City of Richmond
FY2022-23
Mid-Year Report
Attachment 2 - FY2022-23 Mid-Year Requests
(A)
Line #
(B)
Department
(C)
Fund Description
(D)
Type
(E)
Increase/
Decrease
(F)
Proposed
Mid-Year
Adjustment
(G)
Description
General Fund Requests
1 Internal Services/Finance General Fund Revenue Increase (2,551,967) Property Taxes, Successor Agency surplus and passthrough 2 Internal Services/Finance General Fund Revenue Increase (271,937) Sales Tax is trending higher than expected 3 Internal Services/Finance General Fund Revenue Increase (897,690) Utility Users Tax, Chevron payment is being received one month in advance. Increase budget to reflect additional revenue. 4 Internal Services/Finance General Fund Revenue Increase (613,738) Other Taxes; Documentary transfer tax trending higher than expected. 5 Internal Services/Finance General Fund Revenue Increase (1,554) Licenses Permits and Fees; Business Tax revenue trending better than expected. 6 Internal Services/Finance General Fund Revenue Increase (784,968) Use of Money and Property; Interest income is trending better than expected 7C i ty Clerk General Fund Revenue Decrease 2,500 Char ges for Services; Passport Services revenue lower than expected 8M a yor General Fund Revenue Increase (4,565) Miscellaneous revenue. 9 Internal Services/Finance General Fund Revenue Increase (480) Miscellaneous revenue. 10 Internal Services/Finance General Fund Revenue Increase (39,400) Loan/Bond Proceeds revenue. 11 Internal Services/Finance General Fund Revenue Increase (2,946,531) Operating Transfer In; Pension Tax Override transfer, part of this revenue will be used to pay Pension Obligation B ond refinancing costs. 12 Internal Services/Finance General Fund Revenue Increase (210,463) Operating Transfer In; Garfield pension trust fund close out. 13 Community Development/
Code Enforcement General Fund Revenue Decrease 50,000 Licenses Perm its and Fee; Revenue trending lower than expected due to delinq uent cannabis businesses, and illegal/unpermitted operators. 14 Police General Fund Revenue Increase (150,000) Fines and Forfeitures; parking enforcement revenue. 15 Police General Fund Revenue Decrease 160,000 Fines a nd Forfeitures; to adjust budget for a duplicate receipt. 16 GENERAL FUND REVENUE - TOTAL (8, 260,793)
17 Non-Dept General Fund Expenditures Increase 1,500,000 Operating Transfer Out; Payoff Pension Obligation Bond refinanc ing costs through Pension Tax Override fund proceeds. These costs were not paid from the bond proceeds.
18 Community Development/
Code Enforcement General Fund Expenditures Increase 20,380 Salaries and Benefits; Additional budget needed for overtime, C ode Enforcement Officers need to conduct after hour inspections and attend community meetings.
20 Fire General Fund Expenditures Increase 241,550 Professional Services, 'Mark43 Fire CAD upgrade and hardware co st were not included in the original budget because the departm ent was in the early stages of the intended upgrade.
21 Fire General Fund Expenditures Increase 291,499 Salaries and Benefits; the overti me for the fire academy cadets was not included in the origi nal budget because the Fire Depar tment was in the early stages of the recruitment process.
22 Fire General Fund Expenditures Increase 12,058 Other Operating; Personal Protection Equipment cost for the fir efighter recruits was not included in the original budget, beca use the Fire Department did not have the final number of personnel vacancies until December 2022. 26 Community Services/Recreation General Fund Expenditures Increase 3,170 Salaries and Benefits; Reallocate an Office Specialist position to an Administrative Aide position in order to support some of the changes that have occurred within the Community Services Department and the Recreation Division. 27 Community Services/Recreation General Fund Expenditures Increase 25,000 Salaries and Benefits; an additional Recreation Program Special ist position is requested. This position w ill support the Recreation Program Coordinator at two sites: the Richmond Recreation Complex and Booker T. Anderson Community Center. 28 Internal Services/
Information Technology General Fund Expenditures Increase 200,000 Professional Services; the current IT Network and Systems Security Officer is managing the City’s network and providing Cyber Security management and defense. An additional resource is needed to sup port the City’s expanding infrastructure and to help manage and secure the City’s systems against Cyber Security threats.
29 Internal Services/
Information Technology General Fund Expenditures Increase 300,000 Asset, Capital Outlay; additional funding is essential to upgrad e and repair the critical security access system included in th e City of Richmond Network Operating Systems.
30 Internal Services/
Information Technology General Fund Expenditures Increase 265,000 Professional Services; Emergency Operations Center equipment up grade including Radio Communication, Kray Cabling, Computers, Printers, Plotters, Cell Phones, Cellular hot s pots, and Portable Radio. 31 Internal Services/
Information Technology General Fund Expenditures Increase 147,828 Equipment and Contracts; contractual obligation for the City’s ERP purchase of Software and support services needed for the upgrade, training, and an assessment that is essential ensuring City sta ff is operating at peak efficiency and has the knowledge to mee t the evolving software needs of the City of Richmond.
32 Internal Services/
Information Technology General Fund Expenditures Increase 12,195 Positio n reclass of GIS Administrator to IT Manager job classification . 33 Cit y Council General Fund Ex penditures Increase 6,000 Professional Services, City Council miscellaneous and travel related ex penditures 34 Public Works/Marina District General Fund Expenditures Increase 11,530 Operating Transfer Out, transfer out to Marina district to reimburse for prior year maintenance costs, it was determined the City was responsible for the signage work that was paid from the district's fund. The adjustment is to reimburse the district for those expenditures. 35 Public Works General Fund Expenditures Increase 2,065 ,181 Asset Capital Outlay, additional funding for street paving activ ities. The City's paving index is poor and the current annual a llocation of $4M to $5M is not sufficient to either maintain or enhance the inde x. This additional amount will be a step towards managing the streets and roads paving condition
36 Non-De partmental General Fund Ex penditures Increase 2,500,000 Transfer Out; to Risk Rese rve towards targeted 80% Confidence Level, current Confidence Level is around 6 5%.
Non-Departmental General Fund Expenditures Increase 50,000 Professional Services, acquiring consulting services to pursue various grants available for Emergency Response and Public Safe ty. The current resources are not sufficient and the City can potentially bring additional funding sources through pursuing grants 37 City Attorney's Office General Fund Expenditures Increase 37,388 Professional Services; Campus Bay litigation related expenditur es, these expenditures are passthrough, developer fees were collected in prior year.
38 Internal Services/Finance General Fund Expenditures Increase 50,000 Professional Services, GovInvest contract to address State Audi tor Recommendations on financial projections, retirement costs, Other Post Employment Benefits funding, and labor cost projections. 39 City Attorney's Office General Fund Expenditures Increase (276,881) Professional Services; carry forward encumbrances for legal services created a budget amendment in the City's financial system . The requested adjustment will reverse the budget amendment. 1 of 3
City of Richmond
FY2022-23
Mid-Year Report
Attachment 2 - FY2022-23 Mid-Year Requests
(A)
Line #
(B)
Department
(C)
Fund Description
(D)
Type
(E)
Increase/
Decrease
(F)
Proposed
Mid-Year
Adjustment
(G)
Description
40 Police General Fund Expenditures Decrease 7,641 Equipment and Contract Services, carry forward encumbrances for equipment and contract services created a budget amendment. The adjustment will reverse the amendment.
43 Public Works General Fund Expenditures Decrease (25 ,989) Professional Services, carry forward encumbrances for legal services created a budget amendment in the City's financial system . The requested adjustment will reverse the budget amendment. 41 Cit y Manager Office General Fund Ex penditures Increase 35,000 Professional Services, S trategic Planning Contract with Civic Makers 42 Non-De partmental General Fund Ex penditures Increase 247,934 O perating Transfer Out; due to Nevin Plaza revenue decrease 44 GENERAL FUND EXPENSE - TOTAL 7, 726,484
45 46 Net Adjustments - General Fund (534,309) 47 General Fund 295,229 Prior Year Encumbrances for L egal Services, Equipment Services and professional services created budget amendments. 48 General Fund 239,080 Recruitment Services and Se gal contracts were appropriated by the City Council between July and December. 49 Net (Surplus)/De\ficit General Fund 0 Non-General Fund Requests
50 Port of Richmond Port of Richmond Ex penditures Increase 200,000 Professional Services; Te rminal 1 operating costs 51 Public Works/Marina District Marina Revenue Increase (11,530) Transfer In; from General Fund for 2018 maintenance expenditures reimbursement. 52 Community Services/
Employment & Training Employment & Training Expenditures Increase 17,11 7 Salaries and Benefits; requesting an additional position, Offic e Assistant I/II as both Employment and Training and Richmond BUILD/Youth Build do not have entry-level administrative staff for incomin g participants. 53 Community Services/
Employment & Training Employment & Training Expenditures Increase 17,91 4 Salaries and Benefits; Requesting an additional position, Admin istrative Trainee to serve the increase in the number of Richmo nd job seekers. Grant funds are available to su pport this position for three years. 54 Community Services/
Employment & Training Employment & Training Expenditures Increase 22,16 8 Salaries and benefits, Requesting three Employment Program Specialists (I/II). Employment and Training has received a $4M gran t to cover 200 Richmond job seekers
55 Community Development/
Housing Department Housing Revenue Increase (23,150) Licenses Permits and Fees; Marina Shores administrative fees. 56 Community Development/
Housing Department Housing Revenue Increase (20,075) Loan and Bond Proc eeds, the loan sales proceeds were not included in the original budget. 57 Community Development/
Housing Department Housing Revenue Increase (18,943) Proceed From Sale of Property; the equipment sale proceeds were not included in the original budget 58 Community Development/
Planning & Building Regulation Planning & Building Expenditures Increase 24,107 Salaries and Benefits; additional Permit Technician I/II positi on would cover the planning counter 3-4 days a week so that planners have greater bandwidth to process discretionary projects, including those that contribute to the City’s economic vitality and bring much needed housing.
60 Community Development/
Planning & Building Regulation Planning & Building Expenditures Decrease (8,762) Salaries and Benefits; reallocate Sr. Building Inspector to Bui lding Inspector. This position would assist the Building Divisi on in meeting its next day inspection practice as permitting volume remains steady. 61 Police Asset Seizure Ex penditures Increase 125,000 Asset Capital Outlay; replacement of the service weapons that are well past their expected useful life. 62 Police Impact Fee - Police Expenditures Increase 50,000 Asset Capital Outlay; Currently the victims are placed in the s taff breakroom and that creates access issue for staff. The dep artment would like to provide victims, and their families, a welcoming space where they feel comfortable sharing information on the crime, and for those with small children, or children awaiting outside services, to be ab le to play or read books, etc. while staying safe. An area has been cleared in our crime prevention suite that will be suitable for such a saf e space, but is in need of various furniture,fixtures, play mats, toys, books, etc. 63 Police Impact Fee - Police Expenditures Increase 70,000 Asset Capital Outlay; To replace the worn-out carpeting on the s econd floor.
A while back, there was a fire and subsequent flooding of one-h alf of the second floor offices. That side of the building was repaired and received replacement carpeting - the other half was left with t he original. Upon inspection, the original carpeting is showing significant signs of wear (threading, splitting seams, patches, etc.) and creates risk of trip hazard. Replacing the carpet will r educe workplace trip hazard. The cost to replace the carpeting will incl ude moving the office furniture off of the current carpet, and replacing it once the new carpeting is installed.
64 Public Works/Wastewater Wastewater Expenditures Increase 28,891 Salaries and Benefits; the newly requested Executive Assistant II position will be shared by the Public Works Director and the Deputy Public Works Director. Both will need administrative support staff for scheduling meetings, hand ling executive support work that should be handled at an administrative level.
65 Public Works/Public Works Wastewate r Expenditures Increase 7,370 Salaries and Benefits; Reallocate vacant Environmental Compliance Inspector to Sr. Accountant 66 Economic Development/
Housing Authority Housing Authority Revenue Decrease 187,150 Rental Income; Nevin Plaza Building is expected to close in Feb ruary so there will be a loss of rental income for 4 months. Al so, tenant rent has been coming in at a lower than budget
67 Economic Development/
Housing Authority Housing Authority Revenue Decrease 60,784 Grants; Nevin Plaza Building's projected closing and transfer to EAH H ousing is expected in February 2023 68 Economic Development/
Housing Authority Housing Authority Revenue Increase (247,934) General Fu nd Operating Subsidy Increase due to Nevin Plaza revenue decrease 69 Economic Development/
Housing Authority Housing RAD Corp Expenditures Increase 10,000 Prof essional Services; Housing Corp. professional services 70 Economic Development/
Housing Authority Housing RAD Corp Expenditures Increase 10,000 Prof essional Services; Housing Corp. legal services 71 Internal Services/Human Resources Insurance Reserves Ex penditures Increase 405,033 Professional Services; I nsurance premium higher than budgeted 72 Internal Services/Risk Mana gement Insurance Reserves Revenue Increase (2,500,000) Transfer in from General Fund towards targeted 80% Confidence Level, current Confidence Level is around 6 5% 73 Internal Services/Risk Mana gement Insurance Reserves Ex penditures Increase 127,564 Professional services, I nsurance premium higher than budgeted 2 of 3
City of Richmond
FY2022-23
Mid-Year Report
Attachment 2 - FY2022-23 Mid-Year Requests
(A)
Line #
(B)
Department
(C)
Fund Description
(D)
Type
(E)
Increase/
Decrease
(F)
Proposed
Mid-Year
Adjustment
(G)
Description
74 Internal Services/Risk Management Insurance Reserves Expenditur es Increase 43,060 Salaries and Benefits; Risk Management is requesting an additio nal Senior Personnel Analyst. This will be a new position is to provide senior level support in Risk Management for General Liab ility, Safety, Contract Insurance and other projects such as: policy updates, wellness program, implementation of an insurance tracking system. 75 Internal Services/Risk Mana gement Insurance Reserves Ex penditures Decrease (1,265) Salaries and Benefits; reallocate Admin Services Anal yst to lower Personnel Analyst II 76 Internal Services/Finance Finance Ex penditures Increase 210,463 O perating Transfer Out; Garfield pension trust fund close out, currentl y there are no outstanding beneficiaries on the plan. 77 Public Works/Parks Im pact Fee - Parks Revenue Increase (5,364) Revenue received as of December 31, 2022 78 Public Works Im pact Fee - Traffic Revenue Increase (562,079) Revenue received as of December 31, 2022 79 Fire Im pact Fee - Fire Revenue Increase (55,381) Revenue received as of December 31, 2022 80 Police Im pact Fee - Police Revenue Increase (189,101) Revenue received as of December 31, 2022 81 Communit y Services/Recreation Im pact Fee - Aquatics Revenue Increase (26,101) Revenue received as of December 31, 2022 82 Public Works/Parks Impact Fee - Open Space/Parks Revenue Increas e (108,864) Revenue received as of December 31, 2022 83 Librar y Impact Fee - Library Revenue Increase (73,310) Revenue received as of December 31, 2022 84 Public Works/Storm Draina geI m pact Fee - Storm Drainage Revenue Increase (204,910) Revenue received as of December 31, 2022 85 Public Works/Wastewate r Impact Fee - Wastewater Revenue Increase (380,267) Revenue received as of December 31, 2022 88 Non-General Fund Net Impact (2,820,415)
Pending Requests for Fiscal Year 2023-2024
89 Public Works Ex penditures Increase 15,000,000 Investment in Paving Index improvement 90 Fire Ex penditures Increase Fire Training Center Predevelopment Costs 91 Librar y Expenditures Increase 10,000,000 Library renovation 92 Cit y Revenue Decrease 1,500,000 Measure U lo ss due to pending litigations 93 City Expenditures Increase 5,000,000
Terminal 1 clean up costs:
-Slurry wall (may be required without redevelopment) - $500k - $750k -Excavation (may be required without redevelopment) - $700k to $2.5M depending on final volumes t hat need to be excavated and where it can go. -Additional reporting/required documents (may be required witho ut redevelopment) - $100-200k -Potential other requirements (?) - $200k
-Vapor mitigation beneath future buildings (only needed if rede veloped/reused) - $750k-$1.5M depending on the actual building types/plans. 94 Total Pending Requests for Fiscal Year 2023-2024 Budget 31,500,0 00 3 of 3