after award is made, and there will be no public opening and reading of Proposals. Overall responsiveness to the RFP is an important factor in the evaluation process.

Vendors that meet the minimum qualifications may be invited to a “Phase II” meeting/demonstration for the evaluation committee for further clarification and consideration. The criteria upon which the evaluation of the proposals will be based include, but are not limited to, the following:

Experience/Past Performance/References – 20%
Consideration will be given based upon the firm’s experience, years in business, past and current client references; technical expertise and professional competence in areas directly related to this RFP; number of years of experience in performing similar work.

Scope of Work, Methodology and Proposal – 40%
This category will evaluate the respondent’s ability to take upon itself the responsibilities set forth in the Scope of Services and produce the required outcome in a timely manner.

Consideration will be given for the overall quality of the proposal, including a demonstrated understanding of the purpose, scope, and objective of the services to be performed. It is the intenti on of the City of Richmond to award a contract to the Respondent who furnishes satisfactory evidence that the Respondent has the requisite experience and ability to enable the Respondent to execute the work successfully and properly, and to complete servic es in a timely manner. To determine the degree of responsibility to be credited to the Respondent, the City of Richmond will weigh the evidence that the Respondent has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress.

Cost Proposal – 40%
After the proposals are opened, but prior to award, the City may elect to conduct negotiations with the highest ranked proposal respondents for purposes of:

• Resolving minor differences and information
• Clarifying necessary details and responsibilities
• Emphasizing important issues and points
• Receiving assurances from respondents

Selection may be made without further discussion, negotiations, or Offeror’s presentations; therefore, Offeror shall offer the most favorable terms in response to this RFP. Offeror must demonstrate an understanding of the scope of service to be provided and the ability to accomplish the tasks set forth. Offeror shall include information that will enable the City to determine the Offeror’s overall qualifications.

The City reserves the right to request additional information or clarification on any matter included in the proposal response, to enable the City to arrive at the final award decision.

Award
When the Review Panel has completed its work, Police Department personnel will then work with the Respondent to complete the administrative paperwork.

Rater 1 Rater  2 Rater  3 Rater  4 Rater  5 Total
T2 10 15 5 15 10 55
Data Ticket 15 20 20 15 20 90
Rater 1 Rater  2 Rater  3 Rater  4 Rater  5 Total
T2 30 30 40 35 20 155
Data Ticket 35 40 40 40 40 195
Rater 1 Rater  2 Rater  3 Rater  4 Rater  5 Total
T2 20 20 20 20 20 100
Data Ticket 40 40 40 40 40 200
Rater 1 Rater  2 Rater  3 Rater  4 Rater  5 Total
T2 60 65 65 70 50 310
Data Ticket 90 100 100 95 100 485
Rating Summary
Experience/Past Performance/Reference (20 Points Max)
Scope of Work (40 Points Max)
Cost Proposal (40 Points Max)

November 15, 2022

Police Department

DATE: November 15, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Bisa French, Chief of Police

Subject:

Contract Amendment with Allied Universal Security
Services
FINANCIAL IMPACT: Approximate funding of $245,000 for Civic Center Campus and the Library will come from the approved
budget amount in account string 01917090-400218;
approximately $200,000 will come from Public Works
approved budget account string 12138962-400858-
03D06 to cover the period through June 30, 2023. The
period July 1, 2023 through December 31, 2023, will be
budgeted for appropriately in Fiscal Year 2023-2024.

PREVIOUS COUNCIL
ACTION:

7/19/22, 5/3/22, 11/23/21, 12/17/19

STATEMENT OF THE
ISSUE:

The Police Department is requesting City Council
approval of a fourth contract amendment with Allied
Universal Security to utilize the first one-year additional time extension per the original mutually agreed upon
contract terms. Also, the Police Department is requesting additional funds to increase services at the Booker T.

Anderson Community Center.

AGENDA
REPORT

November 15, 2022
RECOMMENDED ACTION:

APPROVE a fourth amendment to the contract with Allied
Universal in the total amount of $834,555, including
$495,000 for services provided at the Civic Center and
Library campuses, as well as $339,555 for services
provided to Booker T. Anderson Community Center, for a
new contract total amount not to exceed $2,018,253, and an extended term through December 31, 2023, utilizing
the first one-year additional time extension – Police
Department (Chief Bisa French 510-621-1802)

DISCUSSION:

The Police Department has worked as the liaison between various City departments and Allied Universal Security Services. Due to an increase in criminal activity near or on City property, the Police Department is requesting a continuation of the services already being provided at the Civic Center Campus and Library, as well as, adding additional security services to Booker T. Anderson Community Center through December 31, 2023.

In response to the Covid-19 pandemic and to ensure continued safety, a first contract amendment was approved in late 2021 to add a dedicated security officer to maintain the front desk, and to improve the overall customer service and security at City Hall during normal business hours. The guard provides the following services:

 Conducts periodic foot patrols inside and around the City Hall building.  Staffs the reception desk and greets patrons and visitors.  Monitors a phone line at the reception desk.
 Provides access to individuals with appointments.
 Ensures visitors are signing in/out and receiving visitor badges.  Directs visitors to the correct City or County department.  Monitors CCTV surveillance system at reception desk.
 Receives packages and deliveries.
 Monitors visitor compliance with COVID-19 guidelines.  Maintains daily logs of visitors who are unable to reach City staff so appropriate follow-up can be made.
 Follows post-orders as provided by the City Manager’s Office

In early 2022, a spike in crime was noted on the outskirts of the Civic Center Campus, notably at the library, where individuals loitered during business hours and car vandalism occurred. Following requests from City staff, a second contract amendment to add additional guards to the Library area was approved in May 2022. The additional security would focus on ensuring employees were able to walk to their cars safely, and monitoring the Children’s area to keep it from being occupied by the unhoused.

November 15, 2022
In mid-2022, Booker T. Anderson Community Center suffered from a rash of burglaries following a fire that closed the center. Following an emergency justification, a third contract amendment was approved in July 2022, to set up services at the Community Center twenty-four hours a day, seven days a week, with one guard on-duty at all times, while the City awaits funding for repair services. It has been determined that one on- duty guard is not sufficient to deter crime. Funding is necessary to provide: a second guard to allow for backup during the night shift; a portable toilet rental as a working restroom, and a vehicle for the guard’s safety when necessary.

The proposed fourth contract amendment will increase the total contract amount by $834,555, including $495,000 for services provided at the Civic Center and Library campuses, as well as $339,555 for services provided to Booker T. Anderson Community Center, for a new contract total amount not to exceed $2,018,253, and an extended term through December 31, 2023, utilizing the first one-year additional time extension.

DOCUMENTS ATTACHED:

Attachment 1 – Original Contract
Attachment 2 – First Amendment to the Contract
Attachment 3 – Second Amendment to the Contract
Attachment 4 – Third Amendment to the Contract
Attachment 5 – Fourth Amendment to the Contract

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 1 of 3

Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)

Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 2 of 3

Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement

Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.

___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 3 of 3

Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors

CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.

The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements

Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

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License #40051433

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VE
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License InfoBusiness InfoSite InfoInspections
City of Richmond ~ 450 Civic Center Plaza ~ Richmond, CA ~ 94804 HOME | CONTACT
The City of Richmond, CA makes every effort to produce and publish the most current and accurate information possible. No warranties, expressed orimplied, are provided for the data herein, its use, or its interpretation. Utilization of this website indicates understanding and acceptance of this statement.Under penalty of perjury under the laws of the State of California that all submissions are true and correct, and that any and all copy of documentssubmitted is true and correct copies of the original documents, and that any and all documents submitted have not been altered except for the crossing outof dollar amounts and account numbers which is permitted. (California Penal Code Sections 118-131)

DocuSign Envelope ID: B0E6932A-C1B9-44E8-BEB6-2330219603C2

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December 31, 2022
DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8 MayoryMayor

DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

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DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

April 13, 2022
Melinda Cervantes
Interim Deputy Director of Community Services Library
Richmond Library
325 Civic Center Drive
Richmond, CA 94804
Dear Ms. Cervantes,
Thank you for inviting Allied Universal® Security Services to participate in your proposal process.

We understand the importance of quality security, and we look forward to providing a customized program that meets your requirements for the Richmond Library at 325 Civic Center Drive.

No matter where or when services are required, there's peace of mind knowing your security partner is also a member of your community.

Our management support system ensures you receive the individual attention and service you require. Our Client Managers are in charge of directly supervising your security program locally, while a network of branch offices puts regional management with in-depth knowledge of your market within easy reach.

We look forward to continuing to work with your organization. I will contact you to discuss the next steps. If you have any questions, please contact me at 510-507-9358 or [email protected].

Sincerely,
Alicia Mercer
[x]
Alicia Mercer
Business Development Manager
Attachment 1
DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

Enhanced Security with a
Focus on Safety

A Security Program for
Richmond Library

April 13, 2022

[x]
Presented to:

Melinda Cervantes
Interim Deputy Director of Community
Services Library
Richmond Library

Presented by:

Alicia Mercer
Business Development Manager
Allied Universal® Security Services

DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

Richmond Library 3
A Customized Security Program for
Richmond Library
Allied Universal® has provided customized
security solutions to meet the specific needs of
clients large and small since 1957. We're committed
to working with you to understand your industry and
goals in order to create a security solution tailored
to your unique requirements, and managed by a
team of professionals who can provide peace of
mind and allow you to focus on your core business.

When you partner with Allied Universal®, carefully screened and trained Security Professionals who are sensitive to your unique business environment, coupled with leading edge technology, will provide the safety and security you require.

Engaged Security Professionals will enhance your brand and will be led by experienced, local managers. Real-time security technology solutions will increase operational efficiencies and validate the effectiveness of your program. This integrated combination of people plus technology allows you to focus on what matters to you with the confidence that you have a true security partner that is there for you every day.

Selecting Employees for Your Unique Environment
When Security Professionals are well matched to the requirements of their post, they'll be better engaged in their day-to-day responsibilities, provide better service for you, and stay in their position longer. Allied Universal® is dedicated to hiring, developing, and retaining top-quality security professionals who will be the best fit for your culture, understand your needs, and demonstrate ownership for your security success.

Our breadth of recruiting resources
and reputation as a great place to
work contribute to the more than 1.5
million candidates in our hiring
pipeline. Proven processes and a
robust applicant pool ensure our
security professionals are the right
fit and have the right skills for your
library. Allied Universal® carefully
tailors job descriptions to fit your needs and uses AU HireSmart™, our Artificial Intelligence (AI)- powered recruiting solution, to engage candidates and match their qualifications, interests, and preferences to the job most suited to their skills and personality.

Our application process doesn't stop at introductory screening. Initial interviews with candidates, scheduled quickly and automatically with AUHireSmart™, provide an opportunity to evaluate demeanor, attitude, and communications skills. Qualified candidates formally interview with our branch recruiters and hiring managers.

Stringent background screening is also an essential component in selecting high-caliber employees for Richmond Library, and includes:

DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

Richmond Library 4

Benefits for Security Professionals at Richmond Library Allied Universal® is committed to doing what is in the best interest of our clients and that starts with treating our employees well. We know that benefits are extremely important to our employees, and that they prefer to have a variety of options. Employees who are offered benefits and fair compensation have peace of mind and a clearer focus on their daily job responsibilities, which translates into higher employee engagement, as well as greater satisfaction and productivity, which are critical to the success of your security program.

Some of the benefits available to Security Professionals include:
• Medical Insurance coverage
• Dental and vision coverage
• 401(k) retirement plans
• Anniversary bonus program
• Disability and life insurance
• Tuition discounts
• Uniforms at no cost
• Travel and retail discount programs
Customized Training for Your Security Program
Well-trained Security Professionals not only enhance safety, mitigate risk, and maximize security for the people and assets at your site, but they also ultimately provide a higher return on your investment. Allied Universal® Security Professionals undergo extensive and regular training, and become fully immersed in your business, procedures, and company culture.

To ensure that Security Professionals at Richmond Library have the knowledge and skills to serve you and to grow in their careers, training is not just provided but tested for retention and tracked to record completion.

Local Management with National and International Support Local managers are empowered decision makers who know your site, understand your security needs, and are motivated and well compensated. At the local level, your account manager is directly involved in the process of hiring, training, performance evaluation, and employee development. A team of human resource, training, and recruiting specialists actively supports each manager.

Our national and international support teams are in place to lend guidance, training, and other resources to local Security Professionals and managers. These specialists maintain excellent relationships with the local team, and proactively implement programs and procedures to ensure quality service. The combination of local responsiveness and national and international support resources is what sets us apart from every other security services company.

DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

Richmond Library 5

Keeping Your Property, People, and Assets Safe and Secure With the right security partner, you will have peace of mind knowing that daily safety challenges are managed and a prepared team is in place to respond to
emergencies. Our strong safety culture promotes
safety-conscious behaviors and leads to a safer work
environment for everyone.
• Ensuring Safety Daily: Security Professionals
are immersed in our Safety Program, and are
fully trained to take proactive safety measures;
report incidents; and seek out opportunities to
help make your location safer. This leads to
fewer accidents, less time lost from work due to
injury, and fewer interruptions for you.
• Emergency Preparedness: Allied
Universal® will work with Richmond Library's emergency plans and implement them to ensure everyone on site is prepared.
• Emergency Response: We have the resources to quickly respond to emergencies and fill additional staffing needs with high quality, well-trained personnel, giving you peace of mind knowing that Allied Universal® has formal processes and depth of personnel to respond for you.

Leading-Edge Technology
Our digital business strategy drives efficiency, communication, collaboration, and effectiveness for Richmond Library. The result is streamlined and accurate business processes, greater transparency, and increased value. We are
committed to meeting the needs of Richmond
Library through innovative solutions.
• Real-time transparency into the location and
activities of each Security Professional
through HELIAUS®, our proprietary
electronic monitoring and reporting system.
• Cost-effective and proactive, end-to-end
video surveillance solution—from the
camera to the Central Command Center—
through our Monitoring and Response
Center (MRC). Using an unprecedented
combination of technologies, analytics and real-time, event-based monitoring by experienced Security Intervention Specialists, the MRC provides customized solutions that are scalable, reliable, and unmatched.
• 24/7 smart "eyes and ears" with Autonomous Data Machines (ADMs or Robots). New revolutionary capabilities to increase threat management through the strategic integration of people, processes, and technology, while at the same time, significantly reducing costs. • Quick Security Professional candidate sourcing, screening, interview scheduling, and placement through AUHireSmart™.
• Accurate invoicing, scheduling, payroll, and compliance through the integrated WinTeam system.
• Communication and collaboration through eHUB, our client and employee portal.

DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

Richmond Library 6
• Learning and development through Allied Universal® EDGE, our online learning management system, and our performance management program. • Optimizing efficiency, ensuring safety, and consistently managing attendance at your site through Allied Universal® Post Watch™.
• Quality assurance through Allied Universal® Voice, our formal voice of the customer program, which monitors your experience and elicits your feedback.

These proprietary programs drive efficiency to your security program. In addition, your security program should be developed to meet your security and safety needs in the most efficient and productive manner possible. Whether you need incident management, tour management, visitor management, remote monitoring, security assessment, or other technologies to enhance your security, Allied Universal® will provide the right solution.

Providing Seamless and Transparent
Transitions for More Than 60 Years
Allied Universal® seamlessly transitions more
than 1,000 new sites annually. The transition is
critical to delivering the right first impressions for
your stakeholders.

On day one, Allied Universal® Security
Professionals arrive at your site properly oriented,
trained, and uniformed, resulting in minimal
disruption to your business. A dedicated transition
team will communicate with you, reviewing our
comprehensive transition plan, and ensuring your
security presence is constant and reliable.

If you wish to retain members of your existing security team, we will implement a comprehensive staffing strategy to address retention of qualified personnel. The incumbent workforce can meet with our managers, learn more about the company, and if they meet Allied Universal® and Richmond Library's qualifications, they will begin our orientation and training.

DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

Richmond Library 7

A customized transition plan will include:
• Assessment of security personnel needs
• Assignment of timetable and measurable goals
• Experienced transition management team assignments
• Thorough security professional recruiting, screening, and selection
• Customized training manual
• Organized security force deployment
• Initial and on-site training
As an Allied Universal® client, you will feel confident that you have a partner who truly understands your needs and aspirations.

Through our leading services, systems and solutions...Allied Universal® is There for you.®

DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

Richmond Library 8

Pricing Notes

Wages
In today's labor market, the wage of the
security professional is a significant
variable in the quality of your program. It
is essential that the right wage is offered
in order to ensure a safe and secure
environment, build stakeholder
confidence and protect Richmond
Library's brand.

401(k) Retirement Plan
Allied Universal® employees are eligible
to enroll in our 401(k) retirement
savings program anytime following six
months of employment.
[x]
Proposed Holidays
Allied Universal® recognizes the
following holidays:
• New Year's Day
• Martin Luther King Jr. Day
• President's Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Christmas Day
All employees who work on a designated holiday will receive 1.5 times their wage rate for hours worked. Allied Universal® will invoice 1.5 times the hourly billing rate for hours worked on the designated holidays. Holiday billing may or may not be included in our annual budget estimate or standard billing rates.

Overtime
Overtime of 1.5 times the hourly billing rate is only billed in the following circumstances and not for scheduling issues or vacation coverage.
[x]
Specific Requests
With requests for a specific individual to work more than their 40 hours for a special reason, regardless of the notice provided, only the overtime impact for that individual will be billed. Example:
"We need Security Professional Smith to stay two extra hours at the end of his shift to help with a special project." Only the additional two hours will be billed at the overtime rate if it will put him over 40 hours.

DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

Richmond Library 9
Additional Requests for Security Professionals
Requests for coverage in excess of the agreed-upon amount of total security professionals' base hours on site may be billed as overtime until coverage is incorporated into the permanent base hours. We will work to meet needs for additional security professionals through the local offices.

Life Insurance: We provide Basic Life Insurance and Accidental Death and Dismemberment (AD&D) at no cost to the employee ($10,000) and offer additional voluntary coverage of up to 5 times their salary to a maximum of $500,000. Additional voluntary coverage is available for spouse, domestic partner, or dependent children.

Supplementary Insurance Programs: We provide employees an opportunity to enroll in a variety of insurance benefits including accident, critical illness, hospital and short and long-term disability insurance plans.

Billing Frequency and Payment Terms
Allied Universal® will invoice Richmond Library on a weekly basis for all scheduled services for the preceding weekly period (starting on Friday and ending the following Thursday) based upon the rates listed above. All invoices are due net 10 days.

Rate Increases
Billing rates will increase annually by 3% or by the percentage increase in certain agreed upon costs incurred by Allied Universal®, whichever is greater. Our rates during the term will be subject to adjustment to reflect any increases in our costs related to medical, welfare and other benefits and related costs, which may include, without limitations, costs incurred by Allied Universal® pursuant to applicable federal, state and/or local law, including without limitation Health Care Reform Legislation Costs.

NOTE:

Allied Universal® reserves the right to change, amend or terminate the benefits programs and its options at any time.

Pricing of wages are valid for 30 days.
[

Wellness and Safety Pledge
Our product is our people - our most valuable asset. We consider no part of our operations more important than the wellness and safety of our employees. To that end, Allied Universal® is committed to providing all employees with a safe and healthy environment in all work areas and at all client sites, in compliance with all federal and California laws.

Meal Breaks
In general, non-exempt employees who work more than 5 hours per day must be provided with an off-duty1 meal period of not less than 30 minutes. The meal period must begin before the end of the 5th hour of work.
• If employees work more than 10 hours, a second off-duty meal period of not less than 30 minutes must be provided. The meal period must begin before the end of the 10th hour of work.
• Employees must be free from employer and client control and relieved of all duty. • Employees may not be required to remain "on call."
DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

Richmond Library 10
• Employees must be free to leave the site.
• Employees may not be required to carry and/or monitor a communication device.

Rest Breaks
Non-exempt employees are authorized and permitted consecutive, uninterrupted, and duty-free rest breaks of at least 10 minutes (or 15 minutes if specified by a CBA) for every 4 hours worked or major portion of 4 hours worked (more than 2 hours).
• Employees must be paid during rest breaks.
• Employees must be free from employer and client control and relieved of all duty. • Employees may not be required to remain "on call."
• Employees must be free to leave the site.
• Employees may not be required to carry and/or monitor a communication device.

Drinking Water, Restroom Facilities, Shade, Sheltered Eating Area, & Suitable Seating Employees must be provided with:
• access to clean, fresh, potable drinking water, at no cost to the employee • access to restroom facilities with plumbing and adequate hand-washing facilities • access to safe spaces for shade
• an area available for securing or heating food or drink, and a suitable sheltered place to consume food and drink
• suitable seats when the nature of the work reasonably permits the use of seats.

Allied Universal® proudly partners with clients who are equally committed to the wellness and safety of our employees and compliance with all federal and California laws. Under California Labor Code Section 2810.3, each client shares with Allied Universal® all liability for labor code violations pertaining to our employees. To that end, we wanted to set forth our mutual goals in this pledge. We thank our clients for their commitment and encourage them to contact Allied Universal® with any questions or concerns.

1 On-duty meal periods are only permitted when:
• The nature of the work prevents the employee from being relieved of all duties; • When there is a written (and fully revocable) agreement between Allied Universal® and the employee for an on-duty meal period; and
• When a suitable place to eat on premises is designated.

DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

Richmond Library 11
Cost Proposal:

Security Schedule:

Position HPW Straight Time
Pay Rate
Holiday /
Overtime Pay
Rate
Straight Time
Bill Rate
Holiday /
Overtime Bill
Rate
Weekly
Estimate
Monthly
Estimate
Annual
Estimate
Security Professional 52 $16.15 $24.23 $29.55 $44.33 $1,536.83 $6,659.61 $79,915.37 Security Professional
Overtime 2 $24.23 $48.45 $209.95 $2,519.40
Sub-Total 54.0 $1,585.28 $6,869.56 $82,434.77
HELIAUS® Quantity Price Per Unit Monthly
Estimate
Annual
Estimate
1 $199.00 $199.00 $2,388.00
Notes to Pricing:

Heliaus Technology Platform billed as a separate line item on a monthly basis.

Above annual estimate is based on 52 weeks per year.

Special service coverage requests will be billed at $50/hr.

The above pricing is a best estimate based on information known at time of preparation.

The above rates will be in effect for 30 days and are quoted for permanent service, one year or longer only.

Benefits included in rate: Union Medical, 9 Sick Days or 72 hours, 8 Union Holidays, vacation accruals Wage and corresponding billing rates will increase by .50/hour (or as indicated by the CBA) to occur January 1st annually.

Current union staffing information unknown at time of preparation.  Should an existing security professional be retained, current wages and all benefit levels will need to be grandfathered which may require pricing revisions.

Richmond Library @ 325 Civic Center Plaza
Shift #1 Shift #2 Total Hours per day
Monday 8:00am - 4:00pm 3:30pm - 7:30pm 12
Tuesday 8:00am - 4:00pm 3:30pm - 7:30pm 12
Wednesday 8:00am - 4:00pm 3:30pm - 7:30pm 12
Thursday 8:00am - 5:00pm 9
Friday 8:00am - 5:00pm 9
54 DocuSign Envelope ID: 9AABFA37-696B-4499-836F-6C6BBD20D2E8

CITY OF RICHMOND

CONTRACT AMENDMENT
Department: Project Manager:

Project Manager E-mail:

Project Manager Phone No:

P.R. No: Vendor No: P.O./Contract No:

Description of Services:

Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)

Term, Payment Limit and Service Plan
Payment Limit and Service Plan

Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]

2. Purpose
. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.

3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.

Police
LT. ELIZABETH BASHAN
[email protected]
(510) 621-1817
12424
5029
SECURITY SERVICES AT BOOKER T. ANDERSON COMMUNITY CENTER. ✔
3 ALLIED UNIVERSAL SECURITY SERVICES
1855 GATEWAY BLVD, STE 140
CONCORD, CA 94520

ALICIA MERCER
(510) 507-9358
[email protected]
40051433
December 31, 2022
✔
December 17, 2019
January 1, 2020
December 31, 2022
944,350.00
DocuSign Envelope ID: 24519182-9A15-4761-9CF3-0B478919ECBB

Contract Amendment/EJ/TE 09-26-07

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained.

Pursuant to the Original Contract,
the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Signatures. These signatures attest the parties’ agreement hereto:

CITY OF RICHMOND, CALIFORNIA
a municipal corporation

By _______________________

Title:

I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or e
xecuted by the City
Manager.

By _______________________
City Clerk

Approved as to form:

By_______________________
City Attorney

List of Attachments:

1. Amendment Provisions

2. Updated Insurance Certificates

CONTRACTOR:

______________________________

(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)

By____________________________

Title:________________________

(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)

By:___________________________

Title:________________________

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization
, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President and
the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.

ALLIED UNIVERSAL SECURITY SERVICES
DocuSign Envelope ID: 24519182-9A15-4761-9CF3-0B478919ECBB Senior Regional Vice President
MayoryMayor

Contract Amendment between the City of Richmond and
Amendmen
t No. P.O./Contract No.

AMENDMENT PROVISIONS (PAYMENT LIMIT AND SERVICE PLAN)

1. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract Amendment shall not exceed $ including expenses." “The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”

2. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:

Contract Amendment/EJ/TE 9-26-07

ALLIED UNIVERSAL SECURITY SERVICES
3 5029
119,348.40
1,183,698.40

1. Per the attached (Attachment 1) 2022 Budget Proposal, the Contractor will assign four to six, unarmed security guards with an on-site supervisor, to Booker T. Anderson Community Center, 7 days a week, 24 hours a day.

2. The security guards will provide patrol and stationary security functions inside and around the Community Center as directed in post orders provided by the Director of Public Works and/or City of Richmond Police Department.

DocuSign Envelope ID: 24519182-9A15-4761-9CF3-0B478919ECBB

Contract Amendment between the City of Richmond and

Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (AMENDMENT HISTORY)

The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $
________________for a payment limit not to
exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The
second Contract Amendment was approved by City Council of the City of Richmond or executed by the City
Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The
third Contract Amendment was approved by City Council of the Cit y of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $
________________for a payment limit not to
exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The fourth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The fifth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $
________________for a payment limit not to
exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

ALLIED UNIVERSAL SECURITY SERVICES
3 5029
11/23/2021
65,000.00
1,009,350.00
✔
✔
✔
5/3/2022
55,000.00
1,064,350.00
1,183,698.40
119,348.40
7/19/2022
✔
✔
✔
DocuSign Envelope ID: 24519182-9A15-4761-9CF3-0B478919ECBB

Position Hours per
week
Straight Time
Pay Rate
Straight Time
Bill Rate
Holiday / Overtime
Bill Rate
Weekly
Estimate
Monthly
Estimate Annual Estimate
Security Professional 128 $17.50 $27.30 $40.95 $3,494.40 $15,142.40 $181,708.80 Site Supervisor 40 $20.00 $31.20 $26.25 $1,050.00 $4,550.00 $54,600.00 Sub-Total 168.0 $4,544.40 $19,692.40 $236,308.80
HELIAUS® Quantity Price Per Unit Monthly
Estimate Annual Estimate
1 $199.00 $199.00 $2,388.00
Notes to Pricing:

Wage and corresponding billing rates will increase by .50/hour (or as indicated by the CBA) to occur January 1st annually.

Heliaus Technology Platform billed as a separate line item on a monthly basis.

Above annual estimate is based on 52 weeks per year.

Special service coverage requests will be billed at $50/hr.

The above pricing is a best estimate based on information known at time of preparation.

Booker T. Anderson Community Center
960 S. 47th Street, Richmond, CA 94804
The above rates will be in effect for 30 days and are quoted for permanent service, one year or longer only.

Benefits included in rate: Union Medical, 9 Sick Days or 72 hours, 8 Union Holidays, vacation accruals Attachment 1
DocuSign Envelope ID: 24519182-9A15-4761-9CF3-0B478919ECBB

CITY OF RICHMOND

CONTRACT AMENDMENT
Department: Project Manager:

Project Manager E-mail:

Project Manager Phone No:

P.R. No: Vendor No: P.O./Contract No:

Description of Services:

Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)

Term, Payment Limit and Service Plan
Payment Limit and Service Plan

Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]

2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.

3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.

Police
Lt. Elizabeth Bashan
[email protected]
(510) 621-1817
12424
5029
Security services at Civic Center Campus, Library, and BTA Community Center. ✔
4 ALLIED UNIVERSAL SECURITY SERVICES
1855 GATEWAY BLVD, STE 140
CONCORD, CA 94520

ALICIA MERCER
(510) 507-9358
[email protected]
40051433
December 31, 2022
✔
December 17, 2019
January 1, 2020
December 31, 2022
944,350.00

Contract Amendment/EJ/TE 09-26-07

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Signatures. These signatures attest the parties’ agreement hereto:

CITY OF RICHMOND, CALIFORNIA
a municipal corporation

By _______________________

Title:

I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.

By _______________________
City Clerk

Approved as to form:

By_______________________
City Attorney

List of Attachments:

1. Amendment Provisions

2. Updated Insurance Certificates

CONTRACTOR:

______________________________

(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)

By____________________________

Title:________________________

(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)

By:___________________________

Title:________________________

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President
and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.

ALLIED UNIVERSAL SECURITY SERVICES

Contract Amendment between the City of Richmond and

Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND SERVICE PLAN)

1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:

"2. Term. The effective date of this Contract is

____________________________________________________________ (Insert original contract commencement date)

and it terminates

___________________________________________________.
(Insert new contract termination date)

unless sooner terminated as provided herein."

2. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:

"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ including expenses."

“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”

3. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:

Contract Amendment/EJ/TE 9-26-07

5029
4 ALLIED UNIVERSAL SECURITY SERVICES
January 1, 2020
December 31, 2023
834,555.00
2,018,253.00
Additional services at Booker T. Anderson Community Center as outlined in Attachment 1.

Contract Amendment between the City of Richmond and

Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (AMENDMENT HISTORY)

The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The second Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The third Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The fourth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The fifth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

5029
4 ALLIED UNIVERSAL SECURITY SERVICES
11/23/2021
65,000.00
1,009,350.00
✔
✔
✔
5/3/2022
55,000.00
1,064,350.00
1,183,698.40
119,348.40
7/19/2022
12/31/2023
2,018,253.40
834,555.00

0.00 ✔
✔
✔
✔
✔
✔

Position Hours per
week
Straight Time
Pay Rate
Straight Time
Bill Rate
Holiday / Overtime
Bill Rate
Weekly
Estimate
Monthly
Estimate Annual Estimate
Security Professional 184 $17.50 $27.30 $40.95 $5,023.20 $21,767.20 $261,206.40 Site Supervisor 40 $20.00 $31.20 $26.25 $1,050.00 $4,550.00 $54,600.00 Sub-Total 224.0 $6,073.20 $26,317.20 $315,806.40
Equipment Quantity Price Per Unit Monthly
Estimate Annual Estimate
HELIAUS 1 $199.00 $199.00 $2,388.00
Porta Potty 1 $280.00 $280.00 $3,360.00
Vehicle 1 $1,500.00 $1,500.00 $18,000.00
Total with Guard hours
and Equipment $28,296.20 $339,554.40
Notes to Pricing:

Proposal updated September 8, 2022
Benefits included in rate: Union Medical, 9 Sick Days or 72 hours, 9 Union Holidays, vacation accruals Booker T. Anderson Community Center
960 S. 47th Street, Richmond, CA 94804
The above rates will be in effect for 30 days and are quoted for permanent service, one year or longer only.

Wage and corresponding billing rates will increase by .50/hour (or as indicated by the CBA) to occur January 1st annually.

Heliaus Technology Platform, Porta Potty and Vehicle billed as a separate line item on a monthly basis. Vehicle fuel to be billed as incurred Above annual estimate is based on 52 weeks per year.

Special service coverage requests will be billed at $50.00/hr.

The above pricing is a best estimate based on information known at time of preparation.

ATT
ATTACHMENT 1

November 15, 2022

Community Development

DATE: November 15, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Lina Velasco, Director of Community Development
Chris Castanchoa, Building Official

Subject:

Amendments to Richmond Municipal Code Article VI
Chapter 6.02
FINANCIAL IMPACT: There is no cost to the general fund associated with adopting this Ordinance.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

State law mandates that all local jurisdictions enforce the California Building Standards Code (California Code of
Regulations Title 24) in the construction and
maintenance of all buildings and structures. These
standards are updated on a tri-annual basis. The State
recently published the 2022 California Building Standards Code and per State law, local jurisdictions must enforce these codes with an effective date of January 1, 2023.

RECOMMENDED ACTION:

INTRODUCE an ordinance (first reading) with an
effective date of January 1, 2023, amending Richmond
Municipal Code (RMC) Article VI, Building Regulations,
Chapter 6.02 by adopting the 2022 California Building
Standards Code with noted local amendments –
Community Development Department (Lina
Velasco/Chris Castanchoa (510-620-6764).

DISCUSSION:

Under State law, various State agencies have statutory authority to develop building standards, also known as building codes. These standards are updated every three AGENDA
REPORT

November 15, 2022

years and are adopted into the California Code of Regulations Title 24 through the California Building Standards Commission. The 2022 California Building Standards Code is based primarily on model codes developed by national code development organizations known as the International Code Council (Building, Fire, and Residential Codes), the National Fire Protection Association (Electrical Code) and the International Association of Plumbing and Mechanical Officials (Plumbing and Mechanical Codes).

The one exception to this is the Green Building Standards Code, which is developed in its entirety by the State.

As with the State Building standards, the model codes are also updated every three years. Both the model codes and state standards are developed with extensive local government input. The City of Richmond participates in these efforts via our memberships and involvement in organizations such as the California Building Officials (CALBO) and the East Bay Chapter of the International Code Council (ICC). These efforts contribute to a set of construction codes that remain current with evolving industry practice, ensuring broad stakeholder input, building safety, construction consistency, and economic vitality. The 2022 California Building Standards Code, as adopted by the State, has been updated to better reflect current technology and standards for construction.

Some of the key changes in the 2022 California Building Standards Codes include requirements for increased energy efficiency, including solar and battery storage systems for certain non-residential buildings; enhanced life safety and fire protection measures in both the building and residential codes; and clarification to ventilation, air, and duct systems in the mechanical code, and identifying additional energy efficiency requirements applicable to water heating systems in the plumbing code. A more detailed summary of the Code Changes is in Attachment 2 titled 2022 Title 24 California Code Changes published by the California Building Standards Commission.

The proposed ordinance (Attachment 1) amends Richmond Municipal Code (RMC) Article VI, Building Regulations, Chapter 6.02 by formally adopting the 2022 California Building Standards Code, some of the appendix chapters contained therein, including optional appendices, such as Appendix P (in CBC) and AZ (in CRC) for Emergency Housing, along with the noted local amendments. Several of the local amendments are administrative and the others establish minimum fire and life safety measures. All, but one, local amendments are being carried forward from the current City-adopted Building Code. The one new local amendment proposed is needed to align the adopted Residential Code with the Fire Code local amendments adopted by the City Council.

The California Health and Safety Code enables local communities to amend the California Building Standards Code provided that the local amendments are more restrictive requirements than the building standards published by the California Building Standards Code; and provided that the local jurisdiction makes express findings that such changes are reasonably necessary because of local geological, climatic, or topographic conditions. These findings are included in Attachment 1.

November 15, 2022

NEXT STEPS: Following City Council adoption of the Ordinance, City staff will file the ordinance with the California Building Standards Commission since it includes local amendments to Title 24. These local amendments are neither effective nor operative until filed with California Building Standards Commission, Housing and Community Development, State Fire Marshal, or the State Historical Building Safety Board (SHBSB), as appropriate.

ENVIRONMENTAL REVIEW: The adoption of this Ordinance is exempt from the California Environmental Quality Act (CEQA) per the State CEQA Guidelines Section 15061(b)(3), in that it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The proposed Ordinance will not have an impact on the environment because they do not directly facilitate new development, or changes in the type and intensity of land use.

DOCUMENTS ATTACHED:

Attachment 1 – Draft Ordinance
Attachment 2 – 2022 Title 24 California Code Changes

Attachment 1
ORDINANCE NO. ___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RICHMOND AMENDING CHAPTER 6.02 OF THE RICHMOND MUNICIPAL CODE ARTICLE VI, BUILDING REGULATIONS TO ADOPT THE 2022 EDITION OF THE CALIFORNIA BUILDING

STANDARDS CODE WITH NOTED LOCAL AMENDMENTS
______________________________________________________________________

WHEREAS, the California Building Standards Codes are published every three years by the Building Standards Commission; and

WHEREAS, the California Building Standards Commission has published the 2022 California Building Standards Code amending Title 24 of the California Code of Regulations, effective January 1, 2023; and

WHEREAS, California Health and Safety Code Section 17958, et. seq., provides that the 2022 California Building Standards Code may be adopted by reference, provided that prior to such adoption by reference a noticed public hearing has been held; and

WHEREAS, this ordinance is exempt from the California Environmental Quality Act (CEQA) per the State CEQA Guidelines Section 15061(b)(3), in that it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The proposed Ordinance will not have an impact on the environment because they do not directly facilitate new development, or changes in the type and intensity of land use; and

WHEREAS, a noticed public hearing was held on November 15, 2022 by the City Council at which time all interested persons had the opportunity to appear and be heard on the matter adopting by reference the 2022 Building Standards Code with noted local amendments; and

WHEREAS, Health and Safety Code Section 18941.5, with reference to Section 17958.7, allows for more restrictive local amendments to the Building Code that are reasonably necessary because of local climatic, geological, or topographical conditions; and

WHEREAS, a copy of the 2022 Building Standards Code is on file with the Building Official;

THEREFORE, LET IT BE RESOLVED THAT NOW THE CITY COUNCIL OF THE CITY OF RICHMOND HEREBY ORDAINS AS FOLLOWS:

SECTION 1. FINDINGS AND DETERMINATIONS

The City Council finds and determines the following:

A. The following local climatic, conditions justify modifications to the California Building Standards Code.

1. Climatic: The City of Richmond (the “City”) is located in Climate Zone 3 as established in the 2022 California Energy Code. Climate Zone 3 incorporates mostly coastal communities from Marin County to southern Monterey County including San Francisco. The City experiences average annual precipitation of 23 inches per year.

Ninety percent of precipitation falls during the months of November through April, leaving a dry period of approximately six months each year. Relative humidity remains moderate most of the time. In addition, local surface winds frequently transport moisture-laden air from the surface of the Bay waters into the City. Larger scale prevailing weather patterns and winds created by the jet stream from the west also transport highly humid air and storms across the Pacific Ocean through the strait between the San Francisco peninsula and the Marin Headlands straddled by Golden Gate Bridge and into the City. The moderating effect of the Bay waters on local temperatures tends to reduce local temperature extremes, even during periods of high inland temperatures. The combination of moist air from adjacent waters and the associated mild temperatures means that it is common for local weather conditions to hover near the dew point. This can result in the formation of fog associated with local and regional marine weather layers, which commonly cover the City for hours or even days at a time with an average morning relative humidity of 81 percent in November. Much of Northern California is considered to possess a predominantly Mediterranean climate. At times Richmond does experience periods of high temperature and/or low humidity particularly between mid-July and mid- October when the danger of hillside fires is greatest. Temperatures in September, the warmest month, average around 74 degrees Fahrenheit and in January, the coolest month, average around 58 degrees Fahrenheit. The amendments cited herein would provide a framework to create shelters that more adequately protect the unhoused population from rain, cold and heat. Most adults who received homeless services from Contra Costa County Department of Health and Human Services continuum of care self-reported having a disability and many report having a chronic health condition. Exposure to the elements puts unhoused people at greater risk.

2. Geologic: The City of Richmond is in a region of high seismic activity and is traversed by the Hayward fault. It has the San Andreas earthquake fault to the west and the Calaveras earthquake fault to the east. All three faults are known to be active as evidenced by the damaging earthquakes they have produced in the last 100 years and can, therefore, be expected to do the same in the future. Of primary concern to Richmond is the Hayward Fault, which has been estimated to be capable of earthquakes exceeding a magnitude of 7.0 on the Richter scale. It extends through many residential areas including East Richmond and Hilltop and passes through schools and business districts. A large number of underground utilities cross the fault, including major water supply and natural gas lines. Intensified damage during an earthquake may be expected in those areas of poorer ground along the

Bay, west of Interstate 80 and in known slide areas, as well as hillside areas (occupied mainly by dwellings) located within or near the fault zone; some areas are steep and have been subjected to slides. The waterfront areas and areas in the Richmond flatlands immediately adjacent to creeks and water streams present a major potential for soil liquefaction hazard. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency.

3. Topographic: The City of Richmond is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and wastewater run-off. Also, the City is located in an area that is relatively high liquefaction potential given its proximity to the Bay. The surface condition near the Bay consists stiff to hard silty clays and clayey silts with variable amounts of gravel, which are moderately expansive. The City of Richmond has many homes built in higher elevation regions, such as in Point Richmond, that are reached by narrow and often winding paved streets which hamper access for fire apparatus and escape routes for residents. A number of developments in these areas are of wood frame construction and are several stories in height from grade level. The fire potential is moderately high due to building congestion and heights. Fires can be expected to involve large groups of buildings in these areas. The local topographical conditions increase the magnitude, exposure and accessibility problems associated with the fire hazards which arise within the City. The modifications and changes cited herein are designed to better ensure life safety and appropriate Emergency Services access and response in the event of a fire emergency.

B. The City Council finds, pursuant to Title 14, Chapter 3 of the of the California Code of Regulations(CEQA Guidelines), that this ordinance is exempt from CEQA under 15061(b)(3) on the grounds that these standards are more stringent than the State code standards, and there is no possibility that the activity in question may have a significant effect on the environment.

SECTION 2. AMENDMENT OF CODE

Chapter 6.02 of Article VI of the Richmond Municipal Code is hereby amended as follows:

Chapter 6.02 BUILDING CODE OF THE CITY OF RICHMOND
Sections:

6.02.010 Adoption by reference.

6.02.020 Copies on file.

6.02.030 Amendments, additions, and deletions.

6.02.010 - Adoption by reference.

A. The Building Code of the City of Richmond is the 2022 California Building Standards Code (California Code of Regulations, Title 24), adopted by reference and incorporated herein as follows:

1. The 2022 California Administrative Code, published by the International Code Council, as amended in Part 1 of the California Building Standards Code, California Code of Regulations Title 24;

2. The 2022 California Building Code based on the International Building Code, 2021 Edition, published by the International Code Council, together with those omissions, amendments, exceptions and additions thereto as amended in Part 2 of the California Building Standards Code, California Code of Regulations Title 24; as amended in section 6.02.030, including Chapter 17A, Appendix G, Appendix I, and Appendix P as amended in Section 6.02.030;

3. The 2022 California Residential Code based on the International Residential Code, 2021 Edition, published by the International Code Council, together with those omissions, amendments, exceptions and additions thereto as amended in Part 2.5 of the California Building Standards Code, California Code of Regulations Title 24; as amended in section 6.02.030, including Appendix AH, Appendix AX, and Appendix AZ as amended in Section 6.02.030;

4. The 2022 California Electrical Code based on the National Electrical Code, 2020 Edition, published by the National Fire Protection Association, together with those omissions, amendments, exceptions and additions thereto as amended in Part 3 of the California Building Standards Code, California Code of Regulations Title 24;

5. The 2022 California Mechanical Code based on the Uniform Mechanical Code, 2021 Edition, published by the International Association of Plumbing and Mechanical Officials, together with those omissions, amendments, exceptions and additions thereto as amended in Part 4 of the California Building Standards Code, California Code of Regulations Title 24;

6. The 2022 California Plumbing Code based on the Uniform Plumbing Code, 2021 Edition, published by the International Association of Plumbing and Mechanical Officials, together with those omissions, amendments, exceptions and additions thereto as amended in Part 5 of the California Building Standards Code, California Code of Regulations Title 24;

7. The 2022 California Energy Code, published by the International Code Council, as amended in Part 6 of the California Building Standards Code, California Code of Regulations Title 24;

8. The 2022 California Historical Building Code, published by the International Code Council, as amended in Part 8 of the California Building Standards Code, California Code of Regulations Title 24;

9. The 2022 California Fire Code as adopted by RMC Section 8.16.010.

10. The 2022 California Existing Building Code, based on the International Existing Building Code, 2021 Edition, published by the International Code Council, together with those omissions, amendments, exceptions and additions thereto as amended in Part 10 of the California Building Standards Code, California Code of Regulations Title 24; including Appendix A, Chapter A1

11. The 2022 California Green Building Standards Code, published by the International Code Council, as amended in Part 11 of the California Building Standards Code, California Code of Regulations Title 24 and

12. The 2022 California Reference Standards Code, published by the International Code Council, as amended in Part 12 of the California Building Standards Code, California Code of Regulations Title 24;

6.02.020 Copies on file.

At least one copy of the Building Code of the City of Richmond shall be kept on file in the office of the Building Official for inspection by the public.

6.02.030 Amendments, additions and deletions.
(A) Amendments, additions and deletions to 2022 California Building Code Chapter 1 Division II Scope and Administration:

1. New Section 105.3.2.1 is added as follows:
105.3.2.1 Expiration of Plan Review. Applications for which no permit is issued within 180 days following the date of last plan review correspondence by either the City or the applicant will expire by limitation, and plans and other data submitted for review may thereafter be destroyed by the Building Official.

2. New Section 105.5.2 is added as follows:
105.5.2 Completion of work after permit expiration. Before work on an expired permit can be recommenced, a new permit shall first be obtained and the fee for such new permit shall be one-half the amount required for a new permit for such work, provided no changes have been made or will be made in the original plans and specifications for such work; and provided further that such suspension or abandonment has not exceeded one year. Any suspension or abandonment in excess of one year shall be treated as a new permit and subject to all the provisions thereof.

3. New Section 109.4.1 is added as follows: