EOC Status‐January 12, 2023
On Tuesday, January 10th the decision was made to transition the EOC staffing from a Partial Virtual Activation to a Duty Officer status. Duty Officer status means that current duties can continue to be accomplished, but the incident has reached a point where it is stable enough to be monitored by a designated Duty Officer. Deputy Fire Chief Aaron Osorio shall fill the position as Duty Officer. Moving to this status will allow the EOC to scale back from daily briefings and focus on continued coordination of mitigation measure being done by the HOA. The Duty Officer shall monitor the situation and if it worsens, Fire Chief Angel Montoya shall advice EOC Director, City Manager Shasa Curl, who shall ultimately make the decision to reactivate the EOC either virtually or in person.
A briefing will be conducted every Tuesday morning at 0900 hours until further notice. At this briefing, Section Chiefs are expected to brief the staff on actions taken the previous week and objectives for the upcoming week. Detailed minutes will be taken at the weekly briefing to document the incident and those minutes will be distributed to EOC staff following the meeting.
The operational period will change from a 12‐hour period to a 7‐day operational period. The operational period will run from 0900 hour on Tuesday morning to 0900 hours the next Tuesday morning.
If there is a need to conduct additional meetings due to changing conditions, EOC staff will be notified.
Continued Objectives for EOC Staff
The priorities of the City of Richmond EOC are protecting life, the environment, property and ensuring the well‐being of the population. Each section of the EOC will continue to support these priorities by providing the following functions until the emergency order is rescinded.
Operations Section (Public Works)
Monitor progress of the HOA contractor with winterization efforts on hillside above Seaview Drive. Regularly meet with HOA contractor and consultant to analyze and coordinate mitigation plans. Coordinate with Veolia any flooding remediation task in the area. Respond to fallen trees and flooded roadways during the storm, ensuring traffic control and tree removal.
Be ready to provide support to Richmond Police and Fire should the Seaview event worsen. Maintain communication with EOC Duty Officer and report any change of conditions to hillside above Seaview Way and depression on Seacliff Drive.
Law Branch (Richmond Police)
Site security of the evacuated area on Seaview Drive and Seacliff Dr will be maintained 24 hours a day. o Staffed with 2 police officers and 2 Allied Security Officers 24/7. Field personnel will coordinate temporary re‐entry for residents during agreed upon timeframes to allow residents the opportunity to retrieve necessary items. Mobile Field Force officers, who are trained in urban search and rescue techniques, are on stand‐by and ready to deploy should the Seaview event worsen.
Field officers will provide real‐time hillside development information to the Duty Officer is the situations worsens.
Fire Branch (Richmond Fire)
Maintain contingency plan in event of land slide, including mutual aid requests for SAR resources or any additional needs within the XCC Operational Area.
Maintain communication with EOC Duty Officer and report any change of conditions to hillside above Seaview Way and depression on Seacliff Drive.
Maintain daily accountability of ESR employees working on hillside above Seaview Drive.
Planning & Intelligence Section (Planning & Community Development) Continue support of other EOC sections and functions as needed ‐ in progress and ongoing. Brief additional Planning section staff being brought into event response ‐ in progress. Contingency planning for possible land slide – ongoing
Logistics Section (Human Resources & IT)
Continue to support all EOC procurement and logistical needs. Continue to support all EOC IT needs.
Finance Section (Finance)
Continued receiving timely submissions of the various forms including ICS 214 forms and receipts. Coordinate timely payment of all incurred costs including hotels and contractor expenses.
Liaison Officer (City Manager’s Office)
Continued communicating and coordinating with external stakeholders. Continue to work closely with PIO to disseminate information.
Legal (City Attorney’s Office)
Continued to advise EOC staff and city personnel on legal matters, communications, press releases, and meeting with external stakeholders.
Public Information Officer (RFD & RPD)
The single point of contact for all evacuees.
In collaboration with Richmond Police, will coordinate opportunities for residents to gather essential items. This will be in consideration of duty officer recommendations in conjunction with current weather.
Produce incident updates to Mayor, City Manager, City Council. Produce necessary media releases.
Prepare for reentry messaging.
Field media requests for information.
The Public Works Department along with Police and Fire will maintain a continuity of service plan while the Seaview Incident is active. We will continue to respond to fallen trees and flooded roadways during the storm and ensure all other emergency services are provided to residents as needed.
Respectfully submitted:
Fire Chief Angel Montoya