MEETING(S) ARE VIRTUAL
SPECIAL MEETING OF THE RICHMOND CITY COUNCIL
REGULAR RICHMOND CITY COUNCIL AGENDA
Tuesday, February 28, 2023, 4:00 p.m.
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
Members:
Eduardo Martinez, Mayor at Large
Melvin Willis, Councilmember District 1
Cesar Zepeda, Councilmember District 2
Doria Robinson, Councilmember District 3
Soheila Bana, Councilmember District 4
Gayle McLaughlin, Vice Mayor, District 5
Claudia Jimenez, Councilmember District 6
NOTICE: EFFECTIVE MARCH 1, 2023, CITY COUNCIL MEETINGS WILL BE CONDUCTED IN-PERSON WITH A HYBRID OPTION FOR REMOTE PUBLIC PARTICIPATION. SEATING IN THE CHAMBERS WILL BE LIMITED TO THE FIRST 39 PEOPLE, AND MASKS ARE STRONGLY ENCOURAGED.
REMOTE OPTIONS FOR PARTICIPATION, AS LISTED IN THIS AGENDA, WILL REMAIN THE SAME.
Link to City Council Agendas/Packets
http://www.ci.richmond.ca.us/4157/City-ofRichmond-Council-Meetings Register to receive notification of new agendas, etc.
http://www.ci.richmond.ca.us/list.aspx
CORONAVIRUS DISEASE (COVID-19) ADVISORY
PURSUANT to the Governor of the State of California’s Assembly Bill 361 and in the interest of the public health and safety, attendance at the City of Richmond City Council meeting will be limited to Council members, essential City of Richmond staff, and members of the news media. Public comment will be confined to items appearing on the agenda and will be limited to the methods provided below.
How to watch the meeting from home:
KCRT – Comcast Channel 28 or AT&T Uverse Channel 991.
Livestream online at http://www.ci.richmond.ca.us/3178/KCRT-Live2.
Public comment may be submitted by mail, eComment, email and/or Zoom video conference in the manner that follows, provided that no member of the public may submit more than one verbal comment per agenda item.
Via mail: received by 1:00 p.m. the day of the meeting, sent to 450 Civic Center Plaza, 3rd Floor, Office of the Clerk, Richmond, CA 94804.
Via eComments: eComments are available once an agenda is published. Locate the meeting in "upcoming meetings" and click the comment bubble icon. Click on the item you wish to comment on. eComments can be submitted when the agenda is published and until the conclusion of public comments for the agenda item. eComments can be viewed by the City Council and members of the public as they are submitted.
Email your comment to [email protected] should you have difficulty submitting an eComment during a meeting.
Via email: to [email protected] by 1:00 p.m. the day of the meeting.
Emails MUST contain in the subject line 1) public comments – Open Session prior to Closed Session; 2) public comments – Open Forum; or 3) public comments agenda item #__ [include the agenda item number]. All such email with correctly labeled subject lines will be posted on-line and emailed to the City Council before the meeting is called to order. Email received after 1:00 p.m. will be posted on-line following the meeting as part of the supplemental materials attached to the meeting minutes.
Via Zoom by video conference: for Open Session and City Council: Please click the link below to join the webinar:
https://zoom.us/j/99312205643?pwd=MDdqNnRmS2k4ZkRTOWhlUldQOUF1Zz09 Passcode: ccmeeting
By iPhone one-tap: US: +16699006833,,99312205643# or +13462487799,,99312205643# By Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 Webinar ID: 993 1220 5643
International numbers available: https://zoom.us/u/aehrwCgISx 2-28-23, CC Mtg.
To comment by video conference: click on the Participants button at the bottom of your screen and select the “Raise Your Hand” button to request to speak when Public Comment is being asked for. When called upon, press the unmute button. After the allotted time, you will then be re-muted. **
To comment by phone: you will be prompted to “Raise Your Hand” by pressing “*9” to request to speak when Public Comment is asked for. When called upon, you will be asked to unmuted by pressing *6. After the allotted time, you will then be re-muted. Instructions of how to raise your hand by phone are available at:
https://support.zoom.us/hc/en-us/articles/201362663 -Joining-a-meeting-by-phone. **
**The mayor will announce the agenda item number and open public comment when appropriate.
The City cannot guarantee that its network and/or the site will be uninterrupted. To ensure that the City Council receives your comments, you are strongly encouraged to submit your comments in writing in advance of the meeting.
AB 361 Procedures in the Event of Technical Difficulties: In the event the meeting broadcast is disrupted, or if a technical issue on the agency's end disrupts public participation, the legislative body board cannot take any further action on the agenda until the technical issue is resolved.
Properly labeled public comments will be considered a public record, put into the official meeting record, available after the meeting as supplemental materials, and will be posted as an attachment to the meeting minutes when the minutes are posted: http://www.ci.richmond.ca.us/Archive.aspx?AMID=31.
Procedures for Removing Items from the Consent Calendar: Members of the public who request to remove an item from the consent calendar must first discuss the item with a staff member by phone or a back-and- forth email discussion, and state the name of the staff member when requesting removal of the item from the consent calendar (by 2 p.m. the day of the meeting).
Any member of the City Council who would like to remove an item from the consent calendar must notify the appropriate staff person and the City Clerk’s Office prior to the meeting. Although members of the City Council are encouraged to ask questions and share concerns with staff ahead of the meeting, they are not required to do so.
The Clerk’s Office must be informed of any requests to remove items from the Consent Calendar. Items removed from the Consent Calendar shall be placed at the end of the agenda for consideration.
Accessibility for Individuals with Disabilities: Upon request, the City will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services and sign language interpreters, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least two days before the meeting. Requests should be emailed to [email protected] or submitted by phone at 510-620-6513, ext. 9, or 510-620-6509.
Requests made by mail to City Clerk’s Office, City Council meeting, 450 Civic Center Plaza, Richmond, CA 94804 must be received at least two days before the meeting. Requests will be granted whenever possible 2-28-23, CC Mtg.
and resolved in favor of accessibility.
Effect of Advisory on In-person public participation: During the pendency of Assembly Bill 361, the language in this Advisory portion of the agenda supersedes any language contemplating in-person public comment.
Unless otherwise noted in an agenda description, all actions taken by the Council include a determination that CEQA does not apply (i.e., the action is not a project and therefore exempt from CEQA).
Disclaimer: The City Clerk's Office translates agendas to enhance public access. Translated agendas are provided as a courtesy and do not constitute legal notice of the meeting or items to be discussed. In case of discrepancy, the English agenda will prevail.
Pages
2-28-23, CC Mtg.
A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION 4:00 p.m.
B. ROLL CALL
C. CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) Ferreira-Dias v. City of Richmond, et al.•
DKD of Hilltop, Inc., et al. v. City of Richmond•
C.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
Property: South 45th Street to the west, Wall Avenue to the south, Interstate 80 to the east, and the BART tracks to the north Agency negotiators: Anita Luck, Lina Velasco, Jesus Morales and Nannette Beacham
Negotiating parties: Miraflores Community Devco, LLC
Under negotiation: Price and terms of payment
•
Property: 1324 Canal Boulevard (General Warehouse, Port of Richmond)
Agency negotiator: Dave Aleshire, Lizeht Zepeda and Nannette Beacham
Negotiating parties: Richmond Grown
Under negotiation: Price and terms of payment
•
C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
Agency Representatives: Sharrone Taylor and Jack Hughes• Employee organizations:
SEIU Local 1021 Full Time Unit and Part Time Unit1.
IFPTE Local 21 Mid-Level Management Unit and Executive
Management Units
2. Richmond Police Officers Association RPOA3.
Richmond Police Management Association RPMA4.
IAFF Local 1885.
Richmond Fire Management Association RFMA6.
D. PUBLIC COMMENT BEFORE CLOSED SESSION
E. ADJOURN TO CLOSED SESSION
________________________________________________________ 2-28-23, CC Mtg.
F. SPECIAL MEETING OF THE RICHMOND CITY COUNCIL
5:30 p.m.
G. ROLL CALL
H. STATEMENT OF CONFLICT OF INTEREST
I. AGENDA REVIEW
J. West Contra Costa Unified School District Update 11
RECEIVE an update from West Contra Costa Unified School District (WCCUSD) Superintendent Kenneth Chris Hurst and WCCUSD staff on strategic planning, academics, safety, and operations – City Manager’s Office (Shasa Curl/LaShonda White 510-620-6512).
K. ADJOURNMENT
2-28-23, CC Mtg.
L. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
6:30 p.m.
M. ROLL CALL
N. PUBLIC COMMENT INSTRUCTIONAL VIDEO
O. STATEMENT OF CONFLICT OF INTEREST
P. AGENDA REVIEW
Q. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE DURING
CLOSED SESSION
R. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum) S. CRIME REPORT FROM POLICE CHIEF - 4th Tuesday (public comment allowed under Open Forum)
T. OPEN FORUM FOR PUBLIC COMMENT
U. CITY COUNCIL CONSENT CALENDAR
U.1 City Attorney's Office
U.1.a Adoption of Resolution Terminating the Declaration of the Existence of a Local Emergency in Response to the COVID-19 Pandemic, Consistent with Government Code Section 8630(d)
46 ADOPT a resolution terminating the Declaration of the Existence of a Local Emergency in response to the COVID-19 pandemic, consistent with Government Code Section 8630(d) – City Manager’s Office/City Attorney’s Office (Shasa Curl/Dave Aleshire 510-620-6509).
U.2 Finance Department
U.2.a Budget Presentation 53
RECEIVE a written report from the City Manager, Capital Improvement Projects, Internal Services (Information Technology, Human Resources, Finance), Economic Development, City Clerk, City Council, Mayor’s Office - Finance Department (Shasa Curl/Delmy Cuellar 510-620-6790). This item was continued from the February 7, 2023, and February 21, 2023, meetings.
U.2.b Budget Presentations 157
RECEIVE a written report from Community Services (Children and Youth, Employment & Training, Environmental and Community Investment Agreement Grant Administration, Library, Office of Neighborhood Safety, Recreation, Transportation), Community Development (Building, Code Enforcement, Housing Policy, Planning, Successor Agency to the former Redevelopment Agency), and City Attorney’s Office – Finance Department (Shasa Curl/Delmy Cuellar 510-620-6790). This item was continued from the February 21, 2023, meeting.
2-28-23, CC Mtg.
U.3 Library and Community Services
U.3.a Alliance Graphics Contract 206
APPROVE a contract with Alliance Graphics in an amount not to exceed $40,000, for graphic arts products and materials, with a term beginning February 28, 2023, through June 30, 2025 – Community Services Department (Tamara Walker/Fred Lucero 510-621-1562).
U.4 Mayor's Office
U.4.a Proclamation declaring March as American Red Cross Month 232 PROCLAMATION declaring March as American Red Cross Month - Mayor Eduardo Martinez (510-620-6503) and Councilmember Soheila Bana (510-620-6743).
U.4.b Proclamation recognizing February 28, 2023 as Rare Diseases Day in Richmond, California.
235
PROCLAMATION recognizing February 28, 2023, as Rare Diseases Day in Richmond, California - Mayor Eduardo Martinez (510-620- 6503) and Councilmember Soheila Bana (510-620-6743).
U.5 Public Works
U.5.a Proposed Contract with Chain Link Fence & Supply, Inc. 238 APPROVE a contract in the amount of $24,509 for the fencing project at Point Molate, with a term from February 21, 2023, through June 30, 2023 – Public Works Department (Daniel Chavarria 510-620- 5478/Greg Hardesty 510-620-6920).
V. STUDY AND ACTION SESSION
V.1 Three-year Agreement with Flock Group, Inc. 313
APPROVE a three-year agreement with Flock Group, Inc. for the acquisition, support, and maintenance of a Fixed Automated License Plate Reader System, in an amount not to exceed $249,600, for a term beginning March 1, 2023, through February 28, 2026, and with two one-year renewal options based on the same terms - Police Department (Chief Bisa French 510-621-1802). This item was continued from the February 21, 2023, meeting.
V.2 Report by the West Contra Costa Fire Safe Council 372 RECEIVE a presentation from West Contra Costa Fire Safe Council (WCCFSC) regarding its mission, objectives, and achievements – Fire Department (Chief Angel Montoya 510-307-8041). This item was continued from the December 20, 2022, and January 24, 2023, meetings. 2-28-23, CC Mtg.
V.3 Community Crisis Response Program Update 395
RECEIVE an update regarding the development of a Community Crisis Response Program – Community Services Department (LaShonda White/Patrick Seals 510-620-6512). This item was continued from the January 24, 2023, meeting.
V.4 Chevron Hydrogen Project Legal Services Agreement 416 APPROVE a legal services agreement with Aleshire & Wynder for legal representation related to a proposed Chevron Hydrogen Fuel project, with the term expiration date of June 30, 2024, and for a total amount not to exceed $85,000 to be paid by fees collected from the project applicant - City Attorney’s Office (James Atencio 510-620-6509). This item was continued from the February 21, 2023, meeting.
V.5 Fourth Contract Amendment with the Segal Group (Western States) DBA Segal 440 APPROVE a fourth contract amendment in the amount of $20,000 with The Segal Group, Inc., for a total amount not to exceed $350,000, to provide consultation services regarding implementation of the classification and compensation study, with a term extending through December 31, 2023 - Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602).
This item was continued from the February 21, 2023, meeting.
V.6 Contract with Wiss, Janney, Elstner Associates, Inc. (WJE) for Historic Resource Evaluations
552
APPROVE a sole-source contract with Wiss, Janney, Elstner Associates, Inc. (WJE), in an amount not to exceed $250,000, for a term ending June 30, 2024, to provide evaluation and related design services of certain historic structures at Winehaven Historic District and Shipyard No. 3 Historic District – Public Works Department (Daniel Chavarria 510-620-5478/Lina Velasco 510-620- 6841). This item was continued from the February 21, 2023, meeting.
V.7 THIS ITEM HAS BEEN CONTINUED TO THE MARCH 7, 2023, CITY COUNCIL MEETING.
Finance Committee and Support Staff
APPROVE the creation of the Finance Committee and the hiring of the one staff person within the Mayor’s Office to support the Finance Committee. The deadline to create the Finance committee that includes the City staff will be March 21, 2023 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
This item was continued from the February 21, 2023, meeting. 2-28-23, CC Mtg.
V.8 Contract with The Pivotal Group Consultants, Inc. 654 APPROVE a contract and draft scope of work with The Pivotal Group Consultants, Inc. to host a City Council teambuilding retreat, and assist in developing and implementing a City-wide strategic plan, in an amount not to exceed $288,796, with a term expiration of June 30, 2025. City staff will return on March 28, 2023, with an updated scope of work for review and consideration – City Manager’s Office (Shasa Curl 510-620-6512).
V.9 Presentation on the impending impact of sea level rise based on scientific data and how Richmond can prepare.
716
RECEIVE a presentation from Dr. Kristina Hill, Associate Professor of Environmental Planning and Urban Design and Director of the Institute of Urban and Regional Development at UC Berkeley to further our understanding of the latest science regarding sea level rise and its impact on our city – Vice Mayor Gayle McLaughlin (510-620-6366).
W. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)
X. ADJOURNMENT
________________________
2-28-23, CC Mtg.
February 28, 2023
Library and Community Services
DATE: February 28, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Shasa Curl, City Manager
LaShonda White, Deputy City Manager, Community
Services
Subject:
West Contra Costa Unified School District Update
FINANCIAL IMPACT: There is no financial impact to receiving this item.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
The City Council will receive an update from West Contra Costa Unified School District Superintendent Kenneth
Chris Hurst and staff on strategic planning, academics, safety, and operations.
RECOMMENDED ACTION:
RECEIVE an update from West Contra Costa Unified
School District (WCCUSD) Superintendent Kenneth
Chris Hurst and WCCUSD staff on strategic planning,
academics, safety, and operations – City Manager’s
Office (Shasa Curl/LaShonda White 510-620-6512).
AGENDA
REPORT
February 28, 2023
DISCUSSION:
The West Contra Costa Unified School District (WCCUSD) was established in 1965. It covers the cities of El Cerrito, Richmond, San Pablo, Pinole, and Hercules and the unincorporated areas of Bayview-Montalvin Manor, East Richmond Heights, El Sobrante, Kensington, North Richmond, and Tara Hills. Per WCCUSD’s website, its mission is to “…provide the highest quality education to enable all students to make positive life choices, strengthen our community, and successfully participate in a diverse and global society.” Their equity statement reflects “The belief that all students can achieve at high levels of proficiency and that the effects of institutionalized racism can be mitigated is central to how equity is viewed in West Contra Costa Unified School District.”
The City Council and community will receive an update from WCCUSD Superintendent Kenneth Chris Hurst, Sr., Ed.D, and WCCUSD staff on the following topics:
Strategic Planning Process
Academics (key data, programs, and initiatives)
Safety (social-emotional, physical, and environmental safety) Operations (finance, contract negotiations, and mutual use of facilities including sports fields)
Additional information regarding the WCCUSD can be located at https://www.wccusd.net/wccusd.
DOCUMENTS ATTACHED:
Attachment 1 – WCCUSD Slide Deck
West Contra Costa Unified School District | www.wccusd.net | #wholechildwholecommunity | @wccusd
UPDATE FROM WCCUSD SUPERINTENDENT
Kenneth Chris Hurst, Sr., Ed.D
February 28, 2023
@wccusd
MEET YOUR SUPERINTENDENT
2 Kenneth C. Hurst, Sr., Ed.D
● 25 years in education
● Former Superintendent of Othello
School District
● Associate Superintendent in
Oceanside
● Administrator in San Diego
Unified and Poway Unified
● Math Teacher and Computer
Programming Teacher in Poway
Survey to entire
community for
input on Mission,
Vision, Grad
profile
Equity
statement,
core
values,
goals,
unpacking
“what this
looks like”
Strategic Planning Process
Community Mtg
#1
Set stage for
Strategic
Planning
Community Mtg
#2
Focus on
Mission/Vision
Community Mtg #3
Narrow down
Mission/Vision;
focus on Grad
Profile
Guiding
Coalition #1
Guiding
Coalition #2
Guiding
Coalition #3
May PAC
meetings
Student led
listening
during
school
SCOWs
phone
outreachMeeting people where they
are
Mission,
Vision,
Grad
Profile to
Board for
Approval
Spring 2022 Fall/Winter 2022
We are here
4 @wccusd
Academics
Key Data, Programs, and Initiatives
@wccusd
STAR Reading & Math State Benchmark
By Primary Ethnicity
5 Reading
Race/Ethnicity Fall 2022
Asian 56%
Black 28%
Latinx 25%
Multiple 60%
White 67%
Math
Race/Ethnicity Fall 2022
Asian 41%
Black 10%
Latinx 11%
Multiple 44%
White 42%
@wccusd
Cohort Grad A-G Completion Rates:
De Anza High School
6 Note: To protect student
privacy, data are
suppressed (*) on the
data file if the cell size
within a selected
student population
(cohort students) is 10
or less. De Anza HS
Grad
Rate % A-G %
Grad
Rate % A-G %
Grad
Rate % A-G %
Grad
Rate % A-G %
Grad
Rate % A-G %
Grad
Rate % A-G %
2016-17 2016-17 2017-18 2017-18 2018-19 2018-19 2019-20 2019-20 2020-21 2020-21 2021-22 2021-22 All Students 90.7 53.4 89.0 50.6 91.6 58.6 93.0 59.2 89.4 51.6 85.2 55.6 English Learners 80.3 41.5 78.4 31.0 81.1 46.5 84.3 40.0 81.1 38.4 78.5 32.9 Foster * * * * * * * * * * * *
Homeless 92.6 52.0 100.0 36.4 84.6 36.4 82.4 21.4 95.7 50.0 66.7 50.0 SES Disadv. 89.6 50.2 89.3 47.7 91.1 57.6 93.1 56.9 88.4 49.6 85.3 53.5 SWD 63.0 31.0 57.8 38.5 57.1 41.7 72.5 18.9 62.5 26.7 57.9 22.7 African American 87.9 35.3 89.5 48.5 92.5 50.0 92.2 54.9 90.9 45.7 79.7 47.6 Am. Indian / AK Native * * * * * * * * * * * *
Asian 91.7 60.6 90.0 64.8 93.0 82.5 100.0 74.2 97.3 63.9 100.0 78.0 Filipino 88.0 77.3 92.9 80.8 86.2 76.0 96.0 79.2 90.0 50.0 100.0 77.8 Hispanic or Latino 91.4 57.0 88.7 40.3 92.2 52.3 91.6 54.9 86.7 50.3 81.3 44.4 Pacific Islander * * * * * * * * * * * *
Two or More Races * * * * * * 92.9 61.5 * * * *
White 91.3 42.9 81.8 55.6 93.3 60.7 92.9 65.4 88.5 52.2 95.5 71.4
@wccusd
Cohort Grad A-G Completion Rates:
John F. Kennedy High School
7 Kennedy HS
2016-17 2017-18 2018-19 2019-20 2020-21 2021-22
Student Group
Grad
Rate % A-G %
Grad
Rate % A-G %
Grad
Rate % A-G %
Grad
Rate % A-G %
Grad
Rate % A-G %
Grad
Rate % A-G %
All Students 76.0 26.9 67.6 38.0 61.4 40.7 62.0 31.2 76.9 27.7 59.5 30.4 English Learners 65.2 19.2 52.6 25.0 36.4 16.7 46.5 19.4 70.9 22.9 40.0 28.3 Foster * * * * * * * * * * * *
Homeless 73.9 35.3 48.1 30.8 69.6 25.0 52.4 18.2 57.9 57.1 50.0 SES Disadv. 75.7 26.8 68.4 38.0 62.9 41.0 63.1 30.8 78.2 27.8 59.5 30.3 SWD 52.4 18.2 64.7 27.3 52.0 23.1 48.4 13.3 75.7 14.3 50.0 20.0 African American 82.4 33.3 71.7 34.9 85.7 50.0 75.0 37.3 84.2 18.8 89.5 32.4 Am. Indian / AK Nat. * * * * * * * * * * * *
Asian 100.0 23.1 72.7 62.5 * * 85.7 58.3 78.6 54.5
Filipino * * * * * * * * * * * *
Hispanic or Latino 71.3 26.2 65.1 37.3 53.8 37.4 53.5 23.2 74.8 27.0 50.6 31.3 Pacific Islander * * * * * * * * * * * *
Two or More Races * * * * * * * * * * * *
White * * * * * * * * * * * *
Note: To protect student
privacy, data are
suppressed (*) on the
data file if the cell size
within a selected
student population
(cohort students) is 10
or less.
@wccusd
Cohort Grad A-G Completion Rates:
Richmond High School
8 Richmond HS
2016-17 2017-18 2018-19 2019-20 2020-21 2021-22
Student Group
Grad
Rate % A-G %
Grad
Rate % A-G %
Grad
Rate % A-G %
Grad
Rate % A-G %
Grad
Rate % A-G %
Grad
Rate % A-G %
All Students 80.2 37.0 79.2 39.1 83.7 40.9 75.8 31.2 83.9 41.9 82.5 37.2 English Learners 64.8 19.3 64.7 21.8 69.4 27.0 65.3 25.0 78.3 36.5 75.9 27.8 Foster * * * * * * * * * * * *
Homeless 75.0 38.9 72.7 12.5 66.7 20.0 52.6 50.0 93.8 33.3 73.5 44.0 SES Disadv. 80.2 37.5 79.8 38.8 84.4 40.9 76.5 31.5 84.5 42.0 82.7 37.3 SWD 51.5 0.0 59.4 21.1 56.5 7.7 56.8 19.0 66.7 17.9 58.3 14.3 African American 76.5 38.5 80.0 41.7 78.9 20.0 57.1 37.5 77.8 7.1 71.0 31.8 Am. Indian / AK Nat. * * * * * * * * * * * *
Asian 100.0 53.8 100.0 57.9 100.0 33.3 86.7 15.4 85.7 66.7 94.4 47.1 Filipino * * * * * * * * * * * *
Hispanic or Latino 78.7 34.6 77.1 36.5 83.0 41.7 75.8 31.1 84.1 43.3 82.9 36.2 Pacific Islander * * * * * * * * * * * *
Two or More Races * * * * * * * * * * * *
White * * * * * * * * * * * *
Note: To protect student
privacy, data are
suppressed (*) on the
data file if the cell size
within a selected
student population
(cohort students) is 10
or less.
UC System
Admission Rates:
WCCUSD Schools
in Regional
Context
9 School % admitted 2021 % admitted 2020
Berkeley HS 76% 82%
El Cerrito HS 77% 76%
Albany HS 64% 81%
Middle College 71% 73%
Leadership (LPS) 80% 68%
Richmond HS 76% 81%
De Anza 81% 63%
Kennedy HS 81% 56%
Summit K2 63% 76%
Bentley 66% 80%
Oakland Tech 68% 68%
Piedmont 61% 73%
Hercules HS 58% 85%
Salesian 69% 76%
Pinole Valley 64% 79%
St. Mary's 57% 72%
College Prep (CPS) 66% 65%
Tilden Prep 67% 40%
Head Royce 60% 61%Page 21 of 778
@wccusd
10 WCCUSD Schools Serving the City of Richmond
Schools Within City of Richmond Boundaries:
• Elementary/K-8: Coronado, King, Lincoln, Michelle Obama, Nystrom, Peres, Stege, Chavez, Ford, Grant, Highland, Mira Vista, Murphy, Olinda, Sheldon, Valley View, Verde,
• Middle School: DeJean Middle
• Comprehensive High Schools: De Anza High, Kennedy High, Richmond High, • Alternative Education: Vista Virtual, Greenwood Academy Schools Outside City Boundaries With a High Number of Richmond Residents:
• Elementary/K-8: Bayview, Collins, Ellerhorst, Dover, Downer, Lake, Madera, Montalvin, Riverside, Shannon, Tara Hills,
• Middle School: Betty Reid Soskin Middle, Pinole Middle, Korematsu Middle, • High School: Pinole Valley High, El Cerrito High
• Alternative Education: Middle College High School
@wccusd
Career Pathway Programs & VAPA
High
• Band (all Middle & High Schools)
• Dance (all High Schools)
• Multimedia (Helms & RHS)
• Welding & Construction Trades
(Kennedy)
• Health (RHS, DA, Kennedy)
• Engineering (RHS)
• Information Technology (DA &
Kennedy)
• Law (RHS & DA)
• Fab Lab (Kennedy)
11 Middle
• Band
• Project Lead the
Way (STEM)
• Multimedia
• Career Exploration
Elementary
• Band
• Project Lead
the Way
(STEM)
@wccusd
Community Schools in WCCUSD: Expanded Through a
$30 Million Grant to support 22 Community Schools
A community school is any PreK-12 school using a “whole-child” approach with “an integrated focus on academics, health and social services, youth and community development, and community engagement.” (Source: California Community Schools Partnership Program)
In WCCUSD community schools, collaborative teams of adults -- including teachers, family members, and service providers -- work to:
● deeply understand the needs of students,
● provide wraparound services in response to students' needs, and ● disrupt school systems in order to better serve all students. 12
@wccusd
Richmond Schools With Community Schools Programs
Elementary/K-8: Bayview, Chavez, Coronado, DeJean Dover, EM Downer, Ford, Grant, King, Lake, Lincoln, Montalvin, Nystrom, Obama, Peres, Richmond, Riverside, Stege, Verde
Middle Schools*: Helms Middle School
High Schools* and Alternative Education: Kennedy, Greenwood Academy *All WCCUSD secondary (middle & high) schools have Community-Based Health Centers that deliver wraparound services to students
13
@wccusd
Programs for Academic Support & Enrichment
Key Instructional Initiatives to Support Literacy Growth:
• Elementary: Guided Reading and Small Group Instruction • Secondary: Student Discourse - Scaffolding Student Talk to Support Understanding • Special Education: Lindamood Bell Instructional Practices to Support Reading Comprehension
Additional Support and Enrichment Programs:
• Community Gardens & Partnerships with Urban Tilth & Growing Together • After school programs at all schools K-8
• Sports at Middle Schools, Competitive Sports at Comprehensive High Schools • Tutorworks
• Clubs and student leadership programs
• Mafanikio
14
15 @wccusd
Safety
Social-Emotional and Physical Safety
Social and Emotional Risk Screener
Social/Emotional Behavior Screener
implemented across the district
Total participation rate, Grades 3-12: 60%
• 3rd-6th grade: 62% participation rate
• 7th-8th grade: 76% participation rate
• 9th-12th grade: 50% participation rate
Risk Levels:
Low Risk: 72%
Some Risk: 25%
High Risk: 3%
16 Next Steps:
• Reviewing data with school sites
• Focusing on high risk students
– Check-in
– Referral to supports
– Individual / Group counseling
• Disaggregation of data
– Analyzing themes
• School-wide supports
• Support for subgroups
• Resources specific to school
sites
• Using data to create universal
supports for site
• Targeted SEL lessonsPage 28 of 778
@wccusd
Current Supports
• Continuation of professional development and support for SEL implementation – Second-Step, Sanford Harmony, WayFinder
– Central Professional Development
• Teacher, Admin, Classified, Climate Teams
– Climate, Positive Behavior Interventions, and Supports, and Social Emotional Learning
• Creating resources for sites to use based on current trends • Continue with walkthroughs
– Safety, Climate, SEL
• Central Supports for students
– Social workers
– Contracts with community based organizations
17
18 @wccusd
18 WCCUSD Prevention Strategies
● Limiting students’ arrival and dismissal entrances and exits (One point of access)
● Grades 6-12 students & all staff ID badges are to be worn during school hours
● Building signage ordered and posted
● Emergency Operations Procedure (EOP) has been made into flip-chart form for staff ease of use
● Classroom doors remain closed (in case of emergency
lockdown)
● Training in updated “Run-Hide-Fight” protocols are
currently being presented to all sites
● “See Something, Say Something” Campaign:
○ Talk to site admin, trusted adult, or use anonymous
reporting line (844) 510-2849
@wccusd
WCCUSD Safety
Monitoring Dashboard
19 ● WCCUSD School Safety Strategy
● Compliance Tool
● Resource Allocation
@wccusd
Safety Resources
20 Key safety resources are
made available to all
school site
administrators through
the School Safety Quick
Guide.
All school sites have a
Comprehensive School
Site Safety Plan to
define how these
procedures and
resources are
implemented.
School Safety Tracker
21
22 @wccusd
Operations
Finance, Facilities, and Contract Negotiations
@wccusd
Budget Changes Since Adoption
UNRESTRICTED FUNDING
● Effective COLA for the Local Control Funding Formula include 6.56% statutory COLA, plus an additional COLA of 6.70%, totaling 13.26%
● All other programs only include statutory COLA
RESTRICTED FUNDING
● Learning Recovery Emergency Block Grant $38,792,099 (one-time by 2027-28) ● Arts, Media, and Instructional Materials Discretionary Block Grant $15,675,581 (one-time) ● Expanded Learning Opportunities-Program $18,503,472 (ELOP , ongoing)
ALL FUNDING SOURCES
● Tentative or approved agreements with all labor partners that operate in the general fund 23
@wccusd
Opportunities and Risks to Fiscal Condition
OPPORTUNITIES
● Expanded Learning Opportunities-Program (ELOP) benefits from synergistic programing including the After School Education and Safety Program (ASES) ● A portion of the ESSER III expenditures that needed to be phased out of in 2023-24 can be continued legally under ELOP and the Learning Recovery Emergency Block Grant
RISKS
● COE downgraded the district’s First Interim report rating from Positive to Qualified and issued a letter questioning the district’s “lack of going concern” ● Annual inflation for the last year was 9.1% (June 2022, year-over-year) ○ Remains well above the federal reserve ideal of 2%
24
@wccusd
Increased LCFF Funding Changes Assumptions
● LCFF funding increases filled in the massive deficits in the prior year’s budget allocations, increasing budget resiliency
○ District only required to commit $19.1M of the $34 million from Fund 17 to the unrestricted general fund for solvency
○ No longer need to use funds from the Other Post Retirement Benefits Account (OPEB)
■ Funds in OPEB trust remain there with the long term goal of pre-funding the entire OPEB actuarial obligation, currently $425 million ○ COE requires solvency reductions for 2024-25 in upcoming resolution ● Transportation reimbursement increased from flat amount to 60% of cost 25
@wccusd
Changes to Revenues 2022-23
26 West Contra Costa Unified School District
As of 2/13/2023
After UTR
Negotiation
Budget 1st Interim Budget Increase (Decrease) Revised Budget Unrestricted - Fund 01 22-23 22-23 22-23
Revenue
8010-8099 Total Revenue Limit 331,199,805 15,425 331,215,230 8100-8299 Federal - - -
8300-8599 Other State 5,347,536 4,176,903 9,524,439
8600-8799 Other Local 2,417,601 4,394,530 6,812,131
8980-8999 Contribution ( 74,562,767) ( 1,081,491) ( 75,644,258)
Total Revenues $264,402,175 $7,505,367 $271,907,542
@wccusd
Changes to Expenditures 2022-23
27 Expenditures (Unrestricted - Fund 01) 1st Interim
Budget
Increase
(Decrease) Revised Budget
1000-1999 Certificated Salaries 103,746,531 7,305,635 111,052,166 2000-2999 Classified Salaries 34,413,678 492,631 34,906,309 3000-3999 Employee Benefits 67,201,317 3,768,637 70,969,954 4000-4999 Books and Supplies 11,244,432 ( 236,812) 11,007,620 5000-5999 Services and Other Operating
Exp 35,571,010 2,176,794 37,747,804
6000-6999 Capital Outlay 562,921 8,000 570,921
71-7200, 74-7499 Other Outgo 1,365,532 - 1,365,532
7300-7399 Indirect/Direct Support Costs ( 3,757,489) ( 427,625) ( 4,185,114)
Total Expenditures 250,347,932 13,087,260 263,435,192
@wccusd
Changes to Fund Balance 2022-23
28 West Contra Costa Unified School District
As of 2/13/2023
After UTR
Negotiation
1st Interim Budget Increase (Decrease) Revised Budget
Combined - Fund 01 22-23 22-23 22-23
Budget
Total Revenues 493,618,648 56,175,529 549,749,177
Total Expenditures 488,272,517 14,960,917 503,233,434
Excess (Deficiency) from Operations 5,346,131 41,214,612 46,560,743
Transfers In (Fund 17) - - -
Net Increase (decrease) 5,346,131 41,214,612 46,560,743
Beginning Balance 53,755,378 53,755,378
Ending Fund Balance 59,101,509 41,214,612 100,316,121Page 40 of 778 @wccusd
Components of the Ending Fund Balance
29 Components of Ending Fund Balance
Nonspendable
9711 Revolving Cash 70,000
9712 Stores 230,000
9740 Restricted 70,741,523
Unassigned
9789 Reserve for Economic Uncertainties 15,097,003
9790 Unassigned/Unappropriated 14,177,595
Total General Fund Reserves 100,316,121
@wccusd
Construction Projects - 2023
● Downer - Replacing playground
structures and safety surface
● E-Rate - Additional Exterior WiFi
coverage at many campuses and faster
interior network at De Anza,
● Exterior Painting - Various campuses
● Highland - Restroom and utility
upgrades
● Richmond HS Camera Project - Repair,
replacement and additional cameras
● Kennedy High School
○ New cameras
○ New turf and track surface, new
grandstands and pressbox
○ Gym acoustical panels
● Betty Reid Soskin - Refresh of the 200
wing including the creation of a Life
Skills Lab
● De Anza Field Project - New turf and
refurbishment of the track surface
30
@wccusd
Bond Projects
Kennedy and Richmond High Schools
● Request for Qualifications for architectural teams has been received. Request for Proposals to complete a
major project on both campuses is being issued. Project scope and prioritization will be the first phase of the architectural work.
Stege Elementary School
● Request for Architectural Proposals to remove of the
oldest building on campus and relocate functions to
modular buildings. Renewal of the remaining buildings
and site amenities are anticipated to be part of the
project.
31
Harmon Knolls
Location: 2853 Groom Drive
Richmond, CA 94806
Size: 8.87 acres
Closed: 2003 Property Demolished
Zoning: Government/Public Use
7-11 Committee
● Committee’s purpose is to advise the
Board in developing District-wide
policies and procedures in the use or
disposition or school buildings or
property not needed for school
purposes. (Ed. Code, §§17387, 17388.)
● Committee consists of 7 to 11
members. (Ed. Code, § 17389.)
32 For additional information and updates
on the progress of the committee see the
committee’s website @
https://www.wccusd.net/Page/15623
Negotiations Update
Status of Contract Negotiations With Labor Partners
• Teamsters and School Supervisors Association: Both labor unions that represent classified staff have agreed to and ratified a 2-year contract, including salary improvements
• West Contra Costa Administrators Association: Agreed to and ratified a 1-year contract extension
• United Teachers of Richmond: Recently came to a tentative agreement on a 3-year contract, which is being voted on for ratification this week – Historic salary increase of 14.5% over the 22-23 and 23-24 contract years, achieving total 14.5% by July 2023.
– Contract language to define roles of teacher leaders in shared governance of Community Schools.
33
February 28, 2023
City Attorney's Office
DATE: February 28, 2023
TO: Mayor Martinez and Members of the City Council
FROM: Shasa Curl, City Manager
Dave Aleshire, City Attorney
Subject:
Adoption of Resolution Terminating the Declaration of the Existence of a Local Emergency in Response to the
COVID-19 Pandemic, Consistent with Government Code
Section 8630(d) .
FINANCIAL IMPACT: Click or tap here to enter text.
PREVIOUS COUNCIL
ACTION:
March 17, 2020, May 5, 2020, July 21, 2020
STATEMENT OF THE
ISSUE:
Whether the City Council should consider terminating the Declaration of Existence of a Local Emergency in
Response to the Covid-19 Pandemic consistent with the
Expiration of the State of California’s Pandemic
Emergency on February 28, 2023.
RECOMMENDED ACTION:
ADOPT a resolution terminating the Declaration of the
Existence of a Local Emergency in response to the
COVID-19 pandemic, consistent with Government Code
Section 8630(d) – City Manager’s Office/City Attorney’s Office (Shasa Curl/Dave Aleshire 510-620-6509).
AGENDA
REPORT
February 28, 2023
INTRODUCTION:
Throughout the pandemic, the City Council has implemented immediate actions to protect the physical and mental health of Richmond residents, especially the most vulnerable populations, and to address the economic hardships faced by residents and businesses. Additionally, the City Council approved actions to ensure City of Richmond (City) operations continued, sick and quarantined employees and those impacted by the closure of schools and childcare facilities were supported, and all steps were taken to reduce employees’ exposure to COVID-19 in the workplace.
While the City will be managing COVID-19 for years to come, the days of managing it as an emergency are beginning to wane. This report provides information on the impacts of terminating the declaration of the existence of a local emergency.
DISCUSSION:
California Government Code Section 8630 and Richmond Municipal Code Section
2.20.060 empower the City’s Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City of Richmond is affected or likely to be affected by a public calamity and the City Council is not in session, provided that the City Council ratifies the proclamation within seven days.
On March 17, 2020, the City Council of the City of Richmond ratified the March 10, 2020, proclamation of the City’s Director of Emergency Services (“Director”) declaring the existence of a local emergency arising out of impact of the COVID-19 pandemic.
This local emergency, which has remained in place to date, allowed the Director to issue rules and regulations designed to mitigate the effects of the pandemic on the health and safety of the City’s residents. These rules and regulations included the closure of City facilities, implementing remote work, and other related health and safety measures.
The impact of the pandemic has changed, largely due to the availability of vaccines for all ages and thanks to the health and safety measures, including mandates for wearing masks, closures of public buildings, and social distancing guidelines. In response to the decreased COVID-19 rates, the federal, state, and county governments have eased restrictions, including lifting mask mandates, and allowing full access to public facilities and events.
While COVID-19 is a dangerous infectious disease with the potential for severe impacts, the tools developed in the three-years since the local, state, and national declarations of emergency to manage our COVID response (for example, vaccinations and boosters; availability of tests; guidance on isolation periods for the infected) have improved outcomes, reduced hospitalizations and have provided residents with the knowledge necessary to manage their own risks.
February 28, 2023
Based on these positive developments and the continuing downward trend of pandemic conditions, the City is now able to consider ending the local emergency. On October 17, 2022, Governor Newsom announced that California's COVID-19 state of emergency would end on February 28, 2023. In a press release announcing the termination, the Governor's office stated that the lead time provides “state and local partners the time needed to prepare for this phaseout and set themselves up for success afterwards."
On February 7, 2023, the Contra Costa County Board of Supervisors voted to terminate, effective February 28, 2023, the local emergency throughout Contra Costa County proclaimed by the Board of Supervisors on March 10, 2020, due to the COVID-19 pandemic, consistent with the end of the statewide state of emergency.
As it has since March 2020, City staff members continue to evaluate the need to keep the emergency declaration in place to better protect the community. At the present time, COVID-19 cases appear to be declining. It is not clear that the protections under the City’s local emergency remain necessary to protect the health of Richmond’s residents. Instead, COVID-19 is going to be with us, and the City may be better served following Contra Costa County and the State of California’s lead. This includes the importance of continuing to use the tools we have to fight against COVID-19, including vaccines, boosters, testing, masking, quarantine and isolation when testing positive.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
RESOLUTION NO. ________
TERMINATING THE DECLARATION OF THE EXISTENCE OF A LOCAL EMERGENCY IN RESPONSE TO THE COVID-19 PANDEMIC, CONSISTENT WITH GOVERNMENT CODE SECTION 8630(d)
WHEREAS, California Government Code Section 8630 and Richmond Municipal Code Section 2.20.060 empower the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City of Richmond is affected or likely to be affected by a public calamity and the City Council is not in session, provided that the emergency proclamation is ratified by the City Council within seven days; and
WHEREAS, conditions of disaster or extreme peril to the safety of persons and property arose within the City, commencing on March 10, 2020, caused by the introduction in Contra Costa County of coronavirus disease 2019 (“COVID-19”), an infectious disease which had become a pandemic; and
WHEREAS, the Director of Emergency Services of the City of Richmond declared the existence of a local emergency on March 10, 2020, and the declaration was approved by the Richmond City Council on March 17, 2020; and
WHEREAS, upon the declaration of a state of emergency, Richmond Municipal Code Section 2.20.060A(6)(a) empowered the Director of Emergency Services to make and issue rules and regulations on matters reasonably related to the protection of life and property, provided the rules and regulations were confirmed at the earliest practicable time by the City Council; and
WHEREAS, on March 16, 2020, the Governor of the State of California, in accordance with the authority vested in him by the State of California and the statutes of the State of California, issued Executive Order N-28-20 that, among other things, suspended any provision of state law that would preempt or otherwise restrict a local government's exercise of its police power to impose substantive limitations on residential evictions; and
WHEREAS, in order to bolster the Governor's Executive Order N-28-20, Richmond's Director of Emergency Services issued a First Supplement to Resolution No. 18-20 ("Supplemental Order") by ordering a temporary moratorium on (1) no-fault evictions and (2) evictions for non-payment of rent by residential tenants impacted by COVID-19. The Supplemental Order went into effect on March 17, 2020, and lasts during the local state of emergency; and
WHEREAS, on March 19, 2020, Governor Gavin Newsom issued Executive Order N- 33-20, which directed residents of California to follow state public health directives to stay home or at their place of residence to preserve the public health and safety and capabilities of the healthcare delivery system; and
WHEREAS, on March 27, 2020, Governor Gavin Newsom issued Executive Order N- 37-20, which extended the tenant's time to respond to a summons and complaint where the tenant notifies the landlord in writing and retains verifiable documentation supporting changed financial circumstances due to COVID-19; and
WHEREAS, on April 21, 2020, the Contra Costa County Board of Supervisors voted unanimously to enact an urgency ordinance that temporarily prohibited evictions of tenants in Contra Costa County impacted by COVID-19; and
WHEREAS, on April 27, 2020, the City of Richmond City Manager issued an Order which, among other things, suspended an owner’s ability to increase residential real property rent through May 31, 2020; and
WHEREAS, on May 5, 2020, the Richmond City Council ratified the Director of Emergency Services' Second Supplemental Order (Resolution No. 41-20) that adds protections for commercial properties for evictions and freezes residential rent increases through May 31, 2020, or to a date as determined by the Director of Emergency Services if Contra Costa County's Urgency Ordinance No. 2020-14 is extended; and
WHEREAS, on May 18, 2020, the Contra Costa County Health Officer extended the shelter-in place order, restricting many activity, travel and business functions; and
WHEREAS, on May 26, 2020, the City of Richmond City Manager extended her April 27, 2020, Order, setting it to expire on July 15, 2020; and
WHEREAS, on July 14, 2020, the City of Richmond City Manager extended her April 27, 2020, Order, setting it to remain in effect until the City Council took action to extend the Order to a date certain, terminate the Order or decline to extend the Order; and
WHEREAS, on July 21, 2020, the City of Richmond City Council ratified the City Manager’s July 14, 2020, extension and Ordered that the extension expire on September 30, 2020; and
WHEREAS, on October 1, 2020, the City of Richmond City Manager’s April 27, 2020, extended Order expired; however, Richmond residents remained covered under Contra Costa County’s eviction and rent moratorium, which, among other things, suspended owners’ ability to increase rents; and
WHEREAS, the State of California’s COVID-19 Pandemic Emergency is set to expire on February 28, 2023; and
WHEREAS, on February 7, 2023, the Contra Costa County Board of Supervisors voted to terminate, effective February 28, 2023, the local emergency throughout Contra Costa County proclaimed by the Board of Supervisors on March 10, 2020, due to the COVID-19 pandemic, consistent with the end of the statewide state of emergency; and
WHEREAS, the City Council finds that the conditions that existed in March 2020 that led to the initial declaration of a local emergency no longer support continuing that declaration; and
WHEREAS, adoption of this resolution is exempt from review under the California Environmental Quality Act Guidelines, Section 15378 (not a project) and Section 15061(b)(3) (no significant environmental impact).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond does resolve, declare, determine, and order the following:
Section 1. The City Council finds and determines that the foregoing recitals to be true and correct and hereby incorporates them in this resolution.
Section 2. The City Council declares that the continuation of the previously declared local emergency relating to COVID-19 is no longer appropriate given that the conditions no longer warrant such a proclamation and as a result such declaration of local emergency is hereby terminated.
Section 3. This resolution is effective immediately upon its passage and adoption.
*****************************
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a _________ meeting held on _____________ by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
________________________________________
Clerk of the City of Richmond
(SEAL)
Approved:
_______________________________
Mayor
Approved as to form:
____________________________
City Attorney
February 28, 2023
Finance Department
DATE: February 28, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Shasa Curl, City Manager
Nickie Mastay, Deputy City Manager
Delmy Cuellar, Director of Finance
Subject:
Budget Presentation
FINANCIAL IMPACT: There is no financial impact for receiving department presentations.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
City staff from various City departments will provide an overview of their programs, staffing, and Fiscal Year
2022-2023 budget.
RECOMMENDED ACTION:
RECEIVE a written report from the City Manager, Capital Improvement Projects, Internal Services (Information
Technology, Human Resources, Finance), Economic
Development, City Clerk, City Council, Mayor’s Office - Finance Department (Shasa Curl/Delmy Cuellar 510-620-
6790). This item was continued from the February 7,
2023, and February 21, 2023, meetings.
DISCUSSION:
City departments are giving the City Council an update on their accomplishments and goals at the mid-point of the Fiscal Year 2022-2023.
AGENDA
REPORT
February 28, 2023
Below is the schedule of presentations.
January 17, 2023: Public Works (Building Maintenance, Engineering & Capital Improvement Projects, Fleet, Maintenance & Abatement, Parks Maintenance, Water Resource Recovery)
January 24, 2023: Police (Administration, Traffic, Investigations, Patrol) Fire (Administration and Support, Emergency Services, Fire Prevention, Training)
February 7, 2023: Capital Improvement Projects
Internal Services (Information Technology, Human Resources, Finance)
City Manager
Economic Development
City Clerk
City Council
Mayor’s Office
February 21, 2023: City Attorney
Community Services (Children and Youth, Employment & Training, Environmental and Community Investment Agreement Grant
Administration, Library, Office of Neighborhood Safety, Recreation, Transportation)
Community Development (Building, Code Enforcement, Housing Policy, Planning, Successor Agency to the former Redevelopment Agency)
NEXT STEPS:
City staff will return on February 21, 2023, with the department presentations for the City Attorney, Community Services, and Community Development departments.
DOCUMENTS ATTACHED:
Attachment 1 – Department Presentations
Attachment 2 – Capital Improvement Project Report
2023 Public Works CIP Program
• Accomplishments
• Castro Ranch Road Pavement Rehabilitation $3.1
1
2023 Public Works CIP Program
• Accomplishments
• Yellow Brick Road $7.5m
2
2023 Public Works CIP Program
• Accomplishments
• San Pablo Ave at Barrett Ave. $2.0m
3
2023 Public Works CIP Program
4 • Accomplishments
• North Richmond Flood Engines Replacements $1.8m. (City's Share).
2023 Public Works CIP Program
5 • Accomplishments
• North Richmond Flood Engines Replacements $1.8m (City's Share).
2023 Public Works CIP Program
6 • Accomplishments
• Central Avenue/I-80 Traffic Improvements EIR Completion $15m. total project cost.
2023 Public Works CIP Program
• Accomplishments
• Dichlorination Sodium Hypochlorite Sodium Bisulfite Tanks $4.5m
7
2023 Public Works CIP Program
• Under Construction
• Grit and Aeration Replacement $50.0m
8
2023 Public Works CIP Program
• Under Construction
3. BTA Community Center Fire Restoration $3.1m
9
2023 Public Works CIP Program
• Under Construction
3. BTA Community Center Fire Restoration $3.1m
10
2023 Public Works CIP Program
• FY2022-2023 CIP Budget Page 1.
11
2023 Public Works CIP Program
• FY2022-2023 CIP Budget Page 2.
12
2023 Public Works CIP Program
• FY2022-2023 CIP Budget Page 3.
13
2023 Public Works CIP Program
• FY2022-2023 CIP Budget Page 4.
Total 2023-2023 PW CIP Budget
PW Department $27,978,560
PW Department -Wastewater $37,096,315
Community Services $ 4,111,530
Fire Department $ 1,072,435
TOTAL $ 70,258,840
14Page 68 of 778
QUESTION & ANSWERS
15Page 69 of 778
Richmond
Department of
Finance
• February 7, FY2023
16
WHAT WE DO
• The Finance Department is committed to providing timely, accurate, clear and complete information and support to council, city departments and the community at large. Below are the major areas of service in the Department:
• Revenue processes all the City revenue including Business Tax • Budget develops and administers Operating and Capital Improvement Budget.
• Accounts Payable and Purchasing manage all procurement transactions and payments to vendors
• Treasury monitors cash and banking transactions for the City daily • General Accounting maintains the City books and issues monthly, quarterly, and annual reports, also publishes Annual Comprehensive Report (ACFR) in line with governmental accounting rules • Payroll processes payroll runs twice a month and special checks in compliance with labor laws and negotiated MOUs
17
WHAT WE DID IN FY 2022-23 (JULY-DECEMBER)
● Implement MUNIS (system of financial records) Upgrade-Complete ● Facilitate FY2021-22 Financial Audit and started working on finalizing the Annual Comprehensive Financial Report
● Implemented Debt Book Software to comply with GASB 87 –Lease Accounting Requirement and Debt Service Maintenance
● Cleared several legacy negative cash from several funds ● Prefunded OPEB 115 trust from the fiscal year 2021-22 operating surplus ● Updated fiscal policies: Grants, OPEB, Reserve, SWAP , Debt Service, Investment ● Initiated a contracts for Budget Book Publishing automation and Cost Allocation Plan ● Updated Contract Compliance procedure
● Facilitated State Audit and submitted a completed corresponding Corrective Action Plan
● Refinance Pension Obligation Bonds-Complete
● Assisted Human Resources in MOU negotiations and Class and Compensation calculations
● Provided trainings on Contract Compliance and Grants Management ● Facilitated RHA’s annual audits 18
WHAT WE PLAN TO DO IN FY 2022-23
( JANUARY – JUNE)
• Implement and provide updates per the Corrective Action Plan to the State Auditor
• Continue to work on contract renewal for Land Development Software
• Develop a balanced FY2023-24 Operating and CIP Budget • Facilitate FY2021-22 Single Audit
• Update Long Term Financial Forecast by incorporating new MOUs, expenditure and revenue assumptions under current economic projections-In Progress
• Assist the City Manager’s Office in exploring Revenue Enhancement options-On Going
• Revisit potential investment opportunities to maximize the City’s return on investments-In Progress
• Continue updates to Business Tax implementation
19
WHO WE ARE (STAFF)
FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 33 5
20
FISCAL YEAR 2022-23 BUDGET
2 1
FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022)
Revised Budget Actuals 6 Month Projection
Revenue Licenses, Permits, Fees 68 0 34
Total Revenue 68 0 34
Expenditures Salaries & Wages 3,130,577 3,589,528 1,565,288.50 Benefits 2,267,453 2,214,947 1,133,726.50
Professional & Admin 751,942 794,722 375,971
Other Operating 68,806 65,806 34,403
Utilities 1,394 1,400 697
Equipment & Contract
Services 385 435 192.50
Cost Pool 171,164 309,458 85,582
A87 Cost Plan
Reimbursement (1,059,033) (1,885,015) (529,516.50)
Total Expenditures 5,332,688 5,091,281 2,666,344
Net Impact (5,332,620) (2,666,310)
Thank you!
Questions?
22
Richmond Department
of Human Resources
• Date: February 7, 2023
WHAT WE DO
● The Human Resources Department's mission is to support our customers in accomplishing their missions by attracting and retaining a highly skilled and diversified workforce that is fairly compensated and rewarded for its effort in an equitable, safe and responsible work environment.
Below are the major areas of service in the Department:
• Recruitment and Testing: Conduct recruitment, testing, and selection to onboard new employees • Classification and Compensation: Manage the City’s job classification & compensation system in accordance with Personnel Rules
• Training: Manage and document employee safety and general training 24 • Benefits Administration: Administer City
benefit programs for employees including
medical, dental, vision coverage, retirement,
and leaves management
• Workforce Relations: Collaborates with
labor partners to negotiate MOUs and other
items impacting wages, hours, and working
conditions, manages workplace
investigations and discipline.
• Risk Management: manages general liability
and workers’ compensation claims
WHAT WE DID IN FY 2022-23 (JULY-DECEMBER)
● Began negotiating implementation of Class and Comp study ● Completed successor MOU bargaining with the Richmond Police Officers Association
● Hired/promoted 2 Deputy City Managers, 2 Department Directors, and 4 Deputy Department Directors
● Established 34 employment lists from new recruitments ● Onboarded 34 new full-time employees and processed 22 promotions ● Adopted a revised Alternate Dispute
Resolution (ADR) program for workers’
comp with Firefighters Local 188
● Participated in the MUNIS Upgrade
25
WHAT WE PLAN TO DO IN FY 2022-23 ( JANUARY – JUNE)
• Complete the negotiation and implementation of the Class & Comp study
• Complete successor MOU bargaining with Firefighters Local 188, Richmond Fire Management, and Richmond Police
Management
• Launch the Training Academy and partner with the City’s Diversity, Equality and Inclusion Coordinator to implement quarterly city-wide training.
• Continue ramping up recruitment efforts to attract high-quality candidates employing innovative techniques
• Strategize and implement retention techniques and succession planning
• Reinvigorate the City’s focus on employee wellness including adding more workshops, virtual fairs, and impactful
programming
26
WHO WE ARE (STAFF)
FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 13 3
27
FISCAL YEAR 2022-23 BUDGET
2 8
FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022)
Revised Budget Actuals 6 Month Projection
Revenue Use of Money/Property 117,640
Charges for Services 19,184,635 8,784,154 9,592,317.50
Other Revenue 188,172
Grants 397,858
Total Revenue 19,184,635 9,487,824 9,592,317.50
Expenditures Salaries & Wages 1,445,248 629,031 722,624 Benefits 888,835 398,598 444,417.50
Professional & Admin 1,903,898 177,825 951,949
Other Operating 72,843 13,701 36,421.50
Utilities 800 578 400
Equip & Contract Srvc. 25,150 52 12,575
Provision for Insurance Loss 15,934,079 6,699,860 7,967,039.50 Cost Pool 641,776 276,407 320,888
Asset/Capital Outlay 2,339,698 73,930 1,169,849
A87 Cost Plan Reimb (184,290) (76,794) (92,145)
Total Expenditures 23,068,037 8,222,318 11,534,018.50
Net Impact (3,883,402) (1,265,505) (1,941,701)
Thank you!
Questions?
29
Richmond Department of
Information Technology
• February 7, 2023
Mission:
Information Technology’s (IT) mission is to
be customer centric. The IT Department
will be the best provider of comprehensive
and innovative support services and
training for information services in the
eyes of its customers. presentation.
WHAT WE DO
• Manage IT Infrastructure
IT Manages network and communications for 47 sites
including 69,000 feet of City fiber
• Manage Enterprise Business systems
including GIS as well as manage the Open Data &
Performance system for City departments
• Manage hardware and software
for the City-wide Network, VoIP phone system, 800
desktops, 275 laptops, and 450 mobile devices
• IT manages communications
to the public through KCRT TV, print services, website, and social media
WHAT WE DID IN FY 2022-
23 (JULY-DECEMBER)
Enhanced Cyber Security
❑ Including providing awareness training for end users
❑ Upgraded the City’s firewalls and deployed centralized management console for all firewalls
Continued replacement of aging computer equipment
❑ Including our network infrastructure and end user equipment ❑ Replaced legacy servers and deployed new storage
❑ Upgraded communications for the Recreation Centers
Collaborated with City Departments to
Manage Upgrade and implement Business Systems
❑ Upgrading Munis to newer version (2019) and configured single sign-on ❑ Supporting Measure U for the Finance Department
❑ Worked with GFOA preparing for a system needs assessment and RFP Refreshed the City’s Website
❑ Providing training to City Department website users
Continued support of remote access and online conferencing ❑ Providing secure access
WHAT WE PLAN TO DO IN FY
2022-23 ( JANUARY – JUNE)
Continue to provide innovations for City wide efficiencies including expanded digital services
Continue to collaborate interdepartmentally in support of business systems
• Manage and support and upgrade the City of Richmond’s Enterprise Resource Planning System (ERP)
• Plan and execute the Implementation and replacement of the City’s Community Relations Management System
• Continue to provide technical support for Measure U
• Continue to prepare for high-definition video broadcasting Continue Revenue enhancement opportunities
• Managing, and negotiating increase rent for cellular service vendors on City owned properties
Continue Implementation of expanded Wi-Fi
• Both internally and externally; improving bandwidth for remote City facilities
WHO WE ARE (STAFF AKA TEAM AWESOME)
FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 14 2
FISCAL YEAR 2022-23 BUDGET
FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022)
Revised Budget Actuals 6 Month Projection
Revenue Licenses, Permits & Fees 1,250,000 247,965 625,000 Use of Money/Property 1,905
Other Revenue 2,755
Operating Transfer-In 100,000 41,669 50,000
Total Revenue 1,350,000 294,293 675,000
Expenditures Salaries & Wages 1,434,047 639,526 717,023.50 Benefits 991,281 429,628 495,640.50
Professional & Admin 1,186,882 505,752 593,441
Other Operating 107,601 35,886 53,800.50
Utilities 440,827 231,586 220,413.50
Equip & Contract Srvc. 797,620 683,462 398,810
Provision for Insurance
Loss 604 302
Cost Pool 370,495 185,250 185,247.50
Asset/Capital Outlay 1,179,600 179,771 589,800
A87 Cost Plan Reimb (410,873) (205,437) (205,436.50)
Total Expenditures 6,098,084 2,685,424 3,049,042
Net Impact (4,748,084) (2,391,131) (2,374,042)
Thank you!
• Image by Christian Wimmer,
IT/ KCRT
1
City
Manager's
Office
Economic
Development
Arts and
Culture
Economic
Development
Environmental
and Health
Initiatives
Richmond
Housing
Authority
Real Estate
and Port
Special
Projects
Richmond
Department of
Children and
Youth
City Manager’s
Office
Administration
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6 FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 4 0
7 FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022) Revised Budget Actuals 6 Month Projection
Revenue Licenses, Permits & Fees 149,207 6,270 74,603.50 Use of Money/Property 48,803
Other Revenue 3,635
Grants 164,707
Total Revenue 149,207 223,415 74,603.50
Expenditures Salaries & Wages 482,176 227,462 241,088
Benefits 265,530 101,874 132,765
Professional & Admin 3,349,625 5,973 1,674,812.50
Other Operating 10,200 3.958 5,100
Utilities 1,000 272 500
Equip & Contract Srvc. 200 92 100
Cost Pool 105,040 52,522 52,520
Asset/Capital Outlay 690
A87 Cost Plan Reimb (180,453) (90,227) (90,226.50)
Total Expenditures 4,033,318 302,616 2,016,659
Net Impact (3,884,111) (79,200) (1,942,055.50)
Mural Sculpture, title:
Regeneration, 2021-22.
Artist team: Last Ones
Collective in Collaboration
with Richard Salazar
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Ridgeline Property Group
Judy Baca Mural
9 Cleaned Archie Held sculpture
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Reed and Jennifer Madden
Mural: Nevin Terrace,
Jeff Carnie 10
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20 FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 11 3
21 FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022) Revised Budget Actuals 6 Month Projection
Revenue Other Taxes 1,607,614 552,129 803,807
Licenses, Permits, Fees 200,000 727,291 100,000
Use of Money/Property 44,948
Rental Income 10,348,460 2,256,999 5,174,230
Grants 3,813,238 1,906,619
Operating Transfers In 86,778 36,154 43,389
Total Revenue 16,056,090 3,617,511 8,028,045
Expenditures Salaries & Wages 1,171,215 401,994 585,607.50 Benefits 688,004 271,661 344,002
Professional & Admin 3,376,893 476,681 1,688,446.50
Other Operating 322,585 4,082 161,292.50
Utilities 365,040 177,943 182,520
Equipment & Contract
Services 322,000 4,439 161,000
Provision for Ins Loss 42,800 41,765 21,400
Cost Pool 476,163 198,419 238,081.50
Asset/Capital Outlay 4,651,288 197,628 2,325,644
Debt Service 4,690,700 211,550 2,345,350
Grant Expenditure 982,251 491,125.50
Total Expenditures 17,088,939 1,986,162 5,707,994
Net Impact (1,032,849) 1,631,349 (516,424.50)Page 111 of 778 22
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25 FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 7 1
26 FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022) Revised Budget Actuals 6 Month Projection
Revenue Other Revenue 12,000 101 6,000
Rental Income 650,000 270,952 325,000
Grants 2,679,427 871,613 1,339,713.50
Operating Transfers In 1,538,617 769,308.50
Total Revenue 4,880,044 1,142,758 2,440,022
Expenditures Salaries & Wages 617,230 328,032 308,615
Benefits 537,665 254,012 268,832.50
Professional & Admin 893,812 73,322 446,906
Other Operating 165,399 45,065 82,699.50
Utilities 725,208 321,470 362,604
Equipment & Contract
Services 208,700 29,383 104,350
Provisions for Insurance
Loss 63,540 14,732 31,770
Cost Pool 140,435 70,217.50
Asset/Capital Outlay 404,626 202,313
Grant Exp 845,894 180,602 422,947
Operating Transfers Out 277,535 138,767.50
Total Expenditures 4,880,044 1,246,618 2,440,022
Net Impact 0 (103,860) 0
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37 FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 3 3
38 FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022) Revised
Budget Actuals 6 Months
Projection
Revenues
Operating Transfer In 3,936,896 1,968,452 1,968,448
Total Revenues 3,936,896 1,968,452 1,968,452
Expenditures Salaries & Wages 130,899 14,502 65,450
Benefits 141,940 5,740 70,970
Professional & Admin 3,623,000 72,075 1,811,500
Other Operating 14,000 697 7,000
Total Expenditures 3,909,839 93,015 1,954,920
Net Impact 27,057 1 ,875,437 13,529
39
CITY CLERK’S OFFICE
FY 2022-23 Budget Presentation
February 7, 2023
37
WHAT WE DO
• Accepts and immediately processes the following documents upon receipt: public records requests, claims against the City, subpoenas, and boards and commissions applications for
appointment and reappointment.
• Election Official – redistricting, and election administration • Responsible for updating and maintaining city ordinances and codes; providing access to legislative meeting information, receive statements of economic interest, campaign and other financial disclosure related filings.
• Responsible for staffing City Council meetings,
agenda/package preparation, distribution, and publishing. • Training: Train department staff on new systems such as Escribe and NextRequest
38
WHAT WE DID IN FY 2022-23
• Election: Prepared, administered, and successfully completed the November 8, 2022, General Election for Districts 2, 3, and 4, and Measure P - amending the City of Richmond’s Rent Ordinance.
• Swearing-In: – Completed the swearing-in of the new mayor and councilmembers.
• New Council Orientation: Participated in the Council Orientation. • Public Records Request: Purchased and launched NextRequest public records management software. A management software that gives the Clerk’s Office a boost on compliance regulations and has improved our management and response efforts to records requests.
• Webpage: Updated our main webpage.
• Offer translated City Council agendas: City Council agendas are translated to Spanish and published on the website
39
WHAT WE PLAN TO DO IN FY 2022-23
• City Council – In Person Meetings: Transition back to in person hybrid meetings in March 2023
• Train Council on Escribe Voting System: In February 2023 in preparation of in person meeting
• Webpages: Continuously work on updates to our webpages for clarity and ease of use.
• Fair Political Practices Commission (FPPC) Form 700, or Statement of Economic Interest: Administer filing of this form by the April 3, 2023, deadline. This form provides transparency and ensures accountability from employees and officials.• DocuSign: Implement routing of resolutions, ordinances, and minutes for electronic signature.
• Escribe: To complete the full migration of City Council documents and videos to Escribe by 2023.
• Records Retention Schedule:Update the Records Retention Schedule by year- end 2023
• Elections: Begin preparation for the 2024 General Election for Districts 1, 5, and 6.
• Passport Program: Restart Passport services, by appointment only, by June 2023. All City Clerk’s Office staff, are passport acceptance agents and continue the required annual certification process and receive updates to new rules and regulations to immediately restart this program when it is safe. 40
41 CITY CLERK - WHO WE ARE (STAFF)
Positions FY21-22
Mid-Year
FY22-23
Proposed
City Clerk 1.0 1.0
City Clerk Technician 1.0 0.0
Deputy City Clerk 2.0 3.0
Total Full-Time Equivalent (FTEs) 4.0 4.0
FISCAL YEAR 2022-23 BUDGET
4 2
FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022)
Revised Budget Actuals 6 Month
Projection
Revenue Licenses, Permits, Fees 600 300
Charges for Services 3,000 1,500
Total Revenue 3,600 1,800
Expenditures Salaries & Wages 450,250 223,685 225,125
Benefits 279,190 152,816 139,595
Professional & Admin 334,100 23,759 167,050
Other Operating 20,300 2,970 10,150
Utilities 175
Cost Pool 22,250 9,272 11,125
A87 Cost Plan Reimb (70,463) (29,362) (35,231.50)
Total Expenditures 1,035,627 383,315 517,813.50
Net Impact (1,032,027) (383,315) (516,013.50)
Richmond
City Council Office
FY 2022-23 Draft Budget
Presentation
May 3, 2022
43 INSERT AN IMAGE
WHAT WE DO44
• The City Council establishes comprehensive goals
and objectives for the City.
• The City Council provides leadership in
establishing policies and formulating priorities for
the allocation of City resources.
• The City Council holds regularly-scheduled
meetings, hearings, and study sessions to receive
community input while conducting municipal
affairs in a public forum.
• The City Council Members meet and confer with
members of the public and local businesses to
hear their concerns to inform their decisions.
Vice Mayor
McLaughlin
Councilmembe
r Willis
Councilmember
Zepeda
Councilmembe
r Bana
Councilmember Robinson Councilmember Jiménez
WHAT WE DID IN FY 2021-22
45 • Promoted Sustainable Communities
• Continued to protect tenants from eviction during the COVID-19 Pandemic
• Maintained City Services and safety protocols
• Promoted Effective Government
• Adopted over 214 resolutions
• Adopted over 21 ordinances
• Worked to stabilize the administration
• Hired a new city manager from within the organization • who has history with the City of Richmond.
• Approved a telecommuting policy to assist with
reducing the risk of COVID-19 infection while
maintaining services to the Richmond residents
• Approved successor collective bargaining agreements
with IFPTE Local 21 and SEIU Local 1021 to update
salary schedules with the adopted wage increases
during the term of the bargaining agreements.
WHAT WE PLAN TO
DO IN FY 2022-23
• Promote a Safe and Secure Community
• By supporting efforts to strengthen staffing levels throughout the municipality. • Reduce crime through effective programming and policy implementation • Support staff to design strategies to improve the City’s credit rating to increase chances for better loan and bond opportunities
• Explore and take action to improve staffing levels and morale. • Promote Effective Government
• Support the City Manager and Department Heads in maximizing services and resources to the residents of Richmond.
• Support the initiatives of the Government Alliance on Race and Equity, Health in All Policies and other equity and inclusion initiatives to advance equity. • Improve efforts to address homelessness and unstable housing. 46
47 CITY COUNCIL - WHO WE ARE (STAFF)
Positions FY21-22
Mid-Year
FY22-23
Proposed
Councilmembers 6.0 6.0
Project Coordinator 1.0 1.0
Total Full-Time Equivalent (FTEs) 7.0 7.0
FISCAL YEAR 2022-23 BUDGET
4 8
FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022)
Revised Budget Actuals 6 Month Projection
Revenue Licenses, Permits, Fees
Fines & Forfeitures
Use of Money/Property
Charges for Services
Rental Income
Grants
Total Revenue
Expenditures Salaries & Wages 293,872 122,020 146,936
Benefits 217,790 120,952 108,895
Professional & Admin 44,588 12,881 22,294
Other Operating 18,297 3,964 9,148.50
Utilities 1,365 175 682.50
Cost Pool 31,943 15,971 15,971.50
Asset/Capital Outlay 1,200 600
Total Expenditures 609,055 275,964 304,527.50
Net Impact (609,055) (275,964) (304,527.50)
Mayor’s Office
49 Eduardo Martinez
Tony Tamayo
BK White
Shiva Mishek
Chief of Staff
Da Mayor
Dep Chief of Staff
Policy Director
WHAT WE DO
50 Richmond’s mayor is “the chief elected officer and ceremonial head of the City, responsible for providing civic leadership and taking issues to the people, and marshalling public interest in and support for municipal activity. The Mayor shall be concerned with the general development of the community and the general level of City services and activity programs and may develop and inform City residents of policies and programs which he or she believes are necessary for the welfare of the City.”
—(Charter of the City of Richmond, Article III-A Sec. 2.) Provide leadership and vision for the community
Promote economic development and job creation
Represent the community at the regional and national level Develop and administer the Operating and Capital Improvement Budget Encourage public engagement and participation
WHAT WE DID IN FY
2022-23 (JULY-
DECEMBER)
Not Applicable.
51
WHAT WE PLAN TO
DO IN FY 2022-23
(JANUARY – JUNE)
52 Improve the city’s capacity to serve residents by tackling the vacancy crisis.
Work closely with county, state, and federal partners to invest in Richmond via funding, grants, and policy support.
Solidify an extreme weather shelter plan for unhoused
residents.
Support expansion of Richmond’s public recreational spaces for youth and families.
Monitor the progress of Richmond’s Mental Health Crisis Response program.
Support Public Works in prioritizing safe and clean streets.
Foreground environmental protections and climate change resilience policies.
Promote the rich art scene in our community.
Promote city departments and staff, local events, and small businesses through digital media asset generation and social media.
WHO WE ARE (STAFF) 53
FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 3 0
FISCAL YEAR 2022-23
BUDGET
54 FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022) Revised
Budget Actuals 6 Months
Projected
Revenue Other Revenue 4,565
Total Revenue 4,565
Expenditures Salaries & Wages 285,056 131,022 142,528
Benefits 255,823 125,521 127,912
Professional & Admin 21,100 14,020 10,550
Other Operating 2,400 65,806 1,200
Utilities 1,250 1,959 625
Cost Pool 19,191 9,597 9,596
Total Expenditures 584,820 283,362 292,410
Net Impact (584,820) (278,797) (292,410)
Thank you!
QUESTIONS?
55
8. CIP Variance Report
FY2022-23 - Period 6 - December 2022
CAPITAL IMPROVEMENT PROJECTS BY FUND
ORIGINAL REVISED 12/31/2022 PCT Used 50%
BUDGET ADJ. BUDGET EXPENDED BALANCE without %
NON-GENERAL FUND - PROJECT FUNDS FY2022-23 FY2022-23 FY2022-23 FY20 22-23 ENCUMB REMAINING ENCUMB USED Notes 1002 - GAS TAX
REVENUE (3,203,193) - (3,203,193) (1,296,397) - (1,906,796) 40% 40% Gas Tax revenue is through 11/23/22, has a lag
time
ADA MISCELLANEOUS SIDEWALK REHAB 36,105 - 36,105 - - 36,105 0% 0% BRIDGE PREVENTIVE MAINTENANCE 248,340 - 248,340 - - 248,340 0% 0% GREENWAY REHAB AND BIKE EDUCATION 27,310 - 27,310 - - 27,310 0% 0% STREET AUDIT REPORT 4,000 - 4,000 - - 4,000 0% 0% STREET PAVING 2,500,000 19,676 2,519,676 1,376,621 662,120 480,936 55% 81% Multi PO's encumbered for equipment rental,
asphalt materials and supplies to support the street
paving program
TOTAL - STATE GAS TAX - EXPENSES 2,815,755 19,676 2,835,431 1,376,621 662,120 796,691 49% 72% 1004 - ASSET SEIZURE
REVENUE (20,000) - (20,000) (66) - (19,934) 0% 0% Asset Seizure revenue is unpredictable, will be
adjusted at mid-year
MISCELLANEOUS EXPENSES SAFETY EQUIPMENT 20,000 - 20,000 - - 20,000 0% 0% TOTAL - ASSET SEIZURE - EXPENSES 20,000 - 20,000 - - 20,000 0% 0% 1006 - OUTSIDE FUNDED GRANTS
REVENUE (3,635,288) - (3,635,288) - - (3,635,288) 0% 0% Grant reimbursements happen after expense
occurs
MLK PARK FIELD TURF 234,000 - 234,000 - - 234,000 0% 0% TERMINAL 4 W
HARF REMOVAL 3,401,288 - 3,401,288 197,628 516,345 2,687,316 6% 21% TOTAL - OUTSIDE FUNDED GRANTS - EXPENSES 3,635,288 - 3,635,288 197,628 516,345 2,921,316 5% 20% 1019 - ROAD MAINTENANCE REHABILITATION ACCOUNT (RMRA) SB1 REVENUE (2,510,376) - (2,510,376) (1,047,252) - (1,463,124) 42% 42% SB1 funding delayed due to timing of filing annual
report. Entire revenue budget is expected before
end of fiscal year
STREET PAVING - SB1 - 37TH STREET 300,000 (100,543) 199,457 - 36,915 162,542 0% 19% STREET PAVING - SB1 - CASTRO RANCH ROAD 329,168 264,178 593,346 4,189 263,854 325,304 1% 45% STREET PAVING SB1 CUTTING/HARBOUR WAY S.
B 706,308 159,514 865,822 1,680 783,616 80,526 0% 91% PO encumbered with WR Forde for work on the
Cutting/Harbour Way S. Project
STREET PAVING SB1 - MARINA WAY - WELLNESS T 59,861 5,959 65,820 1,890 4,284 59,646 3% 9% STREET PAVING - SB1 - RICHMOND PARKWAY 1,000,000 - 1,000,000 2,430 2,926 994,644 0% 1% TOTAL - RMRA - EXPENSES 2,395,337 329,109 2,724,446 10,189 1,091,595 1,622,661 0% 40% 1054 - ENGINEERING GRANTS
REVENUE (14,509,778) - (14,509,778) (633,382) - (13,876,396) 4% 4% Grant reimbursements happen after expense
occurs. $82,500 received is for Harbour Way
Improvement for prior year
ATP QUICK BUILD CUTTING/HOFFMAN 625,212 - 625,212 - 412,419 212,793 0% 66% PO encumbered with WR Forde for work on the
Cutting/Hoffman Cycle Track Project
ATP QUICK BUILD HARBOUR WAY S. CYCLE TRACK 184,300 - 184,300 - 29,579 154,721 0% 16% BOORMAN PARK REVITALIZATION 3,490,204 497,253 3,987,457 184,231 473,736 3,329,489 5% 17% BRIDGE PREVENTIVE MAINTENANCE 1,875,803 14,378 1,890,181 2,760 11,618 1,875,803 0% 1% CASTRO RANCH ROAD - 477,335 477,335 - 477,335 - 0% 100% Prior year PO carry-forward with Ghilotti Bros for
construction work on Castro Ranch Rd. Project
CARLSON BLVD. CROSSTOWN CONNECTIONS & I
M 398,410 22,858 421,268 - 201,669 219,599 0% 48% PO encumbered with Nema Construction for work
on the Carlson Blvd. Project
GREENING THE YELOW BRICK ROAD 351,769 2,024,348 2,376,117 285,469 1,738,878 351,769 12% 85% Prior year PO carry-forward with POGO Park for
work on Greening the Yellow Brick Rd. Project
GREENWAY GAP AND CONNECTIVITY STUDY - 149,926 149,926 77,177 72,749 100% 151% 100% Prior year PO carry-forward with Civicwell for work
on the Greenway Gap Connectivity Project
GREENWAY REHAB AND BIKE EDUCATION 100,000 - 100,000 - - 100,000 0% 0% HARBOUR 8 PARK EXTENSION 6,194,260 118,018 6,312,278 284,348 5,510,582 517,348 5% 92% PO encumbered with POGO Park for design and
build work on the Harbour 8 Park Extension Project
HARBOUR WAY & WRIGHT SECTION 130 1,199,075 - 1,199,075 - - 1,199,075 0% 0%
8. CIP Variance Report
FY2022-23 - Period 6 - December 2022
CAPITAL IMPROVEMENT PROJECTS BY FUND
ORIGINAL REVISED 12/31/2022 PCT Used 50%
BUDGET ADJ. BUDGET EXPENDED BALANCE without %
NON-GENERAL FUND - PROJECT FUNDS FY2022-23 FY2022-23 FY2022-23 FY20 22-23 ENCUMB REMAINING ENCUMB USED Notes HARBOUR WAY IMPROVEMENTS 82,500 - 82,500 - - 82,500 0% 0% Grant portion for Harbour Way is complete YELLOW BRICK ROAD 8,245 360,399 368,644 248,188 112,211 8,245 67% 98% Multiple PO's carried-forward for work on the
Yellow Brick Rd. Project
TOTAL - ENGINEERING GRANTS - EXPENSES 14,509,778 3,664,515 18,174,293 1,082,173 9,040,778 8,051,343 6% 56% 1306 - AMERICAN RESCUE PLAN ACT (ARPA)
REVENUE (2,770,400) - (2,770,400) (13,870,362) - 11,099,962 501% 501% ARPA projects are funded by fund balance APRA/MAIN LIBRARY 452,000 48,000 500,000 - 48,000 452,000 0% 10% ARPA/NEVIN CENTER 450,000 39,750 489,750 - 39,750 450,000 0% 8% ARPA/RECREATION CENTER 451,000 23,975 474,975 - 23,975 451,000 0% 5% ARPA/RICHMOND MUSEUM 467,400 32,600 500,000 - 32,600 467,400 0% 7%
TOTAL - AMERICAN RESCUE PLAN ACT (ARPA) - E
X 1,820,400 144,325 1,964,725 - 144,325 1,820,400 100% 100% 2001 - GENERAL CAPITAL
REVENUE - - - (1,220) - 1,220 100% 100% General Capital projects are funded by fund
balance
AUDITORIUM UPGRADES (Main floor lighting,
electrical & switch board upgrade, and remove curtains
from stage area) 500,000 413,638 913,638 1,930 413,753 497,955 0% 45% Prior year PO carried-forward with Pro-CAL
Lighting Inc. for work on the Auditorium Lighting
Project
CORP YARD ROOF-BATHROOM REMODEL AND
FUEL SITES UPGRADES 399,000 83,149 482,149 39,858 83,149 359,142 8% 26%
DEVELOPING PERSONAL RESOURCES CENTER
(DPRC) ROOF REPLACEMENT PROJECT 100,000 - 100,000 - 33,520 66,480 0% 34% FIRE STATION 66 - GENDER SPECIFIC RESTROOM
S 275,052 - 275,052 - - 275,052 0% 0% HILLTOP FIRE STATION FUEL SYSTEM 50,000 - 50,000 - - 50,000 0% 0% MARTIN LUTHER KING JR. CENTER 267,692 - 267,692 - - 267,692 0% 0% NATIVE AMERICAN HEALTH CENTER 50,000 - 50,000 - - 50,000 0% 0% PARKS YARD FUEL SITE UPGRADES 220,000 - 220,000 - - 220,000 0% 0% RECREATION COMPLEX HVAC 120,000 - 120,000 - - 120,000 0% 0% SF BAY TRAIL - (PT. RICHMOND TO PT. MOLATE) 646,703 - 646,703 11,448 25,243 610,012 2% 6% SHIELDS-REID COMMUNITY CENTER HVAC SYSTEM 127,250 5,600 132,850 - 5,600 127,250 0% 4% SHIMADA PARK RESTROOM 240,790 5,900 246,690 73,490 148,360 24,840 30% 90% PO encumbered with DMR Builders to replace roof
at Shimada Park Restroom
TOTAL - GENERAL CAPITAL - EXPENSES 2,996,487 508,287 3,504,774 126,726 709,625 2,668,423 4% 24% 2002 - MEASURE J
REVENUE (4,292,882) - (4,292,882) - - (4,292,882) 0% 0% Measure J revenue budget is for 13th St., I-80
Interchange Projects, plus the annual allotment of
$1.3M
13TH STREET COMPLETE STREET 793,870 367,656 1,161,526 90,185 377,471 693,870 8% 40% PO encumbered with Nichols Consulting
Engineering for design work on the 13th Street
Project
AMERICANS WITH DISABILITIES ACT (ADA), SIDEWA 294,065 216,750 510,815 116,714 363,931 30,170 23% 94% Multiple PO's carried-forward for work on the ADA
Sidewalk Project
I-80 CENTRAL INTERCHANGE PHASE II 2,199,012 186,464 2,385,476 58,536 127,928 2,199,012 2% 8% MEMBERSHIP & DUES CCTA and WCCTAC 200,000 - 200,000 - - 200,000 0% 0% SF BAY TRAIL - GOODRICK AVE - 21,350 21,350 - 21,350 - 0% 100% Prior year PO carried-forward for closeout of
outstanding invoices
STREET PAVING - 600,000 600,000 - - 600,000 0% 0% SURFACE DRAINAGE 300,000 - 300,000 - - 300,000 0% 0% TRAFFIC SAFETY IMPROVEMENTS - 40,739 40, 739 13,405 27,334 - 33% 100% Multiple PO's carried-forward for work on the
Traffic Safety Improvements Project
TOTAL - MEASURE J - EXPENSES 3,786,947 1,432,959 5,219,906 278,841 918,013 4,023,052 5% 23%
8. CIP Variance Report
FY2022-23 - Period 6 - December 2022
CAPITAL IMPROVEMENT PROJECTS BY FUND
ORIGINAL REVISED 12/31/2022 PCT Used 50%
BUDGET ADJ. BUDGET EXPENDED BALANCE without %
NON-GENERAL FUND - PROJECT FUNDS FY2022-23 FY2022-23 FY2022-23 FY20 22-23 ENCUMB REMAINING ENCUMB USED Notes 2110 - PARK IMPACT FEE
REVENUE - - - (5,364) - - Revenue budget for Impact Fee is adjusted at mid-
year
JPA SPORTS FIELD PARTNERSHIP 15,000 - 15,000 15,000 - - 100% 100% TOTAL - PARK IMPACT FEE - EXPENSES 15,000 - 15,000 15,000 - - 100% 100% 2111 - TRAFFIC IMPACT FEE
TOTAL REVENUE - - - (125,783) - - Revenue budget for Impact Fee is adjusted at mid-
year
TRAFFIC SAFETY IMPROVEMENTS 263,639 106,795 370,434 7,168 102,447 260,819 2% 30% Multiple PO's carried-forward for work on the
Traffic Safety Improvements Project
TOTAL - TRAFFIC IMPACT FEE - EXPENSES 263,639 106,795 370,434 7,168 102,447 260,819 2% 30% 2116 - OPEN SPACE IMPACT FEE
REVENUE - - - (108,864) - - Revenue budget for Impact Fee is adjusted at mid-
year
SF BAY TRAIL - (PT. RICHMOND TO PT. MOLATE) 373,264 - 373,264 - - 373,264 0% 0% TOTAL - OPENSPACE IMPACT FEE - EXPENSES 373,264 - 373,264 - - 373,264 0% 0% 2117 - LIBRARY IMPACT FEE
REVENUE - (250,000) (250,000) (112,500) - (137,500) 45% 45% Administrative adjustment will correct in period 7 ADA RAMP MAIN LIBRARY STAFF ENTRANCE 30,000 - 30,000 - - 30,000 0% 0% BOOKMOBILE - NEW 70,000 - 70,000 - - 70,000 0% 0% DELIVERY VAN - NEW 70,000 - 70,000 - - 70,000 0% 0%
TOTAL - LIBRARY IMPACT FEE - EXPENSES 170,000 - 170,000 - - 170,000 0% 0% 2120 - WASTEWATER IMPACT FEE
TOTAL REVENUE - - - (103,551) - 103,551 Revenue budget for Impact Fee is adjusted at mid-
year
COGENERATION - 842,391 842,391 73,551 768,840 - 9% 100% PO encumbered with Veolia for work on the
Cogeneration Project
SANITARY SEWER REPAIRS /BRICK MANHOLE REH 794,130 - 794,130 - - 794,130 0% 0% TOTAL - WASTEWATER IMPACT FEE - EXPENSES 794,130 842,391 1,636,521 73,551 768,840 794,130 4% 51% (794,130)$ 348,556$ (445,574) (1,105,433) (927,905) (883,724) TOTAL - REVENUE - CAPITAL PROJECT FUNDS (30,941,917) - (30,941,917) (16,847,458) - (14,094,459) 54% 54% TOTAL - EXPENSES - CAPITAL PROJECT FUNDS 33,596,025 7,048,056 40,644,081 3,167,897 13,954,087 23,522,098 8% 42% 1017 - ECIA DEPARTMENT
YELLOW BRICK ROAD 1,313,655 222,337 1,535,992 137,457 85,582 1,312,952 9% 15% TOTAL - ECIA DEPARTMENT 1,313,655 222,337 1,535,992 137,457 85,582 1,312,952 9% 15% 1201 - HOUSING DEPARTMENT - CDBG
AMERICANS WITH DISABILITIES ACT (ADA) BOOKER 485,000 - 485,000 - 119,348 365,652 0% 25% AMERICANS WITH DISABILITIES ACT (ADA) PARCHE 450,000 46,314 496,314 49,536 143,808 302,970 10% 39% PO encumbered with Oleg Kovrizhuyku for ADA
improvements at Parchester Community Center
TOTAL - HOUSING DEPARTMENT - ADA 935,000 46,314 981,314 49,536 263,156 668,622 5% 32% 4001 - PORT CIP
BERTH ELECTRIFICATIONS 750,000 - 750,000 - - 750,000 0% 0% PPMT ENVIRONMENTAL COMPLIANCE 100,000 - 100,000 - - 100,000 0% 0% PPMT GENERAL UPGRADES 250,000 - 250,000 - 64,000 186,000 0% 26% TOTAL - PORT CIP 1,100,000 - 1,100,000 - 64,000 1,036,000 0% 6% 4003 - WATER RESOURCE RECOVERY WASTEWATER CIP
COGENERATION 1,461,280 34,194 1,495,474 1,870 32,324 1,461,280 0% 2%
8. CIP Variance Report
FY2022-23 - Period 6 - December 2022
CAPITAL IMPROVEMENT PROJECTS BY FUND
ORIGINAL REVISED 12/31/2022 PCT Used 50%
BUDGET ADJ. BUDGET EXPENDED BALANCE without %
NON-GENERAL FUND - PROJECT FUNDS FY2022-23 FY2022-23 FY2022-23 FY20 22-23 ENCUMB REMAINING ENCUMB USED Notes DECLORINATION SODIUM BISULFITE TANK (SBS) 3,250,000 11,885,711 15,135,711 4,433,190 439,489 10,263,032 29% 32% DESIGN AND ENGINEERING SERVICES - 516,775 516,775 - 516,775 - 0% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
DESIGN CUTTING, CARLSON & HOFFMAN - 709,409 709,409 6,922 702,487 - 1% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
DORNAN DRIVE FORCE MAIN REHABILITATION 4,000,000 - 4,000,000 - - 4,000,000 0% 0% FERRY POINT DORNAN DRIVE PUMP STATION 375,000 2,964,991 3,339,991 283,117 2,835,627 221,247 8% 93% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
FIRST & BISSEL SEWER REHAB - 10,433 10,433 - 10,433 - 0% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
FIRST STREET WET WEATHER - 221,248 221,248 13,677 207,572 - 6% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
FLEET REPLACEMENT/OTHER EQUIPMENT 515,000 1,054,907 1,569,907 - 1,054,907 515,000 0% 67% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
GRIT AND AERATION REPLACEMENT 20,000,000 17,139,075 37,139,075 12,850,926 4,288,148 20,000,000 35% 46% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
MACDONALD & VIRGINIA SEWER CAPACITY - 80,568 80,568 976 79,593 - 1% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
MARINA BAY PARKWAY FORCE MAIN RELOCATION 350,000 64,608 414,608 - 64,608 350,000 0% 16% PIPELINE REHAB & REPLACEMENT - 674,172 674,172 125,607 548,566 - 19% 100%
Multiple PO's encumbered with Veolia for work on
Wastewater CIP
SANITARY SEWER REPAIRS 3,325,000 733,835 4,058,835 215,765 518,070 3,325,000 5% 18% SANITARY SEWER REPAIRS POINT REPAIR 475,000 212 475,212 - 212 475,000 0% 0% STORMWATER GRANT 1,598,844 (1,598,844) - - - - 0% 0% SUPERVISORY CONTROL AND DATA ACQUISTION ( - 126,276 126,276 95,855 30,422 - 76% 100% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
WWTP SEISMIC RETROFITS 325,000 23,443 348,443 - 23,443 325,000 0% 7% WWTP SLUDGE THICKENER 630,061 516,379 1,146,440 75,323 441,057 630,061 7% 45% Multiple PO's encumbered with Veolia for work on
Wastewater CIP
TOTAL - WATER RESOURCE RECOVERY WASTEW
A 36,305,185 35,157,393 71,462,578 18,103,226 11,793,732 41,565,620 25% 42% 4005 - MARINA 35,999,784 $
AREA FM CAP 929,161 - 929,161 - - 929,161 0% 0% TOTAL - MARINA CIP 929,161 - 929,161 - - 929,161 0% 0% 4008 - KCRT
ENGINEERING; (Microwave Transmission & Playback S 120,000 - 120,000 11,673 - 102,041 10% 10% TOTAL - KCRT CIP 120,000 - 120,000 11,673 - 102,041 10% 10% 5003 - EQUIPMENT SERVICES CIP
FIRE VEHICLES 810,000 65,000 875,000 - 423 874,577 0% 0% OTHER CITY VEHICLES 3,305,000 515,230 3,820,230 - 2,533,550 1,286,680 0% 66% PO Encumbered with 72 Hour LLC for purchase of
(15) 2023 Ford F150's and (6) 2023 Ford 250's
POLICE VEHICLES 1,451,000 225,413 1,676,413 534 224,879 1,451,000 0% 13% OTHER CITYEQUIPMENT 100,000 - 100,000 - - 100,000 0% 0% TOTAL - EQUIPMENT SERVICES CIP 5,666,000 805,644 6,471,644 534 2,758,852 3,712,257 0% 43%
TOTAL - EXPENSES - ENTERPRISE AND OTHER OP
E 46,369,001$ 36,231,687 $ 82,600,688 $ 18,302,427 $ 14,965,323 $ 49,326,653 $ 22% 40% GRAND TOTAL EXPENSES - ALL FUNDS 79,965,026$ 43,279,744 $ 123,244,770 $ 21,470,324$ 28,919,410 $ 72,848,751 $ 17% 41%
8. CIP Variance Report
City of Richmond
FY2022-23
December 2022 - Period 6
CAPITAL IMPROVEMENT PROJECTS BY DEPARTMENT
ORIGINAL REVISED 12/31/2022 %
EXPENDITURES BUDGET ADUSTMENTS BUDGET EXPENDED BALANCE without % FINANCE Estimated CAPITAL PROJECTS FY2022-23 FY2022-23 FY2022-23 FY2022-23 ENCUMB REMAINING ENCUMB USED NOTES Design Construction Completion Date Contingency/Other
PUBLIC WORKS DEPARTMENT - CIP
13TH STREET COMPLETE STREET 793,870 367,656 1,161,526 90,185 377,471 693,870 8% 40% Dec-22 Spring 2023 Dec-23 AMERICANS WITH DISABILITIES ACT (ADA), SIDEWALKS, CURBS330,170 216,750 546,920 116,714 363,931 66,275 21% 88% Multiple
PO's Ongoing Annual project
APRA/MAIN LIBRARY 452,000 48,000 500,000 - 48,000 452,000 0% 10% Dec-22 Spring 2023 Dec-23 ARPA/NEVIN CENTER 450,000 39,750 489,750 - 39,750 450,000 0% 8% Dec-22 Spring 2023 Dec-23 ARPA/RECREATION CENTER 451,000 23,975 474,975 - 23,975 451,000 0% 5% Dec-22 Spring 2023 Dec-23 ARPA/RICHMOND MUSEUM 467,400 32,600 500,000 - 32,600 467,400 0% 7% Dec-22 Spring 2023 Dec-23 ATP QUICK BUILD CUTTING/HOFFMAN 625,212 - 625,212 - 412,419 212,793 0% 66% PO
encumbere
d with WR
Forde for
work on
the
ATP QUICK BUILD HARBOUR WAY S. CYCLE
TRACK 184,300 - 184,300 - 29,579 154,721 0% 16% HARBOUR WAY IMPROVEMENTS 82,500 - 82,500 - - 82,500 0% 0% STREET PAVING SB1 CUTTING/HARBOUR WAY
S. BIKEWAY 706,308 159,514 865,822 1,680 783,616 80,526 0% 91% PO
encumbere
d with WR
BOORMAN PARK REVITALIZATION 3,490,204 497,253 3,987,457 184,231 473,736 3,329,489 5% 17% Completed Dec-23 Mitigation work on contaminated site BRIDGE PREVENTIVE MAINTENANCE 2,124,143 14,378 2,138,521 2,760 11,618 2,124,143 0% 1% Completed Spring 2023 Dec-23 Cleaning and sealing the bridge deck CARLSON BLVD. CROSSTOWN CONNECTIONS IMPROVEMENTS398,410 22,858 421,268 - 201,669 219,599 0% 48% Work in progress Jun-23 CASTRO RANCH ROAD - 477,335 477,335 - 477,335 - 0% 100% Prior year
PO carry- Mar-23
CORP YARD ROOF-BATHROOM REMODEL AND
FUEL SITES UPGRADES 399,000 83,149 482,149 39,858 83,149 359,142 8% 26% 60% Jun-23 Dec-23 Bathroom design is 60% completed.
Additional emergency funding of $1.3M
DEVELOPING PERSONAL RESOURCES
CENTER (DPRC) ROOF REPLACEMENT 100,000 - 100,000 - 33,520 66,480 0% 34% Dec-22 Emergency justification completed,
contacting contractor
FIRE STATION 66 - GENDER SPECIFIC RESTROOMS 275,052 - 275,052 - - 275,052 0% 0% Completed On hold for additional $500,000 in funding TBD Additional funding is needed for
construction of the gender specific
GREENWAY GAP AND CONNECTIVITY STUDY - 149,926 149,926 77,177 72,749 1 51% 100% Prior year
PO carry-
Study will be completed in February
2023
GREENWAY REHAB AND BIKE EDUCATION 127,310 - 127,310 - - 127,310 0% 0% This grant is for three projects – a
small construction project that has not
GREENING THE YELOW BRICK ROAD 351,769 2,024,348 2,376,117 285,469 1,738,878 351,769 12% 85% Prior year
PO carry- Work in progress Spring 2023
Planting in progress, medians and
trees on 8th Street
HARBOUR 8 PARK EXTENSION 6,194,260 118,018 6,312,278 284,348 5,510,582 517,348 5% 92% PO
encumbere
d with
POGO In progress Dec-24 This will take a couple of years HARBOUR WAY & WRIGHT SECTION 130 1,199,075 - 1,199,075 - - 1,199,075 0% 0% TBD TBD TBD HILLTOP FIRE STATION FUEL SYSTEM 50,000 - 50,000 - - 50,000 0% 0% On hold, funding may be needed for
fuel pumps at Corp Yard
I-80 CENTRAL INTERCHANGE PHASE II 2,199,012 186,464 2,385,476 58,536 127,928 2,199,012 2% 8% Dec-22 Spring 2023 Dec-23 Releasing environmental documents
by 12/31/22
JPA SPORTS FIELD PARTNERSHIP 15,000 - 15,000 15,000 - - 100% 100% Annual
payment
Annual payment for sports field
agreement
MARTIN LUTHER KING JR. COMMUNITY CENTER 267,692 - 267,692 - - 267,692 0% 0% On hold, not enough funding MARTIN LUTHER KING JR. TURF FIELD REPLACEMENT234,000 - 234,000 - - 234,000 0% 0% Completed Completed Completed MEMBERSHIP & DUES CCTA and WCCTAC 200,000 - 200,000 - - 200,000 0% 0% N/A Annual payment for WCCTAC and
CCTA dues
On hold for now - This is a combined project with multiple funding sources and is in need of an additional $150,000 for completion. ATP Quick Build Cutting/Hoffman, ATP Quick Build Harbour Way S. Cycle Track, Harbour Way Improvements and SB1 Cutting/Harbour Way S. Bikeway. An additional $150,000 is needed for the original scope. The scope has been reduced to stay within current budget. The Public Utility Commission (PUC) is threatening to sue the city for illegal railroad crossings. Need to correct the railroad crossing and complete the Hoffman section to stay in compliance with grantor
8. CIP Variance Report
City of Richmond
FY2022-23
December 2022 - Period 6
CAPITAL IMPROVEMENT PROJECTS BY DEPARTMENT
ORIGINAL REVISED 12/31/2022 %
EXPENDITURES BUDGET ADUSTMENTS BUDGET EXPENDED BALANCE without % FINANCE Estimated CAPITAL PROJECTS FY2022-23 FY2022-23 FY2022-23 FY2022-23 ENCUMB REMAINING ENCUMB USED NOTES Design Construction Completion Date Contingency/Other NATIVE AMERICAN HEALTH CENTER 50,000 - 50,000 - - 50,000 0% 0% 6/30/2023 Replace Heating Ventilation and Air
Condition (HVAC) System
PARKS YARD FUEL SITE UPGRADES 220,000 - 220,000 - - 220,000 0% 0% Additional funding is needed SF BAY TRAIL- GOODRICK AVENUE - 21,350 21,350 - 21,350 - 0% 100% Prior year
PO carried- Completed Completed Completed
Project completed, will close PO to
remove encumbrance
SHIMADA PARK RESTROOM 240,790 5,900 246,690 73,490 148,360 24,840 30% 90% PO
encumbere Work in progress Dec. 2022 Roof and ADA remodel SF BAY TRAIL- PT. MOLATE 1,019,967 - 1,019,967 11,448 25,243 983,276 1% 4% Dec-22 Mar-23 Dec-23 March 2023 award contract STREET PAVING 2,500,000 619,676 3,119,676 1,376,621 662,120 1,080,936 44% 65% Multi PO's
encumbere
d for Work in progress
San Pablo Ave. I-80 to El Cerrito city
limits (Bart), Nov 2023
STREET PAVING - SB1 - 37TH STREET 300,000 (100,543) 199,457 - 36,915 162,542 0% 19% Completed Completed Completed SB1 funded portion completed STREET PAVING - SB1 - CASTRO RANCH ROAD 329,168 264,178 593,346 4,189 263,854 325,304 1% 45% Completed Completed Completed SB1 funded portion completed STREET PAVING SB1 - MARINA WAY - WELLNESS TRAIL59,861 5,959 65,820 1,890 4,284 59,646 3% 9% TBD TBD TBD STREET PAVING - SBI - RICHMOND PARKWAY 1,000,000 - 1,000,000 2,430 2,926 994,644 0% 1% Completed Completed Completed STREET REPORT - AUDIT 4,000 - 4,000 - - 4,000 0% 0% N/A Annual payment for street audit report SURFACE DRAINAGE 300,000 - 300,000 - - 300,000 0% 0% Annual allocation This project is weather driven, will
pickup in winter
TRAFFIC SAFETY IMPROVEMENTS 263,639 147,534 411,173 20,573 129,781 260,819 5% 37% Annual allocation Speed humps have been requested YELLOW BRICK ROAD 1,321,900 582,736 1,904,636 385,646 197,793 1,321,197 20% 31% Dec. 2022 Waiting on PG&E service connections TOTAL - PUBLIC WORKS DEPARTMENT CIP 29,777,012 6,008,764 35,785,776 3,032,246 12,335,132 20,418,400 8% 43%
PUBLIC WORKS - WATER RESOURCE RECOVERY WASTEWATER - CIP COGENERATION 1,461,280 876,585 2,337,865 75,421 801,164 1,461,280 3% 37% Work in progress Spring 2023 Dec-23 DECLORINATION SODIUM BISULFITE TANK (SBS) 3,250,000 11,885,711 15,135,711 4,433,190 439,489 10,263,032 29% 32% Completed Work in progress Jun-23 DESIGN AND ENGINEERING SERVICES - 516,775 516,775 - 516,775 - 0% 100% Multiple
PO's
DESIGN CUTTING, CARLSON & HOFFMAN - 709,409 709,409 6,922 702,487 - 1% 100% Multiple
PO's Completed Completed Completed Waiting on as-built plant DORNAN DRIVE FORCE MAIN REHABILITATION 4,000,000 - 4,000,000 - - 4,000,000 0% 0% Dec. 2022 Summer 2023 Dec-23 FERRY POINT DORNAN DRIVE PUMP STATION 375,000 2,964,991 3,339,991 283,117 2,835,627 221,247 8% 93% Multiple
PO's Completed Work in progress Dec-23
FIRST & BISSEL SEWER REHAB - 10,433 10,433 - 10,433 - 0% 100% Multiple
PO's Completed Waiting on as-built plant
FIRST STREET WET WEATHER - 221,248 221,248 13,677 207,572 - 6% 100% Multiple
PO's Work in progress Dec-23
FLEET REPLACEMENT/OTHER EQUIPMENT 515,000 1,054,907 1,569,907 - 1,054,907 515,000 0% 67% Multiple
PO's N/A Vactor trucks
8. CIP Variance Report
City of Richmond
FY2022-23
December 2022 - Period 6
CAPITAL IMPROVEMENT PROJECTS BY DEPARTMENT
ORIGINAL REVISED 12/31/2022 %
EXPENDITURES BUDGET ADUSTMENTS BUDGET EXPENDED BALANCE without % FINANCE Estimated CAPITAL PROJECTS FY2022-23 FY2022-23 FY2022-23 FY2022-23 ENCUMB REMAINING ENCUMB USED NOTES Design Construction Completion Date Contingency/Other GRIT AND AERATION REPLACEMENT 20,000,000 17,139,075 37,139,075 12,850,926 4,288,148 20,000,000 35% 46% Work in progress Dec-23 MACDONALD & VIRGINIA SEWER CAPACITY - 80,568 80,568 976 79,593 - 1% 100% Multiple
PO's Completed Completed Completed
MARINA BAY PARKWAY FORCE MAIN RELOCATION 350,000 64,608 414,608 - 64,608 350,000 0% 16% Completed, additional work needed
and is separate change order to add
PIPELINE REHAB & REPLACEMENT - 674,172 674,172 125,607 548,566 - 19% 100% Multiple
PO's Ongoing
SANITARY SEWER REPAIRS /BRICK MANHOLE REHAB794,130 - 794,130 - - 794,130 0% 0% Jun-23 Jul-23 Dec-23 SANITARY SEWER REPAIRS 3,325,000 733,835 4,058,835 215,765 518,070 3,325,000 5% 18% Work in progress Jan-23 Jun-23 SANITARY SEWER REPAIRS POINT REPAIR 475,000 212 475,212 - 212 475,000 0% 0% Ongoing STORMWATER GRANT 1,598,844 (1,598,844) - - - - 0% 0% SUPERVISORY CONTROL AND DATA ACQUISTION (SCADA) UPGRADES - 126,276 126,276 95,855 30,422 - 76% 100% Multiple
PO's Completed Completed 6/30/2023
WWTP SEISMIC RETROFITS 325,000 23,443 348,443 - 23,443 325,000 0% 7% Jun-23 Studies will be completed in December
2023
WWTP SLUDGE THICKENER 630,061 516,379 1,146,440 75,323 441,057 630,061 7% 45% 50% Dec-23 Construction is 50% completed
TOTAL - WATER RESOURCE RECOVERY
WASTEWATER CIP 37,099,315 35,999,784 73,099,099 18,176,778 12,562,572 42,359,750 25% 42%
POLICE DEPARTMENT - CIP
MISCELLANEOUS EXPENSES SAFETY EQUIPMENT 20,000 - 20,000 - - 20,000 0% 0% N/A TOTAL - POLICE DEPARTMENT CIP 20,000 - 20,000 - - 20,000 0% 0%
COMMUNITY SERVICES DEPARTMENT - CIP
AMERICANS WITH DISABILITIES ACT (ADA) BOOKER T. ANDERSON (BTA) 485,000 - 485,000 - 119,348 365,652 0% 25% Work in progress Jan-23 Jun-23 AMERICANS WITH DISABILITIES ACT (ADA) PARCHESTER CENTER 450,000 46,314 496,314 49,536 143,808 302,970 10% 39% Work in progress Dec-22 AUDITORIUM CONVENTION CENTER UPGRADES 500,000 413,638 913,638 1,930 413,753 497,955 0% 45% 50% Dec-22 Construction is 50% complete RECREATION COMPLEX HVAC 120,000 - 120,000 - - 120,000 0% 0% 22-Dec Spring 2023 Dec-23 SHIELDS-REID COMMUNITY CENTER HVAC SYSTEM UPGRADE127,250 5,600 132,850 - 5,600 127,250 0% 4% 22-Dec Spring 2023 Dec-23
TOTAL - COMMUNITY SERVICES DEPARTMENT
CIP 1,682,250 465,552 2,147,802 51,466 682,509 1,413,827 2% 34%
LIBRARY DEPARTMENT - CIP
AMERICANS WITH DISABILITIES ACT (ADA)
RAMP MAIN LIBRARY STAFF ENTRANCE 30,000 - 30,000 - - 30,000 0% 0% TBD, this will be part of the recently
awarded $9M grant for the Library
BOOKMOBILE - NEW 70,000 - 70,000 - - 70,000 0% 0% TBD DELIVERY VAN - NEW 70,000 - 70,000 - - 70,000 0% 0% TBD TOTAL - LIBRARY DEPARTMENT CIP 170,000 - 170,000 - - 170,000 0% 0%
8. CIP Variance Report
City of Richmond
FY2022-23
December 2022 - Period 6
CAPITAL IMPROVEMENT PROJECTS BY DEPARTMENT
ORIGINAL REVISED 12/31/2022 %
EXPENDITURES BUDGET ADUSTMENTS BUDGET EXPENDED BALANCE without % FINANCE Estimated CAPITAL PROJECTS FY2022-23 FY2022-23 FY2022-23 FY2022-23 ENCUMB REMAINING ENCUMB USED NOTES Design Construction Completion Date Contingency/Other
PORT OF RICHMOND - CIP
BERTH ELECTRIFICATIONS 750,000 - 750,000 - - 750,000 0% 0% Dec-23 Working with City Attorney, Request for
Proposal (RFP) is in progress, have to
deliver by November 2024, work will be
start in January, 2023, takes up to 10
months, December 23, is the estimated
completion. PSE Ready for release
PPMT ENVIRONMENTAL COMPLIANCE 100,000 - 100,000 - - 100,000 0% 0% Jun-23 Will be working on in April 23,
estimated completion by June 30,
2023. Coordinating with DTSC
PPMT GENERAL UPGRADES 250,000 - 250,000 - 64,000 186,000 0% 26% Mar-23 Commencing in October 2022, contract
for $64K is awarded, other contracts
are being awarded, Completed by
March 2023. First Phase complete.
Assessing next task now
TERMINAL 4 WHARF REMOVAL 3,401,288 - 3,401,288 197,628 516,345 2,687,316 6% 21% Dec-23 Consultant is providing plan now, Q1
23 estimated to start, It may be
completed by December 2023. Final
comment to bid documents
complete, expect to release for bid
in mid-January
TOTAL - PORT OF RICHMOND CIP 4,501,288 - 4,501,288 197,628 580,345 3,723,316 4% 17%
ECONOMIC DEVELOPMENT - CIP
AREA FM CAP 929,161 - 929,161 - - 929,161 0% 0% TOTAL - ECONOMIC DEVELOPMENT CIP 929,161 - 929,161 - - 929,161 0% 0%
KCRT CABLE TELEVISION - CIP
ENGINEERING; (Microwave Transmission &
Playback System) 120,000 - 120,000 11,673 - 102,041 10% 10% TBD TOTAL - KCRT CIP 120,000 - 120,000 11,673 - 102,041 10% 10%
PUBLIC WORKS - EQUIPMENT SERVICES AND REPLACEMENT - CIP FIRE VEHICLES 810,000 65,000 875,000 - 423 874,577 0% 0% OTHER CITY EQUIPMENT 100,000 - 100,000 - - 100,000 0% 0% OTHER CITY VEHICLES 3,305,000 515,230 3,820,230 - 2,533,550 1,286,680 0% 66% PO
Encumber
ed with 72
POLICE VEHICLES 1,451,000 225,413 1,676,413 534 224,879 1,451,000 0% 13% TOTAL - EQUIPMENT SERVICES CIP 5,666,000 805,644 6,471,644 534 2,758,852 3,712,257 0% 43% Equipment purchases delayed due to
nationwide supply chain problems
GRAND TOTAL 79,965,026 43,279,744 123,244,770 21,470,324 28,919,410 72,848,751 17% 41% City’s contracted Engineer and Environmental Geologist completed draft Grading Plan and submitted to DTSC. DTSC Geologist and State Project Manager have reviewed and returned document with comments by the end of October, 2022. City Staff, contracted Engineer and Geologist will incorporate State DTSC comments and ready the bid for Site Grading Work. Bid packet is expected to be ready winter of 2022 and grading work planned by Spring 2023. City continues to rent fencing to provide additional site security and provides monthly reports to State DTSC Regulator.
February 28, 2023
Finance Department
DATE: February 28, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Shasa Curl, City Manager
Nickie Mastay, Deputy City Manager
Delmy Cuellar, Director of Finance
Subject:
Budget Presentations
FINANCIAL IMPACT: There is no financial impact for receiving department presentations.
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
ISSUE:
City staff from various City departments will provide an overview of their programs, staffing, and Fiscal Year
2022-2023 budget.
RECOMMENDED ACTION:
RECEIVE a written report from Community Services
(Children and Youth, Employment & Training,
Environmental and Community Investment Agreement
Grant Administration, Library, Office of Neighborhood
Safety, Recreation, Transportation), Community
Development (Building, Code Enforcement, Housing
Policy, Planning, Successor Agency to the former
Redevelopment Agency), and City Attorney’s Office –
Finance Department (Shasa Curl/Delmy Cuellar 510-620-
6790). This item was continued from the February 21,
2023, meeting.
AGENDA
REPORT
February 28, 2023
DISCUSSION:
City departments are giving the City Council an update on their accomplishments and goals at the mid-point of the Fiscal Year 2022-2023.
Below is the schedule of presentations.
January 17, 2023: Public Works (Building Maintenance, Engineering & Capital Improvement Projects, Fleet, Maintenance & Abatement, Parks Maintenance, Water Resource Recovery)
January 24, 2023: Police (Administration, Traffic, Investigations, Patrol) Fire (Administration and Support, Emergency Services, Fire Prevention, Training)
February 7, 2023
Capital Improvement Projects
Internal Services (Information Technology, Human Resources, Finance)
City Manager
Economic Development
City Clerk
City Council
Mayor’s Office
(Continued to February 21, 2023)
February 21, 2023: Community Services (Children and Youth, Employment & Training, Environmental and Community Investment Agreement Grant
Administration, Library, Office of Neighborhood Safety, Recreation, Transportation)
Community Development (Building, Code Enforcement, Housing Policy, Planning, Successor Agency to the former Redevelopment Agency)
City Attorney
NEXT STEPS:
City staff members will provide the City Council with the FY 22-23 Mid-year Budget on February 28, 2023, for consideration and adoption. Thereafter, City staff will return with the Quarter 3 Budget update in May 2023 for the FY 2022-2023 budget.
February 28, 2023
DOCUMENTS ATTACHED:
Attachment 1 – Community Services Presentation
Attachment 2 – Community Development Presentation
COMMUNITY
SERVICES
DEPARTMENT
1 Richmond City Council
February 21, 2023
Community
Services
Department
Employment & Training
Library and LEAP
Office of Neighborhood Safety
Recreation
Transportation
2 Community
Services
Divisions
Employment & Training Department
3
WHAT WE DO
• Ensure a continuum of education and training
opportunities that build a skilled workforce to meet
current and future employer needs.
• Provide year-round and summer employment, career
pathways training, internships and supportive services for youth to successfully transition into adulthood.
• Help residents obtain good jobs in high growth, high wage occupations through regional employer partnerships.
• Prepare residents for construction trades careers
4Page 163 of 778
WHAT WE DID IN FY 2022-23
(JULY – DECEMBER)
• Awarded over $4 million dollars to provide employment and training services to Richmond residents
• Adult workers
• Youth
• Dislocated Workers
• ESL
• Youth with Disabilities
• Construction Trades
• Re-entry job seekers
• Employed over 230 youth through year-round, summer employment, and supportive services
• Created paid internship program with partnerships with Richmond Promise College Graduates Released RFP for youth (ages 16-24) workforce services through the California for All Youth Grant awarded to Employment and training • Purchased Metrix Learning Online platform for workforce training for ALL Richmond residents
5
WHAT WE PLAN TO DO IN FY 2022-23 (JAN - JUNE)
Fill all vacancies to maximize services to Richmond residents Create workforce access centers throughout the City of Richmond Fund and implement Beautify Richmond; a blight removal and neighborhood stabilization program
Increase access to training opportunities that lead to high growth, high wage occupations for Richmond job seekers
Develop career pathways healthcare, IT and Advance Manufacturing for youth and young adults that lead to financial security and break the cycle of poverty in disadvantaged communities
Build a workforce and career development system for All Richmond Youth 6Page 165 of 778
WHO WE ARE (STAFF)
FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 21.8 6
FISCAL YEAR 2022-23 BUDGET
8 FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022) Revised Budget Actuals 6 Month Projection
Other Revenue 44
Grants 7,000,280 400,317 3,500,140
Operating Transfers In 2,723,201 1,279,146 1,361,600.50 Total Revenue 9,723,481 1,679,507 4,861,740.50
Expenditures Salaries & Wages 1,838,079 619,172 919,039.50 Benefits 1,462,600 468,114 731,300
Professional & Admin 8,288 15,171 4,144
Other Operating 82,461 23,031 41,230.50
Utilities 9,000 3,925 4,500
Equipment & Contract
Services 638,232 29,026 319,116
Cost Pool 693,079 346,544 346,539.50
Asset/Capital Outlay 100,678 50,339
Grant Expenditures 4,913,397 1,194,065 2,456,698.50
Employment & Training
Allocation (97,176) (48,588)
Total Expenditures 9,648,638 2,699,049 4,824,319
Net Impact 74,843 (1,019,542) 37,421.50
Library and Community Services
Library and LEAP:Literacy for
Every AdultProgram
Insert pictures reflecting your
LIBRARY: WHAT WE DO
• Provide diverse materials and services to help our
community meet their personal, cultural,
educational, and professional needs
• Support a lifelong enjoyment of reading and learning
• Provide early childhood activities and story times,
author events, hands on STEAM workshops, and
reference and reader's advisory services
• Advance literacy in the areas of English as a Second
Language, Digital Literacy, workforce development,
community and civic engagement, and family
literacy
• Support the 5-member Library Commission and
collaborate with the Friends of the Richmond Public
Library and the Richmond Public Library Foundation 10Page 169 of 778 LIBRARY: WHAT WE DID IN FY 2022-23
(JULY – DECEMBER)
● Service hours: 41/week at Main, 20/week at each branch ● Secured purchase of 35 laptops for patron use
● Filled 3 positions: Administrative Librarian (promotion), Librarian I (promotion), and Deputy Director of Community Services – Library ● Awarded $9,712,979 California State Library Building Forward Library Infrastructure Grant for Main Library
● Contracted for consultant to guide $250,000 Bookmobile replacement grant
11
LIBRARY: WHAT WE PLAN TO DO IN FY 2022-23
(JANUARY – JUNE)
12 • Launch in-person tutoring in conjunction with Recreation (RFCY grant) • Partner with Scientific Adventures for Girls for co-ed summer programming (RFCY grant)
• Add BiblioCommons enhancements to online catalog
• Add Newsbank digital newspaper subscription
• Continue to develop Main Library Infrastructure renovation project with Public Works and identify a temporary location for Main Branch • Add 35 laptops to circulating pool. Purchase new desktops, laptops, and charging carts for in-library use
• Begin strategic planning and outreach to the community
LEAP: WHAT WE DO
• Literacy for Every Adult Program (LEAP) is
a free educational service that helps
adults learn to read and help families
succeed.
• LEAP offers General Education
Development (GED), Career Online High
School, English as a Second Language
(ESL) and Family Literacy Services
• Online, face-to-face instruction, and one-
to-one tutoring
• Community Partnerships- Bay Area
Rescue Mission, Office of Neighborhood
Safety, City of Richmond YouthWORKS,
Contra Costa County Senior Employment
Program, Online Bindery
13Page 172 of 778
LEAP: WHAT WE DID IN FY 2022-23
(JULY – DECEMBER)
• LEAP received grants totaling $256,947
from State and Federal Agencies
• LEAP hosted its second virtual
graduation in partnership with KCRT for
22 graduates
• LEAP volunteers donated 803 hours of
one-to-one tutoring, the equivalent of
$20,292 in salary savings
• LEAP’s current enrollment is 271 adult
learners, 22 families enrolled in Family
Literacy Program
• LEAP staff participated in 15 community
outreach events
14
15 • Continue partnership with YouthWORKS to serve as a worksite • Expand our ESL onsite employer program to include one new additional job site
• Expand GED and ESL offerings to include Saturday and evening classes
• Increase recruitment efforts to increase GED Adult Learner participation by 10 percent
• Placement site for Senior Community Service Employment Program (SCSEP)
• Participate in the City’s 2023 Literacy Fair
LEAP: WHAT WE PLAN TO DO IN FY 2022-23
(JANUARY – JUNE)
LIBRARY & LEAP: WHO WE ARE (STAFF)
FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Library 24.7 3
LEAP 7 1
16
17
Office of
Neighborhood
Safety
FY 2022-2023 Budget Presentation
May 17, 2022
18 INSERT AN IMAGE
WHAT WE DO
19 Gun Violence Prevention: Work to dramatically
reduce and one day eliminate gun violence and
associated injuries/deaths in the City of
Richmond
Operation Peacemaker Fellowship: Provide
attention, intensive engagement, and support
structures through a peer-facilitated group
mentoring model. The fellowship supports the
consistent improvement of the social and
emotional health and wellness of young people
Manage Street Outreach Strategies: Engage
those at the center of and most impacted by
historical firearm-related hostilities
WHAT WE DID
20 Total Contacts Hours
Street Outreach 879 1505
Fellow Engagements 1148 1845
Referrals 72 178
• Received a $6 million, 3-year grant from the State to sustain our efforts in gun violence reduction
• Hired an one (1) Administrative Aide
• Hire three (3) Neighborhood Change Agents (NCA) with 2 more in the hiring process Page 179 of 778
WHAT WE PLAN TO DO
• Leverage Reimagining Public Safety funding to hire and train additional staff
• Support service expansion to various demographics across the City and programming within the West Contra Costa Unified School District • Continue efforts to make the City of Richmond a healthy and safe community for those who live, work and play here.
21Page 180 of 778
WHO WE ARE (STAFF)
FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 17 7
FISCAL YEAR 2022-23 BUDGET
FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022)
Revised Budget Actuals 6 Month Projection
Revenue Grants 900,000 477,847 450,000
Total Revenue 900,000 477,847 450,000
Expenditures Salaries & Wages 1,341,638 378,805 670,819 Benefits 1,153,168 294,386 576,584
Professional & Admin 2,146,140 101,079 1,073,070
Other Operating 109,640 3,961 54,820
Utilities 66,000 4,745 33,000
Cost Pool 507,111 211,291 253,555
Asset/Capital Outlay 746
Grant Expenditures 72,887
Total Expenditures 5,323,697 1,067,900 2,661,848
Net Impact (4,423,697) (590,053) (2,221,848)Page 182 of 778
RECREATION &
NEIGHBORHOOD
SERVICESN
Insert pictures reflecting your
presentation.
Community
Service
Children & Family
Programs
Aquatics, Youth &
Adult Sports
Seniors, Special
Needs & Special
Events
Neighbor-hood
Services
Grants
Finance &
Registration
WHAT WE DO
• Community Services - Recreation is dedicated to
enriching the quality of life in Richmond through its
recreation programs, facilities, and cultural events.
• Programs for all age groups: youth, adult, seniors,
and special needs. We offer programs such as
aquatics, sports, out of school time camps, special
events and many more.
• Facilities for hosting events from private events
and Neighborhood Council meetings to our
signature special events.
• Neighborhood Services Programs - through the
Love Your Block beautification programs, Adopt A
Senior Programs, Tool Lending Library and Mobile
Tool Lending Library.
25
WHAT WE DID IN FY 2022-
23 (JULY-DECEMBER)
• Organized Third of July Fireworks, Fall Festival,
Candy Cane Basketball Tournament, and Tree
Lighting to name a few
• Returned to full capacity in sports, aquatics,
youth and some senior programs
• Implemented Fee Waiver and Partnership Policy
to provide equitable access to all community
members
• Celebrated Willie Mays Day with the renaming
of 3 Nicholl Fields to Willie Mays Fields
• Awarded Outdoor Equity Grant - $700,000
26
WHAT WE PLAN TO DO IN FY
2022-23 ( JANUARY – JUNE)
• Celebrate Black History and Chinese New Year through
Senior Center programs.
• Reinstate youth specialty camp excursions such as snow trips, and visits to other nature and wildlife experiences • Extend Tool Lending Library hours
• Find new grants to continue to uplift facilities and
expand programs
• Seek additional partners in order to expand
programming opportunities for the community
27Page 186 of 778
WHO WE ARE (STAFF)
FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 28.8 0
FISCAL YEAR 2022-23 BUDGET
2 9
FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022)
Revised Budget Actuals 6 Month Projection
Revenue Licenses, Permits, Fees 781,808 292,125 390,904 Use of Money/Property 1,298
Other Revenue 15,500 17,520 7,750
Rental Income 525,567 360,814 262,783.50
Total Revenue 1,322,875 716,757 661,437.50
Expenditures Salaries & Wages 2,614,252 1,292,208 1,307,126 Benefits 2,039,438 1,071,358 1,019,719
Professional & Admin 1,027,412 226,767 513,706
Other Operating 85,093 6,364 42,546.50
Utilities 53,020 8,805 26,510
Equipment & Contract
Services 9,250 1,958 4,625
Cost Pool 592,854 247,019 296,427
Asset/Capital Outlay 256,346 255,780 128,173
Grant Expenditures 132,500 66,250
Total Expenditures 6,810,165 3,110,259 3,405,082.50
Net Impact (5,487,290) (2,393,502) (2,743,645)
TRANSPORTATION
30
R-Transit
• Management of the paratransit (R-Transit) and LYFT service programs providing 24- hour service to registered clients
City Parking Authority
• Management of city on-street and off-street parking inventory • Responsible for developing parking policy, programs (neighborhood permit parking and parklets), regulations, and the parking enterprise fund Transportation Sustainability
• Coordinate city electric vehicle (EV) service equipment capital improvement and manage equipment
• Steward fleet and transportation network electrification • Provide EV and alternative energy education and outreach to promote clean transportation
Micromobility
• Manage Micromobility services (bikeshare, on-demand shuttle and car share programs) Grant Administration and Technical Support
• Acquire and manage over $7 million in grants and project partnerships • Serve on various EV, transportation authority, planning committees, and city working groups
• Provide technical review, support, and input on local and regional development projects, and TA to city departments and community groups 31 WHAT WE DO
Transportation
WHAT WE DID IN FY 2022-23
• Expand public electric vehicle (EV) charging stations network for increased accessibility and EV purchases
within Richmond
• Maintain the reduced the cost of LYFT travel for
qualified seniors and disabled person in Richmond
• Expand LYFT to the Contra Costa Regional Medical
Center, the Veterans Hospital, and County offices in
Martinez, CA to better serve seniors and disabled
individuals
• Micro-mobility Services
• Launch city’s first electric carshare program
• Operate Richmond MOVES On-Demand Shuttle program
• Manage electric bikeshare program
• Secured $860K in Hybrid and Zero Transmission Truck
(HVIP) Vouchers to purchase electric fleet vehicles
32 Transportation
WHAT WE PLAN TO DO
IN FY 2023-24
• Use Richmond Moves Software to increase efficiency and to provide additional travel options for Rtransit clients • Acquire new Wheelchair Accessible vehicles for RTransit • Further reduce vehicle emissions in the City of Richmond • Expand existing micro-mobility services (i.e. bikeshare, Richmond MOVES, and carshare) to isolated and
underserved areas throughout Richmond
• Implement strategies to update the Civic Center Plaza parking plan to provide efficient use and enhanced
security for city employees, fleet vehicles and visitors • Increase electric vehicle charging station installations in public areas
• Work with community-based organizations to increase
paratransit ridership
• Continue to provide additional low-costs transportation services to eligible seniors and disabled populations
• Pursue grant opportunities to support the development and implementation of transportation-related strategies • Support the reinstatement of parking enforcement to
help support the success of existing parking programs
• Adopt a City Electrification Plan
• Support the transition of Richmond’s City fleet from gas to electric vehicles
33 Transportation
WHO WE ARE (STAFF)
34 Transportation
FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 5 0
FISCAL YEAR 2022-23 BUDGET
3 5
FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022)
Revised Budget Actuals 6 Month Projection
Revenue Licenses, Permits & Fees 35,000 59,229 17,500
Charges for Services 355
Other Revenue 89,000 42,075 44,500
Grants 2,627,692 238,018 1,313,846
Total Revenue 2,751,692 339,677 1,375,846
Expenditures Salaries & Wages 347,511 223,503 173,755.50 Benefits 292,659 183,390 146,329.50
Professional & Admin* 6,698,894 444,037 3,349,447
Other Operating 26,700 6,293 13,350
Utilities 2,500 425 1,250
Equipment & Contract
Services 30,225 1,015 15,112.50
Cost Pool 261,260 108,862 130,630
Asset/Capital Outlay 2,000 1,000
Total Expenditures 7,661,749 967,524 3,830,874.50
Net Impact (4,910,057) (627,847) (2,455,028.50)
*Professional & Admin Category Includes ECIA Expenditures
Thank you!
36
Community
Development
Department
1Page 196 of 778
WHAT WE DO
Community Development Department (CDD) is home to several divisions, which work together to maintain and improve the quality of life for residents and visitors. From Planning to Housing to Building and Code Enforcement, CDD focuses on enhancing the quality of life for Richmond’s residents and businesses.
Planning assists the public with information about property regulations and is responsible for developing long-range planning policies and plans, evaluating development projects, and supporting implementation of plans.
Building’s primary responsibility is the enforcement of the California Building Standards Code (California Code of Regulations, Title 24), as adopted by the City of Richmond. The enforcement of these codes is accomplished through the “permit process.” Building also manages the Residential Rental Inspection Program.
Housing serves to keep the public informed about the City’s and other available housing assistance programs, projects, and available resources.
Code Enforcement administers programs designed to protect the public’s safety, welfare, and property value through enforcement of City ordinances and State/Federal laws relating to land use, zoning, housing, public nuisances and private vehicle abatement within the City. 2Page 197 of 778
WHAT WE DID IN FY 2022-23 (JULY –
DECEMBER)
• Engaged the community in the development of the
General Plan Housing Element Update, a new
Environmental Justice Element, and the Travel Safe
Richmond Initiative
• Issued 1,677 permits, completed 5,299 permit
inspections (including finals at Hacienda Heights),
completed 1,894 plan reviews.
• Adopted the 2022 California Building Standards Code
with Richmond's local amendments.
• Completed lien and special assessment process for
various abatement and code enforcement fines
• Achieved the final sunsetting of the Rydin encampment and have executed contracts for Housing First Program 3Page 198 of 778
WHAT WE PLAN TO DO IN FY
2022-23 (JANUARY – JUNE)
• Adopt the General Plan Housing Element Update
and obtain state certification
• Adopt the new General Plan Environmental Justice
Element and amendments to the General Plan
Public Safety and Noise Element
• Adopt and begin implementation of the
Homelessness Strategic Plan
• Begin development of the Housing Equity Road Map
• Continue implementation and enforcement of the
California Building Standards Code
4Page 199 of 778
WHAT WE PLAN TO DO IN FY 2022-
23 (JANUARY – JUNE) CONT ..
• Continue efforts to automate processes and
procedures in order to improve efficiency
and enhance our customer experience
• Complete improvement and implementation of
Residential Rental Inspection Program (RRIP)
enforcement of non-compliant property owners
• Implement Alcohol, Tobacco, and Taxi permit
enforcement
• Enhance cannabis enforcement efforts
• Expand implementation of SolarAPP+
online (automated permitting platform)
5Page 200 of 778
WHO WE ARE (STAFF)
FY 2022-23 Approved
Positions
Vacant Positions as of
December 31, 2022
Staffing 36 5
6Page 201 of 778
FISCAL YEAR 2022-23 BUDGET (PLANNING & BUILDING)
7 FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022) Revised Budget Actuals 6 Month Projection
Revenue Licenses, Permits, Fees 6,902,259 4,364,295 3,451,129.50 Use of Money/Property 24,119
Charges for Services 2,989,592 214,551 1,494,796
Other Revenue 20
Grants 5,374,517 34,601 2,687,258.50
Total Revenue 15,266,368 4,637,586 7,633,184
Expenditures Salaries & Wages 2,473,701 1,101,431 1,236,850.50 Benefits 1,602,380 717,538 801,190
Professional & Admin 11,481,325 1,566,544 5,740,662.50
Other Operating 115,337 45,982 57,668.50
Utilities 9,000 2,154 4,500
Equipment & Contract
Services 51,644 1,287 25,822
Cost Pool 1,985,965 992,979 992,982.50
Asset/Capital Outlay 1,000 500
Operating Transfers In 1,800,000 253,463 900,000
Total Expenditures 19,520,352 4,681,378 9,760,176
Net Impact (4,253,984) 463,133 (2,126,992)
FISCAL YEAR 2022-23 BUDGET(CODE ENFORCEMENT)
8 FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022) Revised Budget Actuals 6 Month Projection
Revenue Licenses, Permits, Fees 955,500 239,787 477,750 Other Revenue 30,000 52,183 15,000
Total Revenue 985,500 291,970 492,750
Expenditures Salaries & Wages 798,887 349,894 399,443.50 Benefits 645,462 290,965 322,731
Professional & Admin 373,400 56,966 186,700
Other Operating 28,947 5,306 14,473.50
Utilities 11,500 6,929 5,750
Equipment & Contract
Services 13,549 5,678 6,774.50
Cost Pool 165,000 82,500 82,500
Total Expenditures 2,036,745 798,237 1,018,372.50
Net Impact (1,051,245) (506,267) (525,622.50)
FISCAL YEAR 2022-23 BUDGET (SUCCESSOR AGENCY)
9 FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022) Revised Budget Actuals 6 Month Projection
Revenue Property Taxes 8,340,223 4,170,111.50
Use of Money/Property 90,021
Other Revenue 33
Operating Transfers In 9,212,428 2,346,530 4,606,214
Proceeds from Sale Prop 287,855
Total Revenue 17,552,651 2,724,439 8,776,325.50
Expenditures Salaries & Wages 225,250 3,020 112,625
Benefits 40,000 16,226 20,000
Professional & Admin 119,700 31,741 59,850
Other Operating 567,110 524,401 283,555
Equipment & Contract
Services 100,000 99,679 50,000
Cost Pool 13,896 105,656 6,948
Asset/Capital Outlay 3,170,000 1,585,000
Debt Service 8,259,229 7,480,917 4,129,614.50
Operating Transfers Out 9,212,428 2,346,530 4,606,214
Total Expenditures 21,707,613 10,608,170 10,853,806.50
Net Impact (4,154,962) (7,883,731) (2,077,481)
FISCAL YEAR 2022-23 BUDGET(HOUSING)
1 0
FY2022-23 BUDGET vs. ACTUALS ( Thru December 31, 2022)
Revised Budget Actuals 6 Month Projection
Revenue Licenses, Permits, & Fees 568,000 324,856 284,000 Use of Money/Property 63,149 42,810 31,574.50
Other Revenue 618,651 562,706 309,325.50
Grants 466,432 6,867 233,216
Loan/Bond Proceeds 311,519 179,773 155,759.50
Proceeds from Sale Prop 133,664 18,943 66,832
Total Revenue 2,161,415 1,1135,954 1,080,707.50
Expenditures Salaries & Wages 345,890 156,289 172,945
Benefits 163,200 95,619 81,600
Professional & Admin 1,328,189 (75,818) 664,094.50
Other Operating 8,712 3,842 4,356
Utilities 801 400.50
Cost Pool 150,382 62,662 75,191
Asset/Capital Outlay 1,150,000 575,000
CDBF/Home/Housing
Project 3,122,795 47,884 1,561,397.50
Operating Transfers Out 480,000 240,000
Total Expenditures 6,749,970 290,448 3,374,984.50
Net Impact (4,588,554) 854,506 (2,294,277)
February 28, 2023
Library and Community Services
DATE: February 28, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager of Community
Services
Tamara Walker, Deputy Director of Library and
Community Services, Employment and Training Division
Fred Lucero, Program Manager
Subject:
Alliance Graphics Contract for Richmond YouthBUILD
FINANCIAL IMPACT: Alliance Graphics services will be paid for from the Youth BUILD grant and will be used for t-shirts, sweatshirts, beanies, and other graphic arts products. There will be no fiscal impact on the General Fund.
PREVIOUS COUNCIL
ACTION:
November 10, 2020, June 15, 2021, and March 15, 2022.
STATEMENT OF THE
ISSUE:
The Employment and Training Division of the Community
Services Department is seeking approval for the Alliance Graphics contract.
RECOMMENDED ACTION:
APPROVE a contract with Alliance Graphics in an
amount not to exceed $40,000, for graphic arts products and materials, with a term beginning February 28, 2023, through June 30, 2025 – Community Services
Department, Employment and Training (Tamara
Walker/Fred Lucero 510-621-1562).
AGENDA
REPORT
February 28, 2023
DISCUSSION:
The Employment & Training Division was awarded $1,900,000 through a competitive grant from the Department of Labor for a YouthBUILD grant. Employment and Training used Bids Online to solicit the Request for Qualifications (RFQ) for t-shirts, and other clothing apparel for Richmond YouthBUILD. Alliance Graphics was the only response for the RFQ. Through Bids Online, Alliance Graphics was selected to provide the requested service.
City staff recommends approving a contract with Alliance Graphics to provide t-shirts, sweatshirts, beanies, and other graphic art products in the amount not to exceed $40,000 from February 28, 2023 through June 30, 2025.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
CITY OF RICHMOND
STANDARD CONTRACT
Department: Project Manager:
Project Manager E-mail:
Project Manager Phone No:
PR No: Vendor No: P.O./Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] , [ ] other [specify:]
2. Term. The effective date of this Contract is and it terminates unless terminated as provided herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.
4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
510-621-1562
February 28, 2023
June 30, 2025
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.
10. Signatures. These signatures attest the parties' Contract hereto:
CITY OF RICHMOND CONTRACTOR:
a municipal corporation
By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)
Title: By:
I hereby certify that this Contract Title:
has been approved by City Council.
Date Signed:
B y :
City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:
B y :
B y : T i t l e :
City Attorney
Date Signed:
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President
and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
For the Contract between the City of
Richmond and
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:
Fred Lucero, Program Manager
For the Contract between the City of
Richmond and
EXHIBIT B
PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES
THAT EXCEED THE CONTRACT PA YMENT LIMIT UNLESS A CONTRACT
AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}
1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.
2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
3. Contractor shall submit timely invoices to the following address:
Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:
PO Box 4046
Richmond, CA 94804-0046
4. All invoices that are submitted by Contra ctor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.
5. The City will pay invoice(s) within 45 days a fter completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.
7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized. / 450 Civic Center Plaza
For the Contract between the City of
Richmond and
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. Notices
. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.
1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
City of Richmond
Richmond, CA 94804-0046
1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
General Conditions/EJ/TE 01-19-11 1 of 13
EXHIBIT D
GENERAL CONDITIONS
1. Independent Contractor . Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.
2. Brokers . Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.
3. City Property . The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
4. Patents, Trademarks, C opyrights and Rights in Data
. Contractor shall not
publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell,
General Conditions/EJ/TE 01-19-11 2 of 13
import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.
Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.
5. Inspection
. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.
If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.
6. Services
. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor.
General Conditions/EJ/TE 01-19-11 3 of 13
Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.
7. Records
. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.
Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this C ontract's termination (or for any further period that is required by law) and until all Fede ral or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make thes e records available to authorized representatives of the CITY, the State of California, and the United States Government.
Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.
Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.
City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract.
General Conditions/EJ/TE 01-19-11 4 of 13
Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.
8. Changes and Extra Work . All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:
Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.
If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.
In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.
9. Additional Assistance
. If this Contract requires Contractor to prepare
plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue
General Conditions/EJ/TE 01-19-11 5 of 13
any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.
10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.
City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.
11. Business License
. Contractor shall obtain a Richmond Business License
before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
General Conditions/EJ/TE 01-19-11 6 of 13
13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.
Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to
General Conditions/EJ/TE 01-19-11 7 of 13
indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.
The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section
15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
16. Safety
. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete
General Conditions/EJ/TE 01-19-11 8 of 13
responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.
17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.
19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.
Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.
Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.
Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies
. Contractor agrees to
abide by the terms and conditions of said policies.
20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated
General Conditions/EJ/TE 01-19-11 9 of 13
under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
21. Integration
. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.
22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.
23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and
General Conditions/EJ/TE 01-19-11 10 of 13
City reserves the right to employ other Contractors in connection with the project.
25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.
26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.
Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.
28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:
All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.
No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
General Conditions/EJ/TE 01-19-11 11 of 13
29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."
30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.
This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.
31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.
32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
33. Interpretation. This Contract shall be interpreted as if drafted by both parties.
34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view
General Conditions/EJ/TE 01-19-11 12 of 13
toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.
37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.
Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.
39. Performance and Final Acceptance.
Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.
Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.
General Conditions/EJ/TE 01-19-11 13 of 13
City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.
If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.
40. Survival
. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion.
For the Contract between the City of
Richmond and
EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):
For the Contract between the City of
Richmond and
EXHIBIT F
INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.
The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)
3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.
6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)
7. Contractor’s Pollution Liability (if applicable for Construction Contractors)
Required Coverage
Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR
is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011
PROJECT COST R EQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)
Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).
If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.
If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.
The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.
Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:
HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.
Same limits as General Liability.
Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Additional Insured Endorsement
Applicable to General Liability Coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.
SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:
1. A Bid bond
2. A Performance Bond
3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non- renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin . The City
of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
February 28, 2023
City Council
DATE: February 28, 2023
TO: Members of the City Council
FROM:
Mayor Martinez and Councilmember Bana
Subject:
Proclamation declaring March as American Red Cross
Month
FINANCIAL IMPACT: There is no financial impact related to this item.
PREVIOUS COUNCIL
ACTION:
The City of Richmond supports the American Red Cross.
STATEMENT OF THE
ISSUE:
During American Red Cross Month in March, we celebrate the humanitarian spirit of Contra Costa residents and reaffirm our commitment to help ensure no one faces a crisis alone.
RECOMMENDED ACTION:
PROCLAMATION declaring March as American Red
Cross Month - Mayor Eduardo Martinez (510-620-6503)
and Councilmember Soheila Bana (510-620-6743).
DISCUSSION:
Caring for one another is at the heart of our community and exemplified by Contra Costa residents whose simple acts of kindness through the Red Cross provide help and hope in people’s most AGENDA
REPORT
February 28, 2023
difficult moments — continuing the lifesaving legacy of Clara Barton, who founded the Red Cross more than 140 years ago to prevent and alleviate human suffering.
To name a few activities, the American Red Cross facilitates emergency facilities, food and clothing for those in immediate need and organizes regular blood drives as well as installing smoke alarms by volunteers and American Red Cross staff.
The support, volunteerism and generous donations by ordinary individuals and partners are critical to our community’s resilience and the Richmond City Council joins Contra Costa County in recognizing March 2023, in honor of all those who fulfill Red Cross founder Clara Barton’s noble words “You must never think of anything except the need and how to meet it,” and ask everyone to join in this commitment.
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation
Proclamation Declaring March 2023 as
American Red Cross Month
WHEREAS, during American Red Cross Month in March, we celebrate the humanitarian spirit of Contra Costa residents and reaffirm our commitment to help ensure no one faces a crisis alone; and.
WHEREAS, caring for one another is at the heart of our community and exemplified by Contra Costa residents whose simple acts of kindness through the Red Cross provide help and hope in people’s most difficult moments — continuing the lifesaving legacy of Clara Barton, who founded the Red Cross more than 140 years ago to prevent and alleviate human suffering; and
WHEREAS, every day, these ordinary individuals lend a helping hand to make an extraordinary difference for neighbors in need — whether it’s providing emergency shelter, food and comfort for families displaced by home fires, floods and other disasters, or donating blood for cancer patients, accident victims, people with sickle cell disease and other life-threatening conditions; and
WHEREAS, in 2022, the Red Cross assisted 172 families in need and held 568 blood drives in Contra Costa, collecting over 16,823 units of blood; and
WHEREAS, every day, these ordinary individuals also support military members and veterans, along with their families and caregivers, assisting 320 cases in 2022; and use vital skills like first aid and CPR to help people survive medical emergencies, and trained over 7,000 in these skills in 2022; and
WHEREAS, in addition, these ordinary individuals, through the Red Cross Sound the Alarm program installed 300 smoke alarms making households safer and trained over 400 youth in preparedness through the Prepare with Pedro and Pillowcase Project; and
WHEREAS, the support, volunteerism and generous donations by individuals and partners are critical to our community’s resilience; and
WHEREAS, the City of Richmond joins Contra Costa County to recognize March 2023 in honor of all those who fulfill Clara Barton’s noble words “You must never think of anything except the need and how to meet it,” and ask everyone to join in this commitment.
NOW, THEREFORE, BE IT RESOLVED that the Richmond City Council does hereby declare March 2023 as Red Cross Month and encourages all residents of Richmond to reach out and support the Red Cross’ humanitarian mission.
Eduardo Martinez Soheila Bana
Eduardo Martinez Soheila Bana
Mayor Councilmember
Dated: February 28, 2023
February 28, 2023
Mayor's Office
DATE: February 28, 2023
TO: Members of the City Council
FROM:
Mayor Martinez and Councilmember Bana
Subject:
Proclamation recognizing February 28, 2023 as Rare
Diseases Day in Richmond, California.
FINANCIAL IMPACT: There is no financial impact related to this item.
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The observance of Rare Diseases Day on the last day of
February each year provides an opportunity to raise
awareness of rare diseases, highlight the experiences of patients and their families and caregivers, and advocate for improved policies, research, and support for those
living with rare diseases.
RECOMMENDED ACTION:
PROCLAMATION recognizing February 28, 2023, as
Rare Diseases Day in Richmond, California. Mayor
Eduardo Martinez (510-620-6503) and Councilmember
Soheila Bana (510-620-6743)
DISCUSSION:
AGENDA
REPORT
February 28, 2023
Rare diseases affect an estimated 400 million people worldwide, with over 7,000 rare diseases identified to date, many of which are life-threatening and have no known cures. The impacts of rare diseases are significant in the areas of awareness, prevention and treatment.
The City of Richmond would like to shine light on this situation and its circumstances by joining municipalities across the nation in recognizing February 28, 2023, as Rare Diseases Day. Individuals with rare diseases often face significant challenges in receiving an accurate diagnosis, accessing appropriate treatment and care, and navigating the complexities of the healthcare system. This may also cause a significant financial hardship for many individuals and families.
While the public is familiar with some rare diseases, many patients, families, and caregivers affected by lesser-known rare diseases bear the burden of funding research and raising public awareness to support the search for treatments.
Our city must better support individuals with rare diseases, their families, their caregivers, and the organizations that work tirelessly to advance research, provide resources and services, and raise awareness of the impact of rare diseases
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation
Proclamation Recognizing
February 28, 2023 as Rare Diseases Day in the City of Richmond
WHEREAS, rare diseases affect an estimated 400 million people worldwide, with over 7,000 rare diseases identified to date, many of which are life-threatening and have no known cures; and WHEREAS, rare diseases affect almost 30 million people living in the United States, and two -thirds of those affected are children; and
WHEREAS, individuals with rare diseases often face significant challenges in receiving an accur ate diagnosis, accessing appropriate treatment and care, and navigating the complexities of the healthcare system; and WHEREAS, our country’s for-profit healthcare system makes treatment and care for all diseases overly expensive, burdensome, and is more responsive to corporate profits than human need; and WHEREAS, municipalities, including Richmond, do not adequately anticipate or accommodate the daily needs of disabled people; and
WHEREAS, people with rare diseases are even more vulnerable to the healthcare industry’s profit motive, as treatments and cures are either not economically appealing to treat or are incredibly expensive to procure; and WHEREAS, while the public is familiar with some rare diseases, many patients, families, and caregivers affected by lesser-known rare diseases bear the burden of funding research and raising public awareness to support the search for treatments; and
WHEREAS, the observance of Rare Diseases Day on the last day of February each year provides an opportunity to raise awareness of rare diseases, highlight the experiences of patients and their families and caregivers, and advocate for improved policies, research, and support for those living with rare diseases; and WHEREAS, our city must better support individuals with rare diseases, their families, their caregivers, and the organizations that work tirelessly to advance research, provide resources and services, and raise awareness of the impact of rare diseases; and
WHEREAS, thousands of residents of the City of Richmond are among those affected by rare diseases, as nearly one in 20 people in the United States have rare diseases.
NOW, THEREFORE, BE IT RESOLVED, that the City of Richmond, does hereby proclaim February 28, 2023, as Rare Diseases Day in Richmond, and call upon all residents to observe this day by learning more about rare diseases, supporting individuals, families, and caregivers affected by these conditions, and advocating for increase d awareness, research, and access to affordable and quality healthcare for all individuals living with rare diseases.
Eduardo Martinez Soheila Bana
Eduardo Martinez, Mayor Soheila Bana, Councilmember
February 28, 2023
Public Works
DATE: February 28, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Public Works Director
Greg Hardesty, Parks & Landscaping Superintendent
Subject:
Proposed Contract with Chain Link Fence & Supply, Inc.
FINANCIAL IMPACT: The proposed $24,509 for this contract was included in the approved Department of Public Works Fiscal Year
2022-2023 operating budget. (01917090-400537-
PM902).
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The Department of Public, Parks Maintenance Division is seeking approval of a contract with Chain Link Fence &
Supply, Inc. for a fencing project at Point Molate.
RECOMMENDED ACTION:
APPROVE a contract in the amount of $24,509 for the
fencing project at Point Molate, with a term from
February 21, 2023, through June 30, 2023 – Public
Works Department (Daniel Chavarria 510-620-5478/Greg
Hardesty 510-620-6920).
AGENDA
REPORT
February 28, 2023
DISCUSSION:
Parks staff members assist with the maintenance of Point Molate. To secure the property, Parks staff solicited bids to replace three sections of fencing along Stenmark Drive. This fencing was damaged in separate events where vehicles careened through the fencing that secures City property. The City did not receive any direct Police reports following these incidents. Parks staff members inspected each site and developed the specifications needed to return the fence sections to the original condition.
On December 2, 2022, a Request for Bid Proposals was placed on BidsOnline for the fencing project at Point Molate. Two (2) bid proposals were received on December 15, 2022. The proposals were as follows:
COMPANY
CITY
BID
PROPOSAL
1 Chain Link Fence & Supply, Inc. Livermore $24,509
2 Arktos, Inc. Union City $44,955
City staff recommends approval of a contract with Chain Link Fence & Supply, Inc., the lowest, responsive bidder, in the amount of $24,509, for a term beginning February 21, 2023, through June 30, 2023.
DOCUMENTS ATTACHED:
Attachment 1 – Contract
Attachment 2 – BidsOnline Report
Attachment 3 – Bid Canvass
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Pt. Molate Fence Repair (PW-Parks-12-02-2022), bidding on 12/15/2022 10:00 AM (PST)
Printed 01/19/2023
PlanetBids, Inc.
City of Richmond
Bid Results for Project Pt. Molate Fence Repair (PW-Parks-12-02-2022) Issued on 12/02/2022
Bid Due on December 15, 2022 10:00 AM (PST)
Item Num Section Item Code Description Unit of Measure Quantity Chain Link Fence & Supply, Inc. Arktos Incorporated 1 Section 1 Site 1 - Bio-swale LS 1 $7,792.00 $12,662.00 2 Section 1 Site 2 - Administration Building LS 1 $8,809.00 $16,056.00 3 Section 1 Site 3 - Gun Range LS 1 $7,908.00 $16,237.00 Total $24,509.00 $44,955.00
February 28, 2023
Police Department
DATE: February 28, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Timothy Simmons, Assistant Chief of Police
Subject:
Three-year Agreement with Flock Group, Inc.
FINANCIAL IMPACT: The proposed Agreement will not exceed $249,600 over three years; the expenditures for the project will derive entirely from the RPD’s general fund and will be made
possible after transferring funds due to vacancy cost
savings; $92,600 will be expended by June 30, 2023, and a payment of $78,500 will occur in years two and three - Account String 01191021-400209.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Richmond Police Department (RPD) wishes to
designate a vendor to acquire, support, and maintain a
Fixed Automated License Plate Reader (ALPR) System.
After conducting a competitive and rigorous selection
process, Flock Group, Inc. has been identified as the
police department's preferred choice for a reliable and efficient solution.
RECOMMENDED ACTION:
APPROVE a three-year agreement with Flock Group,
Inc. for the acquisition, support, and maintenance of a Fixed Automated License Plate Reader System, in an
amount not to exceed $249,600, for a term beginning
March 1, 2023 through February 28, 2026, and with two
one-year renewal options based on the same terms -
Police Department (Chief Bisa French 510-621-1802).
AGENDA
REPORT
February 28, 2023
This item was continued from the February 21, 2023,
meeting.
DISCUSSION:
On October 18th, 2022, the Richmond Police Department (RPD) issued a Request for Proposals (“RFP”) seeking proposals from qualified professionals to install about 30 stationary Automated License Plate Reader (“ALPR”) camera systems at strategic locations within the city of Richmond. 710 were notified, and four (4) submitted proposals before the deadline of December 9, 2022. Two (2) of the bids received did not meet the RFP requirements (one submitted a letter of intent, and the other was above the budgeted amount of $100,000/year). RPD staff met with the two remaining vendors, Flock Safety and Utility Associates. After thorough research, discussion, and reference checks, the evaluation committee gave Flock Safety 295 points out of 300.
The evaluation committee scored Utility Associates 185 out of a possible 300 points.
Flock Group, Inc. dba Flock Safety is based in Atlanta, Georgia, with a mission to assist police departments and the communities they serve to reduce crime. Flock Safety camera systems are in over 1,200 cities in 38 states and 600 police departments across the country including a number of Bay Area cities.
Flock is a public safety operating system that helps communities and law enforcement professionals in 1,200+ cities work together to eliminate crime, protect privacy, and mitigate bias. They build devices that capture objective evidence and use machine learning to detect, decode, and deliver unbiased investigative leads to law enforcement.
Their proprietary devices are solar powered, utilizing cloud-based software, are infrastructure-free, and assist in reducing crime. Flock Safety Automatic License Plate Reading cameras have unique and proprietary machine learning technology that detects the movement of a vehicle, allowing the camera to capture distinguishing features, shapes, sizes, and other tangible and
significant features that would help detectives
solve a crime. Flock Safety’s software platform is
web-based and user-friendly, allowing detectives
to search the database based on dates, times,
regions, vague vehicle descriptions, license
plates, bumper stickers, roof racks, and many
more unique features besides the license plate.
The use of ALPR technology has rapidly spread
in neighboring communities and around the
nation. The hope is that such a system, along with other enforcement efforts, will contribute to investigative efficacy and efficiency. The technology could assist in
February 28, 2023
clearing crimes while minimizing a policing footprint. By knowing which vehicle is involved in criminal activity, efforts can be focused on that specific vehicle to develop investigative leads and to further support RPD’s intent to focus on intelligence led deployment. Intelligence led strategies require timely and data driven technology. ALPR technology could provide that information and help mitigate the number of investigate vehicle stops. Most importantly, this technology automates a time consuming, manual process that officers routinely complete during their daily operations. It significantly improves effectiveness in identifying vehicles of interest among the hundreds or thousands observed during routine patrol. Without ALPRs, officers are not easily able to determine if a particular plate is associated with a stolen car or a particular crime or warrant. However, with the ALPRs, the system will alert the officer of a finding on a particular car as soon as the plate is scanned entering or leaving the city.
Not only is this system more efficient, but it frees up officers’ time for other duties, including routine patrol in the rest of the city and/or special assignments. This is particularly important during times of high call volumes. In addition to freeing up officers’ time, ALPR can improve officer safety by providing critical information regarding the nature of the identified offense in advance of the officer contacting the occupant(s) of the vehicle.
Just as importantly, ALPR can generate a record of vehicle sightings, complete with time, date, and geographic location information for each observation, which may bolster other evidence, including eyewitness testimony, in a criminal proceeding. The system uses the retained data and has analytical tools to assist officers and investigators in intelligence gathering and crime solving. This data can substantially enhance RPD’s investigative capabilities.
To ensure operational use is limited to concrete investigative need, current RPD policy clearly outlines the permitted/impermissible use criteria. For example, no information will be shared with Immigration and Customs Enforcement (ICE) for immigration investigations or immigration enforcement. Additionally, Flock has several safeguards to protect privacy including:
A focus on objective evidence: vehicles and license plates. Flock captures car features (make, model, color, license plate, state of the plate, and timestamp) and do not record any personally identifiable information such as names, addresses, or phone numbers.
Flock does not use facial recognition technology of any kind. Agencies own their data entirely. Flock Safety does not sell the data to any third parties.
Since the Agency owns its data, a limited license grant is required for Flock Safety to use the data; however, this use is strictly limited to what is necessary for Flock Safety to provide services.
Criminal Justice Information Services (“CJIS”) footage is stored, secured, and encrypted in AWS Government Cloud and automatically deleted every thirty (30)
February 28, 2023
days on a rolling basis. Flock’s Privacy Policy can be found at https://www.flocksafety.com/privacy-policy/
Flock Safety cameras take photos, and there is no live feed. Flock Safety does not monitor the system and is not used for surveillance. Flock Safety does not work in any capacity for traffic enforcement, unpaid fines, or speeding violations, nor do we work with any immigration services. Flock Safety provides an audit trail of searches for accountability purposes.
Seven (7) Homeowner Associations (HOAs) in the City of Richmond currently have Flock Safety cameras in their communities. Those five (5) HOA’s now deploy 27+ Flock Safety cameras in the City of Richmond. We have been provided a Memorandum of Understanding (MOU) for Flock Safety to immediately receive access to those HOA’s cameras to assist in our criminal investigations. This is at no cost to us. Local law enforcement agencies use Flock Safety cameras to include Hercules, Vallejo. San Ramon, Fairfield, Danville, Oakley, Vacaville, Benicia, and others throughout the Bay Area. Those agencies have also agreed to an MOU to share their camera access with Richmond PD. Detectives have been actively using Flock Safety during their investigations, and the findings have led to successful convictions.
Flock will provide the cameras and software under a subscription model that will include the hardware, hardware maintenance, software, software updates, LTE connectivity, solar panels, mounting poles, mounting equipment, and monitoring. The cameras and software can support unlimited users that the designated administrator will easily manage.
Flock Safety has reviewed the City of Richmond’s geographical layout. It has proposed camera locations to cover the significant entry and exit points considering the sunlight, efficiency, LTE availability, and potential impact of reducing crime.
The anticipated expenditure will be $92,600 for the first year and $78,500 for the following years and will come from RPD’s general fund. This will be made possible by transferring cost savings realized in salaries and benefits due to sworn vacancies.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
Attachment 2 – RFP
Attachment 3 – RFP Rating Matrix
CITY OF RICHMOND
STANDARD CONTRACT
Department: Project Manager:
Project Manager E-mail: Project Manager Phone No:
PR No: Vendor No: P.O./Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] , [ ] other [specify:]
2. Term. The effective date of this Contract is and it terminates unless terminated as provided herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.
4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.
10. Signatures. These signatures attest the parties' Contract hereto:
CITY OF RICHMOND CONTRACTOR:
a municipal corporation
By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)
Title: By:
I hereby certify that this Contract Title:
has been approved by City Council.
Date Signed:
B y :
City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:
B y :
B y : T i t l e :
City Attorney
Date Signed:
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President
and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
For the Contract between the City of
Richmond and
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:
Police Department
For the Contract between the City of
Richmond and
EXHIBIT B
PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF
RICHMOND SHALL NOT PAY FOR SERVICES
THAT EXCEED THE CONTRACT PA YMENT LIMIT UNLESS A CONTRACT
AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}
1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.
2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
3. Contractor shall submit timely invoices to the following address:
Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:
PO Box 4046
Richmond, CA 94804-0046
4. All invoices that are submitted by Contra ctor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.
5. The City will pay invoice(s) within 45 days a fter completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.
7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.
For the Contract between the City of
Richmond and
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. Notices
. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.
1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
City of Richmond
Richmond, CA 94804-0046
1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
General Conditions/EJ/TE 01-19-11 1 of 13
EXHIBIT D
GENERAL CONDITIONS
1. Independent Contractor . Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.
2. Brokers . Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.
3. City Property . The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
4. Patents, Trademarks, C opyrights and Rights in Data
. Contractor shall not
publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell,
General Conditions/EJ/TE 01-19-11 2 of 13
import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.
Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.
5. Inspection
. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.
If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.
6. Services
. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor.
General Conditions/EJ/TE 01-19-11 3 of 13
Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.
7. Records
. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.
Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this C ontract's termination (or for any further period that is required by law) and until all Fede ral or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make thes e records available to authorized representatives of the CITY, the State of California, and the United States Government.
Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.
Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.
City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract.
General Conditions/EJ/TE 01-19-11 4 of 13
Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.
8. Changes and Extra Work . All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:
Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.
If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.
In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.
9. Additional Assistance
. If this Contract requires Contractor to prepare
plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue
General Conditions/EJ/TE 01-19-11 5 of 13
any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.
10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.
City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.
11. Business License
. Contractor shall obtain a Richmond Business License
before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
General Conditions/EJ/TE 01-19-11 6 of 13
13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.
Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to
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indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.
The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section
15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
16. Safety
. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete
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responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.
17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.
19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.
Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.
Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.
Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies
. Contractor agrees to
abide by the terms and conditions of said policies.
20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated
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under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
21. Integration
. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.
22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.
23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and