March 21, 2023
Public Works
DATE: March 21, 2023
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Dee Karnes, Fleet Maintenance Superintendent
Subject:
Purchase of Three Replacement Mowers
FINANCIAL IMPACT: The funds are available in the Public Works Fleet Maintenance Capital Improvement Projects Fiscal Year
2022-2023 budget (50336031-400705-03C04 and
50336031-400705-03D04).
PREVIOUS COUNCIL
ACTION:
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STATEMENT OF THE
ISSUE:
The Department of Public Works is requesting City
Council approval for the purchase of three replacement
mowers to be used by the Parks division.
RECOMMENDED ACTION:
APPROVE the purchase of two ZMaster 7500 mowers
and one GM5900 mower in an aggregate amount not to
exceed $217,000 including a contingency of $19,497.13
– Public Works (Daniel Chavarria 510-620-5478/ Dee
Karnes 510-231-3044).
DISCUSSION:
The Fleet Maintenance division must replace two 2008 model year mowers and one 2014 model year Groundmaster mower that have each met and exceeded their useful lifecycle of seven years. The 2014 model year Groundmaster mower has been out of service for six months due to the required replacement parts not being available.
The new equipment will meet updated air emission standards and will be used by the Parks division. The decision to replace a vehicle based on lifecycle includes the age, AGENDA
REPORT
March 21, 2023
mileage, and repair costs over the life of the vehicle. The vehicle is then rated on a point system that is generated through an equipment replacement report. The highest number for each of these three factors is five for a total of 15 points. Once a vehicle gets to ten or higher, it should be added to the replacement list.
The Finance department has approved this purchase in compliance with the Richmond Municipal Code, Section 2.52.320 Piggyback procurement. This allows for a “piggyback” purchase using another agency’s purchase contract if it is in the best interest of the City of Richmond.
Based on the Sourcewell Contract 031121-TTC pricing, Public Works staff is recommending the purchase of three mowers from Turf Star Western in the amount of $197,502.87. A contingency of $19,497.13 has been added to the quoted price, for an aggregate purchase of $217,000, to allow for any change orders and/or price changes at the time of delivery.
Equipment Qty. Unit Price Subtotal Sales Tax Total
ZMaster 2 $ 21,818.24 $ 43,636.48 $ 4,472.74 $ 48,109.22 GroundMaster 1 $ 135,504.43 $ 135,504.43 $ 13,889.22 $ 149,393.65 Contingency $ 19,497.13
$ 217,000.00
DOCUMENTS ATTACHED:
Attachment 1 – Quotes
Attachment 2 – Sourcewell Contract #031121-TTC
Attachment 3 – Equipment Mileage Report