January 17, 2023
Human Resources
DATE: January 17, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager
Sharrone Taylor, Interim Director of Human Resources
Subject:
Resolutions amending staffing (position control) for the Office of the Mayor/Police Department and amending the
salary schedule retroactive to October 4, 2022
FINANCIAL IMPACT: There is no fiscal impact for revision to the staffing of the Mayor’s Office and the Police Department. Salary and
benefits are covered by the current budget and will be
budgeted accordingly in subsequent budgets.
There is no immediate fiscal impact to amending the
salary schedule for the Director of Public Works
classification; however, there will be a fiscal impact
arising from an amendment to the salary ranges for the
Communications Dispatcher II (Per Diem),
Communications Dispatcher III, and Communications
Shift Supervisor classifications. The actual fiscal impact will be based on the incumbents’ current salary steps and benefits.
PREVIOUS COUNCIL
ACTION:
September 10, 2019, October 4, 2022
November 15, 2022
STATEMENT OF THE
ISSUE:
The City Council’s authorization is required to amend
staffing (position control), establish equitable salary ranges, and appropriate funds.
RECOMMENDED ACTION:
ADOPT resolutions amending staffing (position control)
for the Office of the Mayor and Police Department and
amending the salary schedule for the Communications
Dispatcher II (Per Diem), Communications Dispatcher III, Communications Shift Supervisor, and Director of Public AGENDA
REPORT
January 17, 2023
Works classifications; and APPROPRIATE associated
salaries, wages, and benefits as required – Human
Resources Department (Nickie Mastay/ Sharrone Taylor
510-620-6602).
DISCUSSION:
OFFICE OF THE MAYOR STAFFING AMENDMENT
Historically, the newly elected Mayor has the authority to select and staff their administrative team. Mayor Martinez has determined that his staffing should consist of a Management Analyst II, Assistant Administrative Analyst, and Secretary to the Mayor.
While these positions are appointed administratively, City Council approval is required to formally amend staffing (position control).
The Human Resources Department proposes a revision to the position control for the Office of the Mayor to add the above-referenced positions and delete the current administrative positions in the Mayor’s Office. The costs of the additional positions are covered by the current budget.
POLICE DEPARTMENT STAFFING AMENDMENT
The Police Department will be recruiting a Public Information Officer but in the interim is requesting a short-term Management Analyst II that will be responsible for assisting with the development of media strategies and supporting the Public Information functions.
The Human Resources Department proposes a revision to the position control for the Police Department to add the above-referenced positions. The costs of the additional position are covered by the current budget.
SALARY RANGE COMPACTION AND SALARY SCHEDULE CORRECTION –
DIRECTOR OF PUBLIC WORKS AND COMMUNICATIONS DISPATCHER III,
COMMUNICATIONS SHIFT SUPERVISOR, AND COMMUNICATIONS DISPATCHER
II (PER DIEM)
On October 4, 2022, City staff brought before the City Council amendments to the salary ranges for Communications Dispatcher I, Communications Dispatcher II, and Deputy Director of Public Works to address recruitment difficulties arising from non- competitive wages. Since amending the salary ranges, the City has successfully hired a highly-qualified Deputy Public Works Director, and the recruitment efforts for Communications Dispatchers have significantly improved.
After reviewing the salary ranges in the Communications Dispatcher class specification series, Human Resources staff recommend adjustments to the Communications Dispatcher III and Communications Shift Supervisor salary ranges to address salary
January 17, 2023
compaction. Salary compaction has also arisen between the salary range for the Director of Public Works and the salary range for the Deputy Director of Public Works.
Human Resources staff also wishes to correct an administrative error. Currently, the salaries for Communications Dispatcher II Per Diem (hourly) and Communications Dispatcher II (full-time) do not match. The full-time and hourly Communications Dispatcher II salary ranges must mirror for consistency and to allow for a transition for employees that opt to move from full-time to hourly and vice versa. Furthermore, an adjustment will bring the hourly wage up to market and thus attract more potential candidates.
The Human Resources Department is proposing a revised salary schedule to assign new salary ranges, which will correct the salary schedule, address the compaction issues, and ensure equity. The establishment of the new salary ranges will not immediately impact the current Director of Public Works salary but will impact the existing two (2) Communications Dispatcher II’s (Per Diem), three (3) Communications Dispatcher III’s, and four (4) Communication Shift Supervisors. The new salary ranges are retroactive to October 4, 2022, which is the date the Communications Dispatcher I/II salaries were approved by the City Council.
FISCAL IMPACT:
Below is a table that illustrates the comparison of the current and proposed salaries (rounded and not including benefits).
NEXT STEPS:
Classification
Low (Step 1)
High (Step 5)
DIRECTOR OF PUBLIC WORKS - Current $10,728 $17,078
DIRECTOR OF PUBLIC WORKS - New $15,870 $19,837
Salary range changes effective October 4, 2022
COMMUNICATIONS SHIFT SUPERVISOR - Current $ 7,115 $ 8,598 COMMUNICATIONS SHIFT SUPERVISOR - New $7,989 $ 9,710
COMMUNICATIONS DISPATCHER III - Current $7,011 $ 8,522
COMMUNICATIONS DISPATCHER III - New $7,271 $ 8,838
COMMUNICATIONS DISPACTHER II PER DIEM- Current $31.37 $37.22 COMMUNICATIONS DISPATCHER II PER DIEM - New $40.77 $49.55
January 17, 2023
City staff recommends the amendment of position control of the Office of Mayor and the Police Department and the amendment of the salary schedule retroactive to October 4, 2022, for Communications Dispatcher III, Communications Shift Supervisor, and Communications Dispatcher II (Per Diem). The Director of Public Works salary change is effective January 17, 2023. In addition, City staff is requesting appropriation of the required wages, salaries, and benefits as required.
Accordingly, the attached resolutions will adjust position control and the salary ranges for Director of Public Works, Communications Shift Supervisor, Communications Dispatcher II (Per Diem) and Communications Dispatcher III in the following manner:
Position Control
Classification Department Unit
Management Analyst II Office of the Mayor IFPTE Local 21 – Mid- Management
Assistant Administrative Analyst Office of the Mayor IFPTE Local 21 – Mid- Management
Secretary to the Mayor
Office of the Mayor SEIU Local 1021 – Part-Time
General Employees
Management Analyst II Police Department IFPTE Local 21 – Mid- Management
Salary Schedule
Classification Grade New Range Unit
Director of
Public Works 5.1Z $15,869.96 - $19,837.48
IFPTE Local
21 Executive
Management
Salary Schedule Amendment Effective October 4, 2022
Communications
Shift Supervisor 055E $7,988.70 $8,388.13 $8,807.54 $9,247.92 $9.710.31 IFPTE Local
21 – Mid-
Management
Communications
Dispatcher III 051C $7,270.72 $7,634.25 $8,015.96 $8,416.76 $8,837.60 SEIU Local
1021 –
General
Employees
Communications
Dispatcher II
(Per Diem)
041C $40.77 $42.81 $44.95 $47.19 $49.55
SEIU Local
1021 – Part-
Time
General
Employees
DOCUMENTS ATTACHED:
Attachment 1 – Resolution Amending the Salary Schedule
Attachment 2 – Resolution Amending Position Control
January 17, 2023