District Office Lease Instructions
A. The preamble has three blank lines to be filled in:
and (3) Member/Member-
B. Section 1 has three blank lines to be filled in: (1) square footage of the leased office (optional); (2) street address of the leased office; and (3) city, state and ZIP code of the leased office.
C. Section 2 confirms that all amenities identified in the District Office Lease Attachment accompanying the Lease are to be provided by Lessor.
D. Section 3 has two blank lines to be filled in: (1) date lease begins (must be on or after January 3, 2021); and (2) date lease ends (must be on or before January 2, 2023).
E. Section 4
F. Section 5 has one blank line
the lease before the end of the term. A standard period is 30 days, but any figure is acceptable. If
G. Sections 19, other than filling in the blanks, may not be altered or deleted.
H. Section 11 has space provided to list any additional lease provisions.
I. Prior to either party signing a lease, the Member/Member-Elect must submit the proposed lease, accompanied by a copy of the District Office Lease Attachment for the 117th Congress, to the Administrative Counsel for review and approval. If the proposed terms and conditions of the lease are determined to be in compliance with applicable law and House Rules and Regulations, the Administrative Counsel will notify the Member/Member-Elect that (s)he may proceed with the signing of the lease. Please submit the proposed lease and District Office Lease Attachment either by e-mail in PDF form ([email protected]) or fax (202-226-0357).
J. The Member/Member-Elect is required to personally sign the documents. A signed and dated District Office Lease Attachment must accompany this lease. Once signed by both parties, the Lease and the District Office Lease Attachment must be submitted to the Administrative Counsel for final approval. They may be sent by email in PDF form or faxed to 202-226-0357.
K. If approved, Administrative Counsel will send the forms to Finance so that payment can begin. If there are errors on the form, the Member office will be contacted and required to correct them.
NO LEASE OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL.
The term for a District Office Lease for the 117th Congress may not commence prior to January 3, 2021.
Members should endeavor to lease space through the last day of a congressional term rather than the last day of a calendar year. For the 117th Congress, leases should end on January 2, 2023, not December 31, 2022.
U.S. House of Representatives
Washington, D.C. 20515
District Office Lease
(Page 1 of 3117th Congress)
Pursuant to 2 U.S.C.A. § 4313, and the Regulations of the Committee on House Administration (as modified from time to time by Committee Order) relating to office space in home districts, ___________ _______________________________, _____________________________________________________ essor -Elect of the U.S. House of
essee
1. Location. Lessor shall lease to Lessee _____________ square feet of office space located at ____________________________________________________________________________________ in the city, state and ZIP code of __________________________________________.
2. Lease Amenities.Lessee shall be entitled to receive and Lessor shall be required to provide the amenities selected in Section A of the District Office Lease Attachment ( accompanying this Lease.
3. Term. Lessee shall have and hold the leased premises for the period beginning _____________, 20____ and ending _____________, 20____. The term of this District Office Lease may not exceed two (2) years and may not extend beyond January 2, 2023, which is the end of the constitutional term of the Congress to which the Member is elected.
4. Rent. The monthly rent shall be ________________, and is payable in arrears on or before the last day of each calendar month. Rent payable under this Lease shall be prorated on a daily basis for any fraction of a month of occupancy.
5. Early Termination. This Lease
written notice to the other party. The commencement date of such termination notice shall be the date such notice is delivered or, if mailed, the date such notice is postmarked.
6. Payments. During the term of this Lease, rent payments under Section 4 of this Lease shall be remitted to the Lessor by the Chief Administrative Officer of the U.S. House of Representatives (the essee.
7. District Office Lease Attachment for 117th Congress. The District Office Lease Attachment attached hereto is incorporated herein by reference, and this Lease shall have no force or effect unless and until accompanied by an executed District Office Lease Attachment for the 117th Congress.
8. Counterparts. This Lease may be executed in any number of counterparts and by facsimile copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument.
9. Section Headings.The section headings of this Lease are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. (L ZIP code)
(Office street address)
(Office city, state and ZIP)
U.S. House of Representatives
Washington, D.C. 20515
District Office Lease
(Page 2 of 3117th Congress)
10. Modifications. Any amendments, additions or modifications to this Lease inconsistent with Sections 1 through 9 above shall have no force or effect to the extent of such inconsistency.
11. Other.Additionally, the Lessor and the Lessee agree to the following:
[Signature page follows.]
U.S. House of Representatives
Washington, D.C. 20515
District Office Lease
(Page 3 of 3 117th Congress)
This District Office Lease must be accompanied with an executed District Office Lease Attachment.
IN WITNESS WHEREOF, the parties have duly executed this District Office Lease as of the later date written below by the Lessor or the Lessee.
____________________________________________________________________________________ Print Name of Lessor/Landlord/Company Print Name of Lessee
By: ___________________________________ ______________________________________ Lessor Signature Lessee Signature
Name:
Title:
____________________________________________________________________________________ Date Date
District Office Lease Attachment- Instructions
The District Office Lease Attachment must accompany everyLease or Amendment submitted for a Member/Member-Elect .
A few things to keep in mind:
A. The Member/Member-Elect is required to personally sign the documents.
B.
.
C. The Member/Member-
proposed leased space will serve as a flagship district office.
D. Section B he Attachment SHALL NOT have any
provisions deleted or changed.
E. Even if rent is zero, an Attachment is still required.
F. Prior to either party signing a Lease or Amendment, the Member/Member-Elect must submit the proposed Lease or Amendment, accompanied by a copy of the Attachment, to the Administrative Counsel for review and approval. If the Administrative Counsel determines that the proposed terms and conditions of the Lease or Amendment are in compliance with applicable law and House Rules and Regulations, the Administrative Counsel will notify the Member/Member-Elect that (s)he may proceed with the execution of the Lease or Amendment.
Please submit the proposed Lease or Amendment and Attachment either by e-mail in PDF form ([email protected]) or by fax (202-226-0357).
G. Once signed by both parties, the Lease or Amendment along with the Attachment must be submitted to the Administrative Counsel for final approval. They may be sent by email in PDF form ([email protected]) or by fax (202-226-0357).
H. Without a properly signed and submitted Attachment, the Lease or Amendment cannot be approved by the Administrative Counsel and payments will not be made. The parties agree that any charges for default, early termination or cancellation of the Lease or Amendment which result from actions taken by or on behalf of the Lessee shall be the sole responsibility of the Lessee, and epresentational Allowance.
I. Lessor shall provide a copy of any assignment, estoppel certificate, notice of a bankruptcy or foreclosure, or notice of a sale or transfer of the leased premises to the Administrative Counsel by e-mail in PDF form ([email protected]).
NO LEASE, AMENDMENT OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL.
The term of a District Office Lease or Amendment for the 117th Congress may not commence prior to January 3, 2021.
Members should endeavor to lease space through the last day of a congressional term rather than the last day of a calendar year. For the 117th Congress, leases should end on January 2, 2023, not December 31, 2022.
U.S. House of Representatives
Washington, D.C. 20515
District Office Lease Attachment
(Page 1 of 5117th Congress)
Send completed forms to: Administrative Counsel, 217 Ford House Office Building, Washington, D.C. 20515.
Copies may also be faxed to 202-226-0357.
SECTION A
(Lease Amenities)
Section A sets forth the amenities provided by the Lessor to be included in the Lease and designates whether the leased space will be the Member/Member- . Except as noted below, the amenities listed are not required for all district offices.
To be completed by the Lessor (required amenities):
High-Speed Internet Available Within the Leased Space.
Please list any internet providers known to provide service to the property:
__________________________________________________________________________________ Interior Wiring CAT 5e or Better within Leased Space.
To be completed by the Lessor (optional amenities):
separately listed elsewhere in the Lease.
(The below checklist can be left blank if the above box is checked.) The Lease includes (please check and complete all that apply):
Lockable Space for Networking Equipment.
Telephone Service Available.
Parking. ____Assigned Parking Spaces
____Unassigned Parking Spaces
General Off-Street Parking on an As-Available Basis
Utilities. Includes:__________________________________________________________________ Janitorial Services. Frequency: __________________________________________________ Trash Removal. Frequency: _____________________________________________________ Carpet Cleaning. Frequency: ____________________________________________________ Window Washing.Window Treatments.
Tenant Alterations Included In Rental Rate.
After Hours Building Access.
Office Furnishings. Includes: ___________________________________________________ Cable TV Accessible. If checked, Included in Rental Rate: Yes No Building Manager.Onsite On Call Contact Name:______________________________ Phone Number:___________________Email Address:_______________________________ To be completed by the Member/Member-elect (required):
The leased space will serve as my flagship (primary) District Office.
The leased space will NOT serve as my flagship (primary) District Office.
U.S. House of Representatives
Washington, D.C. 20515
District Office Lease Attachment
(Page 2 of 5117th Congress)
Send completed forms to: Administrative Counsel, 217 Ford House Office Building, Washington, D.C. 20515.
Copies may also be faxed to 202-226-0357.
SECTION B
(Additional Lease Terms)
1. Incorporated District Office Lease Attachment. Lessor (Landlord) and Lessee (Member/Member-Elect of the U.S. House of Representatives) agree that this District Office
2. Performance. Lessor expressly acknowledges that neither the U.S. House of Representatives (the
expressly acknowledges that payments made by the Chief Administrative Officer of the House (the which payments are
made solely on behalf of Lessee in support of his/her official and representational duties as a Member of the House shall create no legal obligation or liability on the part of the CAO or the House whatsoever. Lessee shall be solely responsible for the performance of the Lease and Lessor expressly agrees to look solely to Lessee for such performance.
3. Modifications.Any amendment to the Lease must be in writing and signed by the Lessor and Lessee. Lessor and Lessee also understand and acknowledge that the Administrative Counsel for Lease prior to its execution.
4. Compliance with House Rules and Regulations. Lessor and Lessee understand and acknowledge that the Lease shall not be valid, and the CAO will not authorize the disbursement of funds to the Lessor, until the Administrative Counsel has reviewed the Lease to determine that it complies with the Rules of the House and the Regulations of the Committee on House Administration, and approved the Lease by signing the last page of this Attachment.
5. Payments. The Lease is a fixed term lease with monthly installments for which payment is due in arrears on or before the end of each calendar month. In the event of a payment dispute, Lessor agrees to contact the Office of Finance of the House at 202-225-7474 to attempt to resolve the dispute before contacting Lessee.
6. Void Provisions. Any provision in the Lease purporting to require the payment of a security deposit shall have no force or effect. Furthermore, any provision in the Lease purporting to vary the dollar amount of the rent specified in the Lease by any cost of living clause, operating expense clause, pro rata expense clause, escalation clause, or any other adjustment or measure during the term of the Lease shall have no force or effect.
7. Certain Charges.The parties agree that any charge for default, early termination or cancellation of the Lease which results from actions taken by or on behalf of the Lessee shall be the sole responsibility of the Lessee, and shall not be paid by the CAO on behalf of the Lessee.
8. Death, Resignation or Removal. In the event Lessee dies, resigns or is removed from office during the term of the Lease, the Clerk of the House may, at his or her sole option, either: (a) U.S. House of Representatives
Washington, D.C. 20515
District Office Lease Attachment
(Page 3 of 5117th Congress)
Send completed forms to: Administrative Counsel, 217 Ford House Office Building, Washington, D.C. 20515.
Copies may also be faxed to 202-226-0357.
obligation of the Lease and continue to occupy the premises for a period not to exceed sixty (60) elects to terminate the Lease, the commencement date of such thirty (30) day termination notice shall be the date such notice is delivered to the Lessor or, if mailed, the date on which such notice is postmarked.
9. Term. The term of the Lease may not exceed the constitutional term of the Congress to which the Lessee has been elected. The Lease may be signed by the Member-Elect before taking office.
Should the Member-Elect not take office to serve as a Member of the 117th Congress, the Lease will be considered null and void.
10. Early Termination. If either Lessor or Lessee terminates the Lease under the terms of the Lease, the terminating party agrees to promptly file a copy of any termination notice with the Office of Finance, U.S. House of Representatives, Jason
Washington, Washington, D.C. 20515, and with the Administrative Counsel by e-mail at [email protected].
11. Assignments.Lessor shall provide thirty (30) days prior written notice to Lessee before assigning any of its rights, interests or obligations under the Lease, in whole or in part, by operation of law or otherwise. Lessor shall promptly file a copy of any such assignment notice with the Administrative Counsel by e-mail at [email protected]. Lessee and the House shall not be responsible for any
assignment notice in accordance with this section.
12. Sale or Transfer of Leased Premises.Lessor shall provide thirty (30) days prior written notice to Lessee in the event (a) of any sale to a third party of any part of the leased premises, or (b) Lessor transfers or otherwise disposes of any of the leased premises, and provide documentation evidencing such sale or transfer in such notice. Lessor shall promptly file a copy of any such sale or transfer notice with the Administrative Counsel by e-mail at [email protected].
13. Bankruptcy and Foreclosure.In the event (a) Lessor is placed in bankruptcy proceedings (whether voluntarily or involuntarily), (b) the leased premises is foreclosed upon, or (c) of any similar occurrence, Lessor agrees to promptly notify Lessee in writing. Lessor shall promptly file a copy of any such notice with the Office of Finance, U.S. House of Representatives, Federal Building, Suite 3220, Attn: Jason Washington, Washington, D.C. 20515, and with the Administrative Counsel by e-mail at [email protected].
14. Estoppel Certificates. Lessee agrees to sign an estoppel certificate relating to the leased premises (usually used in instances when the Lessor is selling or refinancing the building) upon the request of the Lessor. Such an estoppel certificate shall require the review of the Administrative Counsel, prior to Lessee signing the estoppel certificate. Lessor shall promptly provide a copy of any such estoppel certificate to the Administrative Counsel by e-mail at [email protected].
U.S. House of Representatives
Washington, D.C. 20515
District Office Lease Attachment
(Page 4 of 5117th Congress)
Send completed forms to: Administrative Counsel, 217 Ford House Office Building, Washington, D.C. 20515.
Copies may also be faxed to 202-226-0357.
15. Maintenance of Common Areas. Lessor agrees to maintain in good order, at its sole expense, all public and common areas of the building including, but not limited to, all sidewalks, parking areas, lobbies, elevators, escalators, entryways, exits, alleys and other like areas.
16. Maintenance of Structural Components. Lessor also agrees to maintain in good order, repair or replace as needed, at its sole expense, all structural and other components of the premises including, but not limited to, roofs, ceilings, walls (interior and exterior), floors, windows, doors, foundations, fixtures, and all mechanical, plumbing, electrical and air conditioning/heating systems or equipment (including window air conditioning units provided by the Lessor) serving the premises.
17. Lessor Liability for Failure to Maintain. Lessor shall be liable for any damage, either to persons or property, sustained by Lessee or any of his or her employees or guests, caused by ations under Sections 15 and 16.
18. Initial Alterations. Lessor shall make any initial alterations to the leased premises, as requested such initial alterations shall be included in the annual rental rate.
19. Federal Tort Claims Act. Lessor agrees that the Federal Tort Claims Act, 28 U.S.C. §§ 2671- 80, satisfies any and all obligations on the part of the Lessee to purchase private liability insurance. Lessee shall not be required to provide any certificates of insurance to Lessor.
20. Limitation of Liability.
officers or employees will indemnify or hold harmless Lessor against any liability of Lessor to
21. Compliance with Laws. Lessor shall be solely responsible for complying with all applicable permitting and zoning ordinances or requirements, and with all local and state building codes, safety codes and handicap accessibility codes (including the Americans with Disabilities Act), both in the common areas of the building and the leased space of the Lessee.
22. Electronic Funds Transfer. Lessor agrees to accept monthly rent payments by Electronic Funds Transfer and agrees to provide the Office of Finance, U.S. House of Representatives, with all banking information necessary to facilitate such payments.
23. Refunds. Lessor shall promptly refund to the CAO, without formal demand, any payment made to the Lessor by the CAO for any period for which rent is not owed because the Lease has ended or been terminated.
24. Conflict. Should any provision of this Attachment be inconsistent with any provision of the attached Lease or attached Amendment, the provisions of this Attachment shall control, and those inconsistent provisions of the Lease or the Amendment shall have no force and effect to the extent of such inconsistency.
U.S. House of Representatives
Washington, D.C. 20515
District Office Lease Attachment
(Page 5 of 5117th Congress)
Send completed forms to: Administrative Counsel, 217 Ford House Office Building, Washington, D.C. 20515.
Copies may also be faxed to 202-226-0357.
25. Construction. Unless the clear meaning requires otherwise, words of feminine, masculine or neuter gender include all other genders and, wherever appropriate, words in the singular include the plural and vice versa.
26. Fair Market Value. The Lease or Amendment is entered into at fair market value as the result of a bona fide, arms-length, marketplace transaction. The Lessor and Lessee certify that the parties are not relatives nor have had, or continue to have, a professional or legal relationship (except as a landlord and tenant).
27. District Certification. The Lessee certifies that the office space that is the subject of the Lease is located within the district the Lessee was elected to represent unless otherwise authorized by Regulations of the Committee on House Administration.
28. Counterparts. This Attachment may be executed in any number of counterparts and by facsimile copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument.
29. Section Headings. The section headings of this Attachment are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof.
IN WITNESS WHEREOF, the parties have duly executed this District Office Lease Attachment as of the later date written below by the Lessor or the Lessee.
________________________________ ______________________________________ Print Name of Lessor/Landlord Print Name of Lessee
By: ____________________________ ______________________________________ Lessor Signature Lessee Signature
Name:
Title:
___________________________________ __________________________________________ Date Date
is the point of contact for questions?
Name_____________________ Phone (_____) __________ E-mail [email protected] This District Office Lease Attachment and the attached Lease or Amendment have been reviewed and are approved, pursuant to Regulations of the Committee on House Administration.
Signed _________________________________________________ Date ________________________, 20______. (Administrative Counsel)
U.S. House of Representatives
Substitute W-9 and ACH Vendor/Miscellaneous Payment Enrollment Form
INSTRUCTIONS
FAX NUMBER:(202) 225-6914
SECTION I UNITED STATES HOUSE OF REPRESENTATIVES INFORMATION ADDRESS US HOUSE OF REPRESENTATIVES - ACCOUNTING, 3110 O'NEILL BUILDING, WASHINGTON DC 20515 AGENCY IDENTIFIER 53-6002523 AGENCY LOCATION CODE 4832 TELEPHONE NUMBER (202) 226-2277
SECTION II PAYEE/COMPANY INFORMATION
BUSINESS NAME/DISREGARDED ENTITY NAME OR DBA, IF DIFFERENT THAN NAME
ON YOUR INCOME TAX RETURN
ADDRESS/CITY/STATE/ZIP Enter the correct Tax Identification Number type
SOCIAL SECURITY NUMBER (SSN) EMPLOYER TAX ID NUMBER (EIN)
CONTACT PERSON NAME PURCHASE ORDER ADDRESS/CITY/STATE/ZIP
PO EMAIL
TELEPHONE NUMBER FAX NUMBER TELEPHONE NUMBER FAX NUMBER
REMIT TO ADDRESS
CHECK APPROPRIATE BOX FOR FEDERAL TAX CLASSIFICATION (required) Partnership Trust/EstateC Corporation
SECTION III FINANCIAL INSTITUTION INFORMATION
BANK NAME
NINE-DIGIT ROUTING TRANSIT NUMBER ___ ___ ___ ___ ___ ___ ___ ___ ___
DEPOSITOR ACCOUNT TITLE
DEPOSITOR ACCOUNT NUMBER LOCKBOX NUMBER
TYPE OF ACCOUNT CHECKING SAVINGS LOCKBOX
SECTION IV SOCIO-ECONOMIC INFORMATION
Type of Business Large Business-No Socio-Economic Designations Minority SmBusiness Sm-Disadv/Minority Sm-Disadv Only SmMin Only Sm-Disadvantaged Business Prog8 (a) Firm HUBZone Program HUBZone Eligible Emerging Small Business Women-Owned Business Other Preference Programs Buy Indian Directed to JWOD Non-Profit No Preference/Not Listed Small Business Set-Aside Very Small Business Set-Aside Veteran Owned Status Non-Vet Owned SmBus Other Vet Owned SmBus Serv-Disabled Vet Other Bus Serv-Disabled Vet Owned SB Vet-Owned Other Bus Size of Business: (A) 50 or less (B) 51-100 (C) 101-250 (D) 251-500 (E) 501-750 (F) 751-1,000 (G) Over 1,000 (M) 1 million or less (N) 1.1-2 million (P) 2.1-3.5 million (R) 3.1-5 million (S) 5.1-10 million (T)10.1-17 million (Z)Over 17 million
SECTION V CERTIFICATION OF DATA BY PAYEE/COMPANY
NAME TITLE/POSITION
SIGNATURE DATE TELE
Internal Revenue Code 6109, 31 U.S.C. 3322, 31 CFR 210 and the 1996 Debt Collection Improvement Act require all entities that do business with the United States Government to provide a Tax Identification Number (TIN) and Electronic Funds Transfer (EFT) information for payment. PL 93-579 protects your privacy and mandates that the information never be published or used for any other purpose than to pay you. Please complete all sections below, sign and return via the email or fax number listed.
NAME AS SHOWN ON YOUR INCOME TAX RETURN
EMAIL
RETURN FORM TO:
Individual/Sole Proprietor orSingle Member LLC
Note. For athat is disregarded, check the appropriate box for the tax classification of the Instructions for Completing
U.S. House of Representatives
Substitute W-9 and ACH Vendor/Miscellaneous Payment Enrollment Form Section I - Agency Information
Section II - Payee/Company Information
Section III - Financial Institution Information
ACH Account Information Located on a Check or Deposit Ticket found on the bottom of a check or deposit ticket or from your Financial Institution Section IV - Socio-Economic Information
Section V - Certification of Data By Payee/Company
SunTrust Bank