December 6, 2022
Public Works
DATE: December 6, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Daniel Chavarria, Director of Public Works
Dee Karnes, Equipment Services Superintendent
Subject:
Purchase of Twelve (12) Ford F350 Trucks with 12’
Flatbeds
FINANCIAL IMPACT: The funds for nine of the 12 vehicles are available in the Public Works Fleet Maintenance Capital Improvement
Fiscal Year 2022-2023 budget – 50336031-400705-
03C04. The other three vehicles are funded by a grant
provided by the Hellman Foundation to the Parks
Division. Funds are in the account string 10633031-
400705-23025.
PREVIOUS COUNCIL
ACTION:
Click or tap here to enter text.
STATEMENT OF THE
ISSUE:
The Department of Public Works is requesting City
Council approval for the purchase of 12 replacement
stake bed trucks for use by various divisions within the department.
RECOMMENDED ACTION:
APPROVE the purchase of twelve (12) 2023 Ford Super
Duty F350 DRW with 12’ Flatbeds from National Auto
Fleet Group, in an amount not to exceed $942,000,
based in Sourcewell Contract 091521-NAF – Public
Works (Daniel Chavarria/Dee Karnes 231-3044).
AGENDA
REPORT
December 6, 2022
DISCUSSION:
The Fleet Maintenance division must replace twelve (12) 2008 model year trucks that have met and exceeded their useful lifecycle of ten years. Three of these units have non-functional motors and are not currently in use. All nine trucks will be out of compliance with State of California emissions requirements in January 2023. The new trucks will meet updated air emission standards.
The new trucks will be used by the Streets, Abatement, and Parks divisions. In February 2022, the City Council adopted Resolution No. 14-22 accepting and appropriating grant funds from the Hellman Foundation, in an amount of $264,000, to purchase maintenance equipment to support the Parks Division. Three of the twelve trucks will be funded using these grant funds.
The finance department has approved this purchase as in compliance with the Richmond Municipal Code, Section 2.52.320 Piggyback procurement. This allows for a “piggyback” purchase using another agency’s purchase contract if it is in the best interest of the City of Richmond.
Based on the Sourcewell Contract 091521-NAF pricing, City staff is recommending the purchase of the trucks from National Auto Fleet Group in Watsonville, California.
It is important to note that due to high demand, the order cut-off date is December 16, 2022.
DOCUMENTS ATTACHED:
Attachment 1 – National Auto Fleet Group Quote ID 22051, dated 11/07/2022.
Attachment 2 – Sourcewell Contract 091521-NAF
Attachment 3 – Finance Department Approval