Submit all documents electronically to [email protected] by May 31, 2024.
FY 2022-2024 Love Your Block Mini-Grant Final Report
First Name: First Name L a s t N a m e : Last Name
Organization Name: Organization Name Date of Report: Click to enter a date Grant Start Date: Click to enter a date Grant End Date: Click to enter a date SECTION 1: PROJECT REPORT
1. What was your original Love Your Block Mini-Grant project proposal and goal? Enter text
2. Describe the final outcome of your project.
Enter text
3. Comment on additional outcomes not directly associated with the project’s objectives (e.g. partnerships formed, additional funding support gained).
Enter text
4. How did you conduct outreach and publicity?
Enter text
5. How did your Love Your Block Mini-Grant impact the Richmond community? Enter text
6. How did volunteers serve the community through your Love Your Block Mini-Grant? Enter text
7. What challenges did you encounter?
Enter text
8. What lessons did you learn through the Love Your Block Mini-Grant program? Enter text
9. What suggestions do you have to offer to improve the Love Your Block Mini-Grant program? Enter text
Submit all documents electronically to [email protected] by May 31, 2024.
SECTION 2: METRICS REPORT
Please complete the metrics report form below. If you do not know the exact numbers, enter your best estimate. You may also enter other metrics you collected at the bottom of the form.
Metric Unit of Measurement
T r a s h B a g s F i l l e d b a g s f i l l e d L i t t e r R e m o v e d p o u n d s r e m o v e d C o m m u n i t y E v e n t s c r e a t e d
T r e e s P l a n t e d t r e e s p l a n t e d T r e e s / S h r u b s P r u n e d t r e e s / s h r u b s p r u n e d A r t D i s p l a y s C r e a t e d a r t d i s p l a y e d c r e a t e d L o t C l e a n - U p s l o t s c l e a n e d
P a r k C l e a n - U p s p a r k s c l e a n e d V o l u n t e e r s R e c r u i t e d r e c r u i t e d H o u r s o f V o l u n t e e r S e r v i c e t o t a l h o u r s s e r v e d G a r d e n s C r e a t e d c r e a t e d
G a r d e n s R e v i t a l i z e d r e v i t a l i z e d S e e d s / P l a n t s P l a n t e d s e e d s / p l a n t s p l a n t e d S q u a r e F o o t a g e o f P l a n t s P l a n t e d s q u a r e f e e t S q u a r e F o o t a g e o f S p a c e P a i n t e d s q u a r e f e e t R e s i d e n t s R e a c h e d ( v i a f l i e r s , s o c i a l m e d i a ) r e s i d e n t s r eached Other: Enter custom metric Enter custom metric
Other: Enter custom metric Enter custom metric
Other: Enter custom metric Enter custom metric
Other: Enter custom metric Enter custom metric
Other: Enter custom metric Enter custom metric
Other: Enter custom metric Enter custom metric
Other: Enter custom metric Enter custom metric
Submit all documents electronically to [email protected] by May 31, 2024.
SECTION 3: BUDGET REPORT
Complete your budget report using the provided Excel template and submit it with your final report package.
SECTION 4: ADDITIONAL ATTACHMENTS REQUIRED
Please send the following along with your Final Report. Final Reports that do not include the below are considered incomplete. You may include a link(s) to Google Drive folders, Dropbox, or other sites where your files can be downloaded if your file sizes are too large for e-mail. Please use separate folders to distinguish between each of the following.
☐ Copies of all receipts, checks, and other payments made with the grant funds. Please combine into one PDF document. Please review the budget report instructions on how to organize and label your payment records. ☐ Copies of all signed City of Richmond Liability and Waivers from the project. Please combine into one PDF document per event. If you held 3 events, you should submit 3 PDF documents. ☐ Individual files (PNG or JPG only) of before, during, and after photos of your project site. (You may include a link to a Google Drive folder, Dropbox, etc. where all files can be downloaded in the space below.) ☐ Files for or web links to outreach and publicity materials developed for the project. (If sending web links, they may be typed below.)
If applicable, enter links to Google Drive folders, Dropbox, or other sites where your files can be downloaded.
Please use separate folders for the different types of files (i.e. receipts; waivers; photos; outreach and publicity materials).
In this space, you may also enter web links to outreach and publicity materials developed for the project in lieu of files.
SECTION 3: BUDGET REPORT
Record # Description Cost Approved Cost
1- $
2- $
3- $
4- $
5- $
6- $
7- $
8- $
9- $
10 - $
11 - $
12 - $
13 - $
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15 - $
16 - $
17 - $
18 - $
19 - $
20 - $
21 - $
22 - $
23 - $
24 - $
25 - $
26 - $
27 - $
28 - $
29 - $
30 - $
PREPARE YOUR PAYMENT RECORDS:
1. Organize your payment records by date.
2. Clearly label each payment record with a number. The earliest dated payment record will be labeled with 1, and the last payment record will be the highest number.
3. Scan all of your payment records into one PDF file for your final report package.
FILL OUT THE BUDGET REPORT:
1. Enter your payment record numbers in order in Column A: Record # . This will allow staff to easily reference a payment record if we have any questions or concerns as we review them.
2. Enter a brief description of what you paid for in Column B: Description.
3. Enter the amount in Column C: Cost.
4. Your total cost will automatically calculate.
5. You will not be filling in any of the grey or blue cells.
6. If you have more than 50 payment records, you may need to complete a second form.
7. Submit this document in Excel format as part of your final report package. 31 - $
32 - $
33 - $
34 - $
35 - $
36 - $
37 - $
38 - $
39 - $
40 - $
41 - $
42 - $
43 - $
44 - $
45 - $
46 - $
47 - $
48 - $
49 - $
50 - $
TOTAL: -$ - $
GRANT BUDGET:
AVAILABLE: -$ - $
AMOUNT PAID UPFRONT (90%):
TOTAL APPROVED EXPENDITURES: -$
AMOUNT TO BE RETURNED: -$