CITY OF RICHMOND
SHORT FORM CONTRACT
Department: Project Manager:
Project Manager E-mail: Project Manager Phone No:
PR No: Vendor No: P.O./Contract No:
Description of Services:
1. Parties. The parties to this Agreement are the City of Richmond (herein referred to as the “City”) and the
following named Contractor:
(Company)
(Street Address)
(City State, Zip Code)
(Contract Person)
(E-mail)
(Telephone)
(Fax Number)
Richmond Business License No.
Expiration Date:
2. Term. The effective date of this Agreement
is
and it terminates
unless sooner terminated as provided herein.
3. Payment Limit. City’s total payment to Contractor
under this Agreement shall not exceed ($10,000.00)
including expenses unless a contract amendment has
been approved by the City Council or City Manager.
4. City’s Obligations. City shall pay the Contractor a not to exceed amount of $
as total payment for all services rendered.
5. Location of Services. Contractor shall perform the
services set forth herein at the following location:
___________________________________________
6. Contractor’s Obligations.
To the satisfaction of the City’s Project
Manager, Contractor shall provide the
following services:
7. Supplemental Conditions. This
Contract is subject to the Supplemental
Conditions and Special Conditions (if
applicable) attached hereto, which are
incorporated herein by this reference.
8. Insurance Provisions. This Contract is
subject to the Insurance Provisions which
are attached hereto and are incorporated
herein by this reference.
9. Signatures. These signatures attest the
parties’ agreement hereto:
CITY:
CITY OF RICHMOND, CA
a municipal corporation
By:
City Manager or Designee Signature
CONTRACTOR:
By:
Signature Date:
Short Form Contract/EJ/TE 11-30-07
WORK PLAN
For the following three rows, information will automatically populate in the associated cell to the right, in column B.
Lead Applicant: City of Richmond
Proposal Name: Richmond Rising: Healthy, Connected, and Climate Strong Jurisdiction: City of Richmond
Instructions: List primary responsible parties only. Represent timeline in months, e.g. Month 1 - Month 6.
Project Description:
(500 character limit)
Complete all documents and work necessary to successfully enter into the $35M Transformative Climate Communities Round 4 Grant Agreement.
Character Count 137
TASK 1: Grantee Coordination
Subtask Description Deliverables/Milestones Responsible Parties Tim eline A Finalize documents and complete questions to receive award Comp lete Grant Award City of Richmond 1-5 months B Hire TCC Coordinator TCC Coordinator City of Richmond 1-5 months C Host regular check-ins with co-applicants and partners to comp lete PAC process Regular Check-ins City of Richmond 1-5 months D Hire Third Party Evaluator for Indicator Tracking Third Party E valuator City of Richmond 1-5 months E
F
TASK 2: Partner Coordination
Subtask Description Deliverables/Milestones Responsible Parties Tim eline A Finalize documents and complete questions to receive award Comp lete Grant Award Co-Applicants 1-5 months B Hire TCC Implementation Staff TCC Implementation Staff Co-Applic ants 1-5 months C Prepare for launch of project Complete Pre-implementation tasks Co-Applicants 1-5 months D
E
F
TASK 3: Subcontracting (Engineering or Other Specialized Service s) Subtask Description Deliverables/Milestones Responsible Parties Tim eline A Hire consultant to support Applicant and Co-Applicant finalize documents, complete cost estimations, collect back-up documents, complete questions to receive award Contract with Consultant City of Richmond 1-5 months B
C
D
E
F
TASK 4: Tools/Supplies/Equipment
Subtask Description Deliverables/Milestones Responsible Parties Tim eline A
B
C
D
E
F
BUDGET
For the following three rows, information will automatically populate in the associated cell to the right, in column B.
Lead Applicant: City of Richmond
Proposal Name: Richmond Rising: Healthy, Connected, and Climate Strong Jurisdiction: City of Richmond
Instructions (1): Fill in the white cells only. Do not edit any shaded cells, headers, or cells with formulas included, specifically the entire Indirect Cap Check, "Total TCC Grant Funds", and "Check" columns.
Instructions (2): Total TCC Grant Funds will calculate based on the "Cost per Unit" and "Number of Units". Use the "Task" columns to allocate each budget line item. The sum of the Task columns should equal the "Tota Instructions (3): To add a Task Column, right click on "Task[X], and "Insert Table Columns to the Left." This will ensure that the formulas properly extend across all tasks.
Cap/Threshold Summary Table Direct Costs Indirect
Cap/Threshold 88-100% 12%
Calculated 100.0% 0.0%
Total $ 100,000.00 $ -
Cost Description Cost Type Cost per unit Number of
Units
Total TCC Grant
Funds Task 1 Task 2 Task 3 Task 4 Task [X] Check (Sum of Tasks = Total TCC Grant Funds)
Grantee Coordination Grantee Personnel $ 40,000.00 1 40,000.00$ $ 40,000.00 TRUE Partner Coordination
Co-Applicants/Partners
Personnel $ 10,000.00 5 50,000.00 $ $ 50,000.00 TRUE Subcontracting/Engineering Subcontractors $ 10,000.00 1 10,000.00 $ $ 10,000.00 TRUE Tools/Supplies/Equipment Su pplies - $ TRUE Indirect Indirect Costs - $ TRUE
-$ TRUE
-$ TRUE
-$ TRUE
-$ TRUE
-$ TRUE
-$ TRUE
Totals $ 100,000.00 $ 40,000.00 $ 50,000.00 $ 10,000.00 $ - $ - TRUE For the Contract between the City of
Richmond and
Short Form Contract Supplemental Conditions/EJ/TE 11-30-07
SUPPLEMENTAL CONDITIONS
1. It is expressly agreed that Contractor is to perform the services described herein as an independent contractor pursuant to California Labor Code Section 3353, under the control of the City as to the result of his work only but not as to the means by which such result is accomplished. Nothing contained herein shall in any way be construed to make Contractor or any of its agents or employees, an agent, employee or representative of the City. Contractor shall be entirely responsible for the compensation of any assistants used by Contractor in providing said services.
2. This Contract shall automatically terminate when the total accumulated compensation paid or due to Contractor under this Contract reaches $10,000.00. The City shall not be responsible for compensating Contractor for any amounts in excess of $10,000.00.
3. Either the City or Contractor may cancel this Contract at any time upon giving the other party ten (10) days' written notice of such cancellation. In the event of cancellation, the City shall be liable only to pay to the Contractor compensation for services rendered up to the date of the Contract's cancellation.
4. Contractor shall not assign th is Contract, or any part thereof, or any right of the Contractor hereunder without the prior written consent of the City.
5. Contractor shall indemnify , defend and hold the City harmless from and against all claims, demands and causes of action for injury, death or damage to any person or property which may arise or result from the contractor's performance of this Contract or from acts or omissions of any person(s) employed by Contractor.
6. Contractor agrees to observe a ll applicable laws including, but not limited to, the provisions of Section 2.28.030 of the Municipal Code of the City of Richmond obligating every contractor or subcontractor under a contract or subcontract to the City of Richmond for public works or for goods or service to refrain from discriminatory employment practices on the basis of the race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee of, or applicant for employment with, such contractor or subcontractor.
7. Pursuant to Chapter 7.04 and Section 7.04.160 (f) of the Municipal Code of the City of Richmond, if this Contract does not exceed five thousand dollars ($5,000.00) and if the Contractor does not make more than five thousand dollars ($5,000.00) within the City of Richmond during the fiscal year, then the Contractor shall be exempt from obtaining a City of Richmond business license.
8. If this Contract does exceed five thousand doll ars ($5,000.00), or if Contractor does make more than five thousand dollars ($5,000.00) within the City of Richmond during the fiscal year, then a City of Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.
For the Contract between the City of
Richmond and
Short Form Contract Supplemental Conditions/EJ/TE 11-30-07
SPECIAL CONDITIONS
For the Contract between the City of
Richmond and
Short Form Contract Insurance Provisions/EJ/TE 11-30-07
INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.
For the Contract between the City of
Richmond and
Short Form Contract Insurance Provisions/EJ/TE 11-30-07
INSURANCE PROVISIONS
1. Insurance Requirements – During the Term of this Contract, the City’s Insurance Requirements are hereby waived.
2. Waiver of Liability – As a condition of this Contract, the Contractor, its officers, agents and employees, hereby waive any and all rights to seek recovery for loss or damages of any kind against the City of Richmond, its officers, agents, and employees arising out of the goods or services provided under this Contract. This waiver of liability shall survive the expiration or termination of this Contract.