December 6, 2022
Public Works
DATE: December 6, 2022
TO: Mayor Butt and Members of the City Council
FROM:
Daniel Chavarria, Director of Public Works
Subject:
Hilltop Gateways Signage Project Sign #4
FINANCIAL IMPACT: The proposed expenditure of $230,000 will be funded from the 2022-2023 Hilltop District Fund Balance. This
request includes $208,000 low bid plus $22,000
contingency. Account Strings: 11233731-400708.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
City staff is requesting authorization to contract with Turner Signs for the Hilltop Gateways Signage Project
Sign #4, located at Blume Drive and Richmond Parkway
in Richmond and appropriate $230,000 from the Hilltop
District Fund Balance.
RECOMMENDED ACTION:
APPROVE a contract with Turner Signs for the Hilltop
Gateways Signage Project Sign #4, located at Blume
Drive and Richmond Parkway, in an amount not to
exceed $230,000, including $208,000 low bid plus
$22,000 contingency; and APPROPRIATE $230,000
from the Hilltop District Fund Balance – Public Works
(Daniel Chavarria 510-620-5478).
AGENDA
REPORT
December 6, 2022
DISCUSSION:
On August 29, 2022, bids for these proposed services were solicited on BidsOnline.
Bidding contractors attended a pre-bid mandatory meeting on September 12, 2022, to fully understand the scope of work involved. On September 27, 2022, five bids were received as follows:
1 Outdoor Dimensions $130,000
2 Turner Signs $208,000
3 Priority Architectural Graphics $347,500 4 NV Construction LLC $401,356 5 McNaab Construction, Inc. $476,896
The contract will be awarded to the lowest responsive bidder based on the Total Base Bid. The lowest bid was submitted by Outdoor Dimensions but failed to provide a Base Bid, a criteria selection in accordance with Bids Solicitation Instructions. Therefore, Turner Signs was selected as the second lowest bid with a bid in the amount of $208,000. The selected Contractor will be required to sign a First Source and Compliance Agreement with the City as part of the contract execution process to ensure the local employment ordinance goal is met.
DOCUMENTS ATTACHED:
Attachment 1 – Canvas of Bids
Attachment 2 – Bid
Attachment 3 – Construction Agreement