November 15, 2022
Library and Community Services
DATE: November 15, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Diana Lopez, Deputy Director of Community Services –
Library
Christopher Larsen, Librarian II
Subject:
Contract with Specialty Vehicle Services
FINANCIAL IMPACT: Funding is part of FY2022-2023 Library budget (21741055 400201 24G09). There is no net additional
expense to the General Fund.
PREVIOUS COUNCIL
ACTION:
June 7, 2022
STATEMENT OF THE
ISSUE:
On April 29, 2022, the Richmond Public Library was
awarded a California State Library Stronger Together:
Out of School Time grant for $250,000 for the design and construction of a new Bookmobile. The Library seeks to
enter into a sole source contract with Specialty Vehicle Services for design and procurement of the new vehicle
in fulfillment of this grant.
RECOMMENDED ACTION:
APPROVE the sole-source contract with Specialty
Vehicle Services, LLC, for consulting services for the
design and procurement of a new Bookmobile, for a total amount of $20,300, for a term beginning November 16,
2022, and ending November 15, 2023 – Library and
Community Services Department (Diana Lopez 510-620-
5452/Christopher Larsen 510-620-5524).
AGENDA
REPORT
November 15, 2022
DISCUSSION:
On April 29, 2022, the Richmond Public Library was awarded a grant for $250,000 by the California State Library for the design and construction of a new Bookmobile. This grant includes $19,100 for a consultant to assist Library staff with designing and procuring an appropriate customized vehicle. City Staff research identified Specialty Vehicle Services, LLC, of Franklin, Wisconsin (SVS) as the sole independent consultant available, and a sole source justification was approved by the Finance Director on August 31, 2022 (Attachment 1). SVS will be responsible for developing specifications in consultation with City staff, recommending qualified vendors, overseeing construction, and completing an inspection report (Attachment 2). The total cost for the services is $20,300 and will be funded from the grant ($19,100) and Library Impact Fees ($1,200) (Attachment 3).
DOCUMENTS ATTACHED:
Attachment 1 – Sole Source
Attachment 2 – Standard Contract
Attachment 3 – SVS Services Proposal