February 21, 2023
Human Resources
DATE: February 21, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager, Internal Services
Sharrone Taylor, Interim Director of Human Resources
Subject:
Resolution Amending Staffing (Position Control) for the Community Services Department, City Attorney’s Office,
and Police Department
FINANCIAL IMPACT: There is fiscal impact for revision to the staffing of the Community Services Department ($3,016) and the Police
Department ($1,880). Salary and benefits for the
remainder of the current fiscal year (March-June) must
be appropriated and will be budgeted accordingly in
subsequent budgets. The fiscal impact for the revision to the staffing of the City Attorney’s Office ($4,572) for May and June of the current fiscal year are covered by the
current budget and will be budgeted accordingly in
subsequent budgets.
PREVIOUS COUNCIL
ACTION:
January 17, 2023
STATEMENT OF THE
ISSUE:
The City Council’s authorization is required to amend
staffing (position control) and to appropriate funding
RECOMMENDED ACTION:
ADOPT a resolution amending staffing (position control) for the Community Services Department, City Attorney’s
Office, and Police Department; and APPROPRIATE the
required wages, salaries, and benefits costs – Human
Resources (Nickie Mastay/Sharrone Taylor 510-620-
6602).
AGENDA
REPORT
February 21, 2023
DISCUSSION:
COMMUNITY SERVICES STAFFING AMENDMENT
The Human Resources Department recently conducted a review of the role and responsibilities (desk audit) of the Associate Administrative Analyst in the Community Services – Library Department, Literacy Program (LEAP) division. The desk audit determined that the employee was performing duties outside of the scope of Associate Administrative Analyst and must be reclassified to Senior Administrative Analyst in accordance with the Personnel Rules, Section 4.8 - Promotion Procedure for Re- classified Positions.
The Human Resources Department proposes a revision to the position control for the Community Services – Library Department, Literacy Program (LEAP) division to reallocate the Associate Administrative Analyst to Senior Administrative Analyst.
CITY ATTORNEY’S OFFICE STAFFING AMENDMENT
The City Attorney’s Office currently has a vacant Supervising Office Assistant position.
This position is a general classification and does not meet the current needs of the department. The City Attorney’s Office has expressed a need for a Law Office Supervisor that will manage the day-to-day legal operations for the City Attorney’s Office. Job duties will be including managing the docketing calendar, managing all internal and external litigation correspondence, overseeing, and tracking legal service agreements, manage the legal records requests, requests for information, subpoenas, and legal transactions and supervise staff as required.
The Human Resources Department proposes a revision to the position control for the City Attorney’s Office to reallocate the Supervising Office Assistant to a Law Office Supervisor.
POLICE DEPARTMENT STAFFING AMENDMENT
The Police Department requested a Management Analyst II at the January 17, 2023, City Council meeting. However, City staff recommends that a Senior Administrative Analyst would be better suited to meet the immediate needs of the department and create a promotional pathway for staff.
The Human Resources Department proposes a revision to the position control for the Police Department to reallocate the Management Analyst II to Senior Administrative Analyst.
FISCAL IMPACT:
CITY ATTORNEY - LAW OFFICE SUPERVISOR FISCAL IMPACT:
February 21, 2023
The fiscal impact for the reallocation of the Supervising Office Assistant to Law Office Supervisor in the City Attorney’s Office is delineated in the table below:
Existing Job Class Proposed Job Class Increase per month Salary (step 3) 5,716 6,952 1,236
Benefits (85%) 4,859 5,909 1,050
Total 2,286
This position is vacant and will require the Human Resources Department to conduct a recruitment once it is reallocated. It is not anticipated that it will be filled before May 1, 2023. Therefore, the increase in cost will be $4,572 ($2,286 x 2) for two months of salary and benefits (May and June). The cost will be absorbed by the City Attorney’s Office in the current fiscal year and will be budgeted accordingly in subsequent budgets.
COMMUNITY SERVICES - LIBRARY - LEAP DIVISION - SENIOR ADMNISTRATIVE ANALYST FISCAL IMPACT:
The fiscal impact for the reallocation of the Associate Administrative Analyst to Senior Administrative Analyst in the Community Services – Library Department, Literacy Program (LEAP) division is delineated in the table below:
Existing Job Class Proposed Job Class Increase per month Salary (step 4) 7,681 8,261 580
Benefits (30%) 2,304 2,478 174
Total 754
The current incumbent will be reclassified. The increase in cost will be $3,016 ($754 x 4) for four months of salary and benefits (March - June). The additional salary and benefits costs must be appropriated, and the Community Services Library Department LEAP division will ensure the costs and will be budgeted accordingly in subsequent budgets.
POLICE DEPARTMENT - SENIOR ADMINISTRATIVE ANALYST FISCAL IMPACT:
The fiscal impact for the reallocation of the Management Analyst II to Senior Administrative Analyst in the Police Department is delineated in the table below:
Existing Job Class Proposed Job Class Increase per month Salary (step 2) 7,008 7,516 508
Benefits (85%) 5,957 6,389 432
Total 940
This position is vacant and will require the Human Resources Department will to conduct an open/promotional recruitment once it is reallocated. It is not anticipated that
February 21, 2023
it will be filled before May 1, 2023. Therefore, the increase in cost will be $1,880 ($940 x 2) for two months of salary and benefits (May and June). The additional salary and benefits costs must be appropriated, and the Police Department will ensure the costs will be budgeted accordingly in subsequent budgets.
NEXT STEPS:
Human Resources recommends the amendment of position control of the Community Services Library LEAP Division, the City Attorney’s Office, and the Police Department.
In addition, the appropriation of the required wages, salaries, and benefits as required is requested.
Accordingly, the attached resolution will amend position control in the following manner:
Position Control
Classification Department Unit
Law Office Supervisor City Attorney’s Office IFPTE Local 21 – Mid- Management
Senior Administrative Analyst Community Services –
Library -LEAP
IFPTE Local 21 – Mid-
Management
Senior Administrative Analyst
Police Department IFPTE Local 21 – Mid-
Management
DOCUMENTS ATTACHED:
Attachment 1 – Resolution Amending Position Control